Thursday 15th - Sunday 18th May 2025
Auckland Showgrounds
WELCOME TO THE HUTCHWILCO NZ BOAT SHOW 2025
“Welcome aboard the Hutchwilco New Zealand Boat Show 2025. This is a fantastic opportunity to showcase a wide range of innovative boats, trailers, engines, electronics, fishing equipment and marine accessories at New Zealand’s largest and longest running boat show Please take a moment to read through this exhibitor manual to prepare for the show. We’re excited to have you here!”
- Helen Kay, General Manager
Key Contacts
Head of Operations
Dallas Abel 021 084 50461 dallas@xpo.co.nz
Head of Marketing - Consumer
Samantha Linn 021 158 8995 sam@xpo.co.nz
Sales Manager
Carmel Jones 027 494 0699 carmel@xpo.co.nz
Operations Executive Tayla Bailey 022 426 2002 tayla@xpo.co.nz
Head of Sales - Consumer
Amanda Pryde 027 575 0711 amanda@xpo.co.nz
Sales Manager
Donna WInders 022 302 2052 donna@xpo.co.nz
All boats on display and for sale must be new and cannot be demo or second-hand boats.
All products on sale must be on your stand i.e. not in the carpark or trailer park.
The Hutchwilco NZ Boat Show is one of 18 events run by XPO Exhibitions LTD. We provide effective, dynamic event platforms that allows your brand to connect and grow.
1. SHOW INFORMATION
CONTENTS
PACK IN/OUT & SHOW HOURS
EXHIBITOR PARTY
DELIVERY / FREIGHT PICK UP
BOAT AND TRAILER ACCESS
DELIVERIES AND FREIGHT PICKUP
2. VENUE
MAP
PARKING - TRAILER AND BOAT
TRAFFIC MANAGEMENT
SECURITY
CATERING, EXHIBITOR LOUNGE & BAR
3. KEY SUPPLIERS AND ORDER FORMS
4. YOUR EXHIBITION STAND
STAND TYPE AND SERVICES
FLOORPLAN
INTERNAL MEASUREMENT
PANEL
FLOORING
POWER AND LIGHTING
AISLES
5. STAND DESIGN
DESIGN AND BUILD
HEIGHT & STAND STRUCTURE
REGULATIONS
MATERIALS, FABRIC & CEILING
CANOPIES AND DRAPES
HANGING BANNERS
SIGNAGE
PLANT HIRE
6. SHOW READY
EXHIBITOR BADGES
DISCOUNTED VISITOR TICKETS
STORAGE
FORKLIFTS AND TROLLEYS
PLUMBING
WASH STATIONS
INTERNET
CLEANING & WASTE MANAGEMENT
LIQUOR LICENCE AND ALCOHOL
SAMPLING
SAMPLING
7. MARKETING
EXHIBITOR LISTING SHOWGUIDE
MARKETING PACKAGES
ADVERTISEMENTS / WEBSITE
LISTING
SCAM WARNING
8. LUP - LEAD CAPTURE
9. HEALTH AND SAFETY
FIRE & EVACUATION PROCESS
FIRE REGULATIONS
GAS USE
BOATS & VEHICLES
H&S INDUCTION
FIRST AID
TEST & TAG
PUBLIC LIABILITY INSURANCE
SCAFFOLDING & PLATFORMS
DRONES
10. ACCOMMODATION
SHOW INFORMATION 1. SHOW INFORMATION
1.1 PACK IN
Tuesday 13th May 8am - 6pm
Wednesday 14th May 8am - 7pm
The venue is considered a construction site during pack in and pack out. Closed toed shoes and Hi-vis vests must be worn during these hours.
Please refrain from arriving before the designated time. If you have a Design and Build stand and/or require earlier access, contact the Head of Operations.
1.2 SHOW HOURS
Thursday 15th May 10am - 6pm
Friday 16th May 10am - 8pm
Saturday 17th May 10am - 6pm
Exhibitor Party 6pm - 9pm
Sunday 18th May 10am - 5pm
Access with valid exhibitor badges is permitted from 8am each day.
Exhibitors will be required to vacate halls 15 minutes after the close of each show day.
1.3 PACK OUT
Sunday 18th May 5.15pm - 8pm
Monday 19th May 7am - 7pm
Please remove any valuable & portable items on Sunday 18th May.
