EXHIBITOR PROSPECTUS INTERNATIONAL SOCIETY FOR HEART AND LUNG TRANSPLANTATION
38TH ANNUAL MEETING AND SCIENTIFIC SESSIONS
APRIL 11-14 2018
EXHIBIT DATES: Wednesday, April 11-Friday, April 13 EXHIBIT BOOTH ASSIGNMENT: December 11, 2017 NICE ACROPOLIS CONGRÈS CENTRE NICE, FRANCE
Dear Exhibitor: The International Society for Heart and Lung Transplantation (ISHLT) invites you to exhibit at our next meeting, the ISHLT 38th Annual Meeting & Scientific Sessions, April 11-14, 2018 in Nice, France.
An invitation from Andrew J. Fisher, FRCP, PhD, 2018 ISHLT President
The ISHLT membership is comprised of over 3,800 members from over 45 countries, representing more than 15 different disciplines involved in the diagnosis, management and treatment of end-stage heart and lung disease, utilizing transplantation, pharmaceutical and biological therapies and mechanical circulatory support. Our members are consumers of a wide variety of medical and pharmaceutical supplies, devices and services. Our meeting offers exhibitors direct contact with medical professionals who make or heavily influence decisions regarding the purchase of products and services provided by businesses such as yours. The ISHLT meeting will feature the latest research results and clinical translational knowledge through Symposia, Featured Research, Invited Lectures, Oral Sessions, MiniOral Sessions and Poster Sessions presented by scientific leaders. We are expecting approximately 4,000 attendees in Nice, so please don’t miss the chance to market to this valuable group. Assignment of space will begin on December 11, 2017. Please send in your exhibitor application and payment in full to secure your exhibit space and priority for assignment. Meeting and hotel information will be available at www.ishlt.org in October. If you need additional information please contact Lisa Edwards, Director of Meetings, lisa.edwards@ishlt.org or 972-490-9495. We look forward to seeing you in Nice. Sincerely,
Andrew J. Fisher, FRCP, PhD ISHLT President [1]
ABOUT THE INTERNATIONAL SOCIETY FOR HEART AND LUNG TRANSPLANTATION has over 3,800 members from over 45 countries, representing over 15 different disciplines involved in the management and treatment of end-stage heart and lung diseases.
THE MISSION OF THE SOCIETY IS AS FOLLOWS: The International Society of Heart and Lung Transplantation is a multidisciplinary, professional organi-
THE PURPOSES OF THE SOCIETY ARE:
zation dedicated to improving the
1 Promoting the association of persons interested in the fields of heart and lung transplantation, end-stage heart and lung disease and related sciences;
tation, mechanical support and
2 Encouraging and stimulating basic and clinical research in heart and lung transplantation and end-stage heart and lung disease and promoting new therapeutic strategies;
care of patients with advanced heart or lung disease through transplaninnovative therapies via research, education and advocacy.
3 Holding scientific meetings featuring presentations and discussions relevant to heart and lung transplantation and the treatment of end-stage heart and lung disease;
THE PURPOSE OF THE EXHIBITION:
4 Sponsoring a scientific journal for the publication of manuscripts related to these disciplines;
The exhibits portion of the meeting is designed to update the health care professional’s knowledge of products, services, literature and equipment pertinent to the fields of heart and lung transplantation, advanced heart and lung failure, mechanical circulatory support, infectious diseases, pulmonary hypertension and related diseases and therapies. There is no better or more direct method of reaching these key contacts than the ISHLT Annual Meeting and Scientific Sessions.
5 Maintaining an international registry for heart and lung transplantation; 6 Awarding research grants and establishing endowments for the study of heart and lung transplantation and end-stage heart and lung disease, when funds are available and without jeopardizing the financial well-being of the organization; and 7 Sponsoring and conducting educational activities and providing educational resources, which promote expert development and improve standards of care in advance heart and lung disease, heart and lung transplantation and relevant medical and device therapies.
