HUXLOW ACADEMY
POLICIES AND INFORMATION
HPRIVACY NOTICE
ow we use Student Information
The school uses various sources of students information to make improvements to the educational experience and achievements for existing and future students at the school
The categories of student information that we collect, hold and share include:
Personal information (such as name, unique pupil number and address, parent/guardian)
Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility)
Attendance information (such as sessions attended, number of absences and absence reasons)
Assessment information
Medical conditions
Special Educational Needs and Disability
Behaviour and exclusions
Education/school history
Siblings information
Information the school collects has been identified in the ‘Information Audit’ document which can be accessed on the schools website If there is any reason that the school is holding information which has been omitted from the document then the school will update the document immediately they are aware it
Why we collect and use this information.
The school collects and holds personal information relating to pupils and may also receive information about them from their previous school local authority and/or the Department for Education (DfE) We use this personal data to:
support our pupils’ learning monitor and report on their progress provide appropriate pastoral care assess and audit the quality of our services protect public monies against fraud to comply with the law regarding data sharing to safeguard students
Examples of information needed to fulfil the above may be kept about a pupil to monitor national curriculum assessment results, attendance information, exclusion information, where pupils go after they leave the school and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information Photographs, achievements and statistical information may be used to benchmark the quality of the students experiences offered by the school
The lawful basis on which we use this information
On the 25th of May 2018 the Data Protection Act 1998 will be replaced by the General Data Protection Regulation (GDPR) The condition for processing under the GDPR will be:
Article 6
Processing shall be lawful only if and to the extent that at least one of the following applies:
(c) Processing is necessary for compliance with a legal obligation to which the controller is subject (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
Article 9(2)
(b) processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject;
1 Processing of personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person ’ s sex life or sexual orientation shall be prohibited
2 Paragraph 1 shall not apply if one of the following applies:
(j) Processing is necessary for archiving purposes in the public interest scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject The Education (Information about Individual Pupils) (England) Regulations 2013 - Regulation 5 'Provision of information by non-maintained special schools and Academies to the Secretary of State' states 'Within fourteen days of receiving a request from the Secretary of State, the proprietor of a non-maintained special school or an Academy (shall provide to the Secretary of State such of the information referred to in Schedule 1 and (where the request stipulates) in respect of such categories of pupils, or former pupils, as is so requested ' The Education Act 1996 - Section 537A – states that we provide individual pupil information as the relevant body such as the Department for Education Children's Act 1989 – Section 83 – places a duty on the Secretary of State or others to conduct research
Collecting student information
Whilst the majority of student information you provide to us is mandatory, some of it is provided to us on a voluntary basis In order to comply with the General Data Protection Regulation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this
Storing student data
We hold student data for the duration of time each the child remains a student of the school
Who we share student information with
We routinely share student information with: schools that student’s attend after leaving the school the local authority the Department for Education (DfE) NHS/school nurse
Third party professional services i e , Social Services, Social Care Teams
The East Northants College (TENC 6th Form)
Why we share student information
We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so
We share pupils’ data with the Department for Education (DfE) on a statutory basis This data sharing underpins school funding and educational attainment policy and monitoring We are required to share information about our pupils with the (DfE) under regulation 5 of The Education (Information About Individual Pupils) (England) Regulations 2013
Data collection requirements:
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www gov uk/education/data-collection-and-censuses-for-schools
Youth support services
Pupils aged 13+
Once our pupils reach the age of 13, we also pass pupil information to our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996 This enables them to provide services as follows:
youth support services careers advisers
A parent or guardian can request that only their child’s name, address and date of birth is passed to their local authority or provider of youth support services by informing us This right is transferred to the child / pupil once he/she reaches the age 16 Pupils aged 16+ We will also share certain information about pupils aged 16+ with our local authority and / or provider of youth support services as they have responsibilities in relation to the education or training of 13-19 year olds under section 507B of the Education Act 1996 This enables them to provide services as follows: post-16 education and training providers
youth support services careers advisers
For more information about services for young people please visit our local authority website
The National Pupil Database (NPD)
