Overview
Software Credentials, Security and User Access
Data Access
Bespoke Solution
Management Accounts
Forecasting and DOC
Dashboards
KPI Performance and Site Reviews
Budgets, Projections and Cash Flow
Onboarding
Ensuring that you have the correct information from the right data sources in a timely fashion is crucial to the success of any business. Our business intelligent solutions utilise the latest technology to extract data from the core of your DMS and other data sources, using real-time connectivity via ODBC, API, FTP and data modelling. Our leading-edge data analytics database management and bespoke software reporting tools, provide KPI driven performance measurement and financial insights into your business. Our reporting and management accounting products have been created by motor trade specialists with decades of experience developing financial management solutions and reports to give detailed insights to any motor dealer Group.
The FPS solution is delivered as a secure on-line web portal with a database backend, hosted in the cloud and offers an extensive range of financial and management reporting tools, which are flexible to support your daily business management requirements. Our solution not only provides high level overviews, but also detailed and granular reporting which can support any level from senior management to individual departments users.
Most high performing dealer Groups track performance against budget on a daily basis and regularly forecast their end of month position, but this can be time consuming without the right tools. Although senior management may receive the data they require, the time taken to produce the MTD position and forecast is time consuming and inefficient, and Managers view forecasting as a Group requirement rather than something that helps their performance. Our unique solution enables automatic consolidation of dealerships and departments so Group management can access real time reports at Group and dealer level, while dealer management use it to manage their performance, replacing any locally maintained spreadsheets and reports.
The FPS solutions includes:
• Management Accounts – Budget, Last Year comparisons and trends, Group Consolidations
• Forecasting & DOC – interactive performance review, linked to DMS and Sales Optimiser
• Performance Dashboards – Group & Dealer performance review and Housekeeping
• KPI Performance & Site reviews – KPI driven Dealership and Franchise performance review
• Budgets, Projections & Cash Flow – KPI driven long term performance review and trends
Rest assured your financial data is in safe hands with the FPS Reporting Solution.
Data is managed in a secure SQL database hosted in an AWS cloud server and is maintained in a separate database project for each client. Our services are managed in the cloud, real time and fully backed up.
Specific user access is ensured through secure web portal log in credentials and users can only access the level of detail prescribed by the client. From Board Directors and Business Owners through to Department Managers, users will only have permission to view the data that is granted to them.
For further peace of mind, all of our solutions comply with the GDPR guidelines, and we are Cyber Essentials accredited.
Whether you have Keyloop Rev8 or Drive, a Pinnacle user or use another DMS, our solution can aggregate the data of your business from numerous data sources into a single data point for reporting and analysis.
Our service is designed with flexibility in mind and can extract and import the right amount of data for the solution you require. The FPS accounts and reporting service can be linked to other showroom and sales optimising software, offering a combined financial and reporting solution for your business. For example, connectivity to Dealerweb and Autotrader offers the Sales Team better visibility on actual vehicle profitability and analysis, whilst connection to RTC supports aftersales.
The software has been designed to offer flexibility and ease to make changes which suit your business needs. The system is set up to reflect any Group structure and can provide reporting at Group, regional, dealership and department levels.
As your business grows and evolves, our solution can evolve with it, providing businesses with peace of mind that our solution can support them for the long term.
Whilst we have set formats for modules like Accounts and Budgets, these can be easily tailored to your requirements. Report layouts and dashboards can be modified, extra detail can be added and the order in which you view your numbers can be adjusted to suit your needs. The system is fully customisable, allowing you to design whatever level of detail suits your business, whatever you want we’ve got you covered.
FPS provide real time Management Accounts via an online secure web portal. Our Management Accounts package provides profit & loss, balance sheets, budget and prior year comparisons, trends, side by side dealership and department comparisons. Our database is mapped so that your Accounts are automatically consolidated according to your Group, Regional or Franchise structure.
Combining leading edge data analytics with unique business intelligence skills, enables the production of high-level overviews to provide a quick visual snapshot of business performance as well as granular reporting with the ability to drill down to transaction level where available, allowing true visibility of financial performance. We also provide a data feed for your manufacturer composite reporting.
We also provide a data feed for your manufacturer composite reporting.
IMAGE IMAGEOur online forecasting module offers your business the ability to collate and consolidate accurate forecasts in an efficient and timely manner. Forecasts can be saved before final submission, enabling Management to work on their forecasting figures in real-time before deadline.
The production of forecasts can be time consuming. By providing users with a bespoke forecasting tool, which is easily accessible and consolidates automatically, reduces the burden to produce the predicted results and encourages numbers to be submitted more accurately and efficiently.
The forecasting suite links directly to the DMS data for actual month to date, extrapolates pro rata and links to your sales optimiser for known deliveries to predict a result for the month.
Departmental Managers can then input their expected forecast and the performance is tracked vs budget, prior year, previous weeks at department, dealership and group level.
Additionally, at a glance, you have visibility of who’s submitted their input and who hasn’t, helping with better management of your forecasting process by exception.
IMAGETailored to a Group’s individual requirements, advanced visual and interactive dashboards are designed to provide a quick overview on performance.
Whether it’s month to date tracking of sales from the DMS or sales optimiser, vehicle stock, debtor ageing, general sales or aftersales housekeeping exception review, our unique bespoke dashboard module provides high level data visualisation.
Dashboards can be viewed at Group level or individual department level according to user access credentials, so a site department Manager can access and land on a view bespoke to their specific requirements.
Dashboards are also supported by further reports that can be used to drill down to more detail such as vehicle stock ageing and drill through to vehicle stock list.
IMAGEImproving financial performance in any business is only possible when clear visibility of current performance from all departments is available and easily accessible. Our leading reporting suite offers a huge range of financial and management reporting tools to enable improvement and success.
Our unique Site Review Tool provides a one stop shop collating all data in one place to enable group senior management and dealership performance reviews. This includes historic performance and trends, current month performance and projections, comparisons between franchises and dealerships, sales finance and product statistics and spending reviews. The package incudes interactive notes and action plans that can be monitored and referred to in subsequent reviews.
Although KPI’s are a significant feature of all our products, we also provide a specialised KPI management tool. KPI’s are calculated at summary business and detailed department and bespoke to your business requirements. Comparisons are made between franchises, dealerships, group averages as well as Group benchmarks, manufacturer composites and top performers
FPS provides an online tool for annual budget preparation, but the budget tool software comprises much more. The module can be used for business level evaluation during acquisition and disposal projects, balance sheet and cash flow projections and long range profit projections, sensitivity and break even analysis.
All variations in use are KPI performance driven. KPI’s, annual sales objectives, volume requirements and calculations are set at Group level and locally overridden by dealership management where permission has been granted. Budget completion can be as automated or as detailed as required by the business.
The budget tool is linked to the database and so is fully integrated with all of our software but it can be used as a standalone product. Prior years actual and budget performance are included for comparison to assist review and completion, as well as projected performance based on achieving KPI benchmarks.
The FPS implementation team are experienced in onboarding a new client in a timely and efficient process. On completion of our implementation questionnaire which establishes key contact information and helps us confirm the business structure, we create your database and website.
The team will organise and set up all the available data connections and agree with you any specific requirements and report formats. A timetable will be set for the whole process including review points, feedback and implementation sign off.
