Yes I Can | Provider Resource Manual | 2023-2024

PROVIDER RESOURCE MANUAL

PROVIDER RESOURCE MANUAL

A NOTE FROM

Success is no accident. It is hard work, perseverance, learning, studying, sacri ce, and most of all, love of what you are doing or

-PELE

learning to do.

Welcome to Yes I Can:

We are honored to have you as a member of our team! You were selected to join Yes I Can because we believe you have the skills, ability, and commitment required to help us deliver the highest quality of services. Our vision is that you will foster the cognitive, academic, and social growth of our students by facilitating best teaching practices. We are privileged to work together in meeting the needs of our students and their families.

On the job:

Your work is invaluable, impacting students' lives profoundly. You shape their minds, hearts, and souls, extending your in uence beyond the classroom. Your work is vital. By following the enclosed policies and procedures, you enable us to uphold YIC’s high standards of professionalism.

For any additional questions or support, please reach out to info@yesicanservices.com or call 718.370.3033.

We are always happy to provide assistance!

EDUCATIONAL RESPONSIBILITIES

Responsibility educates.

-WENDELL PHILLIPS

EDUCATIONAL RESPONSIBILITIES

1 / PROFESSIONAL ETHICS:

Providers adhere to the NYS code of Ethics for Educators:

Principle 1 • Nurture the intellectual, physical, emotional, social, and civic potential of each student.

Principle 2 • Create, support, and maintain challenging learning environments for all.

Principle 3

• Commit to their own learning in order to develop their own practice.

Principle 4 • Collaborate with colleagues and other professionals in the interest of student learning.

Principle 5

Principle 6

• Engage with parents and community, building trust and respecting con dentiality.

• Advance the intellectual and ethical foundations of the learning community.

Provider Responsibilities:

Be punctual to your work assignments:

• The rst day of services is September 7th.

• Collaborate with other therapists to prevent schedule overlaps.

• Inform your supervisor and school contact about any short or long-term absences.

• Services can be provided on legal holidays.

Technology:

• Cellphone use is prohibited during sessions with students.

• Please respect and adhere to your school’s technology policies.

Before you begin servicing:

• Parent and Principal/Coordinator contact is required prior to commencement of services.

• If a principal or parent o ers you additional cases, inform your supervisor.

Legal Responsibilities:

• You are a “Mandated Reporter” for cases of suspected child abuse or neglect.

• Yes I Can is HIPPAA Compliant- It is essential to maintain con dentiality. All student information should only be shared on a “need to know” basis.

Sessions:

• Be prepared for each session.

• Ensure that every lesson includes a well-de ned objective, goal, and appropriate materials.

2 / COMMUNICATION AND COORDINATION:

• To foster collaboration, open communication is required with all team members. Remember to maintain a positive, supportive, and encouraging attitude.

• Call your student's parents monthly.

• NEW! On your student's portals, provide a summary of your conversation by clicking on the drop-downs. The summary will be emailed to the parent, with you copied in the email.

• Complete your communication log to access your invoices.

• For any questions about paperwork, DOE meetings, or legal matters, kindly direct parents to contact the Yes I Can administrative o ce or their lawyer/advocate.

• Be available to attend team meetings with related services providers and/or school sta when requested.

• Communication books are available for your daily use. Utilize these books daily to keep parents informed about your student's progress and activities.

INITIAL PARENT COMMUNICATION GUIDE:

Enclosed are some pointers for your rst phone conversation. Remember to log the date and take notes of your call. As you engage in the conversation, aim to sound professional, warm, and con dent. Building a trusting relationship is crucial, so start o the year on a positive note! Your approach will set the tone for a successful and supportive partnership with parents and students.

1 / INTRODUCTION:

• Introduce yourself as the special educator who will be servicing their child this year.

• Explain your role as a special educator, share your experiences and quali cations, and reassure that you are here to provide individualized instruction based on the child’s learning needs.

2 / DISCUSS THE CHILD:

• Begin by asking the parent to tell you about their child:

• What are the areas of concern?

• Which methods have worked?

• What strategies have worked well in motivating the child?

• Discuss the child's strengths and weaknesses in various subjects such as reading, comprehension, math, writing, and social/emotional skills.

• Inquire about the parent's goals and whether the child receives any additional services.