The NPD is owned and managed by the Department for Education and contains information about pupils in schools in England It provides invaluable evidence on educational performance to inform independent research as well as studies commissioned by the Department It is held in electronic format for statistical purposes This information is securely collected from a range of sources including schools, local authorities and awarding bodies We are required by law, to provide information about our pupils to the DfE as part of statutory data collections such as the school census and early years ’ census Some of this information is then stored in the NPD The law that allows this is the Education (Information About Individual Pupils) (England) Regulations 2013 To find out more about the NPD, go to https://www gov uk/government/publications/national-pupil-databaseuser-guide-and-supporting-information The department may share information about our pupils from the NPD with third parties who promote the education or well-being of children in England by: conducting research or analysis producing statistics providing information, advice or guidance The Department has robust processes in place to ensure the confidentiality of our data is maintained and there are stringent controls in place regarding access and use of the data Decisions on whether DfE releases data to third parties are subject to a strict approval process and based on a detailed assessment of: who is requesting the data? the purpose for which it is required the level and sensitivity of data requested: and the arrangements in place to store and handle the data To be granted access to pupil information, organisations must comply with strict terms and conditions covering the confidentiality and handling of the data, security arrangements and retention and use of the data
For more information about the department’s data sharing process, please visit: https://www gov uk/dataprotection-how-we-collect-and-share-research-data
For information about which organisations the department has provided pupil information, (and for which project) please visit the following website: https://www gov uk/government/publications/national-pupildatabase-requests-received
To contact DfE: https://www gov uk/contact-dfe
Requesting access to your personal data
Under data protection legislation parents and students have the right to request access to information about them that we hold To make a request for your personal information or be given access to your child’s educational record, contact the Head Teacher
You also have the right to: object to processing of personal data that is likely to cause or is causing damage or distress prevent processing for the purpose of direct marketing object to decisions being taken by automated means in certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and claim compensation for damages caused by a breach of the Data Protection regulations
If you have a concern about the way we are collecting or using your personal data, we request that you raise your concern with us in the first instance Alternatively, you can contact the Information Commissioner’s Office at https://ico org uk/concerns/
Contact Us
If you have any questions about this Privacy Notice, please contact us Head Teacher – head@huxlow northants sch uk Data Protection Controller – dpo@huxlow northants sch uk Data Protection Officer, schooldpo@warwickshire gov uk
1 Overview
PARENT/CARER CONSENT INFORMATION
The safeguarding of our students is of paramount importance to us and during their time at Huxlow Academy your child / children will be involved in certain aspects of school life for which we need your consent These are described below Please read the details provided and then complete sign and return the consent form as appropriate
Appropriate use of Information and Communication Technology (ICT)
We have adopted the Northampton County Councils Acceptable Use Policy (AUP) as part of our commitment to online safety We recognize that using the internet is a valuable part of a student’s learning experience but can be open to abuse Our ‘online safety rules’ are set out overleaf and will also be shared with students in ICT lessons Please take some time to share these with your child / children Understanding and following these ‘online safety rules’ ensures that our students stay safe online both at home and at Huxlow Academy We have ensured, as far as we are able, that the Huxlow computer system is secure and only members of the college community can access it However, it is important that students use the system responsibly and are aware of the consequences if they do not In addition most mobile phones also have internet access and it is vital that students treat mobile phones in the same safe manner Student should also be aware that it is totally against college rules to use their phones to take photographs of any member of the Huxlow community without their knowledge and permission and we ask for your support in enforcing this The ‘online safety rules’ we follow are sensible rules for us all to use to protect ourselves when we are online at any time The purpose of these rules and the AUP is to protect everyone in our community By following these rules at all times, we can minimize the risks we all unwittingly expose ourselves to and reduce the potential for difficult situations arising www thinkuknow co uk is an excellent source of information about online safety for both students and parents and we recommend you take some time to look at the site
You are entitled to withdraw your permission for your child to access the internet if you wish This will mean that they will not be able to access the internet in lessons but will be able to use the computer systems in school However, please be aware that the internet is a valuable learning tool
Online Safety Rules
These online safety rules help to protect students and the Academy by describing acceptable and unacceptable computer use
The academy owns the computer network and can set rules for its use
It is a criminal offence to use a computer or network for a purpose not permitted by the academy
Irresponsible use may result in the loss of network or internet access
Network access must be made via the user ’ s authorised account and password, which must not be given to any other person
All network and internet use must be appropriate to education
Copyright and intellectual property rights must be respected
Messages shall be written carefully and politely particularly as email could be forwarded to unintended readers
Anonymous messages and chain letters are not permitted
Users must take care not to reveal personal information through email, personal publishing, blogs or messaging
The academy ICT systems may not be used for private purposes, unless the headteacher has given specific permission
Use for personal financial gain gambling political activity advertising or illegal purposes is not permitted
The academy may exercise its rights to monitor the use of the college computer systems, including access to websites, the interception of e-mail and the deletion of inappropriate materials where it believes unauthorised use of the academy computer system may be taking place, or the system may be being used for criminal purposes or for storing unauthorised or unlawful text imagery or sound
