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Tuesday 2nd September - Thursday 4th September 2025

Auckland Showgrounds

WELCOME TO FOODTECH PACKTECH 2025!

“Welcome to Foodtech Packtech, New Zealand’s foremost food and packaging technology exhibition. This is a fantastic opportunity to connect with industry professionals and highlight your finest products and services. Please take a moment to read through this exhibitor manual to get ready for the show. We’re excited to have you here!”

- Rebecca Stewart, Group Director

Key Contacts

Head of Operations

Dallas Abel 021 084 50461 dallas@xpo co nz

Head of Marketing Trade

Nathan Moss-Penman

027 269 9228 nathan@xpo.co.nz

Sales Manager

Deb Haimes 021 487 552 deb@xpo co nz

Head of Sales Trade

Lorraine Smith

020 4098 3863 lorraine@xpo.co.nz

Foodtech Packtech is a B2B exhibition, and its primary purpose is for taking and encouraging trade sales orders. It is not a retail environment for individual sales. Your time and investment is best spent focused on taking and incentivising trade orders.

This policy helps maintain the integrity of the trade show environment, ensuring it serves its intended purpose of facilitating business connections rather than retail sales

Foodtech Packtech is one of the 18 events run by XPO Exhibitions LTD. We provide effective, dynamic event platforms that allows your brand to connect and grow.

1.SHOW INFORMATION

PACK IN

SHOW HOURS

PACK OUT

DELIVERY / FREIGHT PICK UP

2. VENUE

MAP

PARKING

TRAFFIC MANAGEMENT

SECURITY

CATERING & EXHIBITOR LOUNGE

3. KEY SUPPLIERS AND ORDER FORMS

4. YOUR EXHIBITION STAND

STAND TYPE AND SERVICES FLOORPLAN

INTERNAL MEASUREMENT

PANEL

CARPET

POWER AND LIGHTING

AISLES

5. STAND DESIGN

DESIGN AND BUILD COMPANIES

HEIGHT & STAND STRUCTURE

REGULATIONS

MATERIALS, FABRIC & CEILING

CANOPIES

HANGING BANNERS

SIGNAGE

PLANT HIRE

6. SHOW READY

EXHIBITOR BADGES

STORAGE

FORKLIFTS

TROLLEYS

PLUMBING

WASH STATIONS

INTERNET

CLEANING

COMPRESSED AIR

WASTE MANAGEMENT

7. MARKETING

EXHIBITOR LISTING

MARKETING PACKAGES

1.SHOW INFORMATION

SHOW INFORMATION

1.1 PACK IN

Sunday 31st August 8am - 6pm

Monday 1st September 8am - 6pm

The venue is considered a construction site during pack in and pack out. Closed toed shoes and Hi-vis vests must be worn during these hours.

To ensure timely completion of stand construction, please refrain from arriving for pack-in before the designated time. If you have a Design and Build stand and require earlier access, please contact the Head of Operations to confirm your design and access time.

1.2 SHOW HOURS

Tuesday 2nd September 9am - 5pm

Wednesday 3rd September 9am - 5pm

Exhibitor Networking Function 5pm - 7pm

Thursday 4th September 9am - 4pm

Access with valid exhibitor badges is permitted from 8am each day. Exhibitors will be required to vacate halls 15 minutes after the close of each show day.

XPO Exhibitions Ltd invites you to the Networking function hosted in the Networking Lounge at the end of day one, to celebrate the show, foster business deals, and encourage industry networking. Please bring your exhibitor badge for access.

1.3 PACK OUT

Thursday 4th September 4.15pm - 8pm

Friday 5th September 8am - 12pm

Please remove any valuable & portable items on Thursday 4th September. Everything else must be removed by 12pm Friday 5th September.

1.4Deliveries

Acceptedfrom8amFriday29thAugust.

Pleasemakesureyourgoodsdonotarrive anyearlierastheymaybeturnedaway.If youareusingacourier/freightcompanyto dropoffyourproduct,pleaseensurethatall boxesareproperlylabelledwiththedelivery labelbelow.

