SAP CIN FI AP & AR Configuration

Triveni Engineering & Industries Limited

Financial Accounting Configuration Document Version 1.0 (FI CD Ver 1.0) Volume 3 of 4

Tata Consultancy Services BANGALORE June - 2003

Financial Accounting Configuration Manual

Version 1.0

About SAP R/3 Financial Accounting configuration document Purpose The purpose of this document is to describe the configuration settings maintained for the SAP R/3 Financial Accounting mapping for TEIL. Audience This document is intended for core users who are familiar with SAP R/3 Financial Accounting module configuration activities.

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Financial Accounting Configuration Manual

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Conventions Used Typeface/symbol Bold Italic Tcode

Indicates 1) Where ever stress has to be made on a particular point.

For reference notes Example Note Transaction codes to go to particular transaction

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Financial Accounting Configuration Manual

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Abbreviations and Acronyms used

Abbreviations and Acronyms used in this document are listed below Abbreviations or Acronyms Acct Amnt Clg Cty G/L Gp IN No. P/L St Tcode Trn Type With hld

Its expanded from Account Amount Clearing Country General Ledger Group India Number Profit & Loss account Status Transaction code Transaction Type With holding

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Financial Accounting Configuration Manual

Version 1.0

PF3020 DOCUMENT RELEASE NOTICE

Notice No.

: FI_CD_ver1.0

Client

: Triveni Engineering &Industries Ltd. 12A Peenya Industrial Area Bangalore - 560058

Project

: TEIL SAP Implementation

Document details: Name

Version No.

Description

FI CD

1.0

This is the document for configuration of Finance module in SAP for TEIL SAP Implementation

Revision details: Action taken (Add/del/chg)

Preceding Page No.

New Page No.

Revision Description

Change Register serial numbers covered: None The documents or revised pages are subject to document control.

Please keep them up-to-date using the release notices from the distributor of the document.

These are confidential documents. Unauthorized access or copying is prohibited.

Approved by:

Date:

Authorized by:

Date:

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Financial Accounting Configuration Manual

Version 1.0

PF2060C Document Revision List

Client

:. Triveni Engineering &Industries Ltd. 12A Peenya Industrial Area Bangalore -560058

Project

: TEIL SAP Implementation.

Document Name

: Finance Configuration Document ver 1.0

Rev #

Rev Date

Revision Description

Page No

Prev Pag e No

Action Taken

Addendum/ New Page

Rel Notice Ref

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Financial Accounting Configuration Manual

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TABLE OF CONTENTS 4 ACCOUNTS RECEIVABLE & ACCOUNTS PAYABLE.......................................................................8 4.1 4.2 4.3 4.4 4.5 4.6

CUSTOMER ACCOUNTS............................................................................................................................8 VENDOR ACCOUNTS................................................................................................................................8 BUSINESS TRANSACTIONS......................................................................................................................11 DATA TRANSFER...................................................................................................................................46 INFORMATION SYSTEM..........................................................................................................................46 CREDIT MANAGEMENT.........................................................................................................................46

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Financial Accounting Configuration Manual

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4 Accounts Receivable & Accounts Payable This chapter covers the requirements and the customization details of the vendor/customer invoices, payments, and credit memos. This also includes configuration for Employees as vendors for processing of advances and loans.

4.1

Customer Accounts

For this entire section, standard settings have been maintained.

4.2

Vendor Accounts

For this entire section, except account group, standard settings have been maintained.

Since employees have been defined as vendors, a new account group “EMP” has been created. A separate number range has been created and assigned to this account group.

4.2.1 Preparations for creation of vendor master records 4.2.1.1

Define Account Groups with screen layouts

A new account group “EMP” has been created.