• Discuss the scheduling of sessions, if they will be push-in or pull-out.

3 /RELATIONSHIP BUILDING:

End the conversation on a positive note. Tell the parent, “I’m excited to begin the year and look forward to meeting your child. I’ll follow up after the rst week to discuss how we can work together to help your child succeed. Please don’t hesitate to reach out if you have any questions or concerns. Let’s make this a great year together!”

3 / ASSESSMENTS:

• Professionals assess students, set goals, and track progress. Assessement data is used to justify services, gauge the child's developmental level and helps you to create appropriate goals.

• Therefore, standardized assessments are MANDATORY for each student and must be completed within the rst 30 days of services. Your supervisor is available for support with scoring.

A tutorial on completing assessments is available on the YIC dashboard.

AGE ASSESSMENT ACCESS

Preschool- 6.11

Grade School

KSEALS Fountas and Pinnell

Reach out to your supervisor for a copy. YIC library. If YIC does not have an assessment kit in your school, use Reading A-Z and convert your scores.

Reading A-Z

www.readinga-z.com / Username: Yes1can / Password: runningrecords1

Step 1: Go to readinga-z.com

Step 2: Click on resources

Step 3: Scroll down to assessments

Step 4: Click on benchmark passages and running records

Step 5: Click on the reading level you are assessing (begin 2 grades below level)

Step 6: Click on the story and PDF of the level that you need. You will need to prepare at least three levels for the testing.

Step 7: Log in

• Be sure to include score information in your progress reports.

• Note: The DOE recognizes what we call kindergarten as Pre-K and Pre-1A as kindergarten.

KSEALS Instructions:

Parts of KSEALS

Consists of three subtests.

1 / Vocabulary

2 / Number and letter recognition

3 / Articulation

• For this assessment, you are only required to complete the rst two sub-tests.

Testing

• Hold up the spiral book facing the students and the questions are in the back facing the examiner. Ask the questions without prompting for responses.

• On the scoring sheet, mark a 1 if the child is correct, and a 0 if incorrect.

• Stop the subtest if the student scores three errors in a row.

Scoring

• Add up all the correct responses (1) for each subtest. Tally the total scores at the bottom. You will go across on score sheet and put a 1/0 in the expressive and receptive column.

• Convert the child’s age to years and months. Please reference Table C of the scoring book to convert the raw score to a standardized score for vocabulary, numbers and letters and expressive and receptive language skills. For students with bilingual services mandates, omit the number score on their report. Instead, nd the descriptive category in the back of the book. For example, average, below average, well below average, etc.

RUNNING RECORDS INSTRUCTIONS:

Before You Begin: Ensure you have a timer and printed copies of the running records. Prepare 3-4 levels, if the level is too simple, stop and go to the next level. If the level is too challenging, stop and go down to an easier level.

Testing: Begin the timer as soon as the student starts reading. You will note the following:

• After completing the records, you will ask the comprehension questions provided in the records to assess the student’s understanding.

• When you are done, you will score the record.

Scoring Instructions:

Before you begin scoring

• Count all words in the text.

• Count the following as errors: a substitution, omission, skipped words, and an insertion.

• Do not count as errors: self corrections and repetitions.

• Count proper nouns read incorrectly multiple times as one error.

• During scoring, obtain the following three pieces of information: 1 / Calculate accuracy rate:

• Once you’ve calculated the percentage of accuracy, you can determine the reading level.

2 / To obtain reading level:

Independent level: If the accuracy rate is 95-100% - The student is able to decode and comprehend text on an independent level. This is the level you will include on your progress report.

Instructional level: If the accuracy rate is 90-94%- The text is at an appropriate level for instruction, providing a good balance of challenge and support.

Di cult level: If the accuracy rate is below 90%- The text is too challenging for the student.

3 / To obtain words correct per minute:

• Convert the time to seconds (for example, 3 minutes and 18 seconds is 198 seconds).

• Divide the total seconds by 60.

There are apps available to assist you with your scoring: (type in running records in the App Store)

• On the progress report, include the reading level, words per minute (WCPM), and accuracy rate.

• If you are using reading a-z, reference the correlation chart to convert the score into a F & P score.

