BEACHFRONT WEDDING
SAVOR THE MOMENTS MADE SWEETER AT OUR ROMANTIC OASIS your California
SUN, SAND, CHAMPAGNE IN HAND
With our all-suite, oceanfront accommodations and the picturesque beauty of Mandalay Beach as the backdrop for your day, our team of “Experience- Crafters” will bring your dream wedding to life. From exchanging “I Dos” on the sugary, soft sands, to toasting your love with champagne at the stunning sunset over the Pacific Ocean, the wedding you ’ ve been California-dreaming of is simply waiting for your arrival.
Your
CEREMONY
With 8½ acres of direct oceanfront, the beauty and charm of Zachari Dunes will transport you and your guests to a true oasis. Whether you prefer the views, are wanting the sand underneath your feet, or you’d rather be surrounded by lush palms, the perfect ceremony location awaits.
All ceremony packages include:
·Folding chairs
·Infused water station
·Sound system & dedicated technician
·Directional signage
·Ceremony Rehearsal
Playa Vista Lawn | $5,000 up to 300 guests
On Mandalay Beach | $4,500 up to 300 guests
Garden Courtyard | $2,000 up to 100 guests
Constellation Room | $2,000 up to 75 guests
Exclusive to Playa Vista Lawn Ceremonies - reserve
wedding getting ready suite for day use 8am-5pm - $1,000
RECEPTION Your
With just over 23,000 sq. ft. of flexible indoor and outdoor event space, Zachari Dunes is the ideal setting for any size wedding. Whether it’s an intimate affair or a grand event, we ’ ve got the perfect backdrop that will make your wedding one to remember.
Once you ’ ve decided on the ideal event space, we’ll work with you hand-in-hand to create an event that you and your guests will remember for years to come. Our team of culinary experts will design a seasonal menu that satisfies your individual tastes and ensures your wedding reception achieves epicurean excellence.
COCKTAIL RECEPTIONS
Kick-off your reception as you greet your guests with some celebratory libations. Our Cocktail Receptions are a great way for everyone to mingle before enjoying a feast for the senses.
Playa Vista Lawn - $2,500 Plaza - $1,500
Solarium/Dunes Pyre - $2,000 and additional $7,000 Food & Beverage Minimum
Adjacent Ballroom Foyers are included in the Ballroom reception and do not incur an additional venue charge.
BALLROOM tides
Our majestic 6,000 sq. ft. Tides Ballroom sets the stage for stunning ceremonies and receptions. With large-scale mahogany doors, high ceilings, and stunning iron chandeliers, this grand ballroom can accommodate up to 300 guests.
BALLROOM coastal
With seating for up to 150 and over 3,500 sq. ft. of space, our Coastal Ballroom takes the grand and makes it intimate. Guests will appreciate the ability to meet and mingle in our pre-function space that extends further out our front balcony.
constellation BALLROOM
With soaring ceilings, amazing natural light from above, and breathtaking architecture, the Constellation Ballroom provides the ideal environment for rehearsal dinners, after parties and everything in between. For events from 10 to 80
The Details
WeddingCeremony-$2,000rental
EventVenueRentalforcelebrations-$750rental
FoodandBeverageminimumsvary
the SOLARIUM
A truly unique space for up to 80 guests, the Solarium is circular in design, giving it an almost 180° view of the center of the resort and pool, as well as peek-a- boo views of the beach and ocean beyond. Large glass doors open out to the main resort plaza to provide for indoor/outdoor functionality.
The Details
CocktailReception-$2,000rental,$7,000Food&Beverageminimum DinnerEvents-$2,000rentalisreducedto$750witha$12,000Food &Beverageminimum
Brunch/LuncheonEvents-$750rental,$3,500Food&Beverage minimum.
Solarium Brunch Wedding Package
TheSolariumPackageoffers:
CourtyardorBeachCeremony,withallceremonyinclusions 1-Hour“Bubbly”Reception BrunchBuffet
Chivarichairs,glasschargers,andfloor-lengthlinens.