Menu Path

Transaction code Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Vendor Accounts → Master Records → Preparation For Creating Vendor Master Records → Define account groups for vendors OBAS Account group “EMP” Description “Employees Loans & Advances”

The frequently used account groups in TEIL are 0001, EMP and CPDL. 4.2.1.2

Create number ranges for vendor accounts

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Financial Accounting Configuration Manual

Table Transaction Code Menu Path

Details of the configuration

4.2.1.3

Version 1.0

XKN1 IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Vendor Accounts → Master Records → Preparation For Creating Vendor Master Records → Create number ranges for vendor accounts As shown below

Assign number range to vendor account groups

Menu Path

Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Vendor Accounts → Master Records → Preparation For Creating Vendor Master Records → Allocate number ranges to vendor account groups Assign number range “03” to vendor account group EMP

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Financial Accounting Configuration Manual

4.2.1.4

Version 1.0

Define Text IDs for Central Texts (Vendors)

For this section, standard settings have been maintained.

4.2.1.5

Define Text IDs for Accounting Texts (Vendors)

For this section, standard settings have been maintained.

4.2.1.6

Define Sensitive Fields for Dual Control (Vendors)

For this section, standard settings have been maintained.

4.2.1.7

Carry Out and Check Settings for Withholding Tax

For this section, standard settings have been maintained.

4.2.1.8

Define Minority Indicators

For this section, standard settings have been maintained.

4.2.1.9

Data Transfer Workbench

For this section, standard settings have been maintained.

4.2.1.10 Delete Vendor Master Data For this section, standard settings have been maintained.

4.2.1.11 Preparations for Changing Vendor Master Records For this section, standard settings have been maintained.

4.2.1.12 Request to Change Master Data For this section, standard settings have been maintained.

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4.2.1.13 Match code For this section, standard settings have been maintained.

4.2.1.14 Line Items For this section, standard settings have been maintained.

4.2.1.15 Balances For this section, standard settings have been maintained.

4.3

Business transactions

4.3.1 Incoming Invoices/Credit memos For this entire section, standard settings have been maintained.

4.3.2 Release for Payment For this entire section, no configuration has been done.

4.3.3 Outgoing Payments - Outgoing Payments Global Settings 4.3.3.1

Carry out or check document settings

For this section, no configuration has been done.

4.3.3.2

Define accounts for cash discounts taken

Menu Path

Details of the configuration

4.3.3.3

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define accounts for cash discounts taken Account 407000 allocated

Define accounts for lost cash discounts

Menu Path

Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → configure automatic generation of cash discount documents No configuration

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Financial Accounting Configuration Manual 4.3.3.4

Define accounts for over payments / under payments

Table Transaction Code Menu Path

Details of the configuration

4.3.3.5

POOL TABLE T030 OBXL IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define accounts for over payments / under payments Account 348500 allocated

Define accounts for exchange rate differences

Table Transaction Code Menu Path

Details of the configuration

4.3.3.6

Version 1.0

T030H OB09 IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define accounts for exchange rate differences As given below

Define accounts for bank charges (vendors)

Table Transaction Code Menu Path

Details of the configuration

POOL TABLE T030 OBXK IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define accounts for bank charges (vendors) Process Description Posting key Account BNK BSP

Bank posting Bank charges

D

C

40 40

50 50

349000

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Financial Accounting Configuration Manual 4.3.3.7

Define posting keys for clearing

Table Transaction Code Menu Path

Details of the configuration 4.3.3.8

T041A OBXH IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Define posting keys for clearing Standard settings used

Enable translation postings

Menu Path

Details of the configuration 4.3.3.9

Version 1.0

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Enable translation posting No configuration

Check settings for withholding tax

Menu Path

Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Check settings for withholding tax No configuration

4.3.3.10 Payment block reasons a) Define payment block reasons Menu Path

Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Payment block reasons → Define payment block reasons The standard settings are as follows Pymt Explanation Free for payment * Skip account A Blocked for payment R Invoice verification

b) Define default values for payment block Table Transaction Code Menu Path

Details of the configuration

V_052_C, R052 OB66 IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Outgoing Payments Global Settings → Payment block reasons → Define default values for payment block Standard system settings used

4.3.4 Out going payments - Manual Outgoing Payments 4.3.4.1

Define tolerance groups (Vendors)