[2]
WHO CAN EXHIBIT? Companies whose products and/or services have been determined by ISHLT to be relevant to the care of patients with end-stage heart and/or lung failure are permitted to exhibit at the ISHLT meeting.
PROFILING THE AUDIENCE Who comes to the ISHLT Annual Meeting? We are estimating from previous meeting attendance that we should have approximately 4000 total attendees, including 3500 delegates from various specialty groups and geographic locations. The figures below depict the diversity of our meeting delegates:
MEETING DELEGATES BY PROFESSIONAL SPECIALTY 27% CARDIOLOGISTS 20% CARDIOTHORACIC SURGEONS 12% ALLIED HEALTH PROFESSIONALS 9%
PULMONOLOGISTS
6%
RESEARCHERS
6%
INDUSTRY (does not include exhibit booth personnel)
4%
PHARMACISTS
2%
INFECTIOUS DISEASE SPECIALISTS
2%
OTHER
1%
PATHOLOGISTS
1%
IMMUNOLOGISTS
1%
ANESTHESIOLOGISTS
1%
PHYSICIAN ASSISTANTS
8%
UNKNOWN
When our meeting is held in Europe, the percentage of delegates from North America is usually about 50%. Below is the geographic distribution of the delegates to the 2017 meeting.
MEETING DELEGATES BY GEOGRAPHY 72% NORTH AMERICA 18% EAST/WEST EUROPE
[3]
7%
AUSTRALIA/ASIA
2%
SOUTH/LATIN AMERICA
1%
AFRICA/MIDDLE EAST
MEETING LOCATION
THE ISHLT 38TH ANNUAL MEETING AND SCIENTIFIC SESSIONS will be held at the Nice Acropolis Congrès Centre, 1 Esplanade Kennedy, 06300 Nice, France. The Acropolis is nestled in the heart of downtown Nice, just 15 minutes from the airport and within walking distance of a large number of hotels.
EXHIBITION LOCATION
The exhibits will be located in the Rhodes Hall on the 2nd Floor of the Nice Acropolis Congrès Centre. A preliminary draft of the floor plan is included in this prospectus. The final Exhibit Hall floor plan will be designed to accommodate actual exhibitor space requests to the extent possible.
HOTEL RESERVATIONS
ISHLT has arranged group rates at a number of local hotels and reservations are being coordinated through La Maison by GTS. Hotel information, rates and online booking information will be available in October at www.ishlt.org. Group housing blocks should be coordinated directly with La Maison by GTS. These room blocks are being held only through January, so please book early.
[4]
WHAT’S INCLUDED IN THE EXHIBIT FEE? The Single Booth Price Includes: • one 2.5 m x 3 m exhibit space with modular shell • an identification sign listing the company name • exhibit booth carpeting • unlimited exhibit personnel badges • one post-meeting registrant list, including names and addresses
EXHIBIT PERSONNEL/STAFF BADGES Individuals registered as exhibit booth personnel must be employed by the exhibitor and may be required to provide proof of such. The exhibit booth personnel badge allows access to the exhibit area only. Individuals desiring to attend any of the Scientific Sessions must register for the meeting at the appropriate registration rate.
BOOTH STAND FURNISHINGS The exhibit hall floor is carpeted. All furnishings, equipment, alternative carpet, services, lighting, internet access, electrical, etc. required by each Exhibitor shall be at his/her own expense and responsibility and may be ordered through the official Exhibit Service Contractor.
