Facility Rentals Booklet 2025

Rafael Gamo Photography

Emily Nixon 502.634.2978 enixon@speedmuseum.org 2035 S 3rd Street Louisville, Kentucky 40208 speedmuseum.org

Photosculptor

Dana Burress Photography

TABLE OF CONTENTS 05 06 08 10 12 14 16

INTRODUCTION

OUR VENUES

GRAND HALL

ATRIUM

GRAND HALL & ATRIUM

GHEENS COURT

ENGLISH RENAISSANCE ROOM

18 20 22 24 26 28 30

1927 BY MARIGOLD

CINEMA & CINEMA LOBBY

THE GALLERIES

AUDIO VISUAL SERVICES

WEDDING PACKAGES

CORPORATE EVENTS, MEETINGS, & PARTIES

FACILITY USE GUIDELINES

Rafael Gamo Photography

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Bill Roughen Photography

INTRODUCTION Host your event at Speed and enjoy the grandeur and reputation of the region’s

most prestigious art museum, a place where history and contemporary meet. The Speed has been a vital part of your community

for 95 years. With the 2016 addition, the Museum can now be more flexible and

accommodating to your needs with our

fully accessible and beautiful event spaces.

Hosting your event at the Speed supports all Museum programming including exhibitions, gallery enrichment, and even educational outreach such as Art Detectives and

Community Connections. Help support our mission and celebrate at your Speed.

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OUR VENUES From corporate receptions to wedding ceremonies

and receptions, the Speed offers uniquely stunning spaces to celebrate in a large or intimate way. Our

experienced event staff raises the bar for personal service and attention to detail, helping you realize the event of your dreams.

Frankie Steele Photography

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Meagan Jordan Photography

An exceptional space for meetings, weddings,

receptions or lectures, the Grand Hall overlooks the Piazza and features an oversized door that can be opened to create an outdoor extension of the space.

The Grand Hall also features state-of-the-art acoustics and a built-in projector, screen,

speakers, and wireless microphones making it a versatile space for your event’s needs.

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Whitney Neal Photography

GRAND HALL

GRAND DOOR

58'

CAPACITIES 3,480 250+/350+/300+/-

Square feet

Seated at rounds w/ stage

based on event needs

CAFÉ w

60'

Standing reception

based on event needs Theater-style

based on event needs

24'

Clagett Photography

TO ATRIUM s

Clagett Photography

Lang Thomas Photography

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ATRIUM Just off the Grand Hall, the Atrium features an elegant floating staircase that leads to the upper galleries and

exhibitions. From there, visitors can enjoy a panoramic view of the Art Park and Grand Lawn.

Meagan Jordan Photography

Todd Pellowe Photography

10

37'

CAPACITIES Square feet

220+/-

Seated at rounds

300+/-

Standing reception

200+/-

based on event needs

based on event needs Theater-style

based on event needs

23' 24'

FLOATING STAIRCASE

2,775

FREIGHT ELEVATOR

75'

ELEVATOR

9' 70'

14'

Jenna Powers Photography

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GRAND HALL & ATRIUM When used together with the pocket door open, the Grand Hall and Atrium meet to create a beautiful, cohesive space from

Frankie Steele Photography

one window to the other.

12

58'

CAPACITIES

TO CAFE w

6,255

Square feet

470

Seated at rounds

650+/-

Standing reception

+/-

850+/-

60'

based on event needs

based on event needs Standing reception with

24'

additional Gheens Court or gallery access

12' FREIGHT ELEVATOR

TO GALLERIES w

76' 23'

ELEVATOR

24'

14' 92'

37' 75' 9' Todd Pellowe Photography

FLOATING STAIRCASE

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GHEENS COURT Can be added to existing grand hall or atrium rental.

Perfect for a cocktail hour, VIP reception, or breakout meeting space...

Frankie Steele Photography

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CAPACITIES 1700

Square feet

100+/-

Seated at rounds

200+/-

Standing reception

TO ART SPARKS w

based on event needs

based on event needs

ELEVATOR

LOCKERS

CABINETS

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ENGLISH RENAISSANCE ROOM Rich in character and history, the English

Renaissance Room features dark woods and a decorative coat of arms display to create a distinguished setting for intimate functions.