All parcels and pallets being collected by a freight company must be removed by 7pm Monday 19th May.
1.4 Exhibitor Networking Party - Supported but Tenob
XPO is excited to invite you to the Exhibitor Party hosted in the Bar on Saturday evening after the show closes. This is to celebrate the marine industry, spark new business opportunities and enjoy some fantastic industry wide networking.
There are a limited number of tickets, order through your operations form.
SHOW INFORMATION 1. SHOW INFORMATION
1.5 Boat and Trailer Access
If you’re having a boat and/or trailer delivered, please be aware that a strict access plan will be circulated closer to the event. This will ensure all exhibitors can access their stands and entry is not obstructed.
1.6Deliveries
Alldeliverieswillbeacceptedfrom8amMonday12May.
Pleasemakesureyourgoodsdonotarriveanyearlierastheymaybeturnedaway.Ifyouare usingacourier/freightcompany,ensurethatallboxesandpalletsareproperlylabelledwith thedeliverylabelbelow.
DELIVERY LABEL
1.7 Freight Pick Up
All items being collected must be done so by 7pm Monday 19 May.
It is important to plan ahead for freight pick up post event to avoid potential complications with missing inventory.
Please use the Freight Pick Up Form to facilitate driver pick up.
FREIGHT PICK UP FORM
1.8 Boat Departure Security Form
Exhibitors wanting to remove any boats or trailers between 5:30pm and 7:30pm on Sunday evening will be required to present a Security Departure Form. Forms will be available at the Show Information desk prior to the close of the show on Sunday
This needs to be authorised by the Operations Team at the Show Information desk.
2. Venue
Auckland Showgrounds
217 Green Lane West, Epsom, Auckland 1051
One Way Traffic Management Plan for build-up and break down 2025
Auckland Showgrounds, 217 Green Lane West, Greenlane
ENTER GATE 1 AND EXIT FROM GATE 3
Pack In
Tuesday 13 May, 8am-6pm
Wednesday 14 May, 8am-7pm Pack Out
Sunday 18 May, 5 15pm-8pm
Monday 19 May, 7am-7pm
2. Venue
2. VENUE
2.1 Parking - Cars
Car parking passes are allocated on a per-stand / per-day entitlement. You will be required to hand your pass to security at Gate 1 each day. A limited amount of additional passes can be purchased through the ‘Operations Form’ form in your online Exhibitor Portal
1 day parking pass is $9. 4 day parking pass is $32.
Please note: Parking passes will not be distributed unless full payment has been received by XPO Exhibitions.
“Car Pass-Out“ passes will be available from Gate Security for exhibitors required to move their car and re-enter on the same day.
Casual parking is available at Alexandra Park for $15/day. No pass out system is available from Alexandra Park.
2.2Parking-TrailersandBoats
TrailersarestrictlyprohibitedfrombeingparkedinthemainShowgroundexhibitorparking space
DesignatedtrailerparkingisavailablebehindHall5,accessisviatheone-wayRingRoadand pastthebackofthemainhalls.
Boatsarenotpermittedtobeleftontrailerswhenparked.
2.3 Traffic Management
Access to the loading bays at the back of the exhibition halls is via the Ring Road (one-way traffic). Entry to the Ring Road is exclusively through Gate 1. Security personnel will guide you upon arrival. If entering through the front doors of the exhibition halls, please park in the arena carpark. For any questions, please contact the Head of Operations.
A more detailed Traffic Management plan will be sent out with the pack in comms, closer to the show.
Exhibitor Portal
2. Venue
2. VENUE
2.4 Security
We are aware of the highly valuable nature of your products and therefore we are committed to ensuring the safety and security of our site. While there are safety precautions in place, the organisers take no responsibilities for any loss or damage of goods.
Security guards will be on-site at all times during pack in and show days, this includes overnight patrols.
The organiser shall be under no liability for any loss or damage to any property of the exhibitor or any other person, whether caused in whole or in part by any act or omission of the organiser, its staff, agents or contractors.
To ensure the site is secure, security will be checking badges as people enter the site during show days. Please ensure you have your exhibitor badge with you to avoid potentially not being granted access.
2.5 Catering, Exhibitor Lounge & Bar
Fernz Café will offer coffee and light refreshments during pack in days, with meals available on show days. To set up a tab for your staff, please complete the form below prior to arriving onsite.