We use a biometric payment system for school meal payments It uses the latest finger recognition technology
A scan of each student’s finger will be taken on their first day at Huxlow and then payments are made by using the machines outside the canteen at any time during the day
To enable your child to access this technology, we require certain points of a finger image to be recorded as a short string of encrypted numbers A full image of a finger is never recorded Typically between ten and sixty points will be recorded depending on the characteristics of the finger This is too few to provide enough detail for the original print to be reconstructed However, it will provide a template for the student to be recognized by placing their finger on a scanner each time a payment is made
The template of their finger will be taken on their first day at Huxlow so they will be able to use the system
The biometric payment system offers greater security to student payments as well as reducing the discomfort some students feel if they receive free school meals as they are not identifiable to other students
To enable your child to access this technology from their first day in September, please complete the relevant part of the consent form attached
5
Bromcom is used as the main form of communication with parents/carers It is a comprehensive platform that has streamlined communication and administrative tasks for both school and parent/carers
A key advantage to support you during your child’s journey through our school is the opportunity to access the parent portal via the Bromcom website or access the app (Apple or Android) called My Child At School (MCAS) If you have children at other Tove Trust schools, or other schools using Bromcom, your single login will allow you to see information about all of your children in the same place
Once your child starts with us in September anyone with parental responsibility can sign up to our MCAS system All you will need to sign up with is the e-mail address that we hold for you Please enter our school postcode NN9 5TY or the school code 15611 pick our school from the list and follow the instructions on screen
On Bromcom you can view in real-time your child's Attendance Assessment and Behaviour Along with their timetable any letters or messages and the school calendar You will also be able update the data information that we hold for you such as telephone numbers home address and contacts
In line with our current Educational Visits Policy, all school trip information and consent forms will be sent home via Evolve
Academy Parent Teacher Friends Association (PTFA)
Our PTFA is a separate organisation linked to the college Its purpose is to: Develop effective relationships with staff parents and others associated with the academy Engage in activities or providing facilities or equipment which support the school or advance the education of pupils
Our PTFA would like to contact parents / carers to notify them of events of fundraising activities via the academy's communication systems eg Bromcomapp, letter, or newsletter Your personal data will not be passed to the PTFA it will remain secure within the academy, the PTFA will simply ask we pass on notifications to you
Huxlow
Huxlow Academy Fundraising
From time to time the academy undertakes fundraising events for the benefit of Huxlow and its students, and, also fundraising for external charities
As well as benefiting the academy external fundraising for charities can help students to appreciate support for others and those that are less fortunate
The academy would like to contact you via Bromcom, letter or newsletter to notify you of such events
PHOTOGRAPHY STATEMENT
We regularly take photographs of the children attending our school as part of our public duty We may use these images in our school printed publications that we produce Photographs of children are used for their learning experience and to show educational activities and achievements Photographs will be displayed in the school, in newsletters, on the school website and on social media i e our school Twitter page We may also make video or webcam recordings for educational use Occasionally the media will take photographs or film footage of a school profile event Pupils will often appear in these images As a school we are aware that it is essential that photographs are taken and stored appropriately to safeguard the children in our care We take our duty of care towards our school community very seriously It is of our upmost importance If you have any Safeguarding concerns regarding personal images and information being displayed, please do contact the school so that we can respond appropriately
CCTV STATEMENT
CCTV is installed at many schools within the Tove Learning Trust and in various locations around the school sites to: support the safety of students, staff and visitors, protect the property and assets of the schools, reduce vandalism and provide assistance in the prevention and detection of crime We will adhere to the ICO’s guidance for the use of CCTV
Our lawful basis for using CCTV is public task We do not need to ask individuals’ permission to use CCTV, but we make it clear where individuals are being recorded Security cameras are clearly visible and accompanied by prominent signs explaining that CCTV is in use and how you can contact us if you have any queries relating to the use of CCTV on our premises
ACCEPTABLE USE OF THE INTERNET
Acceptable use of the internet: agreement for parents and carers
Online channels are an important way for parents/carers to communicate with, or about, our school
The school uses the following channels:
Our official Facebook/ Twitter pages Email or text groups (for school announcements and information) such as Bromcom Our virtual learning platform:
When communicating with the school via official communication channels, or using private/independent channels to talk about the school, I will:
Be respectful towards members of staff, and the school, at all times
Be respectful of other parents/carers and children
Direct any complaints or concerns through the school’s official channels so they can be dealt with in line with the school’s complaints procedure
I will not:
Use private groups the school’s Facebook page or personal social media to complain about or criticise members of staff This is not constructive and the school can’t improve or address issues unless they are raised in an appropriate way