4 / GOALS:

• Use the test results to generate common core goals for each student. Click on the goal button on your portal to access your options. Select at least 3 goals for each domain. (Reading, Comprehension, Math, Social-Emotional, Language) If you feel the need to generate your own smart goal, you have the option to do so by clicking on the OTHER button. Ensure the goal you write is written in measurable and observable terms.

• When choosing goals, consider student’s ability rather than the student’s grade level. You can use the lter option to narrow your search based on criteria such as grade or subject.

• IMPORTANT! AS YOU CHOOSE GOALS, PLEASE MAKE SURE THAT IN AT LEAST 3/5 DOMAINS, THE GOALS ARE 1-2 GRADES BELOW LEVEL. (Students who have services through the DOE, are below level in at least 3/5 domains).

• For every one-hour session, select at least one goal with two activities.

5 / ADVOCACY:

• IEP meetings: If you are invited to participate in a meeting, be sure to contact your supervisor so you can review the student’s pro le. This preparation will enable you to actively and e ectively advocate for your students.

• If you are asked to submit paperwork for a scheduled IEP meeting, you must notify your supervisor who will review, approve and submit all work on your behalf. No documentation should be submitted independently. Remember, you are your student’s best advocate. Consider the following:

• Does your student require Special Education Teacher Support Services?

• Does your student require additional hours of Special Education Teacher Services?

• Does your student require any additional related services?

• Does your student require a paraprofessional for medical or behavior concerns?

• Does your student require Extended School Year?

• Does your student require an independent neuropsychological evaluation?

Please discuss all this with your supervisor so these matters can be addressed and documented immediately.

PROFESSIONAL RESPONSIBILITIES

Leadership is taking responsibility while others are making excuses.

-JOHN C. MAXWELL

PROFESSIONAL RESPONSIBILITIES

1 / PROGRESS REPORTS:

Progress reports provide a structure to monitor a student’s progress toward annual goals and to evaluate the e ectiveness of the special education services. The CSE and/or DOE reviews and revises the IESP to ensure that appropriate services are provided. These reports are used as evidence in impartial hearings.

In an e ort to work collaboratively with the NYC DOE, progress reports are due twice per year:

• Wednesday, November 22, 2023

• Thursday, March 14, 2024

• PLEASE NOTE! In the months that reports are due, you will only be able to sign your invoices once your report is submitted.

• Progress reports are PROFESSIONAL, legal documents that can have legal implications. Reports should be thorough and detailed. Reports contain your student’s strengths and weaknesses in each domain, the goals you are working on, methodology being used, and detailed information about your student. Data such as assessment scores and reading levels are MANDATORY. Always proofread your report for errors.

• Any report that does not meet our professional criteria will be sent back as incomplete.

• If your student is “shared” with another provider, then you have the ability to collaborate on the report writing. Decide together which domains you’ll each complete and once you start typing on that domain, it becomes “yours” to write. The report will be considered submitted once completed.

• Please note: In the months of November, February, and May, your supervisor will collaborate with you to complete an ABC chart where you will review student goals.

Where to begin:

• Log into your YIC portal and click on the graph icon to write your reports.

• YIC reports contain the following sections that need to be completed.

1 / Present level of Functioning

2 / Reading

3 / Comprehension

4 / Math

5 / Social

6 / Language

7 / Recommendations

Overview plus two goals

Should you require assistance:

Click on the green question mark in each section to guide you further. A sample report is enclosed in the top right-hand corner for your reference.

2 / CERTIFICATIONS:

• The grade level on your certi cate must correlate to the ages of the students you are working with (There will be rare exceptions which are determined by your supervisor on a case by case basis).

• Your certi cates MUST be active throughout the entire year. If your certi cation expires, you will not be allowed to work.

• NEW! You will receive a noti cation from the HR portal reminding you when your certi cations will be expiring.

• All the above applies to Bilingual Extension as well. Certi cates must be active for the entire school year and you will only be assigned Bilingual students if you are a certi ed bilingual provider.

• Remember to apply for your Professional Certi cation once you have at least three years of documented working experience.

• Once you have your Professional Certi cate, you are required to register it with the TEACH system. For each ve-year registration cycle, 100 Continuing Teacher and Leader Education (CTLE) hours are required.

