21BestPracticestoManageRemoteTeams
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REMOTE TEAMS
May12,2023 MangeshGothankar
TableofContents
Quick Summary: Remote work has become a trend in all industries, and companies constantly need a remote software development team to manage several projects But handlingremote workers can be challengingat times The blogwillhelpyouknowabout the 21best practicestomanage remote teamsand environmentsinawaythat bringsout thebest productivity
Operatingwitharemotesoftwaredevelopment teamisawinningopportunityfor startups,smallbusinesses,andestablishedenterprises It hasbecomesuchanadvent that 82%ofemployersexpect toallowremoteworkoptions
Hiringremotedevelopershasbecomemoreofaneedthanatrend Businesseshave severalprojectsinhand,whichcannot beachievedsolelybyin-houseteams In addition,studiesprovethat companiescouldsaveupto$11,00peremployeeannually bygoingpartiallyremote
Findingandhiringmaynot comeasachallenge,but handlingasoftwaredevelopment teamremotelyoftenactsasahurdleforbusinesses Ontheonehand,remotework providesaproductiveenvironment fortheemployeesworkingremotely;ontheother hand,it leadstodifficultyincoordination
Lookingforstrategiesformanagingremotesoftwaredevelopers?Ifyes,thisarticlewill helpyoudiscoverthetopwaystomanageremotedeveloperswithease
KeyTakeaways
Communicationiskey.Makesureyouarecommunicatingclearlyand regularlywithyourremoteemployees Thisincludessettingclear expectations,providingregularfeedback,andusingtechnologytoyour advantage
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Createastrongcompanyculture Eventhoughyourremoteemployeesare not physicallypresent intheoffice,youcanstillcreateastrongcompany culture Thiscanbedonebysharingcompanyvalues,holdingregularteam meetings,andcreatingopportunitiesforemployeestoconnect witheach other
Beflexible Thingsdon’t alwaysgoaccordingtoplan,sobepreparedtobe flexibleandadaptable
Celebratesuccesses It isimportant tocelebratesuccesses,bothbigand small Thiswillhelptokeepyourteammotivatedandengaged Empoweryourteam Giveyourremoteemployeestheautonomyand resourcestheyneedtodotheirjobseffectively
RemoteSoftwareDevelopmentTeam Trend
Afterrealizingtheneedforremoteworkersandadoptingthisbusinessmodel,alot of otherindustriesarenowengagingthemselveswiththeremoteworkculture
Still,theexcitingpart isthat theoutsourcing/offshoresoftwaredevelopment/remote development trendstartedalongtimeagothanwecanimagine Also,ifyouclosely analyzethefactsandstatisticsreleasedafter2016,thetrendhasthrivedforthepast coupleofyears
Andwhynot?
Workingwithremoteteamsoffersalot ofperks Someofthemincludefillingthe talent shortagegap,increasingproductivity,reducingtimetomarket,staffingflexibility, project management tools,etc That’showmanysmallbusinessessurviveinthis competitiveworld
Soyes,ifyouareonthepathtoscalingupyourbusiness,workingwithremoteteam memberscanprovebeneficial Youonlyhavetoknowtheprocessofremoteteam management welltomakethisbusinessstrategyasuccess
Thoughthere’snot muchdifference,manyentrepreneursget confusedwiththeterms “remoteteamanddistributedteam” Therefore,beforemovingahead,it’simportant toclearthisconfusion
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RemoteTeamvsDistributedTeam
RemoteTeam:Aremoteteamisasmallgroupofpeoplehavingcomplementaryskills that arededicatedtoachievingonecommongoal Theyshareresponsibilitiestomake thecompanyoutshine Usually,aremoteteamiswhenyouhiredevelopersorsoftware engineersfromanoffshorecompany,whereintheemployeesworkfromaphysical office
Andmost ofthecompaniespreferworkingwithdifferent teamsindifferent countries Therefore,teammembersmaybelongtootherraces,cultures,andcountries
DistributedTeams:Suchateamdoesn’t haveaphysicalofficeorheadquarterstocarry out theirwork Instead,theyarespreadacrossvariousgeographicallocationsandtime zones Thedistributedteammayormaynot consist offreelancersandhasflexible workinghoursbecauseofdifferent timezones
Recommendedread:6ReasonstoStopThinkingabout FreelanceDevelopers!