Use private groups, the school’s Facebook page, or personal social media to complain about, or try to resolve, a behaviour issue involving other pupils I will contact the school and speak to the appropriate member of staff if I’m aware of a specific behaviour issue or incident
Upload or share photos or videos on social media of any child other than my own, unless I have the permission of the other children’s parents/carers
Acceptable use of the school’s ICT facilities and internet: agreement for pupils and parents/carers
When using the school’s ICT facilities and accessing the internet in school I will not:
Use them for a non-educational purpose
Use them without a teacher being present, or without a teacher’s permission
Use them to break school rules
Access any inappropriate websites
Access social networking sites (unless my teacher has expressly allowed this as part of a learning activity)
Use chat rooms
Open any attachments in emails, or follow any links in emails, without first checking with a teacher
Use any inappropriate language when communicating online including in emails
Share any semi-nude or nude images, videos or livestreams, even if I have the consent of the person or people in the photo/video
Share my password with others or log in to the school’s network using someone else’s details
Bully other people
I understand that the school will monitor the websites I visit and my use of the school’s ICT facilities and systems
I will immediately let a teacher or other member of staff know if I find any material which might upset, distress or harm me or others
I will always use the school’s ICT systems and internet responsibly I understand that the school can discipline me if I do certain unacceptable things online, even if I’m not in school when I do them
Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet when appropriately supervised by a member of school staff I agree to the conditions set out above for pupils using the school’s ICT systems and internet, and for using personal electronic devices in school and will make sure my child understands these
YOUTH SUPPORT SERVICES AGREEMENT
PROVIDING OF INFORMATION TO PROVIDERS OF YOUTH SUPPORT SERVICES AND THE RIGHT TO OPT OUT
Once your child is aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area This is the local authority support service for young people aged 13 to 19 in England
We must provide both the child’s and parent’s name(s) and address, and any further information relevant to the support services ’ role
However, if the child is over 16, the child (or the parent(s)) can ask that no information beyond names, address and your date of birth be passed to the support service Please see below on how to opt-out of this arrangement For more information about young peoples’ services please go to the Directgov Young People page at www direct gov uk/en/YoungPeople/index htm or the LA website shown above
The school will not give information about you to anyone outside of the school without your consent unless the law and rules allow us to The School is required by law to pass some information about you to the Local Authority and the Department for Education (DfE)
To Opt Out
If you wish to opt-out of this arrangement please email the Data Controller at Huxlow Academy by emailing h avey@huxlow northants sch uk
HOME ACADEMY AGREEMENT
This home academy agreement is based on our core values of AMBITION, RESPECT and PRIDE
Everyone connected with our academy community has rights We must all take responsibility for our own actions and show respect to each other and the surrounding environment
As parents/guardians l/we agree to:
ensure that my/our child attends the academy daily during term time, punctually, equipped and dressed in full school uniform contact the academy on the first day of absence make the academy aware of any concerns or problems that might affect my/our child's work or emotional state
support the academy’s policies, guidelines for behaviour and values (detailed on the academy website) support my/our child with homework and other opportunities for home-learning attend parents ' evenings and discussions about my/our child's progress accept financial responsibility for any intentional damage caused by my/our child or damage caused by inappropriate behaviour
The academy agrees to:
care for your child's safety ensure that your child has every opportunity to achieve their full potential as a valued and happy member of the academy community provide a balanced curriculum and meet the individual needs of your child achieve high standards of work and behaviour through building good relationships and developing a sense of AMBITION, RESPECT and PRIDE keep you informed regularly about general academy matters and about your child's progress in particular be open and welcoming at all times and offer opportunities for you to become involved in the daily life of the academy ensure that all staff set appropriate homework inform parents of students' unexpected absence on the first day
As a student at Huxlow I agree to:
uphold the core academy values of Ambition, Respect and Pride in all I do follow the academy Code of Conduct, Behaviour for Life and Online Safety rules and be responsible for maintaining a safe environment for all who attend the academy daily during term time, arrive punctually and bring all the equipment I need every day wear the full academy uniform and be tidy in appearance engage fully with my learning, adopting appropriate Behaviours for Learning to appropriately use all academy equipment including access to and use of the internet not bring inappropriate or banned items to the academy, this includes vapes, illegal substances and dangerous items
By sending your child to Huxlow Academy you agree to, and will abide by, the principals of this Home Academy Agreement
UNIFORM POLICY
To provide clarity for the expectations around the Academy uniform to students, parents and school staff, giving clear rationale to the purpose of wearing a uniform and how this is supported and monitored All students are expected to wear the designated uniform in years 7 to 11, this is monitored principally by Form Tutors and Heads of Year Wearing an Academy uniform develops a sense of pride, community and belonging for students and supports the identification and safeguarding of members of the Academy when out in the community or on academy trips
Applicability
This uniform policy relates to students in Years 7 to 11 at Huxlow Academy Students in the Years 12 and 13 are subject to an agreed dress code that TENC staff approve and this is published as part of sixth form administration Academy staff are subject to the Staff Dress Code Policy
Body of Policy
