Photosculptor
Dana Burress Photography
INTRODUCTION
Host your event at Speed and enjoy the grandeur and reputation of the region’s most prestigious art museum, a place where history and contemporary meet. The Speed has been a vital part of your community for 95 years. With the 2016 addition, the Museum can now be more flexible and accommodating to your needs with our
fully accessible and beautiful event spaces. Hosting your event at the Speed supports all Museum programming including exhibitions, gallery enrichment, and even educational outreach such as Art Detectives and Community Connections. Help support our mission and celebrate at your Speed.
Bill Roughen Photography
OUR VENUES
From corporate receptions to wedding ceremonies and receptions, the Speed offers uniquely stunning spaces to celebrate in a large or intimate way. Our experienced event staff raises the bar for personal service and attention to detail, helping you realize the event of your dreams.
Frankie Steele Photography
Meagan Jordan Photography
GRAND HALL
An exceptional space for meetings, weddings, receptions or lectures, the Grand Hall overlooks the Piazza and features an oversized door that can be opened to create an outdoor extension of the space.
The Grand Hall also features state-of-the-art acoustics and a built-in projector, screen, speakers, and wireless microphones making it a versatile space for your event’s needs.
Whitney Neal Photography
CAPACITIES
3,480 Square feet
250+/- Seated at rounds w/ stage based on event needs
350+/- Standing reception based on event needs
300+/- Theater-style based on event needs
Lang Thomas Photography
Clagett Photography
Clagett Photography
ATRIUM
Just off the Grand Hall, the Atrium features an elegant floating staircase that leads to the upper galleries and exhibitions. From there, visitors can enjoy a panoramic view of the Art Park and Grand Lawn.
Todd Pellowe Photography
Meagan Jordan Photography
CAPACITIES
2,775 Square feet
220+/- Seated at rounds based on event needs
300+/- Standing reception based on event needs
200+/- Theater-style based on event needs
Jenna Powers Photography
GRAND HALL & ATRIUM
When used together with the pocket door open, the Grand Hall and Atrium meet to create a beautiful, cohesive space from one window to the other.
Frankie Steele Photography
CAPACITIES
6,255 Square feet
470+/- Seated at rounds based on event needs
650+/- Standing reception based on event needs
850+/- Standing reception with additional Gheens Court or gallery access
Todd Pellowe Photography
GHEENS COURT
Can be added to existing grand hall or atrium rental.
Perfect for a cocktail hour, VIP reception, or breakout meeting space...
Frankie Steele Photography
CAPACITIES
1700 Square feet
100+/- Seated at rounds based on event needs
200+/- Standing reception based on event needs
ELEVATOR
LOCKERS
CABINETS
ENGLISH RENAISSANCE ROOM
Rich in character and history, the English Renaissance Room features dark woods and a decorative coat of arms display to create a distinguished setting for intimate functions.
Bill Roughen Photography
CAPACITIES
25 Limited to long banquet table if event includes food and beverage
v TO TAPESTRY GALLERY TO GALLERY 1 w
AFRICAN GALLERIES
Kassandra Mitchell
1927 BY MARIGOLD
Available outside normal museum operating hours, 1927 By Marigold provides the perfect spot for meetings, breakfast events, baby showers and private parties.
Jenna Powers Photography
Jenna Powers Photography
CAPACITIES
780 Square feet
OUTDOOR PATIO
50+/- Seated at cafe tables based on event needs
50+/- Standing reception based on event needs
OUTSIDE ENTRANCE w
TO ATRIUM s
CAFE COUNTER
Jenna Powers Photography
Rafael Gamo Photography
CINEMA & CINEMA LOBBY
Perfect for film screenings, presentations and receptions, this state-of-the-art theater includes an adjoining Green Room and a lobby with floor-to-ceiling glass windows looking out to the Cinema Courtyard.
Rafael Gamo Photography
CAPACITIES & SPECS
1300 Square feet, depending on event needs and art installations
138 Theater seats
• 4K digital, 35mm, 16mm projection systems
• 7.1 / 5.1 surround sound
• Exceptional acoustics
• Private green room
4 ADA seats r TO KENTUCKY GALLERY r TO KENTUCKY GALLERY
• Large lobby for pre/post-program receptions
OUTDOOR COURTYARD GREEN ROOM
CINEMA SCREEN
LOBBY
THE GALLERIES
Gallery viewing is encouraged as part of the enhancement and entertainment for each event and may be one of the primary reasons the Art Museum was selected for this event. However, there are additional fees to cover security costs to keep galleries open during non-regular Museum hours. Please check with the Special Events Department regarding any additional costs. Food and drink are never allowed in museum galleries.