1.5FreightPickUp

Mustbecollectedby12pmFriday5th September.

Itisimportanttoplanaheadforfreightpickup posteventtoavoidmissingordelayedparcels andpallets.PleaseusetheFreightPickUp Formtofacilitatedriverpickup.

2. VENUE

Auckland Showgrounds

217 Green Lane West, Epsom, Auckland 1051

2. VENUE

2.1 Parking

Parking at Auckland Showgrounds is free for exhibitors during pack in and pack out (including 5pm onwards on the final event day). For event days, please see below:

0 - 3 hours = $10.

$2 per hour thereafter up to a maximum of $18. Car parking is controlled by Auckland Showgrounds and unfortunately is out of our control as organisers. Limited street parking is available on Puriri Drive and surrounding streets. However, access to the venue is only open via Greenlane west.

2.2 Traffic Management

Access to the loading bays at the back of the exhibition halls is via the Ring Road (one-way traffic).Entry to the Ring Road is exclusively through Gate 1. Security personnel will guide you upon arrival. If entering through the front doors of the exhibition halls, please park in the arena carpark. For any questions, please contact the Head of Operations.

2.3 Security

Whilst the organisers have security and safety precautions in place, no responsibility can be assumed for any loss or damage to goods.

Security guards will be onsite from the first day of pack in During opening hours, we have security guards patrolling the site, but we stress the importance of having your stand always staffed.

The organiser shall be under no liability for any loss or damage to any property of the exhibitor or any other person, whether caused in whole or in part by any act or omission of the organiser, its servants, agents or contractors.

2.4 Catering & Exhibitor Lounge

Fernz Café will offer coffee and light refreshments during pack-in days, with meals available on show days. To set up a tab for your staff, please complete the form below prior to arriving onsite A complimentary tea and coffee service will also be available in the exhibitor lounge upstairs throughout pack-in and event days.

Fernz Catering Exhibitor Account Set Up Form

3. Key Suppliers

Audio Visual

Livewire AV

Simon Meades - 022 639 0985 - info@livewireav.co.nz / livewireav.co.nz

AV ORDER FORM

Link coming soon

Carpet, Furniture, Wall Panels

Exhibition Hire Services (EHS)

Bryony Spence - 021 280 5416 - bryony@exhibitionhire.co.nz / exhibitionhire.co.nz

CARPET ORDER FORM

Catering

Fernz Catering

ORDER FORM FURNITURE ORDER FORM

Andrew Blake – andrew@fernzcatering.co.nz / fernzcatering.co.nz

CATERING FORM

Compressed Air

Engineering Compressor Services

Marcello Peacocke - 027 552 2355 - marcello.peacocke@aircompressors.co.nz

Design and Build Stands

Exhibition Hire Services

Bryony Spence - bryony@exhibitonhire.co.nz / exhibitionhire.co.nz

Benefitz

Blake Douglas - 021 876 987 - blake@benefitz co nz / benefitz co nz

Stand Out

Joe - joe@standoutdesign.co.nz / standoutdesign.co.nz

Fire Extinguisher Hire/Purchase

Fire International Ltd

09 577 5538 - fireintern@clear.net.nz / www.fireinternational.co.nz

Freight

Mondiale Freight

Amber Reeson - amber.reeson@mondialefreight.com

NZ Specialized Logistics

Selvan - selvan@nzsl.co.nz

3. Key Suppliers

Internet

Skopik

Jan Hansen - 027 223 7645 - jan.hansen@skopik.co.nz / skopik.nz

INTERNET ORDER FORM

Plant Hire

Hire Plants

09 828 6876 - info@hireplants.com / hireplants.com

Plumbing

Jeffries Plumbing

Craig Jeffries - 021 555 788 - craig@jeffriesplumbing.co.nz

Power and Lighting / Hanging Banners

Show Light & Power (SLP)