In accordance with the core values of Ambition, Respect and Pride, students are expected to attend Huxlow Academy wearing the following uniform in full:
Uniform
• Black knee length tailored skirt (tube skirts are not permitted) with thick black tights Black seamed school uniform trousers (trousers should not be casual denim jeans leggings jeggings chinos or corduroy)
* a black knee-length pleated skirt with thick black tights will be permitted (available from KarlSports)
• White collared shirt;
• House tie;
• Plain navy blue or black socks;
• Black low-heeled leather and polish look shoes or ankle boot Canvas shoes and coloured trainers, crocs or sliders are not permitted
• Navy blue blazer with Academy logo (compulsory for all students);
• Navy blue V-necked sweatshirt with the Academy logo (optional – to wear under the blazer during winter not as a replacement)
Sportswear
• Navy blue PE shorts embroidered with Academy sports logo;
• Navy quick dry polo with Academy sports logo;
• Trainers;
• White sports socks;
• Football boots;
• Navy blue socks;
• Navy or black tracksuit bottoms with or without Academy logo;
• Navy or black leggings with or without Academy logo;
• Navy skort with or without Academy sports logo;
• Navy PE half-zip top with Academy logo;
• Rugby shirt with Academy sports log• N B Navy P E sweatshirts and hoodies with Academy sports logo are no longer available to purchase and should not be worn
Jewellery
Jewellery is not permitted with the exception of a watch (Smart watches are not permitted), and one set of ‘stud’ earrings and one plain signet ring Body piercings are not permitted with the exception of a clear nose stud Nose rings are not permitted If students have body and/ or facial piercings they will be expected to wear clear studs
Hair
Hair should be tidy and extreme hairstyles and colours are not acceptable Hair should be tied back if requested for health and safety reasons during PE, Science and Design Technology lessons
Nails (varnish, gels or false nails)
False nails and nail extensions are not permitted Nail colour should be kept clear or neutral in colour Make-Up A reasonable amount of lightly applied make-up is permitted for all year groups False eyelashes are not permitted
Hats / cover-up / hoods on
Students cannot wear any cover-ups including hoods on the Academy site unless for medical or religious purposes by prior agreement with the Headteacher
As part of our uniform policy it is important that we recognise and celebrate our staff and student identities Afro-textured hair may require specific styling and maintenance to ensure hair is healthy If students do require a durag or similar to protect the hair after treatment a letter requesting permission must be sent to the Headteacher and any head covering must be navy blue or black
Any exceptions to the Uniform Policy must be requested in advance by letter from parents to the Headteacher, explaining religious purpose or any exceptional circumstances for reasons of SEN adjustments or for medical reasons (with evidence from a doctor) The Headteacher will consider this request and inform the parents of their decision The final decision on any deviation from the Uniform Policy is the decision of the Headteacher only
Huxlow Academy has some simple expectations on personal presentation All students are expected to follow these expectations consistently and without question when on the Academy site Uniform expectations are as follows:
• Huxlow Academy students wear the full Academy uniform each day, unless the Headteacher issues written notification of any exceptional circumstances;
• The Academy blazer must be worn at all times outside of the classroom unless otherwise directed by the Headteacher during the Summer Term, or when playing sports on the field/ hard courts Students must leave their lessons with their blazers on;
• Shirts must be tucked in at all times;
• Academy house tie must be worn at all times;
• We encourage the wearing of suitable coats during cold periods Coats may be worn in the school building and taken off as soon as entering the classroom;
• Hoodies or branded jackets or clothing items are not acceptable to be worn in school Academy staff reserve the right to make judgement on what is, and is not, acceptable on all items of uniform, make-up and jewellery Students not adhering to expectations around makeup, jewellery and piercings will be out of circulation until this policy is adhered to
Student uniform will be constantly monitored; any additions to unacceptable wear/fashion trends will be communicated Any deviation from the uniform policy due to exceptional circumstances must be supported with a parental letter to the students’ Form Tutors who will constantly monitor their Tutees uniform on a daily basis and with the support of Heads of Year The letter should state the reason and date when the issue will be rectified Sanctions will be issued as per the Behaviour Policy where this is not the case
Students attending school without the required items of uniform will be provided with clean items to borrow for the day Refusal to accept these items and comply with instructions will result in sanctions as per the Academy behaviour policy
Huxlow Academy will run a uniform swap-shop where pre-loved uniform can be donated and exchanged
Huxlow Academy will ensure that uniform items with an Academy logo are not excessive and that alternative options are available for most items; keeping the cost of the Academy uniform to a reasonable amount
BEHAVIOUR POLICY
Please click here for the
Student code of conduct
Students are expected to:
• Show respect to others
• Show respect for themselves
Huxlow Academy Behaviour Policy full
• Show respect for the environment
• Be polite and courteous at all times
• Be tolerant and understanding
• Personal conduct should be of a high standard to reflect the ethos of the Academy
• Take pride in all achievements
• Represent the Academy to the highest standard on all occasions and at every opportunity
• Aim for quality in everything you do and make the most of your ability, talents and opportunities
• Demonstrate The Huxlow Way and promote the values of the Academy in the academy and the wider community
• Share and celebrate the success of the Academy and its members
Rewards and sanctions
At Huxlow Academy, we believe that positive behaviour and character should be recognised and celebrated alongside a range of other aspects of student life including attitude, effort, achievement, progress, punctuality and attendance Our rewards system creates a culture of excellence and celebrates students demonstrating The Huxlow Way