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Financial Accounting Configuration Manual

Table Transaction Code Menu Path

Details of the configuration 4.3.4.2

Version 1.0

VT043G IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Manual Outgoing Payments → Define tolerance groups (vendors) Tolerance group DEB1 created TEIL TO DECIDE ON TOLERANCES AT A LATER DATE

Overpayment / Underpayment

a) Define reason codes (manual outgoing payments) Table Transaction Code Menu Path

Details of the configuration

VT043G IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Manual Outgoing Payments → Overpayment / Under payment → Define reason codes (manual outgoing payments) No configuration TEIL TO DECIDE ON AT A LATER DATE

b) Define accounts for payment differences (manual outgoing payments) Table Transaction Code Menu Path

Details of the configuration

T030 OBXL IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Manual Outgoing Payments → Overpayment / Under payment → Define accounts for payment differences (manual outgoing payments) Account 348500 assigned

c) Define reason codes for clearing procedures Table Transaction Code Menu Path

Details of the configuration

V_T053D OBCW IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Manual Outgoing Payments → Overpayment / Under payment → Define reason codes for clearing procedures No configuration

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Financial Accounting Configuration Manual 4.3.4.3

Prepare manual cross company payments

Menu Path

Details of the configuration 4.3.4.4

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Manual Outgoing Payments → Prepare manual cross company payments No configuration

Check or carryout settings for processing open items

Menu Path

Details of the configuration 4.3.4.5

Version 1.0

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Manual Outgoing Payments → Check or carryout settings for processing open items No configuration

Check payment block reason

Menu Path

Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Manual Outgoing Payments → Check payment block reasons Pymt Explanation Free for payment * Skip account A Blocked for payment R Invoice verification

4.3.5 Out Going payments - Automatic Outgoing Payments 4.3.5.1

Payment Method/Bank Selection for Payment Program

4.3.5.1.1

Set up Company codes for payment transactions

Table Transaction Code Menu Path

Details of the configuration

Program SAPLFCDP FBZP –OBVU IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Method/Bank Selection for Payment Program →Set up Company codes for payment transactions As below

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Financial Accounting Configuration Manual

4.3.5.1.2

Version 1.0

Set Up Paying Company Codes for Payment Transactions

Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Method/Bank Selection for Payment Program →Set Up Paying Company Codes for Payment Transactions OBVU V_T042B As below

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Financial Accounting Configuration Manual

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Please note that the form controlling the payment advice is ZFFIZF110AVIS03

4.3.5.1.3

Set Up Payment Methods per Country for Payment Transactions

The payment method for eg., cheque printing for another bank, has to be first created in payment methods for country .

Menu Path

Transaction code Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Method/Bank Selection for Payment Program → Set Up Payment Methods per Country for Payment Transactions As below

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The details of payment method C is as follows

Details continued.

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Financial Accounting Configuration Manual

4.3.5.1.4

Version 1.0

Set Up Payment Methods per Company Code for Payment Transactions

Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Method/Bank Selection for Payment Program →Set Up Payment Methods per Company Code for Payment Transactions FBZP V_T042E As below

Here the company specific parameters including the cheque printing form are defined.

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Financial Accounting Configuration Manual 4.3.5.1.5

Version 1.0

Set Up Bank Determination for Payment Transactions

Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Method/Bank Selection for Payment Program →Set Up Bank Determination for Payment Transactions OBVCU V_T042BD The below configuration is done keeping future in view for automatic payment program

The details of ranking order for company code STBG is shown below

The bank accounts for company code STBG is as below.

Similarly the details of the available amounts are shown below.

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Financial Accounting Configuration Manual

4.3.5.2

Version 1.0

Payment Proposal Processing

No configuration done.