A complimentary tea and coffee service will also be available in the exhibitor lounge upstairs throughout pack in and event days. This is generously provided by the NZ Marine Industry Association.
The bar will be open during show hours and will remain open for an additional hour after the show closes. This is only for Thursday, Friday and Sunday and is for exhibitors with exhibitor badges. The Bar will close at 5pm on Saturday in preparation for the exhibitor function, thanks to Tenob. Tickets for this event are required and will be sold closer to the event.
Fernz Catering Exhibitor Account Set Up Form
3. Key Suppliers
Audio Visual AV ORDER FORM
Livewire AV
Simon Meades - 022 639 0985 - info@livewireav.co.nz / livewireav.co.nz
Carpet, Furniture and Wall Panels
Exhibition Hire Services (EHS)
Brittany Taylor - brittany@exhibitionhire.co.nz
Fernz Catering
Andrew Blake – andrew@fernzcatering.co.nz / fernzcatering.co.nz
Catering CATERING FORM
Design and Build Stands
(All plans must be submitted to the Head of Operations before production)
Exhibition Hire Services
Brittany Taylor - brittany@exhibitionhire.co.nz / exhibitionhire.co.nz
Benefitz
Blake Douglas - 021 876 987 - blake@benefitz.co.nz / benefitz.co.nz
Stand Out
Joe - joe@standoutdesign.co.nz / standoutdesign.co.nz
EFTPOS
SmartPay
Ashley Kohlhase - 09 442 7768 - ashley.kohlase@smartpay.co.nz / smartpay.co.nz
Marine Detailing Company
Harry - 021 175 8174 - harry@marinedetailingcompany.co.nz / marinedetailingcompany.co.nz
Marine Detailer CATERING FORM
3. Key Suppliers
Freight
Mondiale Freight
Amber Reeson - amber.reeson@mondialefreight.com / mondialevgl.com
NZ Specialized Logistics
Selvan - selvan@nzsl.co.nz / nzsl.co.nz
Internet
Skopik
Jan Hansen - 027 223 7645 - jan hansen@skopik co nz / skopik nz
INTERNET ORDER FORM
Lead Scanner
LUP
help@lup.events / lup.events
LUP - Lead Scanner
Plant Hire
Hire Plants
09 828 6876 - info@hireplants.com / hireplants.com
Power and Lighting / Hanging Banners
Show Light & Power (SLP)
Shaun Dalgetty - 09 822 5100 - s.dalgetty@showlight.co.nz / showlight.co.nz
SLP ORDER FORM
Signage and Graphics
Display Works
03 338 4197 - enquiries@displayworks.co.nz / displayworks.co.nz
Benefitz
Blake Douglas - 021 876 987 - blake@benefitz.co.nz / benefitz.co.nz
Water Coolers
Sparkling Spring
Stan Likovs - 021 271 3712 - stan@sparklingspring.co.nz / sparklingspring.co.nz
4. Your Exhibition Stand
What will be on your stand
4.1 Stand type and services
Please check your contract for the specific details of your stand size, type, and the services included. There are three types of stand space you may have booked:
Halls 1, 2 & 3 - Serviced Space
Includes:
Bare concrete floor (exhibitor must organise their own quality flooring)
Allocation of power
Allocation of lights Panels
(Stands over 130sqm have an Unserviced option that excludes the lighting allocation)
Halls 4, 5, 6 & 8 - Serviced Space
Includes:
Carpeted Floors
Allocation of power
Allocation of lights Panels
(Stands over 130sqm have an Unserviced option that excludes the lighting allocation)
Outdoor Stands (EX) - Unserviced Space
Includes:
Access to a single phase power outlet Marquee options (3x3m, 3x6m, 6x6m)
All marquees booked with an outdoor stand will be provided by Carlton Party Hire. If you need to attach any signage, please ensure it can be removed without leaving a mark. For any additional information regarding your booked marquee, please contact our Operations team. If you want to order a marquee on your stand, please contact your Sales Manager. If you are using your own marquee, it must be exhibition quality and securely weighted for strong winds.
4.2 Floor Plan
The floor plan may change between the time of your booking and the staging of the event. The latest floor plan can be obtained by contacting the Operations Team. Please make sure you give the most updated plans to your contractors.