List of rewards and sanctions
Positive behaviour will be rewarded with:
• Praise
• Gold star stamps
• Subject stamps
• Half termly reward activities
• House rewards
• Rewards assemblies
• Bespoke rewards
• Phone calls home
• Letters/postcards home
• Trips
• Extra-curricular activities
• Student leadership
• Rewards identified by individuals or groups of students
The school may use one or more of the following sanctions in response to unacceptable behaviour:
• A verbal warning
• Negative stamp inplanner (YCDB/NIL)
• Parking a student within another class
• Removal from classrooms (for a closely monitored set period of time)
• Expecting work to be completed at home, or at break/lunchtime
• Resets (detentions) at breaktime lunchtime or after school
• Referring the student to HOY or a senior member of staff
• Letters or phone calls home to parents
• Loss of privileges
• Parental meetings
• Agreeing appropriate interventions
• Putting a student ‘ on report’
• Isolating the student for a period of time in our Reflection room
• Suspensions
• Final governor ’ s warnings
• Preventative placements
• Direction to Alternative Provision - this may be a permanent change or one for a temporary period of time
Behaviour management
Classroom management Teaching and support staff are responsible for setting the tone and context for positive behaviour within the classroom They will:
• Create and maintain a stimulating environment that encourages students to be engaged
• Display behaviour posters clearly in classrooms
• Attend CPD to support with classroom management
• Develop a positive relationship with students, which include: - Greeting students in the morning/at the start of lessons - Establishing clear routines - Communicating expectations of behaviour - Highlighting and promoting good behaviour -
Using the stamp system effectively to deal with low-level disruption - Using positive reinforcement and praise Stamp system:
1) Verbal warning
2) ‘You Can Do Better’ (YCDB) - Same day 10-minute detention
3) ‘Not In Line’ (NIL) –Sameday 20-minute detention
4) Parked – 45-minute detention and removed to another classroom for the rest of the lesson
5) On Call -
Student removed from the classroom by on-call staff A one-hour detention is set or appropriate follow up action/sanction
Students can be kept in reset for up to twenty minutes at the start of lunchtime each day Any reset owed beyond twenty minutes will be sat the following day at lunchtime
If students owe resets greater than the 20 minutes at lunchtime can facilitate, these will be sat as accumulated 60 minute after school resets and parents will be informed of these the evening before via Bromcom
WISEPAY
CASHLESS PAY SYSTEM
A part of huxlow Academy's commitment to support the health and wellbeing of all pupils, the provision of a high-quality catering service is a priority A cashless pay system operates in the academy dining hall
WHY A CASHLESS SYSTEM?
At the heart of the cashless system is a computer controlled by BioStore FasTrack software This allows the system to recognize each individual by a digital finger reading A unique finger code will have been taken for all new students when they started in September
Benefits of this system are: -
Healthy eating is encouraged
Queue times reduced
Misuse of lunch money will be discouraged
Alleviates associated problems of loss and/or theft of cash
Paying for your child’s meals will be more convenient
Free school meal allowances are credited centrally – there is no indication at the till if students have free school meals or not
Specific food allergies can be identified and sale of such food types to individuals barred automatically thus reducing risk
You will shortly receive a username and password for Wisepay that should be used to credit your child’s student account
All Year 7 students will be given an account for the cashless pay system
If using this method of payment causes difficulties for you, please discuss this with Pastoral staff who will be able to help you
DATA HANDLING
Certain data will need to be held on the system to enable accurate and efficient operation This will include your child’s name, form group, photo, account balance and free meal entitlement if applicable This data will be handled under the guidelines of the Data protection Act and only used by parties directly involved with the implementation of the system
Reports detailing each item of food served, each credit made to the system for any time period and showing a current balance can be made available to parents It is likely there will be a small administration charge for this service and requests for reports will be required in writing
FREE SCHOOL MEALS
Many students receive free meals, if you receive one of the following benefits, your child could be eligible to receive this
Income support
Income Based Job Seekers Allowance
Income related Employment and Support Allowance
Support Under Part VI of the Immigration and Asylum Act 1999
Child Tax Credit, with no element of Working Tax Credit, and a household income below
£16,190 (as assessed by HM Revenue and Customs)
Guarantee Element of State Pension Credit
Universal Credit
If a child resides in a local authority care home, they will not qualify for free school meals This is because government funding has already been allocated to fund their meals A child must reside with the applicant to receive free school meals
However, if you are receiving Working Families Tax Credit and have stopped working, you may qualify for Free School Meals for four weeks (from the date you became unemployed) Or if you have reduced your hours to less than 16 hours per week, you could be eligible for Free School Meals for four weeks from the date your hours reduced
If you receive one of the above benefits, and would like to apply for a free nutritionally balanced meal for your child/children at school, please contact the Free School Meals Team on 01604 366656 or by email to freeschoolmeals@northamptonshire gov uk You can apply online at www northamptonshire gov uk/freeschoolmeals or text FSM, your full name, National Insurance Number (or NASS number) your date of birth, your child’s name and school to 60622 What happens next?
Your claim will be sent to the free school meals team for authorization
The school will be informed within 3 working day when authorisation has been confirmed You will then need to find out from the school how to order and access the meals Please note, during September and October there is a longer wait for applications to be processed
The school will receive £2 30 towards the cost of your child’s meal
What if my circumstances change?