Buildtrust It isimportant tobuildtrust withyourremoteemployees This
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tPracticestoManageRemote TeamsEffectively
ThankstotheInternet evolution,theworldhasbecomeaglobalplacewhereit has becomeeasytoconnect witheachotherandfindsoftwaredevelopersfromaround theworld Therefore,theconcept ofhiringaremotedevelopment teamisfantastic asit isnot limitedtotimeordistance
It’slikeworkingwithateamofdevelopersfromadifferent countryononeproject and completingit effectively However,becauseeverycountryhasadifferent culture,it becomeschallengingtogripemployeesandmanagearemoteteam Andtoproduce qualitywork,youmust workhardtogainyourteam’strust andrespect Togiveyoumoreguidance,herearesometipsformanagingremoteteams:
1.StandardOnboardSystemtoWelcome RemoteEmployees
Hiringsomeonenewtoyourteamisalwaysexcitingastheybringnewideasand perspectives
Oneoftheprimaryobjectivesofanonboardingprocessistoassist newremote employeesinacclimatingtotheexpectationsofthenewworkenvironment Thisway, theycanproceedcomfortablyandeffectivelyintheirrespectiveroles
Thebeginningdaysareverycrucialfortheteammembers At that time,theremote stafflearnsandembracesthecorporateculture
ProvidethemwithaPlaybook.
Assoonasyouintendtoset upanoffshoredevelopment center,creatingafewpages ofthedocument willhelpyourremotedevelopersget started Theyshouldbeaware ofwhat toolstheywillbeworkingon,what resourcesareavailable,andwhat policies areineffect relatedtotheirtasks
2.SystematicWorkEnvironmentforTeam Members
Just becauseyouareconnectedwithremoteteammembersandnot meetingthem doesn’t meantheteamspirit won’t feelunited Inaneffort tomaketheofficespace morewelcomingfortheremoteteam,fosterfriendlyfeelingsbyencouraging individualism
Tohaveremotesoftwareteammemberscombat theissuesofisolation,keepthe processastransparent aspossible,andencourageleadership Youshouldhavean excellent graspoftheirrelativestrengthsandweaknesses Foreachremotedeveloper youadd,spendtimegettingtoknowthem
Discusstheirgoals,personalities,beliefs,andworkhabits Makethebusiness objectivesclear,but not inapolitetone
3.HireaRemoteDevelopmentTeam
Insteadofhiringfreelancersthat turnout tobecostlyinthelongrun,workingwith dedicatedoffshoredevelopersiswaybetter Therearevariousreasonstohirea remotedevelopment team,fromproductivitytodiversity Herearethemajorreasons:
Reducecost
Increaseemployeeengagement
Boostsproductivity
4.CommunicationandCollaborationforBetter TeamSpirit
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AccordingtoaForbesreport,97%ofemployeesbelievealackofalignment andsync mpactstheoutcome
Communicationisallabout prioritization Unfortunatelyformanagingdevelopers, therearemanycommunicationpitfallsthat canbefallremotedevelopment teams For example,without havingtheabilitytohaveorganic,in-personinteractions,developers caneasilyfallvictimto“out ofsight,out ofmind”
First ofall,arrangeandschedulemeetingsfortheappropriatenumberofweekly formal“report-ins”Second,set specificguidelinesabout thedailyrequirementsof theremotedevelopment team
Zoom,Slack,GoogleCalendar,Yammer,Skype,GoogleDrive,Jell,Jira,andFormstack areessentialcommunicationandcollaborativetoolsthat helpstrengthenyourteam, fosterbonds,andproducegreat results
Ifyouroffshoreteamorremotesoftwaredevelopment teamsworkindifferent time zones,ensurethereisanoverlappingperiodwhereeveryoneisworkingandorganize yourvirtualmeetingduringthat time Thekeyistokeepmonitoringcommunication andcollaborationusingtimemanagement tools Thisway,youcanlookforbetterways tohandlesituations
5.FlexibleWorkHours
BillGatesoncesaidcompetitionfortalent getstougherwhencompaniesthat give extraflexibilitytotheiremployeeshavetheedge Remoteteammembersworkfor flexibletimetomatchtheworkenvironment andworkingstyle It makesthevirtual developersmorefocusedonwhat theyaredoingandreadytoassist
Theyhavefewerdistractions,andallofthat translatesintogreaterefficiencythat boostsproductivity Developingacohesiveremoteteamstartswithaset ofcore companyvalues
6.TrackingtheProgressofEachTeamMember
Whentheteamcreatescleargoalswithmeasurablemilestones,thereisalwaysbetter productivityinthework
Everymemberoftheteamshouldhavesuccessindicators Encouragethemembersto sharethetimesheets It alsohelpsotherteammembersmakeabenchmarkregarding theirperformance,efficiency,andproductivity