4. Your Exhibition Stand
4.3InternalMeasurement
Duetothethicknessofthepanels(50mmapprox)andthenatureofhowthestandsarebuilt, dimensionsarenotalwaysexactlywhattheyareinyourcontract.Ifyouaredesigningsignage tofitwalldimensions,pleaseemailtheOperationsTeam.
4.4 Panel
Panels are covered with velcro-receptive material and are 2.3m high. Hall 4 Kai Collective side panels are half height (1 2m)
Velcro is the best way to attach items – you will only need the hook (rough) side. Velcro hook and loop will be available for purchase from the Show Information desk.
Thumbtacks are also acceptable but must be removed at the end of the event. Nails, screws, painting or permanent marking of the panels is not permitted.
Any damage may be charged to the exhibitor. Panels may only be moved by EHS. Avoid exerting excessive pressure on the panels to prevent them from leaning and posing a safety risk. If you need additional panels for storage or other purposes, please arrange this directly with EHS (this will come at a cost).
PANEL ORDER FORM
4. Your Exhibition Stand
4.5 Flooring
HALLS 1, 2 & 3 - BARE CONCRETE FLOOR
Stands in halls 1-3 are bare concrete floor only. It is the responsibility of the exhibitor to arrange the floor covering of your choice. If you do not organise this, carpet will be provided at a cost to the exhibitor by the Carpet and Rug Company (EHS).
HALL 4 - CARPET
Hall 4 has existing purple patterned venue carpet laid throughout, with a coloured carpet laid in the aisles only. If you would like to order different carpet, please contact the Carpet and Rug Company (EHS).
HALLS 5, 6 & 8 - CARPET
1m square grey carpet tiles or grey roll carpet will be provided. If you are laying a special floor, please lay on top of the carpet. When fixing carpet or floor coverings to the floor, please use clear double-sided tape as it is easy to remove.
Exhibition Hire Services can also provide alternative floor coverings such as plush roll carpet in a variety of colours. For more information and costings, please contact EHS.
4.6 Power and Lighting
Your stand may include an allocation of power and lighting based on your stand size Please check your contract to confirm the number of lights and power included. Additional power and/or lighting is available to order through Show Light & Power.
4.7 Aisles
It is imperative that exhibitors (includes staff, signage, furniture, etc) keep within their contracted area and do not encroach on the aisle space. Exits and emergency equipment (including power boxes on the walls above stands) must not be obstructed. During pack in and pack out please ensure aisles are left clear of all debris to allow forklifts, emergency vehicles and other contractor vehicles a clear passage.
5. Stand Design
To maximise the potential of your experience at the show, we recommend making your stand visually appealing and inviting for visitors.
5.1 Design & Build
A design and build stand is one that is designed and built by another company, that needs to be specially constructed and installed for the exhibition. If you plan to have a design and build stand please contact the Head of Operations with your plans for approval before production.
5.2 Signage
Effective signage is crucial for ensuring your brand stands out in a crowded exhibition hall. It not only helps to capture the attention of our visitors, but guides them towards your stand.
Display Works - Preferred supplier
03 338 4197 - enquiries@displayworks co nz / displayworks co nz
Benefitz
Blake Douglas - 021 876 987 - blake@benefitz.co.nz / benefitz.co.nz
Benefitz offer comprehensive signage packages, including full material wrap options.
5. Stand Design
5.3 Height & Stand Structure
The stand panel height is 2.3m. For structures exceeding this, you must discuss your plans with the Head of Operations as permission from neighboring stands is required If permission is not obtained before the event, XPO Exhibitions may require adjustments to comply with the 2.3m height limit.
5.4 Materials, Fabric, Ceiling Canopies and Drapes
Flammable materials are not permitted on site unless they’re fireproofed. Fabrics needing fireproofing include cottons, straw, hay, polystyrene, and crepe paper. Approved fabrics are wool cloth, sail cloth, dacron, mylar with dacron backing, nylon taffeta, polycarbonates, and thick panel plastic.
Ceilings or canopies must be flame-proof (provide documentation) and have a valid fire extinguisher and smoke alarm. Approval from the Head of Operations is required. Drapes are only permitted on the outer exhibitor walls.
5.5 Hanging Banners and Lighting
For hanging signage and additional specialised lighting, contact Show Light & Power. Note that heights and rigging requirements vary by hall, affecting pricing. Banners or signage must be at least 1m within your stand boundaries Prior approval from the Head of Operations is required.