Josh Svoboda Photography
Bill Roughen Photography
Frankie Steele Photography
Bill Roughen Photography
AV SERVICES
GRAND HALL
Integrated 10,000 lumen projector and 16'x9' screen with adapter to connect to laptop
Integrated sound system
Up to 4 microphones (handhelds are standard, but lavalieres are available)
Plexiglass lectern
Up to eight, 6'x8' stage risers
Walk-In/Background music
ATRIUM
Plexiglass lectern
Up to eight, 6'x8' stage risers
Walk-in/Background music
CINEMA
4K digital, 35mm, 16mm projection
7.1/5.1 surround sound
Up to 2 wireless microphones
Daniel Barber Photography
ADDITIONAL AV
• Up-lighting (plug-in, or battery powered)
• Rolling monitors (55” or 65” screen)
• Portable speakers
• Scissor lift use and liability
• Breeze signage
• Camera packages (hybrid event or event recording)
• Presentation laptop
• Pipe and drape (in black or gray velour)
* Pricing available upon request
Daniel Barber Photography
Daniel Barber Photography
WEDDING PACKAGES
Todd Pellowe Photography
3 Cats Photo
Gretchen Bell Photography
Jenna Powers Photography
Meagan Jordan Photography
Gretchen Bell Photography
INCLUDED
SERVICES INCLUDED
Set up and break down of tables & chairs
Use of private holding room
Access to galleries for photos
AV Technician on site to run sound for ceremony
Parking included in parking garage for guests (pending availability)
Medium sound system for ceremony
AV Technician on site for load in of band/DJ
Use of Museum owned Stage
Access to Galleries 1-5 during cocktail hour
Use of Green Room (For Band/Entertainment)
Wooden Furniture Bar Fronts
ADD ON: Art Park Courtyard for Ceremony or Cocktail Hour -$500
All Packages are subject to 6% Sales Tax
CORPORATE EVENTS, MEETINGS, & PARTIES
The Speed Art Museum offers versatile spaces that allow for entertainment outside of the office. Rent the Grand Hall for insightful lectures and workshops, or the Atrium for lively holiday parties. Explore our galleries during a cocktail hour, or host a sophisticated corporate dinner in the English Renaissance Room. Our staff is dedicated to working towards creating the perfect events that compliment your workplace.
Love Hunters
Alex Rogers Photography
FACILITY GUIDELINES
HOURS
Each event will be approved for specific hours. It is the responsibility of the renter to cooperate with Museum staff in maintaining this schedule.
The Museum doors open 30 minutes prior to the event start time. Event functions during regular Museum hours should not impact the Museum visitor’s experience.
DEPOSITS & PAYMENTS
A reservation will only be considered confirmed when the Art Museum receives: a non-refundable deposit of 50% of the total rental fee, a signed Facility Rental Agreement The deposit must be received within thirty-days (30) days of receiving the Facility Rental Agreement. All rental fees must be paid in full no later than thirty-days (30) prior to the event date.
All checks should be made payable to: Speed Art Museum 2035 South Third St Louisville KY 40208
CAPACITY
Each event will be approved for a maximum number of attendees based on space used and event set up.
CATERING
Marigold Catering Co. is the exclusive liquor service for all events in the Museum and caterer for facility rental events. A facility commission fee of 15% on food total and 15% on beverage will be applied. Catering is contracted directly with Marigold Catering Co. For a catering proposal please visit marigoldcateringco.com/contact-us
No food and beverage is allowed in Galleries. Guests may not bring alcohol into the Museum or take alcohol out of the Museum. All alcohol requests should go directly through Marigold Catering Co.
ENTERTAINMENT & ACTIVITIES
All entertainment and event activity is subject to Museum approval. We recommend reviewing entertainment and activity requirements with the Museum prior to signing contract.
Pyrotechnics of any kind are prohibited inside or outside the Museum. Smoking is not permitted.
Sparklers may be allowed outside the museum on a case by case bases with stipulations.
Lighting and Audio Visual Services: Lights may not be turned off during the course of an event and must be bright enough for Security guards to see all spaces clearly at all times. Lighting is not adjustable in galleries or Atrium. Audio Visual services are available through the Museum. An estimate will be provided based on event needs.
Any Audio Visual requests must be requested at minimum 48 hours in advance of event.
DECORATIONS
Decorations brought into the Museum must have prior approval. Set up time should be considered when planning decorations and must be scheduled with the Special Events Department. No nails, tacks, screws or other fasteners, tape or other adhesives may be used. No decorations, such as balloons, will be allowed which threaten the safety of any work of art. No confetti or loose
glitter may be used in decorating any area of the Museum. No bubbles are permitted inside the Museum. Only freshcut flowers are allowed in the Museum; live plants or trees may not enter the gallery space and location must be preapproved. Centerpieces must meet certain criteria. Indoor centerpiece fireworks are prohibited.
Use of candles is greatly monitored. Approval may be granted for the use of votive candles, depending on quantity used, in the Grand Hall and Atrium only. Tapered candles may not be used anywhere. Battery powered candles may be used in the Renaissance Room and other gallery spaces.
