Y is for Yearbook Tips by YBKADV

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SHIFT KEY TIP (1 of 3)

Y TIPS & TRICKS

shift Hold the shift key to select multiple objects

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SHIFT KEY TIP (2 of 3)

Y TIPS & TRICKS Step 1

shift Hold the shift key to select multiple objects

Step 2 Align your pictures in a variety of ways when holding the shift key Align to the left Align to the top

Align to the middle vertically Align to the middle horizontally

Align to the right Align to the bottom

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SHIFT KEY TIP (3 of 3)

Y TIPS & TRICKS

Perfect Shapes

shift Hold the shift key to create a perfect circle, square, or any other shape

YOUR BOOK HOMEPAGE

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Y TIPS & TRICKS

Y IS FOR YEARBOOK Edit Page Numbers

Home

Your Book

Art & Images

28-29

Use to change the font style of the page numbers

This spread is

INCOMPLETE

SCHOOL

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Click to edit page When page is complete mark, it pre-submit Click to design and layout the student portraits

Design Spreads Mark Pre-Submit SCHOOL

"Sed ut perspiciatis unde omnis iste natus error sit voluptatem accusantium doloremque laudantium, totam rem aperiam, eaque ipsa quae ab illo inventore veritatis et quasi architecto beatae vitae dicta sunt explicabo. Nemo enim ipsam voluptatem quia voluptas sit aspernatur aut odit aut fugit, sed quia consequuntur magni dolores eos qui ratione voluptatem sequi nesciunt. Neque porro quisquam est, qui dolorem ipsum quia dolor sit amet, consectetur, adipisci velit,

"Sed ut perspiciatis unde omnis iste natus error sit voluptatem accusantium doloremque laudantium, totam rem aperiam, eaque ipsa quae ab illo inventore veritatis et quasi architecto beatae vitae

TITLE GOES HERE

Add Portraits Make PDF

"Sed ut perspiciatis unde omnis iste natus error sit voluptatem accusantium doloremque laudantium, totam rem aperiam, eaque ipsa quae ab illo inventore veritatis et quasi architecto beatae vitae

Clear Spread "Sed ut perspiciatis unde omnis iste natus error sit voluptatem accusantium doloremque laudantium, totam rem aperiam, eaque ipsa quae ab illo inventore veritatis et quasi architecto beatae vitae "Sed ut perspiciatis unde omnis iste natus error sit voluptatem accusantium doloremque laudantium, totam rem aperiam, eaque ipsa quae ab illo inventore veritatis et quasi architecto beatae vitae

If you want to print pages make them into a PDF

Scroll left to right to view different pages

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IMAGES & PORTRAITS

Y TIPS & TRICKS Y IS FOR YEARBOOK Images UPLOAD IMAGES

Portraits SELECT ALL

Home Templates

Your Book

Art & Images

Art

DELETE DESELECT PRINT

View As

GRID LIST

SELECTION KEYWORDS Type Keyword IN USE

Image upload: This is where you can upload all images. Change to Upload up to 50 pictures at one time.

Image tab: Make sure to upload only images in this folder. There is a seperate section for portraits

IN USE

ASSIGN

IN USE

Keywords: After photo is uploaded make sure to assign it a keyword Magnify: Click to get more information about the image

In Use: Friendly reminder that the image is already placed on a page

Grid View: See a small icon of the uploaded image

ALL KEYWORDS Keyword Keyword Keyword Keyword

All Keywords: Lists all the keywords used in the library

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IMAGES & PORTRAITS ZOOMED IN

Y TIPS & TRICKS Y IS FOR YEARBOOK

Home

Preview

Images UPLOAD IMAGES

Portraits SELECT ALL

Templates

Your Book

Art & Images

Art

DELETE DESELECT PRINT

View As

GRID LIST

SELECTION KEYWORDS Type Keyword IN USE

IN USE

ASSIGN

IN USE

ALL KEYWORDS Keyword Keyword

File Name

Keyword

Dimenstions: 000x000

Date: Day Month Day Yeat Time

Uploaded By: Name Here

Keywords: Colors, names, other

Keyword

Uploaded by: All photos will state who uploaded the photo

Keywords: Lists all the keywords associated with the photo

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IMAGES & PORTRAITS

Y TIPS & TRICKS Y IS FOR YEARBOOK Images UPLOAD IMAGES Thumbnail

Print: Click to print all the pictures with in the library

Portraits SELECT ALL

Home Templates

Art & Images

Art

DELETE DESELECT PRINT

Last Name

Your Book

First Name

View As

GRID LIST

Grade

Teacher/Other

Date

Keyword

IN USE

SELECTION KEYWORDS Type Keyword

Jones

Herff

Mrs. Yearbook

IN USE

Last Name: Double click square to edit last name

Grade: Double click square to edit grade

List View: To view data of student portraits it is eaiser to switch to the list view.

ALL KEYWORDS Keyword Keyword Keyword

First Name: Double click square to edit first name

Teacher/Other: Double click square to edit teacher

Keyword

ASSIGN

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END OF THE YEAR

Y SHIP DATES

Reminders 1. Let your yearbook repersenative do one final view before submission of book. Make sure to give yourself time to edit your pages 2. Review the amount of copies that need to be ordered before submission 3. Finalize cover design if it is custom

Note: Ship week is the date the books will ship from the plant and to allow for ground shipping.

