For Electrical & Mechanical Operation and Maintenance
Project Details:
Customer:
Project Name/Location:
Project Reference:
Purchase Order Reference:
Signed: For and on behalf of Abacus Lighting Limited
Name of HSEQ Representative:
Date Signed:
Abacus Reference: Date: Shipping Date:
Introduction to the Abacus Lighting Operations & Maintenance Manual
This document serves as a guide for the electrical & mechanical lighting installation project described above and complies with the requirements of the Construction (Design and Management) Regulations 2015.
This lighting system has been designed following the guidelines outlined in BS7671:2018 (the 18th Edition IEE Wiring Regulations), specifically in Section 559 (Luminaires and Lighting Installations) as published by the Institute of Electrical Engineers in London.
Warranty Coverage
Project O&M Manual
For Electrical & Mechanical Operation and Maintenance
3.0 Abacus Lighting Warranty Terms:
Abacus Lighting Ltd (“the Company”) guarantees that its products and installations are designed, manufactured, and installed to the highest standards using quality components in accordance with applicable British and European harmonised standards.
The warranty periods for our products are as follows:
•Columns, Masts & Brackets: 2 years
•LED Luminaires: 5 years
•Discharge Products, Lamps & Control Gear: 1 year
Warranty Terms
The Company warrants that any defects arising solely from faults in design, materials, or workmanship under proper storage and use will be repaired or replaced at the Company’s discretion within the warranty periods stated above, starting from the date of delivery.
Important: It is essential that annual maintenance and testing are carried out to comply with this warranty. The Company offers maintenance packages designed to ensure that lighting systems are maintained to the correct standards, with all serviceable components replaced at the correct intervals. Failure to perform this annual maintenance and testing will render any warranty claims void.
The Purchaser must notify the Company in writing of any technical defects within seven working days of the defect becoming apparent. Where the Purchaser undertakes repairs or remedial work on the Company’s behalf, all costs and the work proposed must be agreed in writing by both parties before commencement.
Scope and Limitations
•The warranty excludes defects caused by external factors, including, but not limited to, theft, vandalism, misuse, improper electrical supply, unauthorised repairs, environmental damage, or acts of nature.
•The colour tolerance of LED modules is not covered by the warranty. Luminous flux and performance are subject to a tolerance of +/- 10% for new LED modules.
•The Company shall not be liable for any special, indirect, incidental, or consequential damages, including loss of profit, wasted expenditure, or economic loss, arising from product failure.
Company Liability
•Liability for direct physical loss or damage caused by the Company’s fault or negligence is limited to the value of the original order for each event or series of events arising from the exact cause.
•This warranty is the sole and exclusive remedy provided by the Company. All other warranties, conditions, or liabilities, whether express or implied, are excluded to the fullest extent permitted by law.
•Nothing in this warranty excludes liability for death or personal injury caused by the Company’s negligence, fraud, or any liability which cannot be excluded by law.
Maintenance and Service
To maximise the working life and safety of your installation, annual programmed maintenance is highly recommended and required under this warranty. Maintenance includes inspection, testing, and replacement of serviceable components in line with the manufacturer’s recommendations.
Governing Law
This warranty shall be interpreted and enforced under the laws applicable to the project location.
Contact
For warranty claims or service enquiries, please contact Abacus Lighting’s customer service department.
Abacus Lighting Ltd
Registered No. 8494722
Date of Issue: 16/09/2025
This document constitutes the entire warranty agreement between Abacus Lighting Limited and the Purchaser for the products listed and supersedes all prior agreements and understandings.
Project O&M Manual
For Electrical & Mechanical Operation and Maintenance
4.0 Maintenance:
Abacus’s Annual Maintenance Service - Eliminate Warranty Issues
Annual maintenance services from Abacus Lighting are essential to ensure continued compliance with the terms of your product warranty. Failure to carry out these checks not only risks the early deterioration of your lighting system, but also puts your warranty coverage in jeopardy—potentially voiding any future claims. Regular servicing by Abacus’s expert team safeguards your investment, ensures optimal performance, and provides full traceability and peace of mind that your system is being maintained to manufacturer standards. Don’t compromise your warranty protection—schedule your annual maintenance with Abacus Lighting.
Abacus Lighting can offer a comprehensive annual maintenance service for this system. An annual inspection and certification of the electrical system can be conducted in accordance with BS7671.
The Annual Maintenance Service Includes: Additional Visual Inspections:
• Lowering of the mast and check its operation (If applicable)
• Clean the floodlight and re-aim it where necessary
• Inspect the light body, lamp, and control gear
• Conduct a visual inspection of the foundation assembly
• Visual inspection of the mast/column/headframe
• Damage from vermin
• Ingress of moisture
• Malfunction of components
• Signs of overheating
• Acts of vandalism
If you would like more information about our maintenance services, please contact the Abacus lighting Team at info@abacuslighting.com.