Shaun Dalgetty - 09 822 5100 - s.dalgetty@showlight.co.nz / showlight.co.nz

SLP ORDER FORM

Machine Set up/ Installation Contractor

Complete Maintenance Management Solutions

Travis McKenzie

0278093078

travis@CMMSolutions.co.nz

Signage and Graphics

Display Works

03 338 4197 - enquiries@displayworks.co.nz / displayworks.co.nz

Benefitz

Blake Douglas - 021 876 987 - blake@benefitz.co.nz / benefitz.co.nz

Water Coolers

Sparkling Spring

Stan Likovs - 021 271 3712 - stan@sparklingspring co nz / sparklingspring co nz

4. YOUR EXHIBITION STAND

What will be on your stand

4.1 Stand type and services

Please check your contract for the specific details of your stand size, type, and the services included. There are three types of stand space you may have booked:

Unserviced space - for large Design and Build stands

Includes:

Carpeted floor tiles only

Serviced stand space

Includes: Panels

Carpeted floor tiles

Allocation of lights

Allocation of power

International Package

Includes: Panels

Carpeted floor tiles

Allocation of lights

Allocation of power

Furniture package as specified in your contract

Company name sign

Please see the next page for further details about the services provided with your stand inclusions.

4.2 Floor Plan

The floor plan may change between the time of your booking and the staging of the event. The latest floor plan can be obtained by contacting the Operations Team.

Please make sure you give the most updated plans to your contractors.

4. YOUR EXHIBITION STAND

4.3InternalMeasurement

Duetothethicknessofthepanels(50mmapprox)andthenatureofhowthestandsarebuilt, dimensionsarenotalwaysexactlywhattheyareinyourcontract Ifyouareplanningtodoa bannerwrapinsideyourstandandrequiretheexactinternaldimensions,pleaseemailthe OperationsTeam.

4.4 Panel

Panels are covered with velcro-receptive material and are 2.3m high. Velcro is the best way to attach items – you will only need the hook (rough) side. Velcro hook and loop will be available for purchase from the Show Information desk.

Thumbtacks are also acceptable but must be removed at the end of the event Nails, screws, painting or permanent marking of the panels is not permitted.

Any damage may be charged to the exhibitor. Panels are not to be altered or moved without consulting EHS. Avoid exerting excessive pressure on the panels to prevent them from leaning and posing a safety risk. If you need additional panels for storage or other purposes, please arrange this directly with EHS

PANEL ORDER FORM

4. YOUR EXHIBITION STAND

4.5 Carpet

1mx1m square grey carpet tiles will be provided unless requested otherwise. If you are laying a special floor, we recommend that it be laid on top of the carpet tiles. When fixing carpet or floor coverings to the carpet, please use clear double-sided tape as it is very easy to remove.

Exhibition Hire Services can also provide alternative floor coverings such as roll carpet in a variety of colours. For more information, please use the contact details in the Key Supplier

Details on page 6

If you would like to remove the carpet from your stand, you will incur a labour fee of $2.50+GST per sqm of your stand space (regardless of how many tiles are removed) for uplifting and re-laying the carpet tiles. Note that any tiles that extend into aisle ways or neighbouring stands WILL NOT be removed. If you would like the carpet removed from your stand, please contact Exhibition Hire Services.

4.6 Power and Lighting

Your stand will include an allocation of power and lighting based on your stand size. Please check your contract to confirm the number of lights and power included. Additional power and/or lighting is available to order through Show Light & Power.

Power and Lighting Order Form

4.7 Aisles

It is imperative that exhibitors (includes staff, signage, furniture, etc) keep within their contracted area and do not encroach on the aisle space Exits and emergency equipment (including power boxes on the walls above stands) must not be obstructed. During pack in and pack out please ensure aisles are left clear of all debris to allow forklifts, emergency vehicles and other contractor vehicles a clear passage.

5.Stand Design

To maximise the potential of your experience and trade at the show, we highly recommend making your stand visually appealing and inviting for visitors.

5.1 Design & Build

A design and build stand is one that is designed and built by another company, that needs to be specially constructed and installed for the exhibition. If you plan to have a design and build stand please contact the Head of Operations with your plans for approval before production.

