Braamfontein Staff Newsletter
Volume 9 Issue 19 23 October 2009
sappi Log your leave online with e-Leave of employees who do not have access to the Sappi intranet ■ Reduces the amount of paper circulated in the of fice to approve and record leave ■ Reduces the risk that leave forms are not recorded in SAP . Time administrators will be nominated for each department (names to be communicated in due course). The relevant link will also be forwarded to all staff, together with a short user guide, in November . The online leave system was developed and successfully implemented at Sappi Forests in 2007.
Project Waste reports successful user test A bright idea...Dieter Ahrens (Accounting Manager) using the new e-Leave system.
Good news for all Sappi staff at the Braamfontein office, sales offices and our distribution centres:
A
s of mid-November 2009, you will be able to log your leave online via the Sappi Intranet; and there will be no more guesswork as to how much leave you actually have left.
Why?
The e-Leave system will automate the application for all leave types, as well as the approval thereof by the relevant manager – thereby eliminating the need to complete the form manually. Currently, leave is applied for on a leave application form. This form is signed by the relevant line manager and submitted to the payroll department for manual capturing. The risk exists however, that manual leave forms are delayed in internal mail – impacting the approval and processing of leave requests.
Benefits
The online system has many benefits. It: ■ Allows you to apply for leave online via the Sappi Intranet ■ Shows how much annual and sick leave you have left ■ Gives you a record of all submitted and approved leave applications ■ Enhances manager awareness of ‘leave for approval’ requests via outlook e-Mail notification, as well as online processing of these requests ■ Allows the time administrator within your department to log leave on behalf
From left (front): Lenet van Graan (seated). Back: Koosh Panday, Nadia Peters, Terri van Rensburg, Marco Bertamini, Nicole Rorich, Paul Behrens and Rennie Dean.
P
roject Waste is deep into the realisation phase and the project team is all smiles after the successful User Acceptance Test (UAT) which ran from 07-09 October 2009.
Why the UAT?
■ To demonstrate that the application performs to an acceptable level
based on the requirements that were outlined ■ To gain acceptance that the solution is workable. ■ To agree that whatever issues/incidents are recorded will be tabled
and resolved within a reasonable timeline. The project team now focuses on training and readiness in preparation for the go-live on 22 November 2009.
SAFETY FIRST: Beware of slipping, trippping and falling
F
ollowing several recent incidents, it appears that slips, trips and falls are still the major causes of injury in the Braamfontein of fice building.
Help to prevent accidents by:
■ Choosing your footwear wisely. Remember, not all shoes are slip resistant. The surface resistance and roughness of the sole has a definite
impact. High heels also translate to ‘high risk’ ■ Never running in the building. Walk briskly if you’re in a hurry ■ Keeping walkways clear of obstacles ■ Taking care with steps and changes in level ■ Reporting uneven/damaged/dirty/wet floors.
COST-SAVING TIP: It’s a good idea to switch off the geyser when going away for the weekend or holiday .