You need to let Northamptonshire County Council know if there is a change in circumstances which may affect your child receiving free school meals Please contact the free school meal team if: -
You stop receiving an eligible benefit
You change your address
freeschoolmeals@northamptonshire gov uk
If you require any help or support in checking your eligibility for free school meals, please do not hesitate to get in touch with the free school meals team on the website address above
All discussions and/or information you provide will remain in the strictest of confidence Any data collected on the college biometric system for cashless pay will be held securely and not passed on to a third party This information is used only to identify individual account balances for transaction purposes Students who qualify for a free school meal cannot be identified from information displayed on digital till readouts All information on the biometric system is covered by the college’s Data Protection registration
PUPIL PREMIUM
You can apply for the Pupil Premium which will provide the college with additional funding to support them
If you receive one of the following benefits, your child could be eligible to receive this
Income support
Income Based Job Seekers Allowance
Income related Employment and Support Allowance
Support Under Part VI of the Immigration and Asylum Act 1999
Child Tax Credit, with no element of Working Tax Credit, and a household income below £16,190 (as assessed by HM Revenue and Customs)
Guarantee Element of State Pension Credit Universal Credit
Please be aware that a child must reside with the applicant to receive the Pupil Premium
Free school meals and pupil premium | North Northamptonshire Council (northnorthants gov uk)
Select ‘Apply for free school meals and pupil premium in North Northamptonshire ’
BUS PASS APPLICATIONS
If your child lives in Finedon, Woodford, Great Addington or Little Addington, they will be eligible for a free school bus pass To apply for a school bus pass, please use the following link to complete the application:
School travel assistance - Schools and education (northamptonshire gov uk)
Alternatively, bus passes can also be purchased for use on other bus services from the link above
If you do not live in Irthlingborough, Finedon, Woodford, Great Addington or Little Addington you will need sort alternative travel arrangements such as lifts or public transport
MAINSTREAM & PUBLIC TRANSPORT
CODE OF CONDUCT
PUPILS
Always ensure that you have your pass with you and present it to the driver/company official/Authority inspector upon boarding each time you travel and whenever requested Allow the driver time to examine this properly
If you can’t show your pass you will be refused travel on the vehicle If you have lost your pass at your establishment you will be allowed to travel home provided you have obtained a temporary pass from the establishment office
Lost or damaged passes must be replaced for which a small fee is charged
Be Punctual: arrive at your designated pick-up and or set-down points at least 5 minutes before your transport is due to arrive
At the end of the day, do not hang around talking to your friends as the vehicle will not wait for you Make your way to the vehicle bay as quickly and safely as possible
Queue in a sensible manner away from the road having respect for nearby residents and property
Do not push or rush towards the vehicle when it arrives as you may push someone into the path of the moving vehicle Only move to board the vehicle when it has stopped and the door has been opened Never try to force any door unless informed to do so in an emergency
Don’t panic if the vehicle is late or does not arrive, if you have a mobile phone, use it to contact home, establishment or the Authority
You should discuss with your parent/guardian/carer a plan of action in case of exceptional circumstances (e g where the vehicle is unable to follow the normal route to your designated pick-up and or set-down points because of road diversions or deteriorating weather or the vehicle does not arrive)
Do not board a vehicle whilst wearing dirty sports kit or other soiled clothing or footwear
Broken or unsuitable equipment including laser light pens will not be allowed on the vehicle Please do not use glass containers for any lessons at school as they pose a Health and Safety issue should they be broken whilst on the vehicle
Board the vehicle in an orderly manner sitting down quickly and quietly and fasten your seat belt (where fitted)
Place belongings in a safe place where they do not obstruct the gangway or use up seat space
Be aware of the location of the emergency exit on the vehicle Behave sensibly and safely at all times If you see an incident, act responsibly You can report incidents to your establishment or the Authority in confidence
Show respect to the driver, following their instructions at all times and treat the vehicle with respect Show respect to all other passengers and their belongings
If you are using Public Transport have consideration for other passengers t
The consumption of food or drink is not permitted on the vehicle
Do not drop litter or throw anything around the vehicle
Always remain seated when the vehicle is moving and wear the seat belt at all times (where fitted) If travelling on public transport you may be required to stand for a short distance
Do not kneel or stand on your seat It is dangerous and accidents have resulted from it
Do not lean against any vehicle windows or throw items out of open windows
Only speak to the driver when they are not driving, in an emergency or when requesting a stop Remember that excessive noise can distract the driver and could lead to an accident
Should you cause damage to the vehicle the operator will claim the full cost of the repairs from your parent/guardian/carer
You must not at any time request the driver to stop at a location other than that which has previously been agreed with the Authority Any requests should be made to the Transport Team and a period of time should be allowed for any agreed changes to take place
If your behaviour becomes unacceptable due to verbal and or physical abuse towards anyone travelling in the vehicle and or others outside the vehicle and or cause damage to the vehicle then you will not be transported until your behaviour improves Your parent/guardian/carer then has full responsibility to ensure that you attend your establishment
The Transport Team will work with all parties concerned and you will only be returned to transport when all parties have agreed that the unacceptable behaviour has improved, and a letter of apology from you is received If the vehicle breaks down or is involved in an accident, follow the instructions given by the driver Only leave the vehicle in an emergency or where instructed to do so by the driver In these circumstances, all passengers should remain together in a safe spot in the vicinity of the vehicle
If you leave the vehicle, do not continue your journey alone or without informing the driver of your name, where you are heading and the route you plan to take