5.2 Signage

Effective signage is crucial for ensuring your brand stands out in a crowded exhibition hall. It not only helps to capture the attention of our visitors, but guides them towards your stand.

Display Works - Preferred supplier

03 338 4197 - enquiries@displayworks co nz / displayworks co nz

Benefitz

Blake Douglas - 021 876 987 - blake@benefitz.co.nz / benefitz.co.nz

Benefitz offer comprehensive signage packages, including full material wrap options.

5.Stand Design

5.3 Height & Stand Structure

The stand panel height is 2.3m. For structures exceeding this, please discuss your plans with the Head of Operations as permission from neighboring stands is required. If permission is not obtained before the event, XPO Exhibitions may require adjustments to comply with the 2.3m height limit.

5.4 Materials, Fabric, Ceiling Canopies and Drapes

Flammable materials are not permitted on site unless they’re fireproofed. Fabrics needing fireproofing include cottons, straw, hay, polystyrene, and crepe paper. Approved fabrics are wool cloth, sail cloth, dacron, mylar with dacron backing, nylon taffeta, polycarbonates, and thick panel plastic.

Ceilings or canopies must be flame-proof (provide documentation) and have a valid fire extinguisher and smoke alarm. Approval from the Head of Operations is required.

Drapes are only permitted on the outer exhibitor walls.

5.5 Hanging Banners

For hanging signage, contact Show Light & Power. Note that heights and rigging requirements vary by hall, affecting pricing. Banners or signage must be at least 1m within your stand boundaries Prior approval from the Head of Operations is required

5.6 Plant Hire

Including plants in your stand design can help improve your stand presence. Hire Plants offer a wide range of modern indoor plants. Please contact info@hireplants.co.nz for further information.

6.Show Ready

6.1 Exhibitor Badges

Exhibitor badges must be worn at all times during event days. They do not need to be worn during pack in or pack out. To pre-order name badges for the staff working on your stand, you will need to enter their names online prior to the deadline. It is important to pre-order these to avoid queues onsite.

All badges will need to be collected from Show Information upon your arrival on pack in days, and any amendments can be made there. EXHIBITOR BADGE FORM

6.2 Storage

Storage is charged on a per-pallet basis due to the volume of storage required and the cost to supply it. If you do not pre-order storage space, please do not expect it.

Dry storage is $40.00 + GST per pallet

Chilled and frozen storage is $80.00 + GST per pallet

20’ container placed onsite is $100 + GST per container

40’ container placed onsite is $150 + GST per container

Truck/trailer parked onsite is $100 + GST per vehicle

Please order and pay via the Operational Form.

If you would like to order storage after the due date, please email the Operations Team.

FORM

Form will be available closer to the show

Please Note: We will have a designated back-of-house area for empty pallets that are intended to be used for transport after the show

6.Show Ready

6.3 Forklifts

Forklifts and operators will be available during pack in and pack out at no charge. Please notify the Show Information desk when your truck arrives or when you need a lift. If you require ongoing forklift use or a lift at a specific time, consider hiring your own. For more information, contact the Head of Operations.

PLEASE NOTE: Our forklift drivers are qualified and experienced drivers who exercise the utmost care when operating forklifts. The organisers do not assume responsibility for any resulting damages or incidents that occur should you require this service.

6.4 Trolleys

We have a limited quantity of flat-deck and hand trolleys available for exhibitor use during pack in and pack out, therefore, we recommend bringing your own. Trolleys will be kept in the main foyer when they are not in use by other exhibitors.

6.5 Plumbing

If you require water or plumbing to your stand, please contact the Head of Operations to discuss your requirements. We recommend any plumbing be arranged through Jeffries Plumbing as they are familiar with the layout at the Auckland Showgrounds and where the water outlets are located.

6.6 Wash Stations

There will be wash stations with hot and cold running water located around the venue for exhibitors to clean their dishes. It is important that no fats or solids are to be put down the drains.