Post Warranty Maintenance Requirements:
Abacus lighting installations are designed, manufactured, and installed to the highest standards, utilising only quality components in compliance with all applicable British and European standards. However, some components, such as lamps and capacitors, have a finite service life. Therefore, Abacus recommends that installations be inspected annually to ensure that the lighting continues to function correctly and safely.
Each installation should be inspected, tested, and certified for electrical safety in accordance with the BS7671 Electrical Wiring Regulations. All electrical systems installed by Abacus Lighting come with a complete NICEIC Electrical Installation Certificate. The recommended period between inspections is indicated at the bottom of page 2 of the supplied Electrical Installation Certificate. This period typically ranges from two to five years, depending on factors such as location, type of installation, and usage hours.
Abacus also offers the option to incorporate a Periodic Electrical Inspection Report into one of our maintenance packages to suit various needs and budgets. While regular maintenance significantly enhances the longevity and safety of the lights, Abacus cannot accept responsibility for any damage to equipment or failures of the lighting that occur outside the warranty period.
Project O&M Manual
Project O&M Manual
For Electrical & Mechanical Operation and Maintenance
At Abacus Lighting, safety and reliability are our top priorities. Our Counterbalance Training Courses are designed to equip your team with the essential knowledge and practical skills needed to operate our unique range of masts and columns safely and confidently.
Certified - Safe - Essential
Our counterbalance training courses are conducted by experienced and qualified trainers. These courses are crucial for anyone in your business who purchases or hires a counterbalance. It is a requirement outlined in our warranty terms that all operators of counterbalances must attend and successfully complete a counterbalance training course.
Why choose Abacus Lighting?
• Specialist Knowledge: Our systems are unlike any others. We design and manufacture them, so you’ll learn directly from the experts.
• Safety First: Training ensures operators understand the safest working practices, protecting your people and your investment.
• Warranty Requirement: Completion of Abacus-certified training is essential to maintain product warranty.
• Hands-On Experience: our practical demonstrations and guided operation give trainees the confidence to safely manage counterbalance systems.
• Industry Recognition: Every trainee receives a certificate valid for two years, with opportunities for refresher training available.
• Training demonstrations on the full range of Abacus counterbalance systems.
• Guidance on best practice operation and safe handling.
• Knowledge of inspection and maintenance requirements.
• Direct Q&A opportunities with our skilled trainers.
Key Information
Project O&M Manual
For Electrical & Mechanical Operation and Maintenance
8.0 York Hinge Training
The Abacus York Hinge is an innovative mast lowering system designed to make the process of raising and lowering lighting columns safer, faster, and more efficient. The York Hinge can be either retrofitted on-site or pre-installed on columns based on project specifications. This system allows operators to access luminaires at ground level for maintenance, eliminating the need for expensive access equipment and reducing risks associated with working at heights.
Due to its unique design, proper and safe operation of the York Hinge requires certified training from Abacus Lighting. This ensures that every operator understands the system, follows the correct procedures, and maintains the safety of both personnel and equipment.
What the training covers
• Safe use of the York Hinge lowering tool (YH/HYDTOOL/76)
• York Hinge raising and lowering techniques
• Locking and securing procedures
• PPE and site safety requirements
• Maintenance checks and inspection routines
• Real-time Q&A sessions with Abacus’s expert trainers
At Abacus, we recognise that the effectiveness of our products depends not only on their engineering but also on the knowledge and skills of the people who operate and maintain them. That’s why our training courses whether focused on counterbalance systems or the York Hinge are designed to equip teams with the confidence, knowledge, and practical skills needed to work safely and efficiently.
Investing in this training protects your assets, extends the lifespan of your equipment, and ensures that your team can operate with the utmost safety and efficiency.
By choosing Abacus training, you are choosing peace of mind, knowing that your staff is wellprepared to handle our masts correctly, avoid costly errors, and uphold the highest safety standards on site.
Why Training Is Essential
Project O&M Manual
For Electrical & Mechanical Operation and Maintenance
9.0 Appendix - Drawings, Brochures, Certifications, Data Sheets and Manuals:
The following information pertains specifically to this project and includes examples of specified products, technical data sheets, engineered drawings, certifications, and product installation and maintenance manuals.
Recycling Statement: Abacus Lighting is committed to sustainable recycling and reducing its carbon footprint by conforming to the Waste Electrical and Electronic Equipment (WEEE) programme. This ensures old, damaged, or outdated Abacus luminaires and equipment are salvaged or returned to our head office in the UK and recycled by an official WEEEapproved service provider.
Project O&M Manual For Operation and Maintenance
Abacus Lighting provides comprehensive lighting solutions for various sectors, including retail, amenities, sports, leisure, infrastructure, and industry.
For more information or to submit an enquiry, please contact us using the details below.