$10,000upto50guests/$150pereachadditionalguest Ceremonystarttimeof11:00amorearlier
4-hoursofreception/lunchtime,eventmustconcludeby4:00pm
WEDDING menus & offerings
You've dreamt of your perfect wedding day, but maybe not the details - no problem! Our experience crafters have curated wedding packages that takes care those details, from your first guests' arrival to the last dance. Thoughtfully selected culinary options and tasteful décor that are included will help you create those lasting wedding memories without the added stress.
Dulce | $115 per guest
Select from a tailored menu
3 passed snacks
1 hour hosted bar with beer, wine
2 course plated meal
Sparkling Wine Toast
Cake Cutting & Service
Standard Linen, White or Sandalwood Napkin
Hotel Chairs
*upgrade to Gold Brand Bar 1-Hour + $15
Classic | $181 per guest
from our full reception and dinner menu
4 passed snacks
1 hour hosted Gold brand bar service
2 course plated meal
Sparkling Wine Toast
Cake Cutting & Service
Hotel Natual Linen, choice of colored napkin
Chiavari chairs, glass chargers
*add 3-hours Gold brand bar service +$31
Experience | $312 per guest
from our full reception and dinner menu
6 passed snacks -or- 3 passed and 1 display
4 hour Gold brand bar service
3 course plated meal or buffet
Dinner wine service & Sparkling wine toast
Cake Cutting & Service
Hotel Natual Linen, choice of colored napkin
Chiavari chairs, glass chargers
Cappuccino station - 2 hours of service
*upgrade to Platinum Brand Bar + $16
CLASSIC & EXPERIENCE WEDDING menus
TRAYPASS-WARM&TOASTY
vegetable samosa, tamarind glaze
caramelized pear + melted brie crostini, crushed pecan
buffalo cauliflower, blue cheese creme
white cheddar grilled cheese, tomato soup
mushroom tart, chive sour cream
crab cake, Old Bay aioli
panko breaded shrimp skewer, Thai basil aioli
bacon wrapped scallop, sweet sambal
chicken satay, charred chile jam
duck confit, creamy polenta, black garlic
chipotle chicken quesadilla avocado crema
grilled flank steak skewer, chimichurri
albondigas, queso fresco + cilantro
pastor tostadita, charred pineapple
bacon wrapped date, goats cheese
lamb kofta, turmeric yogurt
TRAYPASS-CHILLEDOUT
watermelon + feta, tajin
beet poke, sesame + white soy
grilled stone fruit in season, pancetta, blackberry gastrique
house ricotta crostini, crushed pistachio, lemon curd
burrata, tomato, toasted panko, kale pesto
spiced gazpacho shooter, house pickled green bean
house potato chip, pimento cheese + caviar
rock fish ceviche, avocado + lemon
tuna tartar wonton furikake + soy
shrimp salad in endive, saffron remoulade + chive
chicken pate, toast points, b+b pickle relish
beef tartar, caper, herb crumb, fermented chile aioli
deviled egg, crispy bacon + pickled shallot
DISPLAYS
Included as an option with the Zachari Experience, additional prices incurred for a la carte, Classic or Dulce
California Cheeses | $35
selection of 5 artisanal cheeses, handcrafted in the sunny state of California
fresh & dried fruits, nuts, honeycomb, crackers & sliced breads
Crudité | $26
endive spears, tri-color carrot, celery, radish, baby peppers, cucumber, jicama, sugar snap peas
buttermilk blue cheese dip, garlic hummus, green goddess
Charcuterie | $37
selection of cured meats & salamis, mushroom pate, cornichon, olive
mix, pickled peppers & onions, whole grain mustard
crostini & Chef's favorite crackers
Brie en Croute | $300 each serves 30
Pear, honey, dried fruit, nuts
Ceviche Creation | $35 select 2
spicy tuna, aji Amarillo marinated local white fish , shrimp aguachile, yuzu cured salmon
red onion, cucumber, jalapeno, cilantro, avocado, pico, pickled radish, hot sauce, lime wedges, house made tortilla chip
Mezze | $36
lemon tahini chicken skewers, lamb kofta, grilled & chilled garlic
shrimp, grilled pita