4.3.5.3

Automatic Posting

No Configuration done 4.3.5.4

Payment Media

4.3.5.4.1

Define Payment Forms

Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Media→Define Payment Forms As below

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Financial Accounting Configuration Manual 4.3.5.4.2

Define Sender Details for Payment Forms

Menu Path

Details of the configuration

4.3.5.4.3

Version 1.0

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Media→Define Sender Details for Payment Forms As below

Assign Payment Forms for Payment Method in Company Code

Menu Path

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Media→Make Settings for Classic Payment Medium →Assign Payment Forms for Payment Method in Company Code

Details of the configuration

As below

The forms for cheque printing are as follows.

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Financial Accounting Configuration Manual 4.3.5.4.4

Assign Payment Medium Program for Payment Method in Country

Menu Path

Details of the configuration

4.3.5.4.5

Version 1.0

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Media→Make Settings for Classic Payment Medium →Assign Payment Medium Program for Payment Method in Country As below

Make Settings for Pymt Medium Formats from Pymt Medium Workbench

No configuration done.

4.3.5.4.6

Sort Variants

No configuration done.

4.3.5.4.7

Check Management - Define Number Ranges for Checks

Menu Path

Transaction code Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Media→Check Management →Define Number Ranges for Checks FCHI A sample number range is displayed below. TEIL has to be replaced by the original cheque numbers once cheque management is active.

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Financial Accounting Configuration Manual 4.3.5.4.8

Version 1.0

Check Management - Define void reason codes

Menu Path

Transaction code Details of the configuration

4.3.5.4.9

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Payments → Automatic Outgoing Payments → Payment Media→Make Settings for Classic Payment Medium Programs→Check Management→Define Void Reason Codes FCHV As Below

Data Medium Exchange

No Configuration maintained.

4.3.5.4.10 EDI Payment Orders and Debit Memos No Configuration maintained.

4.3.5.4.11 Payment Run Display: No Configuration No Configuration maintained.

4.3.6 Outgoing Invoices/Credit Memos 4.3.6.1

Carry Out and Check Document Settings

4.3.6.1.1

Define Document Types

No Configuration maintained.

4.3.6.1.2

Define Posting Keys

Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Invoices/Credit Memos→ Carry Out and Check Document Settings → Define Posting Keys OB41 RBSL Standard settings used

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Financial Accounting Configuration Manual

4.3.6.2

Version 1.0

Define Texts for Line Items

Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Invoices/Credit Memos→ Carry Out and Check Document Settings → Define Texts for Line Items OB41 To be defined By TEIL

4.3.6.2.1

Default Values

4.3.6.2.2

Maintain Field Status Variants

Menu Path

Transaction code Table Details of the configuration 4.3.6.2.3

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Invoices/Credit Memos→ Carry Out and Check Document Settings → Maintain Field Status Variants OBU1 Please refer to 2.2.4.1.2 for details

Assign Company Code to Field Status Variants

Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Invoices/Credit Memos→ Carry Out and Check Document Settings → Assign Company Code to Field Status Variants Please refer to 2.2.4.1.3

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Financial Accounting Configuration Manual 4.3.6.2.4

Version 1.0

Screen Variants for Document Entry

No Configuration maintained.

4.3.6.2.5

Maintain Sub screens for Coding Blocks

No Configuration maintained.

4.3.6.2.6

Substitution in Accounting Documents

No Configuration maintained.

4.3.6.2.7

Define Text IDs for Documents

No Configuration maintained.

4.3.6.2.8

Define Line Layout for Document Posting Overview

No Configuration maintained.

4.3.6.2.9

Define Line Layout for Document Change/Display

No Configuration maintained.

4.3.6.2.10 Select Standard Line Layout for Document Change/Display No Configuration maintained.

4.3.6.2.11 Document Change Rules, Document Header No Configuration maintained.

4.3.6.3

Carry Out and Check Settings for Document Parking

4.3.6.3.1

Maintain Terms of Payment

Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Outgoing Invoices/Credit Memos→ Carry Out and Check Document Settings → Maintain Terms of Payment Illustrative configuration is as below

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Financial Accounting Configuration Manual

4.3.6.3.2

Version 1.0

Define Terms of Payment for Installment Payments

No configuration was done 4.3.6.3.3

Define Cash Discount Base for Outgoing Invoices

No configuration was done 4.3.6.4

Carry Out and Check Settings for Correspondence

No configuration was done 4.3.6.5

Outgoing Invoices/Credit Memos – Enjoy

No Configuration maintained.