SERVICE SUPPLIERS
All service providers must be approved by the Museum.
PRIVATE EVENT COORDINATOR
The museum will assign a staff member to each event to acts as the liaison between the venue and client. This person is responsible for ensuring all venue related items are in order including layout, museum owned equpitment, staffing etc. This person is not responsible for the design, implementation of activities, timeline, supplies or décor of your event.
WEDDINGS ONLY DAY
OF COORDINATOR
The museum requires wedding ceremonies and receptions to have an assigned Day- Of Coordinator. This person may not consume alcohol while in this role. If the client denies to have a day-of coordinator on site or if the coordinator consumes alcohol while in this role a $1,000 fee will be applied.
PRE-EVENT WALK-THROUGH
Before the Museum approves event specifications, and at least three weeks before it is scheduled, the lessee shall have a pre-event walk through with the event staff member and the caterer to review plans for the event and the Museum’s guidelines.
During the walk-through, all parties should discuss in detail plans for food, decoration, music, layout, placement of tables, staffing levels, additional services required, transportation, delivery pick-up, and any other facet of the event affecting the Museum. Special attention should be given to post-event activities such as cleaning and pickup of event-related materials. It is particularly important that all event planners for the Lessee must be present at the pre-event walk-through and be acquainted with the role of the Museum’s assigned event coordinator.
DELIVERIES
All Deliveries must be scheduled in advance with the Museum and coordinated with museum security. The museum requires a delivery timeline be provided to the Special Events Department at least one week prior to event day. All exits and stairwells must be kept clear at all times as per fire codes. Items must be carried and not dragged across floors. Sufficient personnel should be on hand to assure the orderly movement of furniture and equipment. Delivery vehicles may be allowed to use a loading zone for deliveries or pickup, but those vehicles must be moved to an approved parking spot immediately following loading or unloading.
SET UP & TEAR DOWN
Access to space for set up will be determined on a case by case basis and may require additional rental and/or security fee. Event set up of rental functions should not impact the Museum visitor’s experience.
If set up requires entering Galleries to access event spaces, you or your suppliers must be accompanied by Museum personnel at all times. No art objects may be moved. All non-museum event-related personnel must be aware of the artwork around them at all times. No equipment or supplies should be placed at any time near a work of art and a safe distance (four feet) must be maintained.
You or your designated event representative should be present sufficiently in advance of the event to verify preparations and should be available during and immediately after the program. It is the job of the
Museum’s Special Events Department or appointed representative to interpret and enforce these restrictions, and his or her decision in all matters is final.
All materials, decorations, rentals, flowers, etc. supplied by your or from outside sources must be removed from the Museum by the suppliers or renter immediately following the event.
SECURITY
The Speed Art Museum will determine the staffing level and assign as many security guards or other personnel as necessary to maintain the required degree of safety and security for the protection of Museum assets. Museum assets include, but are not limited to: staff, contractors, guests, facilities, art work and other property. Additional security may be deemed necessary by the Museum above what is normally provided based on your specific event details and must be furnished by the Museum – these additional resources may include, but are not limited to: Uniformed or Plain Clothes Police Officers, Contract Security Officers, Paramedics, etc. The renter will be charged the costs incurred for the additional security. For the protection of Museum assets the Museum may not disclose all aspects of the Museum Security Plan for a specific event.
If you plan on or wish to have additional private security staff, including sworn law enforcement officers, for your event you must contact the Museum’s Director of Protection services or an appointed representative at least 2 weeks prior to the date of your event to discuss your desired coverage to ensure alignment with Museum
policies and procedures. An additional Security-specific walk-through may be required with your security personelle in advance of your event.
The Museum is not responsible for lost or stolen personal property on our about the Museum. Museum personnel reserve the right to request guests to leave who are creating a disruption, are intoxicated, violating Museum policies or creating a safety or security risk for themselves, others, or Museum assets. Additionally Museum personnel may alter an event if it is deemed to be posing a safety and/or security risk to the Museum and its assets.
Gallery Access and Tours: Galleries may be opened for self-guided or guided tours in conjunction with facility rental for an additional fee. Food and beverage is not allowed in Galleries. Guests must adhere to all gallery rules.
PHOTOGRAPHY
Flash photography and video cameras are permitted in Museum however we do encourage photography without flash throughout the building. The Museum will work with professional wedding photographers in advance regarding appropriate sites for photos in the Museum or on museum property. Gallery access fee or additional security may be required.
PARKING
A 260-car fee parking garage located just north of the Museum is available during events. Event guests can pay their own parking fee or host payment is available and quoted for each event based on time period. Valet parking can be arranged, and an estimate can be provided upon request.
Please contact the Director of Special Events and Sales at (502) 634-2978 if you have any questions about these guidelines for The SPEED ART MUSEUM. The contact(s) representing the individual is (are) responsible for sharing these restrictions with all parties involved in the planning of the event.