charred baba ghanoush, hummus, tzatziki, tabbouleh
olives, Calabrian chile, herbed feta, artichoke
CLASSIC & EXPERIENCE PLATED service
STARTERS(OPTIONAL):CHOICEOF1
vegan tortilla soup, crispy tortilla, scallion | $14
tuna crudo, yuzu, aji amarillo, radish, cucumber, avocado puree $25
caramelized cauliflower soup, basil oil, brioche crumb, chives | $16
burrata, carrot jam, charred broccoli, kale pesto, pepitas | $19
SALAD:CHOICEOF1
Little Gem, black garlic Caesar, toasted brioche, queso fresco organic greens, sage white balsamic vinaigrette, herb crumb, grape tomato, radish, parmesan Bibb lettuce, pickled shallot, jalapeno buttermilk, pepitas, cotija arugula, lemon vinaigrette, ricotta salata, shaved carrot, pistachio baby spinach, feta, local strawberries, candied pecan, strawberry Champagne vinaigrette beets, cucumber, micro herbs, lemon juice, olive oil, cracked pepper greek yogurt
ENTREE:CHOICEOF3
2 protein options and 1 vegetarian
grilled breast of chicken, thyme jus, baby carrots, whipped red potatoes
pan roasted Jidori half chicken, couscous, squash in season, turmeric yogurt seared salmon, sautéed spinach & farro, patty pan squash, citrus beurre blanc
striped bass, fregola sarda, stewed tomato, wilted greens, soffrito braised short rib, parmesan polenta, caramelized cipollini, root vegetables in season, red wine reduction, crispy shallots
filet mignon, julienne potato pave, charred broccolini, shallot demi grilled New York strip, rainbow fingerlings, roasted crimini mushrooms, chimichurri grilled pork chop, sweet potato puree, apple bacon chutney, braised greens sautéed quinoa, market vegetables, braised greens, chimichurri sweet pea risotto, sugar snaps, goats cheese, parmesan, pea shoots eggplant osso bucco, mushroom ragout, braised tomato, ricotta salata
DESSERT(OPTIONAL):CHOICEOF1
+ $12 per person
strawberry shortcake with macerated strawberries, mascarpone, tangerine curd dark chocolate budino, marshmallow cream, graham cracker crumble classic cheesecake, lemon curd, crushed pistachios, berries in season fruits in season, puff pastry, sabayon
butterscotch pot de crème, candied pecans, whipped cream
TWO COURSE SELECTION INCLUDED WITH THE CLASSIC THREE COURSE SELECTION INCLUDED WITH THE EXPERIENCE
INQUIRE ABOUT BUFFET AND DINNER STATION OPTIONS
DULCE Menu
SNACKS - SELECT 3
vegetable samosa, tamarind glaze
white cheddar grilled cheese, tomato soup
mushroom tart, chive sour cream
chicken satay, charred chile jam albondigas, queso fresco + cilantro
watermelon + feta, tajin
house ricotta crostini, crushed pistachio, lemon curd spiced gazpacho shooter, house pickled green bean
deviled egg, crispy bacon + pickled shallot
SALAD:CHOICEOF1
organic greens, sage white balsamic vinaigrette, herb crumb, grape tomato, radish, parmesan Bibb lettuce, pickled shallot, jalapeno buttermilk, pepitas, cotija
baby spinach, feta, local strawberries, candied pecan, strawberry Champagne vinaigrette
ENTREE:CHOICEOF2
grilled breast of chicken, thyme jus seared salmon, citrus beurre blanc braised short rib, red wine reduction, crispy shallots grilled flat iron, shallot demi
All entrees are served with a pre-selected choice of polenta or mashed potatoes and market vegetable in season
PACKAGES
ySapphire,1800Silver,BacardiSuperior,Jack tBourbon,JohnnieWalkerBlack,Cordials MichelleSparklingBrut,Harvey&Harrietby dWhiteBlends,includesbelowselectionof 3 lhour-$13perpersonperhour
ds
endricks,CasamigosBlanco,RonZacapa, ourbon,Jameson,Glenmorangie10year mpagnePerrierJouet,TalbottSleepyHollow ndPinotNoir,includesbelowselectionof 0 lhour-$16perpersonperhour
a,CoorsLight,ModeloEspecial,Modelo ne805,TopaTopaCheifsPeakIPA usewinestoinclude2Whites,2Redsand lhour-$10perpersonperhour
Modelo Especial, Modelo Negra, Firestone 805 - $10 Topa Topa Brewing Cheifs Peak IPA, Ventura Coast