3 / BILLING:

• Electronic invoices are due monthly. You can access your pro le on our website: www.yesicanservices.com.

• Usernames are emailed to providers with a link for you to set up your accounts.

• Billing is due on the 5th of the month in order to be paid by the following 1st of the month.

• If billing is completed by the 12th, it will push o pay by one additional month.

• If billing is submitted after the 12th, payment will be delayed one month from the pay date of that period.

For example: September billing

• Submit by October 5 - paid November 1st.

• Submit by October 12th - paid December 1st.

• Submit October 23rd -late invoices will be pushed o one month from then- February 1st.

• After 60 days, billing will no longer be accepted.

4 / Q AND A PAID FAMILY LEAVE (PFL):

Q: How do I know if I qualify to le for PFL?

A: You qualify to le for PFL if you are an employee (paid on W2) for Yes I Can. Full time employees (20+ hours weekly) need to be working for a minimum of 26 Consecutive weeks. Part-time employees (20 hours or less weekly) need to be working for 175 days.

Q: How long can I le for?

A: Up to 12 weeks

Q: How much does PFL pay?

A: About 67% of your 2 paychecks prior to ling for PFL

Q: Until when can I le?

A: You can le for PFL for up to a year after your baby is born

Q: Can I le random days throughout the year?

A: Yes, this is called intermittent ling

Q: Where do I send the forms to?

A: Email your completed forms and supporting documents directly to the insurance company at claims@sslicny.com

RESOURCES

One quality of leaders and high achievers in every area seems to be a commitment to ongoing personal and professional development.

-BRIAN TRACY

RESOURCES

1 / PROFESSIONAL DEVELOPMENT:

• YIC provides ongoing professional development workshops throughout the year with world renowned experts in the eld of Special Education.

The following workshops are for your education, training, and enjoyment. Save the Dates!

• NOVEMBER 29 - Mr. Rick Lavoie, MA, M.S, Ed.

• March 6 - Rabbi Dr. Ra Feuerstein

Bonus! Yes I Can o ers Continuing Education and Leader Education (CTLE) credits to maintain your professional certi cation!

Mini-series: YIC o ers roundtable workshops on a rst come basis for providers who wish to enrich their teaching tool kit.

MEN’S DIVISION:

DATE:______ DATE:______ DATE:______

DATE:______ DATE:______ DATE:______

DATE:______ DATE:______ DATE:______

WOMEN’S DIVISION:

DATE:______ DATE:______ DATE:______

2 / ENRICHMENT PROGRAM:

At YIC, our team of consultants are available to help you to understand how to best achieve success with your students.

Discuss with your supervisor if you have extra concerns about your student. He/she will arrange for one of our consulting professionals to evaluate and direct you with the best course of treatment.

Our Enrichment Sta includes the following professionals:

Literacy Coaches:

Rabbi Yehuda Weider

Rabbi Benzion Miller

Mrs. Ruchy Heller

Math Coach:

Mrs. Chaya Blimi Jaroslawitz

OT consultant:

Mrs. Avigail Rapps

Parenting and Behavior Consultant:

Mrs. Tammy Sassoon

• Supervisors are available for ongoing training and support. Please call or email with any questions or concerns.

• Supervisors will at times request to observe you working with your student.

• For after-hours cases, reach out to fnewman@yesicanservices.com for assistance.

3 / SUBSCRIPTIONS:

Super Teacher Worksheets

www.superteacherworksheets.com

Username: yesican1

Password: yesican1

Reading A-Z

www.readinga-z.com

Username: Yes1can

Password: runningrecords

Education

www.education.com

Username: info@yesicanservices.com

Password: yes1can

Instructor Web

www.Instructorweb.com

Username: info@yesicanservices.com

Password: yes1can!

YES I CAN PORTAL

Once you have mastered time, you will understand how true it is that most people overestimate what they can accomplish in a year-and underestimate what they can achieve in a decade!

-TONY ROBBINS

YES I CAN PORTAL

1 / SETSS Website Manual:

Login:

• Go to www.yesicanservices.com using Google Chrome as your browser.

• Sign in using your personal login information provided in the automated email that was sent to your registered email address.

• Once you log in, you will be directed to your dashboard.

• A list of your students will appear on the screen.

• Select the student you would like to view.