4.3.7 Incoming Payments No Configuration maintained.

4.3.8 Dunning No Configuration maintained.

4.3.9 Clearing Open Items

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Financial Accounting Configuration Manual 4.3.9.1

Define accounts for exchange rate differences

Menu Path

Transaction code Table Details of the configuration

4.3.9.2

Version 1.0

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items → Define accounts for exchange rate differences OB09 T030H As Below

Define Account for Rounding Differences

Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items → Define Account for Rounding Differences OB00 T030H Standard settings maintained

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Financial Accounting Configuration Manual

4.3.9.3

Version 1.0

Define posting key for clearing open items

Menu Path

Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items → Define posting key for clearing open items Clearing procedure – AUSGZAHL (Outgoing payment) Process Debit Posting key Credit Posting key Clearing Entry 25 Outgoing Payment 38 Payment clearing Residual item bal. 26 Payment difference 36 Payment difference Special G/L trans. 29 Sp. GL debit 39 Sp. GL credit Clearing procedure – EINGZAHL (Incoming payment) Process Debit Posting key Credit Posting key Clearing Entry 28 Payment clearing 35 Incoming Payment Residual item bal. 26 Payment difference 36 Payment difference Special G/L trans. 29 Sp. GL debit 39 Sp. GL credit Clearing procedure – GUTSCHRI (Credit memo) Process Debit Posting key Credit Posting key Clearing Entry 21 Credit Memo 32 Reverse Credit Memo Residual item bal. 21 Credit Memo 32 Reverse Credit Memo Special G/L trans. 29 Sp. GL debit 39 Sp. GL credit Clearing procedure – UMBUCHNG (Transfer posting with clearing) Process Debit Posting key Credit Posting key Clearing Entry 27 Clearing 37 Other Clearing Residual item bal. 24 Other Receivables 34 Other Payables Special G/L trans. 29 Sp. GL debit 39 Sp. GL credit

4.3.9.4 4.3.9.4.1

Make Settings for Processing Open Items Define Line Layout for Document Change/Display

Transaction code Table Details of the configuration

4.3.9.4.2

Select Standard Line Layout for Document Change/Display

Transaction code Table Details of the configuration 4.3.9.4.3

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items →Make Settings for Processing Open Items → Define Line Layout for Document Change/Display O7Z1 T021T Standard settings maintained

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items →Make Settings for Processing Open Items → Select Standard Line Layout for Document Change/Display O7V1 T021P Standard settings maintained

Choose Selection Fields IMG → Financial Accounting → Accounts Receivable and Accounts Payable Uncontrolled when printed

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Financial Accounting Configuration Manual

Transaction code Table Details of the configuration 4.3.9.4.4

→ Business Transactions → Clear Open Items →Make Settings for Processing Open Items → Choose Selection Fields O7F4 T021R Standard settings maintained

Choose Search Fields

Transaction code Table Details of the configuration 4.3.9.4.5

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items →Make Settings for Processing Open Items → Choose Search Fields O7F5 T021R Standard settings maintained

Choose Sort Fields

Transaction code Table Details of the configuration 4.3.9.5

Version 1.0

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items →Make Settings for Processing Open Items → Choose Sort Fields O7F6 T021R Standard settings maintained

Make Settings for Local Assignment of Open Items

No Configuration maintained.

4.3.9.6

Prepare automatic clearing

Menu Path Details of the configuration 4.3.9.7 4.3.9.7.1

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items → Prepare automatic clearing Standard settings maintained

Clearing Differences Define Tolerances for Customers/Vendors

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items →Clearing Differences→ Define Tolerances for Customers/Vendors OBA3 T043G Tolerance group DEB1 created

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Financial Accounting Configuration Manual

4.3.9.7.2

Version 1.0

Define Tolerance Groups for Employees

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items →Clearing Differences→ Define Tolerance Groups for Employees OBA3 T043T Tolerance group DEB1 created as an illustration. TEIL to decide on tolerances as and when it requires

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Financial Accounting Configuration Manual 4.3.9.7.3

Version 1.0

Assign Users to Tolerance Groups

No Configuration maintained.