Company rotating selection- $12
Red and White - Per glass - $14
Drinks & Bottled Water Per drink - $7
THE details PLANNING YOUR WEDDING FOR
CEREMONY PACKAGE
Ceremonies at Zachari Dunes include white folding chairs, a sound system with 2 speakers, 1 microphone and a dedicated sound tech, an attended strawberry-lemon or cucumber-mint infused water station and two nights of suite accommodations at the resort. Accommodations vary based on ceremony location.
One hour of ceremony time and three hours of set-up time are guaranteed with your contract. Consult your Catering Manager regarding additional set-up time if needed. Additional hours are subject to availability. All wedding ceremonies at the resort must be booked in conjunction with a banquet event.
A Ceremony Rehearsal is included with your package. The specific venue and/or time of day for the rehearsal will be guaranteed one month prior to your wedding date. Your
Wedding Planner or Coordinator is required to oversee your rehearsal.
FOOD & BEVERAGE MINIMUMS
Artificial petals, balloons, rice, confetti, or birdseed are not allowed in outdoor ceremony locations. Butterfly or dove releases are not permitted. A food and beverage minimum will be included on your Wedding Contract. This figure is the least amount of money you will spend on a combination of food and beverage at your event and is based on the venue you select for your wedding. The minimum does not include facility charge, tax, facility charges, cash bar revenue, incurred overtime, ceremony or venue fees, rentals arranged through the resort or other ancillary food and/or beverage purchased outside of your contracted event. The minimum is guaranteed when your contract has been received by the resort.
Your Catering Manager will create an initial estimate of charges outlining suggested food
FACILITY CHARGE/GRATUITY & TAX
Prices do not include facility/gratuity charge (currently 24%) or applicable sales tax (currently 9.25%). California Law stipulates that the facharge is taxable. Facility charge and sales tax are both subject to change without notice. Your Catering Manager will endeavor to notify you in advance of any fluctuations in these charges. and beverage options that will get you to your food and beverage minimum. The estimate is a proposal that is subject to change during the planning of your wedding and is not guaranteed with your contract.
PROGRESS PAYMENTS
To confirm your wedding date at Zachari Dunes we require an initial payment of 25% (based on your minimum, venue fees, facicharge and tax), along with a signed Wedding Agreement issued by your Catering Manager. A detailed deposit schedule will be outlined in your Event Agreement. Personal Checks are not accepted. The final balance of full estimated charges is due (14) days prior to your event. All deposits are non-refundable and will be applied to your final balance.
BANQUET EVENT ORDER
Your Catering Manager will create a Banquet Event Order, or BEO, detailing your final food and beverage selections, set up specifications and event details and send to you for review on or before (21) days prior to the date of your event, Signed & approved BEO’s are required to be returned with your preliminary guest count and final estimated payment (10) days prior to the date of your event. Any timeline changes on the day of the event greater than 15 minutes may incur additional labor fees.
GUEST COUNT GUARANTEE
Preliminary guest counts must be submitted (10) days prior to the event. Your final guest count is due (4) days prior to your event. For your convenience, we will prepare food for 3% over the final guaranteed number of guests. This guarantee is not subject to reduction after the (4) day deadline.