6.6

Internet

Foodtech Packtech is an internet-intensive event. If you depend on a reliable and fast connection, we strongly recommend ordering a dedicated line for your stand direct from Skopik

Limited wireless internet coverage is available free of charge to all exhibitors at the event. This will enable basic access to emails/internet browsing from your laptop or smart phone device. Please enquire at the event Information desk for a password for your stand.

6.Show Ready

6.7 Cleaning

XPO Exhibitions has contracted cleaners who will vacuum your stand every night during event days as well as after pack in (floors will be vacuumed on the last night of pack in ready for event opening). If you do not require this service, please contact the Head of Operations.

6.8 Compressed Air

If you require compressed air for the show, this can be ordered with Engineering & Compressor Services (ECS) who are the compressed air supplier at the event. Please be aware that there will be a charge for this to be confirmed by ECS. To discuss your requirements, please contact Marcello Peacocke - 027 552 2355.

6.9 Waste Management

XPO Exhibitions is committed to waste minimization through sorting waste and reducing landfill. Please ensure you separate your waste during pack in accordingly using the bins provided. Please flatten all unused boxes and place them in the dedicated bins outside the back of the halls. Do not leave rubbish in aisles or next to full bins. We’d appreciate it if you can let an XPO staff member know if the bins are full, and we will empty them.

Oil Disposal: Grease oil disposal bins are located at the back of Hall 3&4. Please visit us at Show Info if you need to use them.

Empty Pallets: Please note that you are required to organize the removal of your empty pallets at the conclusion of the show. Pallets left behind may incur additional charge for removal

7.Marketing

7.1 Exhibitor Listing in Showguide

As an Exhibitor, you have the opportunity to feature one FREE complimentary listing in the official Show Guide that provides information on your location along with a brief sentence or two detailing your products and services on offer. You will be sent a login to our new website closer to the show to submit your listing.

7.2MarketingResources

Weofferavarietyofdigitalassetsdesignedtoenhance yourvisibilityattheshowandpromoteyourpresence withinyourcompany'snetwork Toexplorethefullrangeof marketingandpromotionalresourcesavailablefor FoodtechPacktechpleasefollowthelinkbelow.

Pleasegetintouchwithmarketing@xpo.co.nzifyouhave anyquestions

Marketing Resources

Marketing Packages

Marketing Resources will be available closer to the show

7.3 Advertisments

Our show guide is offered to every visitor that attends the show and many visitors retain it as a reference long after the show has closed. It contains full exhibitor lists, detailed floor plans, seminar schedules and general event information, along with pre purchased exhibitor advertisements.

Please get in touch with the Sales Manager to find out more about advertising opportunities

7.4 SCAM Warning

Attendee Lists Scam – we have noticed a lot more scammers approaching exhibitors over recent years offering to sell attendee/visitor lists to our events. Please note that this is a SCAM and we do not recommend engaging in any way. XPO Exhibitions do not on-sell our attendee data to any other party – therefore the Attendees List being offered is NOT legit We offer a phone or tablet Leads App at each of our Shows (to exhibitors only). These allow an exhibitor to capture contact data from attendees that consent to scan their badge on your stand only. If you have any concerns or queries, please don’t hesitate to contact us to clarify.

8. XPO Leads App

8. XPO LEADS APP

Collect real-time data and quality sales results straight to your mobile phone or tablet (synced to a secure Excel spreadsheet online), with our XPO Leads App.

Every visitor that attends the show is issued with a barcoded visitor badge. Simply scan a visitor’s badge, and you’ll have their contact details with the ability to append notes, take orders, or qualify them with your own sales questions.

Speak with your Sales Manager or email apps@xpo.co.nz to take advantage of this service.