4.3.9.7.4

Define Accounts for Clearing Differences

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Clear Open Items →Clearing Differences→ Define Accounts for Clearing Differences OBXL T030 348500 – Customer discounts, GL account is attached

4.3.10 Down Payment Received 4.3.10.1 Carry out or check document settings No configuration required for this section 4.3.10.2 Define Reconciliation Accounts for Customer Down Payments Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Down payment received → Define Reconciliation Accounts for Customer Down Payments T030 As given below

Details of down payment shown below.

Details of down payment request shown below.

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4.3.10.3 Define tax account for down payment received Standard settings maintained 4.3.10.4 Define account for tax clearing Standard settings maintained

4.3.11 Down Payment Made 4.3.11.1 Carry out or check document settings 4.3.11.1.1 Define Document Types

Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Down Payment Made→Carry Out and Check Document Settings→ Define Document Types No configuration required for this section- standard settings maintained

4.3.11.2 Define Alternative Reconciliation Account for Down Payments Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Down payment made → Define Alternative Reconciliation Account for Down Payments OBYR T074 As Below

Details of vendor down payments shown below.

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Details of vendor down payment request shown below.

4.3.11.3 Define account for tax clearing Standard settings maintained

4.3.12 Bills of exchange Payable No configuration in this section

4.3.13 Check/Bills of Exchange Transactions Issued No configuration in this section

4.3.14 Internal Transfer Posting 4.3.14.1.1 Carry Out and Check Document Settings Menu Path

Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Down payment made → Define Alternative Reconciliation Account for Down Payments Standard settings maintained

4.3.14.1.2 Carry Out and Check Settings for Correspondence Menu Path

Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Down payment made → Define Alternative Reconciliation Account for Down Payments Standard settings maintained

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4.3.15 Postings with Alternative Reconciliation Account 4.3.15.1 Other Special G/L Transactions 4.3.15.1.1 Carry Out and Check Document Settings Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account→ Other Special G/L Transactions →Carry Out and Check Document Settings → Define Document Types OBA7 T074 Standard documents type maintained

4.3.15.1.2 Define Posting Keys Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account→ Other Special G/L Transactions →Carry Out and Check Document Settings → Define Posting Keys OB41 TBSLT Pool Table Standard Configuration maintained

4.3.15.1.3 Validation in Accounting Documents Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account→ Other Special G/L Transactions →Carry Out and Check Document Settings → Validation in Accounting Documents OB41 TBSLT Pool Table Standard documents type maintained

4.3.15.1.4 Define Texts for Line Items Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account→ Other Special G/L Transactions →Carry Out and Check Document Settings → Define Texts for Line Items T053 Please refer to 2.2.4.6 for details

4.3.15.1.5 Default Values Standard configuration settings used 4.3.15.1.6 Maintain Field Status Variants

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Menu Path

Transaction code Table Details of the configuration

Version 1.0

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account→ Other Special G/L Transactions →Carry Out and Check Document Settings → Maintain Field Status Variants T004F Please refer to section 2.2.4.1.2 for details

4.3.15.1.7 Assign Company Code to Field Status Variants Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account→ Other Special G/L Transactions →Carry Out and Check Document Settings → Maintain Field Status Variants V001_P Please refer to 2.2.4.1.3 for details

4.3.15.1.8 Screen Variants for Document Entry Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account→ Other Special G/L Transactions →Carry Out and Check Document Settings → Screen Variants for Document Entry V001_P Standard settings maintained