MENU
Our culinary team is happy to create a menu to fit the style of your celebration. We offer options for plated meals, buffets and casual dinner stations featuring prepared to order selections.
For plated dinner service, a two entrée selection plus a vegetarian or vegan option can be available. If there is a price difference in the entrees the price per person will be based on the higher priced entrée.
Exact counts of each entrée are required with your guaranteed guest count by 10am, 4 business days prior to the date of your event. Escort card or place card meal indicators are required so our staff may serve your guests their ordered entrée. If available please provide your Catering Manager with a breakdown of guests and their entrée orders arranged by assigned table. If entrée indicators or meal breakdown per table are not provided to your Catering Manager by the day of the event a $20 per guest surcharge will apply to the dinner price.
Please provide your Catering Manager details on any of your guests’ dietary restrictions and/or allergies no later than (72) hours prior to your event. Children’s meals are available for your little guestsages 4 to 12. Plated options are $45 per child and buffet service is 50% of the adult buffet menu price. Consult our Event Menus for Children’s meal options.
All food must be supplied by the resort with the exception of wedding cakes. Additional fees may apply. Plated meal service has a one server per guest ration and buffet service has a one server per 35 guest ratio.
BAR
Refer to our Event Menus for host bar options. Hosted bars are available based on a per drink consumption charge or billed by the hour. Per hour package bars will be billed for each guest age 21 and over. Reduced pricing is available for your guests under the age of 21.
Please consult your Catering Manager for details on no-host bars. All no-host bars are charged $200.00 per bar with service based on a (1) bar per (75) guests.
Should you wish to provide the wines for your event please contact your Catering Manager for advance approval. A corkage fee will apply.
TASTINGS
We offer complimentary tastings for weddings with a $10,000 food and beverage minimum or higher. Tastings are hosted for up to 4 guests. Tastings include your choice
of (2) salads and (3) entrees. Additional items can be added to your tasting at the current menu price. Additions, if any, will be charged to your master account. Hors d’oeuvres, Buffet items, Action Station selections or alcohol are not available for your tasting.
Tastings can be scheduled Mondays through Thursday from 12:00pm to 3:00pm. Please notify us at least (3) weeks in advance to schedule your tasting. Tasting dates and times are subject to availability. It is suggested that your Wedding Planner or Coordinator attends the tasting.
WEDDING CAKE
Consult our list of approved Wedding Vendors for a list of local bakeries. You are not required to use the bakeries from this list, however it is strongly encouraged. Any wedding cake being brought into the hotel must be prepared by a licensed baker either with a valid health certificate or a home cottage license. Your Catering Manager may ask you to provide a scan of the license or certificate. A $7 per person cake cutting fee will apply for a la carte arrangements. Cake cutting & service is included in some wedding package options.
WELCOME PARTIES, REHERSAL DINNERS & POST WEDDING BRUNCHES
The resort features wonderful indoor and outdoor options for all of the celebrations during the weekend of your wedding. From a casual rehearsal dinner at our retro Airstream,, fireside welcome party or festive day after brunch, our Experience Crafters can assist you in selecting the perfect venue.
AUDIO VISUAL SERIVICES
AV Masters is the resort’s onsite audio visual service provider. Should you wish to add lighting elements, a slideshow or additional sound to your celebration, your Catering Manager will be happy to connect you with the team.
STORAGE OF ITEMS
Due to liability, the resort is not able to store any personal items in the event space overnight, before or after your event. The resort is not responsible for any items left behind following your event. We are never able to hold or store wedding cakes in our walk in refrigerator with the exception of your cake top, if you are saving it. The cake top must be taken with you when you depart the resort. Cake tops will not be saved longer than (3) three days following your departure.
ROOM BLOCKS
Reduced room rates are available for your wedding. Depending on the time of year discounts may be available. Should you wish to reserve a block of rooms one of our Sales Managers will be happy to get in touch with you and provide you with details. Wedding accommodations for the couple are included based on minimum spend.