Communication Log

• Providers are required to be in touch with parents before beginning services.

• Before setting up your billing portal, you will be required to select from the provided conversation topics through the communication tab

• Enter the information requested.

• Select from the list of conversation topics provided on the screen.

• These selections will generate into an email which will be sent to the parent. You will be copied into the email as well.

• You will be required to complete a communication log once a month in order to submit your monthly billing.

Goals

• After selecting the Goals icon you can begin selecting your goals for the semester.

• Select a domain from the selections provided- Reading, Comprehension, Math, Social,

Language

• Common core goals are available for your convenience. Use the lter on the left-hand side to narrow your search. Choose a grade and content area.

• If you wish to add your own smart goals, you may do so by clicking “I want to add a goal that is not in the list” under each domain. Please be sure that goals are written in measurable and observable terms.

• PLEASE NOTE! You must select goals at least 2 grades below your student’s grade level.

• Be sure to select a minimum of 3 goals per content area for each student.

Schedule

• Enter your weekly schedule, using the Calendar Icon

• The dates that you are assigned to work with the child, will appear on the screen.

• It is advisable that you schedule your sessions for the year, and if necessary you can adjust later on in the semester.

• Once you have entered all the sessions in your schedule, your session list will automatically generate for you to complete daily session notes.

• If you would like to change your weekly schedule at any time, be sure to adjust the end date speci ed on the schedule page and add a new set of dates , then you can begin entering your updated session times.

• Be mindful of the time of day you enter sessions for, to avoid inaccurate calculations on your monthly invoice. (AM/PM)

Session Notes

• Once your goals and schedule are set up you may begin entering session notes for the days that service was provided.

• Select the Sessions Icon

• A list of generated sessions will appear.

• If you would like to view sessions in a speci c time frame, select the preferred dates towards the top of your sessions list.

• Click the green pencil by the date you would like to enter session notes for.

• Select from the options provided on the screen and in drop-down elds, to complete session note.

• If the session exceeds one hour, you will be required to select an additional goal.

• Click to enter the required information.

• When you have completed your notes for that session, be sure to click “SAVE” towards the bottom of the page.

• If you serviced a student in addition to the sessions originally generated, click “Add New” towards the top of the page.

• Enter date, time, location and session information.

• If you have not serviced the child on any date that is included in the generated session list, be sure to delete that session by clicking the red trash can towards the right side of the page.

• If there is an absence you can select and enter the requested information.

• When session note is complete, a check mark will appear in the clipboard by the completed session date.

Billing

• At this point, you are ready to create your invoice.

• Click the billing icon

• Once all required domains have been completed for the month, the icons will switch from red to green. Then you can move on to sign the invoice.

• Check o the box at the beginning of the row if you wish to sign for that month.

• Select an option from the drop-down eld that appears above the grid.

• Select “sign”

• Select the box indicating that services were provided for the selected month.

• Click “Sign”

• A green pencil will appear under Provider column to con rm the invoice was signed.

• At this point, School Signature must be obtained, by contacting the child’s school. You may reach out to your supervisor or our HR department to be sure you contact the designated school representative.

• If a child is being seen after-hours, please contact your HR representative to set up a parent e-signing account.

2 / PARA Website Manual:

Login:

• Go to www.yesicanservices.com using Google Chrome as your browser.

• Sign in using your personal login information provided in the automated email that was sent to your registered email address.

• Once you log in, you will be directed to your dashboard.

• A list of your students will appear on the screen.

• Select the student you would like to view.

Communication Log

• Providers are required to be in touch with a parent before beginning services.

• Before setting up your billing portal, you will be required to select from the provided conversation topics through the communication tab

• Enter the information requested.

• Select from the list of conversation topics provided on the screen.

• These selections will generate into an email which will be sent to the parent. You will be copied into the email as well.

• You will be required to complete a communication log once a month in order to submit your monthly billing.

Schedule

• Enter your weekly schedule, using the Calendar Icon

• The dates that you are assigned to work with the child will appear on the screen.

• It is advisable that you schedule your sessions for the year, and if necessary, you can adjust later on in the semester.

• Enter the session day and time in the provided elds.

• To add an additional session to your schedule, click

• Once you have entered all the sessions in your schedule, your session list will automatically generate for you to review.