4.3.15.1.9 Maintain Sub screens for Coding Blocks No settings maintained 4.3.15.1.10Substitution in Accounting Documents No settings maintained 4.3.15.1.11Define Text IDs for Documents No settings maintained 4.3.15.1.12Define Line Layout for Document Posting Overview Standard settings maintained 4.3.15.1.13 Define Line Layout for Document Change/Display Standard settings maintained 4.3.15.1.14 Select Standard Line Layout for Document Change/Display Standard settings maintained

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4.3.15.1.15 Document Change Rules, Document Header Standard settings maintained 4.3.15.1.16 Maintain Fast Entry Screens for G/L Account Items Standard settings maintained 4.3.15.1.17 Define Alternative Reconciliation Account for Customers Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account→ Other Special G/L Transactions →Carry Out and Check Document Settings → Define Alternative Reconciliation Account for Customers OBXY T074U Following configuration was carried out for alternate GL account

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4.3.15.1.18 Define Alternative Reconciliation Account for Vendors Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Postings with Alternative Reconciliation Account→ Other Special G/L Transactions →Carry Out and Check Document Settings → Define Alternative Reconciliation Account for Vendors OBXT T074U Following configuration was carried out for alternate GL account

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4.3.15.1.19 Define Accounts for Automatic Offsetting Entry

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No configuration was done 4.3.15.1.20 Generate List for Special General Ledger No configuration was done 4.3.15.1.21 Generate Error List for Special General Ledger No configuration was done 4.3.15.1.22 Define Alternative Reconciliation Accounts

4.3.16 Adjustment Posting/Reversal 4.3.16.1 Request Adjustment Posting Locally No configuration was carried out 4.3.16.2 Permit Negative Postings No configuration was carried out 4.3.16.3 Define Reasons for Reversal Menu Path

Transaction code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Adjustment Posting/Reversal→ Define Reasons for Reversal T041C WE reason code was defined .Alternate posting date was enabled for all

4.3.17 Interest Calculation No configuration maintained.

4.3.18 Closing 4.3.18.1 Count Standard settings were used 4.3.18.2 Balance Confirmation Correspondence Standard settings were used

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4.3.18.3 Valuate Standard settings were used 4.3.18.4 Foreign Currency Valuation Standard settings were used 4.3.18.5 Reserve for Bad Debts No configuration done 4.3.18.6 Valuations No configuration done 4.3.18.7 Regroup 4.3.18.7.1 Define adjustment accounts for reclassification of receivables / payables Table Transaction Code Menu Path

Details of the configuration

T030X, T030W, T030A, R030, T030U OBBU IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Closing → Regroup → Define Sort Method and Adjustment Accts for Regrouping Receivables/Payables No accounts defined

4.3.18.7.2 Define Adjustment Accts for Receivables/Payables by Maturity No settings maintained 4.3.18.7.3 Define Adjustment Accts for Changed Reconciliation Accounts Table Transaction Code Menu Path

Details of the configuration

T030X, T030W, T030A, R030, T030U OBBW IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Closing → Regroup → Define Adjustment Accts for Changed Reconciliation Accounts As shown below

4.3.18.7.4 Define Adjustment Accounts for Investments No configuration done.

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4.3.18.8 Report No reports configuration done

4.3.19 Integration 4.3.19.1 Define Accounts for Automatic HR Postings (A/P) Menu Path

Transaction Code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Integration → Define Accounts for Automatic HR Postings (A/R) OBYT T004 No configuration done

4.3.19.2 Define Accounts for Automatic HR Postings (A/R) Menu Path

Transaction Code Table Details of the configuration

IMG → Financial Accounting → Accounts Receivable and Accounts Payable → Business Transactions → Integration → Define Accounts for Automatic HR Postings (A/R) OBYT T004 No configuration done

4.3.20 Data Transfer Workbench No configuration done.

4.3.21 Internet Services No configuration done

4.3.22 Information System No configuration done.

4.3.23 Credit Management No configuration done.

4.3.24 Additional Components

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4.4

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Data transfer

No configuration was done

4.5

Information System

No configuration was done

4.6

Credit Management

No configuration done.

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