OFFICIAL EXHIBIT SERVICE CONTRACTOR ISHLT has selected Nice Acropolis Exhibit Services as the official Exhibit Service Contractor. They will furnish all exhibitors with an Exhibitor Information and Service Manual on December 20, 2017. The Service Manual will contain order forms for labor, booth furnishings, accessories, spotlights, signs, audio-visual, electrical, telephones, shipping, etc. It is requested that orders be submitted
by March 15, 2018. Nice Acropolis Exhibit Services will staff an Exhibitor’s Service Center during all move-in, move-out and show hours. [5]
ASSIGNMENT OF SPACE Applications for exhibit space must be made on the Official Exhibit Application Contract. Assignment of space will begin on December 11, 2017 and will be based on total support for the Society, prior participation in Society exhibitions, date of receipt of application, booth size requirements and location of space requested. Assignment of space to exhibitors whose contracts and payment are received after December 11, 2017 will be made in order of the date of receipt of the application. Exhibitors wishing to avoid assignment of space adjacent to that of a particular competitor should note that on their applications. Careful consideration will be given to all such requests, but accommodation of such requests is not guaranteed and can affect booth assignment.
SECURITY A security guard will be furnished during all hours that the exhibit hall is closed. However, the safekeeping of the exhibitor’s property is the responsibility of the exhibitor.
NICE ACROPOLIS EXHIBIT SERVICES Societe D’Exploitation De L’Acropolis De Nice/ Service Vente Exposants 1 Esplanade Kennedy – BP 4083 – 06302 Nice Cedex 4, France Phone: +33 4 93 92 83 49 or +33 4 93 92 83 50 Fax:
+33 4 93 92 82 55
Email: exposition@nice-acropolis.com Matthieu Testory, matthieu.testory@nice-acropolis.com
SHOW DATES AND HOURS WEDNESDAY, APRIL 11
Exhibit Hall Open: 8:00 am – 7:15 pm Coffee and Croissants: 8:00 am – 8:30 am Coffee Break: 10:00 am – 10:30 am Exhibit Hall Closed for Lunch: 12:45 pm –1:45 pm Coffee Break: 4:00 pm – 4:30 pm Exhibit Hall Opening Reception: 6:00 pm – 7:15 pm
THURSDAY, APRIL 12
Exhibit Hall Open: 8:00 am – 7:15 pm Coffee and Croissants: 8:00 am – 8:30 am Coffee Break: 10:30 am – 11:00 am Exhibit Hall Closed for Lunch: 12:45 pm – 1:45 pm Coffee Break: 4:00 pm – 4:30 pm Exhibit Hall Wine and Cheese: 6:00 pm – 7:15 pm
FRIDAY, APRIL 13
Exhibit Hall Open: 8:00 am – 6:30 pm Coffee and Croissants: 8:00 am – 8:30 am Coffee Break: 10:00 am – 10:30 am Exhibit Hall Closed for Lunch: 12:45 pm – 1:45 pm Coffee Break: 4:00 pm – 4:30 pm Exhibit Hall Wine and Cheese: 6:00 pm – 7:15 pm [6]
IMPORTANT DATES DECEMBER 11 2017
Booth Assignments Begin
DECEMBER 20, 2017 Exhibitor Service Manuals Emailed JANUARY 25, 2018
Deadline for Receipt of Product Description for Inclusion in Final Program
MARCH 1, 2018
Deadline for booth floor plans to ISHLT for approval Deadline for application for handouts/giveaways approval Deadline for submission of independent exhibit contractor forms
MARCH 15, 2018
Deadline for Exhibit Service Orders to Nice Acropolis Congrès Centre
MARCH 9, 2018
Deadline for Advance Registration of Booth Personnel
APRIL 9, 2018
Exhibit Hall/Large Island Booth Build (8:00 am – 8:00 pm)
APRIL 10, 2018
Exhibit Hall Set-Up/Exhibitor Set-Up (7:00 am – 7:00 pm)
APRIL 11, 2018
Exhibitor Set-Up (7:00 am – 8:00 am) Exhibit Hall Open (8:00 am – 7:15 pm)
APRIL 12, 2018
Exhibit Hall Open (8:00 am – 7:15 pm)
APRIL 13, 2018
Exhibit Hall Open (8:00 am – 6:30 pm) Exhibit Booth/Exhibit Hall Strike (6:30 pm – 11:59 pm)
[7]
INSTALLATION OF EXHIBITS MONDAY, APRIL 9
8:00 am – 8:00 pm Exhibit Hall/Large Island Booth Build (by appointment only)
TUESDAY, APRIL 10
7:00 am – 7:00 pm Exhibit Hall Set-Up/Exhibitor Set-Up
WEDNESDAY, APRIL 11 7:00 am – 8:00 am Exhibitor Set-Up (no motorized vehicles, lifts, power tools, or hammering permitted at this time)
DISMANTLING OF EXHIBITS FRIDAY, APRIL 13
6:30 pm – 11:59 pm Exhibit Hall /Booth Tear Down
BOOTH SIZE, HEIGHT, COST Single Booth Size: 2.5 m x 3 m (minimum) Ceiling Height: The ceiling height for the Rhodes area varies throughout the space. Please contact Nice Acropolis Exhibit Services for more information. Final booth assignment will dictate the allowed booth height. Please indicate booth height on exhibit contract. Inline booth heights may not exceed 2.5m.