5.6 Plant Hire
Including plants in your stand design can help improve your stand presence. Hire Plants offer a wide range of modern indoor plants Please contact info@hireplants co nz for further information.
5.6 Flooring
For specialised flooring contact EHS.
6. Show Ready
6.1 Exhibitor Badges
Exhibitor badges are strictly for the use of exhibitors only.
A new badge design is being implemented for this show and will not include the exhibitor’s business name or staff name. We encourage exhibitors to bring personal name badges.
Please check your contract for your allocation of the following:
Exhibitor 4 day badges
Exhibitor 1 day badges
Car park passes per day
EXHIBITOR 4 DAY BADGES - for staff on your stand working multiple show days. Your Exhibitor 4 day Badges are for your staff working on the stand across all 4 show days. They are valid for all open show days.
Through the Exhibitor Portal you can purchase additional exhibitor 4 day badges at a cost of $29 each incl GST.
EXHIBITOR 1 DAY BADGES - for staff on your stand working a single show day. These are valid for one show day only and allow access from 8am. The purpose of these badges is for your staff who are working on the stand for just one day.
Through the Exhibitor Portal you can purchase additional exhibitor 1 day badges at a cost of $17 each incl GST.
Exhibitor Badges can be collected from the Show Information desk during pack in. If you would prefer to have your badges and carpark passes sent to you by courier, please request this with the Operations Team before Monday 28th April - note there will be a charge of $7.00 (incl. GST).
Should you need to exit the premises, security will provide a stamp enabling re-entry upon your return.
Please note: exhibitor badges will not be distributed unless full payment has been received by XPO Exhibitions.
Book your additional badges using the online Operational Form – this can be located on your exhibitor dashboard under the label OPERATIONAL FORM.
6. Show Ready
6.2 Discounted Visitor Tickets
As an exhibitor you can purchase tickets for your friends, family or clients, at a discounted rate of $15 incl GST. The promo code can be requested via the Operational Form - this can be located on your exhibitor dashboard under the label OPERATIONAL FORM.
You will receive a promo code for any requested discounted tickets two business days after submitting the Operational Form.
Do not use these for your staff if they require access to our stand outside of show hours. Because these tickets are discounted, they do not allow entry into the Grand Prize Draw.
Tickets are valid for a single entry on any day during show hours.
Exhibitor discounted tickets are NOT to be used for re-sale.
6.3 Storage
With limited space at the show, storage and transfer of stock are the responsibility of the exhibitor.
If you have a food stand in the Kai Collective and require chilled storage, get in touch with the Head of Operations as soon as possible to discuss options and pre-order space.
Chilled storage is $80 +GST per pallet.
No frozen storage is provided.
Hall 4 has limited dry storage available for Kai Collective exhibitors. Please note that storage is not secure and using this space is at the exhibitor’s own risk.
6.4 Forklifts
Forklifts and operators will be available during pack in and pack out at no charge. Please notify the Show Information desk when your truck arrives or when you need a lift. If you require ongoing forklift use or a lift at a specific time, consider hiring your own. For more information, contact the Head of Operations.
PLEASE NOTE: Our forklift drivers are qualified and experienced drivers who exercise the utmost care when operating forklifts. The organisers do not assume responsibility for any resulting damages or incidents that occur should you require this service.
6. Show Ready
6.5 Trolleys
We have a limited quantity of flat-deck and hand trolleys available for exhibitor use during pack in and pack out, therefore, we recommend bringing your own. Trolleys will be kept in the main foyer when they are not in use by other exhibitors.
6.6 Plumbing
If you require water or plumbing to your stand, please contact the Head of Operations to discuss your requirements. We recommend any plumbing be arranged through Jeffries Plumbing as they are familiar with the layout at the Auckland Showgrounds and where water outlets are located.
6.7 Wash Stations
There will be a wash station with hot and cold running water located at the back of Hall 4 for Kai Collective exhibitors to clean their dishes. It is important that no fats or solids are put down the drains. See the floorplan for an exact location.