WELCOME GIFT DELIVERIES
Welcome gift bags or letters may be delivered to your guests’ rooms by our Front Services staff for a fee of $5 per room, per item. Please provide your
Catering Manager a listing of all guests staying at the resort and receiving a gift.
WEDDING PLANNER
The hotel requires a professional Wedding Planner to be selected from our preferred list of planners for all rehearsals, ceremonies and receptions at the resort. They must also provide the hotel with the appropriate liability insurance. The Planner will be the primary contact on the wedding day and will be responsible for setup party favors, place cards, escort cards, ceremony décor, ceremony details (music, line up of bridal party, etc.), communicating with vendors and ensuring event follows timeline outlined on the Banquet Event Order. Your Wedding Planner is also responsible for ensuring all personal items are returned to you at the end of the event. Certain exceptions can be made for Wedding Planners not from our preferred list and will require approval from the Director of Catering & Events.
PHOTOGRAPHY
Photography at the resort is reserved exclusively for clients hosting wedding events at the resort. Access to the resort grounds, gardens & use of the grand staircase for photos is included with your wedding booking.
VENDORS
Your Catering Manager will provide you with a list of approved wedding vendors. You are not required to select your team from this list though it is strongly suggested. All vendors on our preferred list have the appropriate insurance and documents on file with the hotel. We may
require proof of a current business license, health department certificate (where applicable), workers compensation insurance (where applicable) and a minimum $2,000,000 general liability insurance policy naming Embassy Suites Mandalay Beach Resort as additionally insured. All vendors must be confirmed with the resort no later than 30 days prior to the date of your event.
Vendor meals are available at a reduced rate and a “Green Room” will be available for your vendors to store items and have a place to eat and/or take a small break. The “Green Room” is provided at no additional charge to you.
INSURANCE
We require all groups hosting an event at the resort provide general liability insurance for your event with limits not less than $2,000,000 per occurrence covering personal injury, property damage and other liability arising from your event naming the hotel, hotel ownership and Hilton Worldwide as additionally insured. Consult your Catering Manager for additional information.
DECORATIONS
Decorations or signage that will be in public areas of the hotel must be approved by the Catering Department in advance. The hotel does not allow for any items to be nailed, stapled, tacked or taped (including Command Strips) to any
permanent fixture or for anything to be hung from the ballroom chandeliers. The hotel does not permit confetti, glitter, balloons or artificial petals in any of the outdoor locations or public areas of the hotel. Butterfly and/or Dove releases are not permitted for ceremonies. Labor fees may apply for decorations left behind or extensive clean-up of any event spaces.
EVENT TIMES
Your Wedding event includes 5 hours of event time, not including your ceremony. Additional reception time may be added. Rental charges in the amount of $1,500 per hour will apply to the final bill (plus facility/gratuity charges and tax).
Overtime charges do not include additional food and/or beverage.
DIAGRAMS
A layout, or diagram, of your event space will be created for you by your Catering Manager. The diagram will include, but is not limited to, location and number of dining tables & chairs, size and position of dance floor and stage if applicable, location and number of bars and other ancillary tables or set up such as photo booth, cake table, gift table etc. Once the diagram is approved by you and the room is set fees may apply for extensive changes or re-sets.
60” or 72” round tables
Hotel Chairs
Hotel Table Linen
White China
Glassware
Silverware
3 Votive Candles per Table
Event Signage
Dance floor
ADDITIONAL ITEMS
Parking Flat Rate Pricing Varies
Chiavari Chair Rentals - $10 per chair
Upgraded Colored Napkins - $2 each
Upgraded Colored Linen - $15 per table
Glass Chargers - $5 each
Cash Bar Fees - $200 Facility Charge (1 per 75
Guests Required)
Cake Cutting - $7 Per Person
Staging/Risers - $300 per day
*Set-up items vary per location and may not be available in all areas of the resort.