• If you would like to change your weekly schedule at any time, be sure to adjust the end date speci ed on the schedule page and add a new set of dates , then you can begin entering your updated session times.

• Be mindful of the time of day you enter sessions for, to avoid inaccurate calculations on your monthly invoice. (Re: AM/PM)

Sessions

• Select the Sessions Icon

• A list of generated sessions will appear.

• If you would like to view sessions in a speci c time frame, select the preferred dates towards the top of your sessions list.

• Click the green pencil by the date you would like to submit for billing.

• Mark the session as “Serviced” by clicking the provided checkbox.

• If you have not serviced the child on a speci c date that is included in the generated session list, be sure to select You may also select on your main session list page

• If there is an absence you can select and enter the requested information.

• When session details are complete, a check mark will appear in the clipboard that appears by the completed session date.

Billing

• At this point, you are ready to create your invoice.

• Click the billing icon

• Once all required domains have been completed for the month, the icons will switch from red to green. Then you can move on to sign the invoice.

• Check o the box at the beginning of the row if you wish to sign for that month.

• Select an option from the drop-down eld that appears above the grid.

• Select “sign”

• Select the box indicating that services were provided for the selected month.

• Click “Sign”

• A green pencil will appear under Provider column to con rm the invoice was signed.

• At this point, School Signature must be obtained, by contacting the child’s school. You may reach out to your supervisor or our HR department to be sure you contact the designated school representative.

• If a child is being seen after-hours, please contact your HR representative to set up a parent e-signing account.

RELATED SERVICES

You cannot make people learn. You can only provide the right conditions for learning to happen.

-VINCE GOWMON

1 / PROVIDER RESPONSIBILITIES:

• The rst day of services is September 7th.

• Collaborate with other therapists to prevent schedule overlaps.

• Inform your supervisor and school contact about any short or long-term absences.

• Services can be provided on legal holidays.

Technology:

• Cellphone use is prohibited during sessions with students.

• Please respect and adhere to your school’s technology policies.

Before you begin servicing:

• Parent and Principal/Coordinator contact is required prior to commencement of services.

• If a principal or parent o ers you additional cases, inform your supervisor.

Legal Responsibilities:

• You are a “Mandated Reporter” for cases of suspected child abuse or neglect.

• Yes I Can is HIPPAA Compliant- It is essential to maintain con dentiality. All student information should only be shared on a “need to know” basis.

Sessions:

• Be prepared for each session.

• Ensure that every lesson includes a well-de ned objective, goal, and appropriate materials.

2 / COMMUNICATION AND COORDINATION:

• To foster collaboration, maintain open communication with all team members, and approach interactions with a positive, supportive, and encouraging attitude.

• Call your students’ parents every other month and log a record on your portals.

• Insert your communication log to access your invoices.

• For any questions about paperwork, DOE meetings, or legal matters, kindly direct parents to contact the Yes I Can administrative o ce or their lawyer/advocate.

• Be available to attend team meetings with providers and/or school sta when requested.

INITIAL PARENT COMMUNICATION GUIDE:

Enclosed are some pointers for your rst phone conversation. Remember to log the date and take notes from your call. As you engage in the conversation, aim to sound professional, warm, and con dent. Building a trusting relationship is crucial, so start o the year on a positive note! Your approach will set the tone for a successful and supportive partnership with parents and students.

1 / INTRODUCTION:

• Start by introducing yourself as the therapist who will be working with their child this year.

• Explain your role as a therapist, share your experiences and quali cations, and reassure them you are here to provide individualized instruction based on their child’s needs.

2 / DISCUSS THE CHILD:

• Begin by asking the parents to tell you about their child:

• What are the areas of concern?

• Which methods have worked?

• What strategies have worked well in motivating your child?"

• Discuss the child's strengths and weaknesses.

• Inquire about the parents’ goals for their child and whether the child receives any additional services.

3 / RELATIONSHIP BUILDING

End the conversation on a positive note. Tell the parents “I’m excited to begin the year and look forward to meeting your child. I’ll follow up after our meeting to discuss how we can work together to help your child succeed. Please don’t hesitate to reach out if you have any questions or concerns. Let’s make this a great year together!”