9. Health and Safety

9.1 Health and Safety Induction

All people onsite during pack in will be required to complete a health and safety induction to be permitted entry to the venue

XPO Exhibitions is committed to ensuring that our exhibitions are a safe environment for our staff, exhibitors, contractors and visitors. XPO Exhibitions considers that accidents, injuries and incidents can be prevented through appropriate management and planning, and we have developed policies and procedures that aim to protect the health and safety of all. Click here to view XPO’s full Health & Safety policy. We encourage all exhibitors to review and understand their obligations under this policy

9.2 Fire & Evacuation Process

At the sound of the fire alarm, please leave immediately by the nearest exit and proceed to an area well clear of buildings. Remain outside the building until the ‘All Clear’ sign is given. Please follow the instructions of security staff and venue supervisors

9.3

Fire Regulations

Any materials used for the construction of your stand or display must adhere to the following minimum standards:

Non-combustible and inherently non-flammable material

Durable, flame-proof fabric

Self-extinguishing plastic

Plywood, hardwood or fibreboard rendered flame-resistant by a process of impregnation acceptable to the authorities.

Fire extinguishers and firefighting equipment must at all times be visible and accessible, and must not be removed from its correct location.

9.4 Gas Use

If you intend on using gas or gas cylinders at the event you must discuss your plans with our Head of Operations as soon as possible.

All gas-fuelled appliances must be installed and tested for leaks by a licensed gas fitter before they are used. Gas cylinders, exposed gas pipes and all connections to the cylinder must be always protected from damage. All personnel on the stand must be informed of the requirements for the use and storage of gas bottles.

9. Health and Safety

9.5 Vehicles

An exhibitor who is planning to include a vehicle on their stand must notify the organisers of their intentions no later than 21 days prior to commencement of the exhibition. You will be given a specific arrival and departure time to move the vehicle on and off the stand. Details of the delivery together with details of the fuel and fuel capacity, dimensions and weight of the vehicle must be provided.

9.6 First Aid

A medical team will be onsite during event hours only If any first aid is required during packin and pack out, come to Show Information or contact a member of XPO Exhibitions staff Please be aware that due to health and safety regulations, XPO Exhibitions are not able to hand out medication of any kind.

In case of a medical emergency during pack in and pack out dial 111 for an ambulance and then inform an XPO staff member.

9.7 Test and Tag

It is the responsibility of the exhibitor to ensure that ALL power leads and cords are tested and tagged by a registered electrician. Jim’s Test & Tag will be onsite during pack in to assist with any test and tag requirements. Please see us at the Show Information desk if you require this service. Jim’s Test & Tag will charge exhibitors directly.

9.8 Public Liability Insurance

To exhibit at Foodtech Packtech it is mandatory that all exhibitors have a Public Liability Insurance (PLI) covering at least $2,000,000 for their stand. This requirement ensures that any incidents, accidents, or damages are covered, protecting both exhibitors and the event from potential legal claims and financial losses. Without PLI, exhibitors cannot participate, as it is crucial for maintaining a safe and secure environment for all attendees.

If you do not have PLI, XPO can offer this through QBE via ICIB Insurance Brokers at a cost per event of $135.00 + GST. Please order and pay via the Operational Form.

If you would like to order PLI, please email the Operations Team. Any late payments made onsite will incur a late fee of $10 + GST. Event staff will be checking that all exhibitors have up-to-date PLI.

9. Health and Safety

9.9 Scaffolding and Platforms

All scaffolding must conform to the Department of Labor heavy scaffolding standards. Handrails are required on all stairs that are over 5 risers high. 1 riser is approximately 180mm.

An extra 1-2 rails are required under the handrail on platforms, stepping in planking must be tapered to prevent tripping.

9.10 Drones and Other Devices

The use of drones, skateboards, scooters, segways, electrical skateboards, bicycles, remote controlled toys, and other such devices are strictly prohibited. If you require these on your stand for demonstration purposes, please contact the Head of Operations to discuss how you plan to use the device, and the safety measures you will take

10. Accommodation & XPO

10.1 ACCOMMODATION

For the best available hotel rates near Auckland Showgrounds, we recommend using the event Hotelmap.

On behalf of the whole team here at XPO Exhibitions, we wish you a very successful show! If you have any further questions, please contact us at operations@xpo.co.nz.

XPO Shows

XPO owns and organises 18 of New Zealand’s largest and longest running exhibitions. We provide effective, dynamic event platforms that allows your brand to connect and grow.