BOOTH COST IN-LINE BOOTH:
$3,000 (20% VAT not included.)
CORNER BOOTH:
$3,500 (20% VAT not included.)
ISLAND BOOTH:
$525 per square meter (20% VAT not included.)
HOW TO RESERVE A BOOTH Complete the enclosed Exhibit Booth Application and Contract and mail or email it with payment to the International Society for Heart and Lung Transplantation, 14673 Midway Road, Suite 200, Addison, TX 75001, USA. For more information call Lisa Edwards at 972-490-9495 or email to lisa.edwards@ishlt.org [8]
NICE ACROPOLIS
GA
1
2
3
4
5
6
7
MYKONOS
22
35
16
23
34
17
24
33
2.5m x 3m
18
25
32
6m x 6m
19
26
31
6m x 9m
20
27
30
21
28
29
INDUSTRY THEATER (RISSO 6)
[9]
36
6mx9m
37
6mx9m
8
CONGRÈS CENTRE • NICE, FRANCE RHODES EXHIBITION HALL OFFICE
TO ALLIENI
9
TO MÉDITERRANÉE
10
11
12
13
14
15
F+B TO ATHENA
6mx9m
Food + Beverage
38
40
47
6mx9m
6mx9m
F+B
49 50
6mx6m
Food + Beverage
39
41 46
51
42 45
48
52
43 44
6mx6m
53
[ 10 ]
EXHIBITOR RULES AND REGULATIONS The exhibit booth application, properly executed by Exhibitor, shall, upon written acceptance and notification of space assigned by ISHLT, constitute a valid and binding contract. The following rules and regulations have been designed for the benefit of all exhibitors.
PAYMENT AND CANCELLATIONS When applying for space, the Exhibitor must submit payment in full with the application. No space assignment will be reserved, held or made prior to receipt by ISHLT of payment in full. This contract may be cancelled by the Exhibitor by written notice to ISHLT. Refunds will be made for cancellations as follows:
Prior to Jan 1:
100% of booth cost, less $100 processing fee
Jan 1 to Jan 31: 75% of
booth cost
Feb 1 to Feb 28: 50% of
booth cost
On or After March 1: No refund
All refunds will be processed after the meeting. [ 11 ]
BOOTH CONSTRUCTION AND DIMENSIONS THE SINGLE BOOTH PRICE INCLUDES: •
one 2.5 m x 3 m exhibit space with modular shell
•
an identification sign listing the company name
•
exhibit booth carpeting
•
unlimited exhibit personnel badges
•
one post-meeting registrant list, including names and addresses
THE ISLAND BOOTH PRICE INCLUDES: •
floor space in the dimensions contracted
•
carpeting for the floor space
•
unlimited exhibit personnel badges
•
one post-meeting registration list, including names and addresses
INLINE AND CORNER BOOTHS INLINE & CORNER BOOTHS MUST CONFORM TO THE FOLLOWING STANDARDS: •
Exhibitors must arrange their booth so as not to obstruct the general view or hide other booths.
•
No partitions other than the back and side dividers provided by the Exhibit Service Contractor will be allowed unless specifically approved in advance by ISHLT.