Communication Log Guide:

1 / Select a student and click on the “Communication Icon

2 / Select “New”

3 / Enter the date, the person you contacted, and a brief synopsis of your conversation. Then click on the “clipboard” to save your communication.

3 / ASSESSMENTS:

• Professionals assess students, set goals, and track progress. This data is used to justify services and helps to gauge the child's developmental level and the progress needed.

• Assessments should be performed during the rst month of services and repeated prior to writing the progress reports.

• The results of your assessment must be included in your progress report submissions.

The following assessments are available for your use:

Occupational Therapy Assessments

Beery-Buktenica Developmental Test of Visual Motor Integration (VMI)

Bruininks-Osteretsky Test of Motor Pro ciency (BOT-2)

Help Strands 0-3

Peabody Developmental Motor Scales (PDMS-2)

Sensory Pro le Caregiver Questionnaire

Speech Assessments:

Clinical Evaluation of Language Fundamentals (CELF-5)

Goldman- Fristoe Test of Articulation 3 (GFTA-3)

Kaufman Survey Early Academic and Language Skills (K-SEALS)

4 / GOALS:

• For the rst two sessions with your students, you are required to choose two goals from the students IEP and manually enter them to the website.

• All other goals can be chosen from the goal bank. Choose 4-6 goals.

• For each 30-minute session, select at least one goal with one activity.

Website Instructions:

1 / Select a student. When you select a student row, it will be highlighted green.

2 / Select the “IEP” button to open the students IEP and manually nd his/her relevant IEP goals.

3 / Select “Goals” and click on “Add Goal” to manually enter the IEP goal. Click on the “clipboard” icon to save.

4 / To add an additional goal, select the desired domain listed on the lefthand side of the page.

5 / To add a goal from our goal bank, select “Choose from Bank.” Select your goal and follow the prompts to further customize the goal for your student.

6 / To add your own goal within the domain, select “Add Goal.” Enter your goal and click on the “Clipboard” to save.

5 / ADVOCACY:

• IEP meetings: If you are invited to participate in an IEP meeting, contact your supervisor beforehand to review the student’s pro le. This preparation will enable you to actively engage and e ectively advocate for your student during the meeting.

• If you are asked to submit paperwork for a scheduled IEP meeting, notify your supervisor who will review, approve, and

submit all documents on your behalf. No documentation should be submitted independently. Remember, you are your student’s best advocate.

6 / PROGRESS REPORTS:

Progress reports are vital for monitoring students' progress towards annual goals and evaluating service e ectiveness. The CSE and/or DOE review and revise the IESP to ensure appropriate services are provided. These reports serve as evidence in impartial hearings. Maintaining a comprehensive progress report system helps track student development and make data-driven decisions to enhance education quality

• Progress reports are due January 9th.

• PLEASE NOTE! You will only be able to sign your January invoices once your report is submitted.

• Progress reports are PROFESSIONAL legal documents with legal implications. They must be thorough and detailed, encompassing students' present level of functioning, assessment performance, strengths, weaknesses, goals, methodology, and comprehensive student information in each domain. It is essential to include assessment scores. Always ensure to proofread reports for errors to maintain accuracy and integrity.

• Please note that any report failing to meet our professional criteria will be returned as incomplete.

Where to begin:

• Start by logging into your YIC portal. Select a student from the list, and then click on the "graph icon" to begin writing the report.

• Click on the three dots to open the report wizard:

YIC Report Domains:

Your report will comprise the following domains:

1 / Present Level of Functioning

2 / Assessment Used

3 / Assessment Performance

4 / Strength and Weakness

5 / Methodology

6 / Current Goals

7 / Progress toward Goals

8 / New Goals

9 / Recommendations

Writing the Report:

1 / For each domain, type your response accordingly. If you need assistance or guidance, you can nd a green question mark within each section to provide further support.

2 / A sample report is available in the top right-hand corner of the page for your reference.

3 / Once you have completed each domain, remember to save your progress by clicking on the "Save and Continue" buttons located at the bottom right corner of the page.

Proofreading and Finalizing the Report:

1 / After saving your progress, locate and click on the "Download Your Progress Report" button. This will prompt your progress report to open in Microsoft Word.