DUE DATE

SHIPDATE

February 17 February 24 March 3 March 10 March 17 March 24 March 31 April 7 April 14 April 21 April 28 May 12 May 19 May 26 June 2

March 15 March 22 March 29 April 5 April 12 April 19 April 26 May 10 May 17 May 24 May 31 June 7 June 14 June 21 June 28

4 Week Cycle

5 Week Cycle

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COVER DESIGN

Y TIPS & TRICKS

Seek Inspiration! Check Herff Jones’ Collection of pre-designed covers; see if you like any of those as a unifier for this year’s book For other inspiration check out ads, greeting cards, printed materials, and pinterest for ideas Allow the students to design the cover. Create a contest or create one large piece of artwork Having a unifying idea will make your book feel cohesive and will make this year’s book feel different than last year’s book The cover art can set the tone for the book. Using colors, symbols, shapes and fonts found on the cover inside the book will make it feel planned and cohesive Don’t forget the year and the name of the school on the cover; it may seem obvious right now, but in years to come, that information will become even more valuable Covers should be in JPEF format, 300 DPI and true to size (100%). Please call the Montgomery plant if you would like to receive a PDF showing the measurements needed for either a hard or soft cover

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WHY IS THERE ART OR TEXT APPEARING ON ALL MY PAGES

Y TIPS & TRICKS

Y IS FOR YEARBOOK Edit Page Numbers

Home

Your Book

Art & Images

28-29

This spread is

INCOMPLETE

Check to see if it was placed on yourMaster Pages. To do this, click on the “Your Yearbook” tab at the top of the site in blue. Next, look to the upper left corner under the Y is for Yearbook banner. You should see a button that says, “Edit Page Numbers.” Click on that button to get to the Master page. Delete the undesired artwork or text off the page and then return to book view

Design Spreads Mark Pre-Submit Add Portraits Make PDF Clear Spread

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WHY WON’T THE PORTRAIT UPLOAD LET ME SELECT MY PORTRAIT CD

Y TIPS & TRICKS

Portrait CD

Mac If using a portrait CD, you have to compress the file for upload, but you cannot write on the archival CD. Create a folder on your desktop and name it the same name as the CD. Copy the folders and the index.txt file into the folder you made on your desktop.

To compress using a PC, right click the folder on your desktop and look for, “Send to>Compress(zipped) File.” To compress with a Mac, depending on the type of Mac that you have, select the folder and choose, “File>Compress” or “File>Archive.”

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HOW DO I IMPORT ART AND TEMPLATES

Y TIPS & TRICKS

Click on the Art and Images tab Y IS FOR YEARBOOK Home at the top of the site. Next, click IMPORT HJ ARTWORK on either the Art or Template Images Portraits Templates Art Select Artwork tab depending on what you IMPORT ART SELECT ALL DELETE DESELECT PRINT View As Backgrounds and Borders wish to import. In either tab, Graphic Packages you should see an Import 1447 Jigsaw button. Click on it and a new IN USE IN USE IN USE 1447 _ Name Here dialog box will open with 1447 _ Name Here subsorted folders. Click on the 1447 _ Name Here gray arrow for the folder 1447 _ Name Here 1447 _ Name Here you’d like to look in and make 0000 _ Name Here the arrow point downward. 0000 _ Name Here You’ll see a list of items 0000 _ Name Here available for import. If you click 0000 _ Name Here on the name, you will see a 0000 _ Name Here preview of the item in the 0000 _ Name Here window to the right. To select 0000 _ Name Here the item for import, click on the orange box next to the name of the item and make sure the checkbox is checked. Once you’ve chosen all the items you wish to import, click on Done. Important Within your Y Kit check out the graphic and template catalog to find out the codes and names

Your Book

GRID LIST

Art & Images Preview

SELECTION KEYWORDS Type Keyword

ASSIGN

Keywords: After photo is uploaded make sure to assign it a keyword

ALL KEYWORDS Keyword Keyword Keyword Keyword

Cancel

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SELLING YOUR BOOK

Y TIPS & TRICKS Posters

Blanket the school with pre-designed posters of have your students create their own to advertise book sales info

Order Envelopes

Be sure all of your teachers have one and are clear about when to collect money and what to do with orders

Parent Newsletter

Place an ad in the parent newsletter giving information on how to purchase a yearbook

Phone blast or email campaign

Ask the principal to message all parents and share the opportunity to reserve their yearbooks now

Back to school night sales

Make sure parents know ahead of time so they come prepared to buy the yearbook that night

HJeShare

Make parents share photos easily through our secure photo

*Online Sales

Allow parents to order books and ads

*extra cost

TIPS FROM PREVIOUS YEARBOOK ADVISERS

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Y TIPS & TRICKS 1

Flow portraits on the page and make a PDF for teachers to help you make sure you have the students in the correct grade and spelling is correct or you can use the program to print out a thumbnail with the students and teachers info for them to look at before your flow the portrait sections

Ask your CSA for the PSPA guidelines! Send these guidelines to your school photographer to follow. It will make your life a lot easier

When in doubt print a high res PDF to check the quality of print for the pictures or page

It really helps to divide the responsibilities. If you can recruit more volunteers, do it

Don’t wait ‘til the last minute

Do your best to include everyone

If it takes longer than five minutes to figure something out, your CSA expects to hear from you

Remember that you’re not tied to one computer; you can access your files from anywhere

Don’t be afraid to reach out for help. That’s why the customer service team and other resources exist

10 Best case scenario: Have someone else in charge of book sales 11 Use the page ladder to plan your book 12

It really pays to be organized