GoodmonitoringtimetrackingsoftwareisBasecamp,Github,andAsana Theymakeit incrediblysimpletotracktheprocessandtotrackprogresstoo
7.SetupaMeetingTime
Onlinemeetingisanormalpart ofeverydaydistributedteamworkflow But it iscrucial tomakethemefficient Severaltechnologytoolsmaketheprocessofconductingan onlinemeetingeasier,faster,andmorecollaborative
EveryTimeZone,WorldClockMeetingPlanner,andWorldtimebuddyhelpsin choosingtheright timeframeforthedistributedteam
Successfullymanagingaremoteteamcanbeoverwhelming,but it shouldn’t be Followingthetipsmentionedabovemakesit easytoworkandoperatewitharemote softwaredevelopment teamofnnumberofemployees Whetheryourteamissitting fivemilesawayor5000,youwillhaveeverythingyouneedtorunaproductiveremote development teamconfidently
Recommendedread:No Excuses: The Definitive Guide to Managing a Remote Team
8.OpenChatRooms
Theremoteteamthat isgeographicallydispersedfacesalot ofchallengesin streamliningtheirworkflow Efficient andquickcommunicationshouldbeintheform
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9.SyncBetweenIn-HouseandRemoteTeams
Planning,organizing,leading,andcontrollingareessentialasperthecompany’s objectives But becauseofthephysicalconstraintsofworkingwiththevirtualandinhouseteammembers,theproject managersmust createasituationwherethewhole softwaredevelopment teamcaninteract
Theremotemanagershouldpracticefosteringregularcommunicationtomaintaina syncbetweentheremoteandin-houseteam
10.AssignBuddiestoRemoteTeamMembers
Whenyouhavecreatedsyncbetweenthein-houseandremotesoftwaredevelopment team,assigningabuddytotheremoteemployeeisessentialsothat theybecome comfortableintheenvironment
Thismentorcanclarifyanyqueryrelatedtotheproject orprovideanykindof assistance Theproject requirementsbecomecrystalclearwhentheircommunication isseamless That mentorhelpsremovealot ofstressandguideshimsmoothlythrough theteam’sworkflow
11.ChoosetheRightCommunicationMedium
Theonlywaytoavoidanypitfallistobeveryclearabout howtheoffshoreteamwill communicate Createacharterfordedicatedoffshoredevelopersthat establishes normsofbehaviorwhencommunicating
It canincludelimitingbackgroundnoise,talkingat aclearpace,listeningattentively, andmore But,ofcourse,communicationgoesbeyondverbalexchanges,sousethe right medium
12.TheDefinedSetofTools
Managingaremoteteamhasbecomeeasierthanbefore Remoteteamsofferreal value,andyouget topivot theproject wheneveryouwant towiththehelpofproject management tools
It helpsinsmoothcoordinationwhendealingwithlong-distanceemployees Slack, Basecamp,Asana,GoogleDocs,andTrelloaresometoolsthat helpyoutomanage tasksfortheteam
13.Documentation
Youcan’t trulysucceedwithout excellent documentation Theremotedevelopersare not mindedreaders;theyneedadocument Documentationensuresefficiency, consistency,andpeaceofmind
Thisstandardizationensureseveryoneisworkinginthesamedirectiontowardsthe samegoal
14.WeeklyMeetingsforRemoteSoftware Developers
Weeklymeetingskeepeveryoneonthesamepage Ensureyouhaveyourmaterialand teamupdatesinadvanceofthemeeting ScreensharingsoftwarelikeJoinme, Zoomus,andAppearingiveapluspoint Rememberthat everyoneinthein-house anddispersedteamshoulddecideatimethat suitsthem Get aquickoverviewofthe ‘EveryTimeZone’toolanddecideaccordingly
15.SetRealisticExpectations
ofdialogue,not emailsastheypileup Openchatroomshelpininstant message nviaSlackandothertools
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Whenit comestodefiningworkinghoursorassigningproject deliverablesforremote it isimperativethat everyonehasclarityonthetasks It’sbest todivide theresponsibilitieswithintheteam Set realisticexpectationsfromyourremoteteam It willhelpyoutoavoidinevitableissuesdowntheroad
16.MeetyourTeaminPerson
Meetupsaregreat formorale,saysJonLay,founderofHanno Gaininterpersonal connectionswithateammeetinginperson Inaddition,themeetingsshouldbe plannedtoallowpeopletocollaborateproductively
Theprimaryreasontomeet istosocialize Everyoneconnectsbetteracrossteams, leadingtobettercommunicationandcoordination
17.EstablishaRelationshipwithyourRemote Teams
Whenyouallywiththevirtualteam,it becomesvitaltoestablishastrongrelationship withthem
Remotedevelopersaregoal-oriented&productive Asyouworkonbuilding relationships,yourproject willbemoresuccessful,andtheentireteamwillbe happier,leadingyoutothepinnacleofsuccess