Bill Roughen Photography

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r AFRICAN GALLERIES

CAPACITIES Limited to long banquet table if event includes food and beverage

FIREPLACE

v

Kassandra Mitchell Photography

25

TO TAPESTRY GALLERY

TO GALLERY 1 w

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1927 BY MARIGOLD Available outside normal museum operating

hours, 1927 By Marigold provides the perfect spot for meetings, breakfast events, baby showers and private parties.

Jenna Powers Photography

Jenna Powers Photography

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CAPACITIES 780 50+/-

Square feet

Seated at cafe tables

based on event needs Standing reception

based on event needs

Rafael Gamo Photography

50+/-

OUTDOOR PATIO

OUTSIDE ENTRANCE w CAFE COUNTER

Jenna Powers Photography

TO ATRIUM s

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CINEMA & CINEMA LOBBY Perfect for film screenings, presentations and receptions, this state-of-the-art theater includes an adjoining Green

Room and a lobby with floor-to-ceiling

glass windows looking out to the Cinema Courtyard.

Rafael Gamo Photography

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CAPACITIES & SPECS 1300

Square feet, depending on

event needs and art installations

138

Theater seats

4

ADA seats

r TO KENTUCKY GALLERY

•

4K digital, 35mm, 16mm projection systems

•

7.1 / 5.1 surround sound

•

Exceptional acoustics

•

Private green room

•

Large lobby for pre/post-program receptions

r TO KENTUCKY GALLERY LOBBY

GREEN ROOM

OUTDOOR COURTYARD

CINEMA SCREEN

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THE GALLERIES Gallery viewing is encouraged as part of the enhancement and entertainment for each event and may be one of the primary reasons the Art Museum was selected for this

event. However, there are additional fees to cover security costs to keep galleries open during non-regular Museum

hours. Please check with the Special Events Department regarding any additional costs. Food and drink are never

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Josh Svoboda Photography

allowed in museum galleries.

Bill Roughen Photography

Bill Roughen Photography

Frankie Steele Photography

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AV SERVICES Integrated 10,000 lumen projector and 16'x9' screen with adapter to connect to laptop Integrated sound system Up to 4 microphones (handhelds are standard, but lavalieres are available) Plexiglass lectern Up to eight, 6'x8' stage risers Walk-In/Background music

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ATRIUM Plexiglass lectern Up to eight, 6'x8' stage risers Walk-in/Background music

CINEMA 4K digital, 35mm, 16mm projection 7.1/5.1 surround sound Up to 2 wireless microphones

Daniel Barber Photography

GRAND HALL

Daniel Barber Photography

ADDITIONAL AV •

Up-lighting (plug-in, or battery powered)

•

Rolling monitors (55” or 65” screen)

•

Portable speakers

•

Scissor lift use and liability

•

Breeze signage

•

Camera packages (hybrid event or event recording)

•

Presentation laptop

•

Pipe and drape (in black or gray velour)

* Pricing available upon request

Daniel Barber Photography

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WEDDING PACKAGES

Meagan Jordan Photography

Jenna Powers Photography

Todd Pellowe Photography

Gretchen Bell Photography

Gretchen Bell Photography

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3 Cats Photo

PACKAGE PRICE

$6,000

$7,000

$8,000

Grand Hall

✓

✓

✓

Atrium

✓

✓

✓

✓

✓

SPACE INCLUDED

Gheens Court SERVICES INCLUDED Load in time for vendors

12 pm

12 pm

10 am

Event time

4 hour

5 hour

5 hour

Museum owned tables & chairs

✓

✓

✓

Set up and break down of tables & chairs

✓

✓

✓

Use of private holding room

✓

✓

✓

Access to galleries for photos

✓

✓

✓

AV Technician on site to run sound for ceremony

✓

✓

✓

Parking included in parking garage for guests (pending availability)

✓

✓

✓

Medium sound system for ceremony

✓

✓

AV Technician on site for load in of band/DJ

✓

✓

Use of Museum owned Stage

✓

✓

Access to Galleries 1-5 during cocktail hour

✓

✓

Use of Green Room (For Band/Entertainment)

✓

Personalization of Museum welcome screens

✓

Disco Ball

✓

Uplighting (12)

✓

Pipe & Drape (Cocktail Hour)

✓

White Wooden Furniture Bar Fronts

✓

ADD ON: Art Park Courtyard for Ceremony or Cocktail Hour -$500 * All Packages are subject to 6% Sales Tax

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CORPORATE EVENTS, MEETINGS, & PARTIES The Speed Art Museum offers versatile spaces that allow for entertainment outside of the office. Rent the Grand

Hall for insightful lectures and workshops, or the Atrium for lively holiday parties. Explore our galleries during a

cocktail hour, or host a sophisticated corporate dinner

in the English Renaissance Room. Our staff is dedicated to working towards creating the perfect events that compliment your workplace.