•
Backwalls/backgrounds are limited to 2.5 meters in height.
•
Side walls, counters and obstructions more than 1 meter tall may extend no more than 1 meter from the back line of the booth.
•
Signage must be part of the exhibit booth structure. Signs may not be suspended from or attached to the exhibit hall.
All furnishings, equipment, services, lighting, electrical, internet, audio/visual, etc., required by each Exhibitor shall be at his/her own expense and responsibility and may be ordered through the official Exhibit Service Contractor. All inline and corner booths larger than 2.5 m x 3 m and/or opting not to use the provided back and side dividers must submit floor plans and design specifications to Nice Acropolis and ISHLT for approval. Floor plans must include a birds-eye view layout, an overview layout, side layouts and the height of all components. The floor plans and design specifications must be sent by March 1, 2018 for approval to Lisa Edwards, ISHLT: lisa.edwards@ishlt.org and Nice Acropolis; email: exposition@nice-acropolis.com; Matthieu Testory, matthieu.testory@nice-acropolis.com. [ 12 ]
EXHIBITOR RULES AND REGULATIONS ISLAND DISPLAYS
Friday, April 13, 2018. Exhibitors under the Annual Meeting Exhiwill have until 11:59 pm on Friday, bition section. Ceiling heights vary depending on April 13, 2018 to remove their exthe location of your booth. Floor hibits from the facility. SALE OF GOODS IN load tolerances cannot exceed 350 kg per m2. Please contact SUBLETTING OF SPACE EXHIBIT BOOTHS Nice Acropolis Exhibit Services for Exhibitors shall not conduct or permore information regarding ceiling The Exhibitor agrees not to assign, mit any sale of goods or services of height dimensions, floor access, sublet or apportion the whole or any kind in the exhibit or meeting weight limits and storage. Island any part of the space without the areas. Order taking is permitted. booths must be constructed so that knowledge and written consent of there is at least 50% visibility of ISHLT. EXHIBIT HALL the exhibition hall from any one side. The following restrictions are USE OF BOOTHS/ STAFFING/ACCESS waived for island booths: 2.5 m Exhibits must be staffed at all height restriction, 1 m side wall re- LITERATURE times during exhibit hours. Exhibit striction. All Island booths must DISTRIBUTION personnel wearing an ISHLT exsubmit floor plans to ISHLT and Nice Acropolis Exhibit Services for The Exhibitor is permitted to demon- hibitor badge will be permitted approval. The floor plans must strate equipment and to make infor- on the exhibit floor one half-hour include a birds-eye view layout, mational presentations regarding prior to opening and may remain an overview layout, side layouts products or services in his/her booth in the hall 15 minutes after closing. and the height of all components. only. All demonstrations and exhibits ISHLT and the Nice Acropolis will must be confined to the exhibit have sole control over all admisThe floor plans and design speci- booths responsible for such demon- sions of persons to the meeting fications must be sent by March 1, strations or exhibits. All literature and the exhibit area. 2018 for approval to: and promotional materials may be distributed only within the booth OBJECTIONABLE Lisa Edwards, ISHLT: space assigned. lisa.edwards@ishlt.org and Nice Acropolis: exposition@nice-acropolis.com Matthieu Testory, Acropolis: matthieu.testory@nice-acropolis. com.
INSTALLATION AND DISMANTLING OF EXHIBITS Exhibitors must install all exhibits and display materials by the opening hour of the exhibition. Under no circumstances will the delivery or removal of any portion of an exhibit be permitted during the exhibition without written permission from ISHLT. Under no circumstances may dismantling occur before 6:30 pm, [ 13 ]
HANDOUTS/ GIVEAWAYS No bags of any kind may be distributed from any exhibitor’s booth. Distribution of descriptive product literature, notepads, pens and pencils is permitted. Other items may be distributed from the booth only if approved in writing by ISHLT. Requests for such approval must be received in writing by ISHLT no later than March 1, 2018. No unapproved items may be distributed. Any exhibitor found distributing unapproved items will be required to cease distribution. Exhibition Handout/Giveaway Approval Forms can be obtained from the ISHLT website (www.ishlt.org)
MATERIAL AND ACTIVITIES
All booth personnel, models and demonstrators must be registered as Exhibitors. Except for a Societyscheduled event, no alcoholic beverages are permitted in booths or elsewhere in the Exhibit Area. ISHLT reserves the right to request modification of any questionable or objectionable exhibit or activity and to refuse to permit distribution of souvenirs, advertising matter or anything else which it may consider objectionable. Contests, games of chance, lotteries and raffles are strictly prohibited.
