How to Print Google Sheets as PDF Using Apps Script

How to Print Google Sheets as PDF Using Apps Script

Google Sheets is a versatile tool that allows you to organize, analyze, and share data At times, you may need to export your sheets as PDFs for sharing or documentation purposes. While Google Sheets offers a built-in PDF export feature, automating this process using Google Apps Script can save time, especially when dealing with repetitive tasks. In this guide, we’ll explore how to print Google Sheets as PDFs using Apps Script

Why Automate PDF Generation in Google Sheets?

Automating PDF exports in Google Sheets can:

● Save time when handling repetitive tasks

● Ensure consistent formatting for all exported files

● Enable bulk exports of multiple sheets or tabs

● Integrate seamlessly with other workflows.

Setting Up Apps Script for PDF Export

Follow these steps to create an Apps Script that exports Google Sheets as PDFs:

Step 1: Open Google Apps Script

1. Open your Google Sheet.

2 Click on Extensions > Apps Script.

Step 2: Write the Script

1. Replace the default code with the following:

Unset

function exportSheetAsPDF() {

var sheet = SpreadsheetApp getActiveSpreadsheet() getActiveSheet();

var folder = DriveApp.getFolderById('YourFolderID'); // Replace with your folder ID

var url = 'https://docs.google.com/spreadsheets/d/' + SpreadsheetApp getActiveSpreadsheet() getId() + '/export?';

var options = { headers: { 'Authorization': 'Bearer ' + ScriptApp.getOAuthToken() },

muteHttpExceptions: true };

var params = { format: 'pdf', portrait: true, gridlines: false, printtitle: false };

var response = UrlFetchApp.fetch(url + Object.keys(params).map(function(key) { return key + ' = ' + encodeURIComponent(params[key]); }) join('&'), options);

var blob = response getBlob() setName(sheet getName() + ' pdf'); folder.createFile(blob);

}

2. Replace YourFolderID with the ID of the Google Drive folder where you want to save the PDF

Step 3: Save and Test the Script

1. Save the script and name the project.

2. Grant necessary permissions when prompted.

3 Run the exportSheetAsPDF function

Step 4: Customize Parameters

You can adjust the params object in the script to:

● Change orientation (portrait or landscape)

● Enable or disable gridlines

● Include headers and footers

Benefits of Using Apps Script

● Automation: Automate repetitive tasks and save time

● Integration: Combine PDF export with other Apps Script functionalities, such as emailing the PDFs

● Flexibility: Customize the script to meet specific requirements.

Conclusion

By leveraging Google Apps Script, you can automate the process of exporting Google Sheets as PDFs, ensuring efficiency and consistency Whether you need to generate a single PDF or automate bulk exports, this approach is both practical and scalable. Start exploring the possibilities of Google Apps Script today to enhance your productivity!

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