Love Hunters

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Alex Rogers Photography

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Falls City Photography

The Voice Tribune

FACILIT Y GUIDELINES

HOURS

CAPACITY

Each event will be approved for specific hours. It is the

Each event will be approved for a maximum number of

responsibility of the renter to cooperate with Museum staff in maintaining this schedule.

The Museum doors open 30 minutes prior to the event

start time. Event functions during regular Museum hours should not impact the Museum visitor’s experience.

DEPOSITS & PAYMENTS A reservation will only be considered confirmed when the Art Museum receives: a non-refundable deposit of 50%

attendees based on space used and event set up.

CATERING Marigold Catering Co. is the exclusive liquor service for all events in the Museum and caterer for facility rental

events. A facility commission fee of 15% on food total and 15% on beverage will be applied. Catering is contracted directly with Marigold Catering Co. For a catering

proposal please visit marigoldcateringco.com/contact-us

of the total rental fee, a signed Facility Rental Agreement

No food and beverage is allowed in Galleries. Guests may

of receiving the Facility Rental Agreement. All rental fees

of the Museum. All alcohol requests should go directly

The deposit must be received within thirty-days (30) days must be paid in full no later than thirty-days (30) prior to the event date.

All checks should be made payable to: Speed Art

Museum 2035 South Third St Louisville KY 40208

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not bring alcohol into the Museum or take alcohol out through Marigold Catering Co.

ENTERTAINMENT & ACTIVITIES All entertainment and event activity is subject to Museum approval. We recommend reviewing entertainment and activity requirements with the Museum prior to signing contract.

Pyrotechnics of any kind are prohibited inside or outside the Museum. Smoking is not permitted.

Sparklers may be allowed outside the museum on a case by case bases with stipulations.

Lighting and Audio Visual Services: Lights may not be turned off during the course of an event and must be bright enough for Security guards to see all spaces

clearly at all times. Lighting is not adjustable in galleries

or Atrium. Audio Visual services are available through the Museum. An estimate will be provided based on event needs.

Any Audio Visual requests must be requested at minimum 48 hours in advance of event.

DECORATIONS Decorations brought into the Museum must have prior approval. Set up time should be considered when

glitter may be used in decorating any area of the Museum.

No bubbles are permitted inside the Museum. Only freshcut flowers are allowed in the Museum; live plants or

trees may not enter the gallery space and location must

be preapproved. Centerpieces must meet certain criteria.

Indoor centerpiece fireworks are prohibited.

Use of candles is greatly monitored. Approval may be granted for the use of votive candles, depending on

quantity used, in the Grand Hall and Atrium only. Tapered candles may not be used anywhere. Battery powered

candles may be used in the Renaissance Room and other gallery spaces.

SERVICE SUPPLIERS All service providers must be approved by the Museum.

PRIVATE EVENT COORDINATOR The museum will assign a staff member to each event

to acts as the liaison between the venue and client. This

person is responsible for ensuring all venue related items

are in order including layout, museum owned equpitment, staffing etc. This person is not responsible for the design,

implementation of activities, timeline, supplies or décor of your event.

planning decorations and must be scheduled with the

Special Events Department. No nails, tacks, screws or other fasteners, tape or other adhesives may be used.

No decorations, such as balloons, will be allowed which

threaten the safety of any work of art. No confetti or loose

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WEDDINGS ONLY DAY OF COORDINATOR The museum requires wedding ceremonies and

receptions to have an assigned Day- Of Coordinator. This person may not consume alcohol while in this role. If the

client denies to have a day-of coordinator on site or if the coordinator consumes alcohol while in this role a $1,000 fee will be applied.