6.8 Internet
Limited wireless internet coverage is available free of charge to all exhibitors at the event. This will enable basic access to emails/internet browsing from your laptop or smart phone device. Please enquire at the event Information desk for the password. Alternatively, for a more secure and faster connection, a dedicated paid internet connection can be ordered for your stand by contacting Skopik
6.9 Cleaning
Cleaners will vacuum your stand every night during event days as well as after pack in (floors will be vacuumed on the last night of pack in ready for event opening). If you do not require this service, please contact the Head of Operations.
6. Show Ready
6.10 Waste Management
XPO Exhibitions is dedicated to waste minimisation through sorting waste & reducing landfill. Please ensure you separate your waste during pack in accordingly using the bins provided.
Flatten all unused boxes and place them in the dedicated bins outside the back of the halls. Do not leave rubbish in aisles or next to full bins. We’d appreciate it if you can let an XPO staff member know if the bins are full, and we will empty them.
You are required to organise the removal of your empty pallets at the conclusion of the show. Pallets left behind may incur additional charge for removal.
6.11 Liquor Licence and Alcohol Sampling
Those companies that have been approved to offer samples and/or sell alcohol will be sent specific licencing and sampling requirements by our operations team. We have a limit on the amount of alcohol permitted in the show. If you have not been approved to sell or sample alcohol it is not permitted on your stand.
6.12 Food Sampling
All vendors with food for sale must be registered with a council or MPI. Please ensure your health licence is visible on your stand so the inspector can verify this.
If you would like to sample or give away food or drinks at your stand, please ensure portions are limited to bite-sized or up to 50ml for non-alcoholic beverages. Please note, you must provide your own sample cups or glasses.
It is the exhibitor's responsibility to ensure all relevant allergy labelling is displayed when offering samples.
7. Marketing
7.1 Exhibitor Listing in Showguide - Free
As an Exhibitor, you have the opportunity to feature one FREE complimentary listing in the official Showguide and website that provides information on your location along with a brief sentence or two detailing your products and services on offer. You will be sent a login to the Hutchwilco NZ Boat Show website to submit your listing The showguide is published by NZ Fishing News. For advertising opportunities for exhibitors only contact Josh at advertising@nzfishingnews.co.nz.
7.2 Marketing Resources - Free to use!
We offer a variety of digital assets designed to enhance your visibility at the show and promote your presence within your company's network. To explore the full range of marketing and promotional resources available for The Hutchwilco New Zealand Boat Show, please follow the link below.
Please get in touch with marketing@xpo.co.nz if you have any questions.
Marketing Resources
7.3 Additional Marketing and Sponsorship
Promote your brand to thousands of keen boaties and anglers before they even get to The Hutchwilco New Zealand Boat Show. But get in quick! These marketing opportunities are limited and will sell fast.
Please get in touch with our Sales Managers to find out more about advertising opportunities and for bespoke advertising opportunities
Marketing Packages
7.4 SCAM Warning
Attendee Lists Scam – we have noticed a lot more scammers approaching exhibitors over recent years offering to sell attendee/visitor lists to our events. This is a SCAM and we do not recommend engaging in any way. XPO Exhibitions do not on-sell our attendee data to any other party – therefore the Attendees List being offered is NOT legit.
8. LUP - Lead Capture
Ticketing Tech and Data Collection Made Easy
XPO introduced LUP technology for online ticket purchases, providing easy digital entry to the grand prize draw, but most importantly, giving exhibitors the opportunity to use scanning technology to build a database, capture leads and qualify key buyers.
Easy to use
Scan an entry ticket to receive the visitor contact details
Ability to attach follow up notes
Download and follow-up
Collate sales and measure ROI!
It’s paperless, easy and instant!
If data collection and qualifying leads is important to you - it’s a no brainer.
To order the LUP system, please fill out the form below.
9. Health and Safety
9.1 Health and Safety Induction
All people onsite during pack in will be required to complete a health and safety induction to be permitted entry to the venue. You will receive an email link closer to the show with instructions on how to complete this.
XPO Exhibitions is committed to ensuring that our exhibitions are a safe environment for our staff, exhibitors, contractors and visitors XPO Exhibitions considers that accidents, injuries and incidents can be prevented through appropriate management and planning, and we have developed policies and procedures that aim to protect the health and safety of all. Click here to view XPO’s full Health & Safety policy. We encourage all exhibitors to review and understand their obligations under this policy.
9.2 Fire & Evacuation Process
At the sound of the fire alarm, please leave immediately by the nearest exit and proceed to an area well clear of buildings. Remain outside the building until the ‘All Clear’ sign is given. Follow the instructions of security staff and venue supervisors.