18.InternationalHolidays
Everyindividualinyourmulticulturalremoteteamhasreligiousobligationsthat must be fulfilled Different nationalholidaysfallintothiscategory
Respect thecompany’scompanycultureandunderstandthat theyhavetheright to enjoyoccasions So,organizeyourprojectsaroundtheseholidays Ifyoutaketheir culturallimitationsseriously,it willhelpthemtrust youmore
19.BoosttheMoraleofyourRemoteDevelopers
Everyindividual’smoralishighlydependent onfeelings,andproductivityisdirectly proportionaltomorale
LowmoraleleadstoBoostingtheirconfidence,whichisessentialastheyare distributedworldwide Tokeeptheirspirits,highpraisethemwhenevertheyworkwell
20.PositiveFeedback
Feedbackcanbeasimpleyet verypowerfulmotivationaltool Sharepositivefeedback verballyintheofficespace But it’sgreat toappreciateyourremotedevelopersvia email
21.RewardsandAppreciation
Remotedevelopersalreadytendtofeelleft out andisolated Sowheneveraremote employeegetspositivefeedback,it booststheirproductivity But makesurethat the notableachievement shouldhaveaspecialmentioninapublicemailorgroupchat Rewardthemwithcashprizesorshoppingvouchers Tomakerewardsimpactful,give awaycashprizesorshoppingvoucherssothat theyhaveagoodtime
Start meetingwithkudos:Kickofftheteammeetingbyencouragingandpraising employees It isanexcellent methodtobeginadiscussiononahighnote
HireRemoteDevelopmentTeamswith YourTeamInIndia
Forseamlessproject management andremotecommunication,youneedtheright resourceswhopossessskillsandknowledge Withsoftwaredevelopment team management at YourTeamInIndia,youcanget accesstothetopremoteteam
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memberswithspecifiedtechnicalskillsandsoft skillstoachieveyourprojects otedevelopment teamswillalwaysbeeasyasweprovidecertified
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So,hireremotedevelopersandget readytoscaleyourbusinessgrowthwitha dedicatedteamforeachproject
WrappingUp
Asuccessfulremoteteamhelpsyourbusinessachieveprojectsalignedwithyourvision andgoals Withthetipsmentionedabove,youcanmanageyourremoteteams effectivelyandcreateacohesiveandproductiveteamenvironment that drivessuccess insoftwaredevelopment projects Further,project management softwarecanhelpyou effectivelymanageremotedevelopers
Youcanimproveemployeesatisfactionacrosscultures,productivity,andmorale Rely oncommunication/collaborationmanagement tools,andensuresmoothproject management Thisway,youwillget agroupofloyal,hardworking,andproductive remoteengineersthat willhelpyoureachthecompany’svision Doyouwant tohire topoffshoredevelopersfromIndia?Thencontact ourprofessionalsnow,andour teamwillcontact usshortly
FrequentlyAskedQuestions
What arethebest practiceswhenmanagingremoteteams?
Someoftheprovenpracticesformanagingremoteteamsincludeschedulingweekly meetings,encouragingteamwork,prioritizingresultsoverworkinghours,andtracking regularworkprogress
What arethethreeleadingchallengesyoufacewhilemanaging ateamremotely?
Thetopthreechallengesyoucanfacearealackofface-to-facesupervision,lower productivity,andlimitedcommunicationbetweenthein-houseandremoteworkers
Howdoyoukeeparemoteteamproductive?
Tokeepremoteemployeesproductive,youcancreatewell-documentedprocesses, optimizecorporateculture,streamlinecommunications,andnot overloadremote softwareengineeringteamswithseveralprojectsat atime
Howtoleadmultipleremoteteamsandmanageteamleadersto achieveoutcomes?
Leadingaremoteteamcanbetough,but strategiesliketrustingemployees,hosting dailymeetings,optingforshortermeetings,andsettingclearexpectationscanhelp manageremotesoftwaredeveloperseasily
Howtomaintainengagement andcollaborationinremote teams?
Thebest waystoensureengagement andcollaborationinremoteteamsareassigning accountabilitypartners,promotingteamwork,keepingconstant communications,and runningrewardprograms
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MangeshGothankar
Seasonedtechnologyprofessionalwithover19yearsof experienceleadingtechnologyinnovationandexecutionwith startupsandMNCs Experienceinhiringandcreatingmultiple world-classtechnologyteams Results-orientedwithapassion fortechnology,recognizedforsuccessfullyplanningand executingmajorinitiatives
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