risk Profile

JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

Institutional Development

© World Scout Bureau Inc. JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER February 2022 World Scout Bureau Interamerica Support Centre Panama City, 172 Building, Cityof Knowledge Panama City, Panama tel: +507 317 18 08 fax: +507 317 11 58 interamerica@scout.org scout.org

The reproduction is authorized to Member Organizations of the World Organization of the Scout Movement. Credit must be given to the source.

JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

Name of the Position: National Risk Management Officer Strategic Area : Institutional Development Functional Level: National (Design and Management) Reports to: Director/Comissionar of Institutional Development, similar or equivalent. In the absence of this seat, to the National Executive Director - National Scout Chief, similar or equivalent.

Objective of the Position Implement risk management processes in the NSO in a systemic way, to contribute to raising the level of security of its operations in the fulfillment of the Mission of the Scout Movement.

Education and training University professional of the careers of: Industrial Engineering, Industrial Hygiene and Safety, Disaster Administration and Management, Specialist in Risks, Insurance and Reinsurance, Loss Adjuster, Firefighter or Emergency Technician (preferred), Lawyer Specialist in Compliance and Risk Management, Administrator, Accountant or Economist with a specialty in risk management; or related careers.

With proven experience in the area, in project management, in the management of continuous improvement tools (6Sigma, Lean, Agile, Kaizen and / or similar); as well as in the design and excecution of training experiences.

Belong or have belonged to the World Scout Movement. (desirable).

Other desirable knowledge Project management, administration and finance, use of Microsoft suite and software for risk management.

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JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

Functions of the Position 1.Ensure the validity and updating of the risk procedure in the NSO. 2.Validate the preparation and monitoring of risk records of key processes within the OSN. 3.Maintain direct communication with the NSO´s legal affairs area and work closely with it.

4.Prepare the annual report of results (identified and evaluated risks, relevant situations, statistical analysis) to your immediate superior for validation and processing within the NSO. 5.Develop a self-assessment methodology.

6.Execute tasks of continuous monitoring of controls.

7.Generate, review and continuously improve the documents that are required for the implementation of the processes under its responsibility.

8.Work together with the different bodies and structures of the NSO, in the identification of risks, in the formulation of their respective management plans, in their implementation, periodic evaluation and especially in their continuous improvement.

9.Generate, capture, consolidate and analyze all the information and data with which it operates and generate the respective reports.

10.

Formulate and follow up on the risk management and contingncy plans that it identifies, as necessary.

JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

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Essential competencies required

1/2

Essential competencies required, definitions

Minimum level of development (mastery) of com

Adaptability to change Ability to modify points of view, practices, and attitudes in response to changes in contexts, conditions, and situations.

Level 2 Analyzes and implements change

Learning and personal development Ability to acquire, improve or modify their competencies, voluntarily and permanently, in response to individual and organizational needs

Level 2 Analyzes their learning results and shares th

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Acts as an agent of change and disseminator of n Motivates others to participate in continuous imp Applies new learning to the work while enriching Translates his/her owns experience and knowled position or function.

Offers guidance and feedback to others to help t

Commitment: Ability to make own the purpose, the principles and values, expressed in the Mission of Scouting, voluntarily assume responsibilities, support and implement decisions for the achievement of organizational objectives.

Level 3 Implement actions to improve his/her comm

Organizational Awareness: Ability to understand the functioning, structure and culture of the organization and how is affected by environmental situations.

Level 3 Understands, evaluates and implements the

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Is flexible in the application of rules or proce Takes decisions autonomously in response to Is creative and innovative in the performanc Adopts changes in a timely manner and, whe Anticipates changes and adjusts activities ac

Performs actions that commit others to achieve c Creates spaces that encourage initiative and resp Recognizes the effort of others, fostering the mot Dedicate a time percentage to the review of work Is disciplined and takes on account the use of res

Promotes a greater sense of unity and common p Understands the impact of civil society, governme Organization’s mission.

Promotes the different levels of the Organization Conferences and National Assemblies, where app Verifies that the key aspects of the processes und Promotes the strengthening of the Organization i

JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

mpetencies, desired and expected behaviors

edures when the circumstances require them, without losing the essence or purpose. o changing situations, staying within the general objectives or strategy. ce of its functions. en pertinent, adjusts new trends. ccordingly.

heir knowledge and experience with the others

new ideas and technologies. provement processes and helps them facing new personal development challenges. g it. dge into documents, articles and reports and shares them in the area inherent to the

them to carry out their duties.

mitment and promote the commitment of others members of the Organization

common goals. ponsibility at critical moments. tivation and commitment of the group to which they belong. k plans and objectives and selfcontribution to them. sources. aspects that lead the Movement and the Organization towards institutionality

purpose among the different levels of the Organization to which he/she has access. ent, private companies, NGOs and other external stakeholders in fulfilling the

to participate and implement the decisions made by the Regional and World Scout plicable. der his/her responsibility are in accordance with the prescribed procedures. in relation to their international dimension as a Scout Movement.

JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

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Essential competencies required

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2/2

Essential competencies required, definitions

Minimum level of development (mastery) of com

Strategic planning: Ability to establish objectives and strategic plans, with a long-term vision, previously analyzing the environment, future scenarios and trends and integrating knowledge and experiences of the organization.

Level 3 Is involved in monitoring the strategic and / • Participates in the strategic analysis of the trends current policies could be affected by them.

• Periodically evaluates his/her results considering • Develops a diagnostic analysis of his/her results a • Proposes improvement actions to the strategic an • Proposes or implements a framework for the revi

Interpersonal Relationships: Ability to build and maintain synergistic relationships between groups and people through interaction, integration and communication.

Level 3 Evaluate his/her relationship with others and • Uses interpersonal skills as indispensable tools fo • Demonstrates proactivity when it comes to suppo • Defies prejudice and intolerance. Can be critic to • Demonstrates not taking the situations or words • Sincerely seeks feedback to his/her actions.

Teamwork: It is the ability to work collaboratively and effectively with others, to integrate common efforts and achieve organizational goals.

Level 3 Evaluates team results and encourages impro • • • • •

Observes interaction patterns within the team an Evaluates the weaknesses and strengths of the te Openly raises conflicts to optimize the quality of d Objectively evaluates his/her self-participation an Allows others to participate in the construction of

JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

mpetencies, desired and expected behaviors

or operational plans, verifies its alignment to the strategic axes of the organization s of the internal and external environments of the Organization and considers how the

key internal and external factors for the achievement of his/her plans and activities. and takes measures in correspondence with what was found. nd / or operational plans in the level that he/she belongs ision of the guidelines according to current and future events.

d takes actions to strengthen them based on understanding and flexibility or performance management. orting events that require integrated efforts. ideas but no persons. of others as personal.

rovement.

nd anticipates conflicts to prevent them. eam and its members to propose improvement actions. decisions and the effectiveness of the team. nd contribution in the results of the team. f the vision needed to active by the team and translates it into results.

JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

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Specific competences required

10

Specific competences required, definitions

Expected behaviors

Design, implementation, and conceptual evaluation: Ability to design, implement and evaluate the concepts necessary for Risk Management in the national structure of the NSO

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Self-management: Ability to autonomously manage your projects and responsibilities according to your work plans, providing adequate and timely reports to your work team.

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Analysis and reaction: Ability to write reports, recommendations, and guidelines for action.

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Develop documents understanding what are the Use appropriate language considering the audien Understand the need to review and translate doc

Research and innovation: Ability to generate favorable environments to modernize and improve concepts and processes corresponding to the area it coordinates.

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Analyzes contexts for the continuous and qualifie Guides and supports the work teams within the O related to the area it coordinates.

It proposes and evaluates innovative processes t

Technical approach: Ability to perform timely tasks derived from their functions and those assigned to them, presenting results according to the established indicators.

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He applies his technical knowledge to fulfill tasks It provides the necessary support to its team for Clearly explain technical concepts according to th

Monitoring and monitoring continua: Ability to permanently monitor processes and propose actions for continuous improvement.

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Periodically monitors the implementation and com It uses a clear and transparent mechanism for m The follow-up it carries out and its results are th actions for improvement, which it also monitors

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Develops solutions for the implementation of con It guides the OSN work teams on fundamental co management processes in the areas under their It evaluates implementation strategies, accordin

Performs a continuous self-evaluation of its perfo of its goals and work plans.

It determines its priority actions in a timely man resources to carry them out with excellence.

It maintains an attitude of active listening, is ope plans improvement actions based on them and t

JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

ncepts, guidelines and actions to be taken in their respective area. oncepts in the area they coordinate, in order to facilitate the implementation of risk responsibility. ng to their objectives and makes them effective to maximize results.

ormance with the aim of maintaining the standard of excellence necessary in the fulfillment

nner, understanding the needs of the moment and the long term, using the available

en to criticism and suggestions, internalizes the comments received on its deliveries and their previous experiences.

elements that must be included so that they meet their objectives. nce that receives the materials you produce. cuments and terms, making them understandable for different realities.

ed renewal of processes in the area under its responsibility.

OSN on trends that can contribute to the development and implementation of actions

to respond to the present and future needs of the NSO.

s and solve the situations that arise in the development of his activities. r the fulfillment of objectives and the development of innovations in the area it coordinates. he interacting audience.

mpliance of the processes it coordinates. monitoring the processes it coordinates, which is known to all involved. e knowledge of all those involved, together with them it promotes the implementation of and follows up.

JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER

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© World Scout Bureau Inc. JOB DESCRIPTION AND FUNCTIONS OF THE RISK MANAGEMENT OFFICER February 2022 World Scout Bureau Interamerica Support Centre Panama City, 172 Building, Cityof Knowledge Panama City, Panama tel: +507 317 18 08 fax: +507 317 11 58 interamerica@scout.org scout.org