In the event of an accident we would need to know all the passengers who are travelling on the vehicle Do not take your friends home on the vehicle unless they have a pass for the same vehicle as you If you want friends to travel home with you, you will need to make alternative travel arrangements
If travelling on Public Transport please request your stop in good time and in all cases, wait until the vehicle has stopped before standing and moving along the vehicle aisle
Make sure that you have all your belongings with you when you leave the vehicle, but be prepared to leave them behind in the event of an emergency
If you forget something, take great care how and if you return to the vehicle as the driver may be pulling away and may not have seen you return; in that case, do not try to stop the vehicle It will then be necessary for your parent/guardian/carer to contact the operator direct for your belongings to be retrieved
If you have to cross the road after getting off the vehicle, always allow the vehicle to move off before attempting to do so Always use the Green Cross Code
For parents/guardians/carers
Ensure that your passenger always carries their pass If lost or damaged travel will be refused Replacement passes are available for a small fee on request If a passenger (other than a 16+ or Concessionary passenger) loses their pass during the day, they will be allowed to travel home provided they have obtained a temporary pass from the establishment’s office Be punctual Remember that it is your responsibility to ensure your passenger gets to and from their designated pick-up and/or set-down point in safety Please discuss with your passenger what they should do if they are refused entry onto a vehicle, the vehicle is late or the vehicle does not arrive
If waiting for transport with your own vehicle at the pick-up and or set-down points, please have respect for nearby residents and the entrance to their property
If passengers have a mobile phone with them please ask them to let you know if they have any major delays or problems with their transport
Transport is provided from designated pick-up and or set-down points near your home address to the establishment and return only Please do not ask the driver to pick-up or set-down your passenger at different places
In exceptional circumstances it is the driver/operator who must decide upon whether a route is passable when faced with deteriorating weather conditions or chance road diversions
Advise your passenger that where vehicles are fitted with seat belts it is a requirement that these must be worn and secured by themselves
Ensure that young passengers are met when the vehicle returns from their establishment Once passengers alight from the vehicle they are no longer the driver’s responsibility Stand in a safe place and avoid calling your passenger across the road to you
Make sure both you and your passenger know the safest route home after leaving the vehicle and always use it Ensure your passenger knows how to cross the road from the designated pick-up and or set-down point Make sure your passenger knows and understands the Green Cross Code Remember, very young passengers cannot judge speed or distance and should not be allowed to cross the road unaccompanied
Please ensure that your passenger is aware of the consequences arising from vandalism
While this problem is only caused by a small minority, parents/guardians/carers should be aware that they will be held responsible for any damage caused by their passenger who may: receive a temporary or permanent travel ban from all establishment transport be required to pay for any damage caused be prosecuted by the police
If you have any concerns regarding transport please contact the Authority or your passengers ’ establishment Please see list of telephone numbers below
If your passenger wishes to travel on an alternative vehicle, you must put your request in writing to the Transport Team and allow a period of time for any changes to be implemented if and or when agreed
You should consider providing your passenger with reflective hi-visibility clothing for walking to and from the designated pick-up and or set-down points
LOST PROPERTY
The passenger is carried also subject to the Provisions of the Public Service Vehicle (Lost Property) Regulations 1978 as amended by the PSV (Lost Property) (Amendment) Regulations 1995 a short summary of which follows:
Any such property which before it has been deposited is claimed by a person who satisfies the member of staff or other duly authorised servant of the Company that he is the owner, will be returned forthwith to the claimant without fee or reward upon giving his name and address to such staff member or other authorised servant
If any property so retained by the Company or their representatives appears to them to be of a perishable nature and it is not claimed within 48 (or earlier if it becomes objectionable) hours from time when it was found he may there upon destroy or otherwise dispose of it as he sees fit
Under the provisions of the above Statutory Regulations the Company may charge claimants of lost property a fee plus advance payment for postage and packing if applicable
Any property unclaimed within one calendar month will be disposed of in accordance with the Statutory Regulations
Please note this is an abridged version of the Code of Conduct for your convenience
To contact us with a query or to receive the full version of the Code of Conduct please email us at schooltransport nnc@northamptonshire gov uk , or telephone 0300 3731023
Northamptonshire County Council transport policy can also be found on our website www northamptonshire gov uk click on H and scroll down to Home to School Travel Assistance
STUDENT LOCKERS
We have a limited number of school lockers for our students to use which we issue on a first come first served basis If you would like your child to have a locker please can you email r.neuville@huxlow.northants.sch.uk to register your interest in the first instance.
Further information will then follow Lockers are offered at a non-refundable charge of £5 00 per year These lockers are intended to provide additional security for students’ possessions The Academy cannot accept any responsibility should items be reported missing. Students who have a locker are trusted to ensure that no elicit items are stored in these lockers The right to access and use a locker will be removed if there is any inappropriate use of the locker For security reasons you will need to provide a padlock for your child’s locker The Academy reserves the right to remove the padlock by cutting this off should your child lose their key The replacement of the padlock will be the responsibility of parents in such instances
We ask that if your child has a locker it is cleared, and the padlock removed at the end of the school year which is July 2026 The locker will be cleaned and made ready for the following round of allocation at the beginning of September 2026 in the first week of the summer holiday and if the padlock has not been removed and the locker emptied this will be carried out by Huxlow Academy personnel