9.3 Fire Regulations
Any materials used for the construction of your stand or display must adhere to the following minimum standards:
Non-combustible and inherently non-flammable material
Durable, flame-proof fabric
Self-extinguishing plastic
Plywood, hardwood or fibreboard rendered flame-resistant by a process of impregnation acceptable to the authorities. Fire extinguishers and firefighting equipment must at all times be visible and accessible, and must not be removed from its correct location.
9.4 Gas Use
If you intend on using gas or gas cylinders at the event you must discuss your plans with our Head of Operations as soon as possible. This includes, but is not limited to; cooking equipment, candles, heaters and barbecues. All gas-fuelled appliances must be installed and tested for leaks by a licensed gas fitter before they are used. Gas cylinders, exposed gas pipes and all connections to the cylinder must be always protected from damage. All gas bottles must be turned off overnight and disconnected to mitigate potential hazards.
9. Health and Safety
9.5 Boats & Vehicles
An exhibitor who is planning to include a vehicle on their stand must notify the organisers of their intentions no later than 21 days prior to commencement of the exhibition. You will be given a specific arrival and departure time to move the vehicle on and off the stand. Details of the delivery together with details of the fuel and fuel capacity, dimensions and weight of the vehicle must be provided
Boats and vehicles must contain either less than 5% or more than 80% of the fuel tank capacity while on display.
Batteries must be disconnected prior to the show opening.
All display vehicles are required to have a current (dry powder) fire extinguisher mounted in a prominent position that is easily accessible.
Boats and vehicles are not permitted to start or move during the show without permission from the Organisers and Venue Management.
Boats on trailers or cradles must be secured in accordance with health and safety standards.
9.6 First Aid
A medical team will be onsite during event hours only. If any first aid is required during packin and pack out, come to Show Information or contact a member of XPO Exhibitions staff.
Please be aware that due to health and safety regulations, XPO Exhibitions are not able to han
In c the
8. Health and Safety
9.7 Test and Tag
It is the responsibility of the exhibitor to ensure that ALL power leads and cords are tested and tagged by a registered electrician. Jim’s Test & Tag will be onsite during pack in to assist with any test and tag requirements. Please see us at the Show Information desk if you require this service. Jim’s Test & Tag will charge exhibitors directly.
9.8 Public Liability Insurance
To exhibit at The Hutchwilco New Zealand Boat Show it is mandatory that all exhibitors have a Public Liability Insurance (PLI) covering at least $2,000,000 for their stand. This requirement ensures that any incidents, accidents, or damages are covered, protecting both exhibitors and the event from potential legal claims and financial losses. Without PLI, exhibitors cannot participate, as it is crucial for maintaining a safe and secure environment for all attendees.
If you do not have PLI, XPO can offer this through QBE via ICIB Insurance Brokers at a cost per event of $135.00 + GST. Please order and pay via the Operational Form. If you would like to order PLI after the due date, please email the Operations Team. Any late payments made onsite will incur a late fee of $10 + GST. Event staff check that all exhibitors have up-to-date PLI.
Book your PLI by using the online Operational Form – this can be located on your exhibitor dashboard under the label OPERATIONAL FORM.
9.9 Scaffolding and Platforms
All scaffolding must conform to the Department of Labor heavy scaffolding standards. Handrails are required on all stairs that are over five risers high. One riser is approximately 180mm. An extra 1-2 rails are required under the handrail on platforms, stepping in planking must be tapered to prevent tripping
9.10 Drones and Other Devices
The use of drones, skateboards, scooters, segways, electrical skateboards, bicycles, remote controlled toys, and other such devices are strictly prohibited. If you require these on your stand for demonstration purposes, please contact the Head of Operations to discuss how you plan to use the device, and the safety measures you will take
9. Accommodation & XPO
10.1 ACCOMMODATION
For the best available hotel rates near Auckland Showgrounds, we recommend using the event Hotelmap.
On behalf of the whole team here at XPO Exhibitions, we wish you a very successful show! If you have any further questions, please contact us at operations@xpo.co.nz.
XPO Shows
XPO owns and organises 18 of New Zealand’s largest and longest running exhibitions. We provide effective, dynamic event platforms that amplify your brands.