2 / Thoroughly proofread your work and make any necessary revisions to ensure accuracy and clarity

3 / Save the updated progress report in Microsoft Word after making the required change

4 / Select the “I Am Done Proofreading” Button to certify that your report is professionally written and has been proofread for grammatical and spelling errors.

5 / Lastly, browse your computer and upload the completed proofread version of the progress report.

6 / After submission, you will nd your submitted report in the "Submitted" column of the progress report tab. It will be time stamped to display the date and time your report was successfully submitted.

If you encounter any di culties or have further questions, don't hesitate to seek assistance. Happy report writing!

7 / CERTIFICATIONS:

• Your certi cates MUST remain active throughout the entire year, as any expired certi cation will result in work restriction.

• NEW! You will receive a noti cation from the HR portal reminding you when your certi cations will be expiring.

• This applies to Bilingual Extensions as well. Certi cates must be active for the entire school year. Only certi ed bilingual providers will be assigned to work with bilingual students.

8 / BILLING:

• Electronic invoices are due monthly. You can access your pro le on our website: www.yesicanservices.com.

• Usernames are emailed with a link for account setup.

• Billing is due on the 5th of the month for payment by the following 1st of the month.

• Billing completed by the 12th will push payment by one additional month.

• If billing is submitted after the 12th, payment will be delayed one month from the payment date of that period.

Example for September billing:

• Submit by October 5 - paid on November 1st.

• Submit by October 12th - paid on December 1st.

• Submit October 23rd - late invoices will be paid on February 1st.

• Billing will no longer be accepted after 60 days.

Instructions:

Create Your Schedule:

1 / Log on to your portal and select a student. Once selected, the student row will be highlighted in green.

2 / Click on the Schedule Icon.

3 / Use the dropdown options to select the dates, time, and location of your sessions. Remember to click on the “clipboard” Icon to save your selection.

4 / If your schedule will be changing during the year, you can create several schedules. Just adjust the Start and End Dates,

1 / Select a student and click on the “Sessions” Icon.

2 / You will see the sessions manually generated based o your student’s schedule listed.

3 / Select the “Green Pencil” to write the session note for the date listed.

4 / From the dropdown options, choose the goal, activity, prompt level, results and participation relevant to the session. Optionally you can also choose to add learning materials and observational notes.

5 / Click “Save”

6 / Under activity you can also choose “other” In the dropdown then type your own activity.

7 / Once your session note Is completed, it will be marked under the status column with a check on the clipboard.

Absent Sessions:

1 / To mark a session as absent select the row of the absent session.

2 / Click on the “Absent Icon”

3 / Choose the Reason of Absence and Select “Mark as Absent”

4 / To remove an absence, double click on the “Absent icon”

Manual Sessions:

1 / To add a manual session, click “Add New”

2 / Select the date, start time, end time and location.

3 / Complete the session note and click “Save.”

4 / For a billing manual, please refer to the YIC Portal tab.

9 / PROFESSIONAL DEVELOPMENTS:

• YIC o ers mandatory ongoing professional development workshops throughout the year for your education, training, and enjoyment.

Workshops!

Workshop Information will be emailed to you

10 / SUPPORT:

• Supervisors are available for ongoing training and support. Please call or email with any questions or concerns.

• Supervisors will conduct site visits and may request to observe you working with your students.

Related Service Contact Information

Director Mrs. Chaya Hikind Chikind@yesicanservices.com

OT Supervisor Mrs. Avigayil Rapps Abigail@yesicanservices.com

Speech Supervisor Mrs. Ya Poznanski Ya @yesicanservices.com

SPEECH THERAPY WEBSITE RESOURCES:

Speechymusings.com

Homespeechhome.com

Mommyspeechtherapy.com

Testyyettrying.blogspot.com

Freelanguagestu.com

Speechchick.com

Speechteammate.com

Storylineonline.net

Freelanguagestu.com

Bilinguistics.com txsource.com

Speechtherapyideas.com

Speechandlanguagekids.com

Teacherspayteachers.com

OCCUPATIONAL THERAPY WEBSITE RESOURCES:

Funandfunction.com

Toolstogrow.com

Username: yesican1

Password: yesican1

TheOTtoolbox.com

To defend a country, you need an army. But to defend a civilization, you need schools. Education is the cornerstone between the generations.

-RABBI LORD JONATHAN SACKS