PRE-EVENT WALK-THROUGH Before the Museum approves event specifications, and at least three weeks before it is scheduled, the lessee

shall have a pre-event walk through with the event staff

member and the caterer to review plans for the event and the Museum’s guidelines.

During the walk-through, all parties should discuss in

detail plans for food, decoration, music, layout, placement of tables, staffing levels, additional services required,

transportation, delivery pick-up, and any other facet of the event affecting the Museum. Special attention should be given to post-event activities such as cleaning and pickup of event-related materials. It is particularly important

that all event planners for the Lessee must be present at the pre-event walk-through and be acquainted with the role of the Museum’s assigned event coordinator.

DELIVERIES All Deliveries must be scheduled in advance with the

Museum and coordinated with museum security. The

museum requires a delivery timeline be provided to the Special Events Department at least one week prior to

event day. All exits and stairwells must be kept clear at

all times as per fire codes. Items must be carried and not dragged across floors. Sufficient personnel should be

on hand to assure the orderly movement of furniture and equipment. Delivery vehicles may be allowed to use a

loading zone for deliveries or pickup, but those vehicles

must be moved to an approved parking spot immediately following loading or unloading.

SET UP & TEAR DOWN Access to space for set up will be determined on a case by case basis and may require additional rental and/or

security fee. Event set up of rental functions should not impact the Museum visitor’s experience.

If set up requires entering Galleries to access event

spaces, you or your suppliers must be accompanied

by Museum personnel at all times. No art objects may be moved. All non-museum event-related personnel

must be aware of the artwork around them at all times.

No equipment or supplies should be placed at any time

near a work of art and a safe distance (four feet) must be maintained.

You or your designated event representative should be present sufficiently in advance of the event to

verify preparations and should be available during

and immediately after the program. It is the job of the

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Museum’s Special Events Department or appointed

representative to interpret and enforce these restrictions, and his or her decision in all matters is final.

All materials, decorations, rentals, flowers, etc. supplied by your or from outside sources must be removed from the Museum by the suppliers or renter immediately following the event.

policies and procedures. An additional Security-specific walk-through may be required with your security personelle in advance of your event.

The Museum is not responsible for lost or stolen

personal property on our about the Museum. Museum personnel reserve the right to request guests to leave

who are creating a disruption, are intoxicated, violating Museum policies or creating a safety or security risk

SECURITY

for themselves, others, or Museum assets. Additionally

The Speed Art Museum will determine the staffing level

be posing a safety and/or security risk to the Museum and

necessary to maintain the required degree of safety and

Gallery Access and Tours: Galleries may be opened for

assets include, but are not limited to: staff, contractors,

rental for an additional fee. Food and beverage is not

security may be deemed necessary by the Museum above

rules.

details and must be furnished by the Museum – these

PHOTOGRAPHY

to: Uniformed or Plain Clothes Police Officers, Contract

Flash photography and video cameras are permitted in

charged the costs incurred for the additional security. For

flash throughout the building. The Museum will work with

disclose all aspects of the Museum Security Plan for a

appropriate sites for photos in the Museum or on museum

Museum personnel may alter an event if it is deemed to

and assign as many security guards or other personnel as

its assets.

security for the protection of Museum assets. Museum

self-guided or guided tours in conjunction with facility

guests, facilities, art work and other property. Additional

allowed in Galleries. Guests must adhere to all gallery

what is normally provided based on your specific event additional resources may include, but are not limited

Security Officers, Paramedics, etc. The renter will be

Museum however we do encourage photography without

the protection of Museum assets the Museum may not

professional wedding photographers in advance regarding

specific event.

property. Gallery access fee or additional security may be required.

If you plan on or wish to have additional private security staff, including sworn law enforcement officers, for

your event you must contact the Museum’s Director of Protection services or an appointed representative at

least 2 weeks prior to the date of your event to discuss

your desired coverage to ensure alignment with Museum

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PARKING A 260-car fee parking garage located just north of the Museum is available during events. Event guests can

pay their own parking fee or host payment is available

and quoted for each event based on time period. Valet parking can be arranged, and an estimate can be provided upon request.

Please contact the Director of Special Events and Sales

at (502) 634-2978 if you have any questions about these

guidelines for The SPEED ART MUSEUM. The contact(s)

representing the individual is (are) responsible for sharing these restrictions with all parties involved in the planning of the event.

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