REJECTIONS AND PENALTIES ISHLT reserves the right to restrict, reject, prohibit or eject any exhibit or Exhibitor which, because of noise, safety hazards or for other prudent reasons, becomes objectionable or for breach of any of these rules and regulations. Such termination may become effective during the meeting, at which time the Exhibitor agrees to close his/her exhibit upon receipt of a notice of termination and thereafter remove his/her exhibit from the exhibition hall as soon as possible without disruption of the meeting. Expulsion of an Exhibitor shall not give rise to a claim for a refund of the fees paid by such Exhibitor.
ASSIGNMENT OF SPACE Assignment of space shall constitute an acceptance of Exhibitor’s offer to occupy space. [ 14 ]
EXHIBITOR RULES AND REGULATIONS
LIABILITIES The Exhibitor, by signing this contract, agrees to hold harmless and indemnify the International Society for Heart and Lung Transplantation, the Societe d’Exploitation de l’Acropolis de Nice and their respective employees, representatives, agents, successors and assigns, for any and all damages to its property and for any and all injuries to any person resulting from its exhibiting at this Meeting. Exhibitors will be held responsible for any damage done to the buildings by it or its employees. No nails, tacks or screws should be driven into the floor, walls or woodwork of the building. The International Society for Heart & Lung Transplantation, its agents and employees, will not be liable for failure to hold the Meeting as scheduled. Payments for the booth space will be returned in the event of cancellation of the meeting, except that any actual expenses incurred or committed in connection with the Meeting will be prorated and deducted if the Meeting is cancelled because of fire, an act of God, the public enemy, strike, war, epidemic or any law or regulation [ 15 ]
of public authority which makes it impossible, or impractical or illegal to hold the Meeting.
placement of all signs and the erection of platforms used for exhibit purposes.
FIRE AND SAFETY REGULATIONS
FREIGHT HANDLING, DELIVERY AND SHIPMENT OF MATERIALS
Exhibitor agrees to conform to all fire, safety and other rules and regulations as provided and interpreted by the official Exhibit Service Contractor and its representatives. All exhibit decorations must be fire retardant. No open flames or tanks of gas may be used, nor may canopies be erected over exhibits. Exhibitor agrees to take necessary measures to safeguard visitors from any hazards associated with its exhibit.
EXHIBIT LABOR All work involved in the erection, touch-up painting, dismantling and repair of all exhibits may fall within the guidelines of union jurisdiction and require Union labor to perform such work. This work is to include any use of power or battery operated tools, hammers, ladders or saws; wall coverings, floor coverings, pipe and drape, painting, hanging of signs and/ or decorative materials from the ceiling,
Exhibitors agree to ship and store their materials at their own risk and expense. Shipping, storage, freight handling and delivery arrangements may be made with the shipper provided by the official exhibit services contractor, Nice Acropolis Exhibit Services. Complete shipping and freight handling information will be included in the Exhibitor Services Manual available in January.
INDEPENDENT CONTRACTORS Exhibitors who plan to use a service contractor other than Nice Acropolis Exhibit Services must notify ISHLT in writing no later than March 1, 2018. An Independent Exhibit Contractor form can be obtained from the ISHLT website (www.ishlt.org) under the Annual Meeting Exhibits section. Such contractors are required to comply with all rules and regulations of the show. Such con-
tractors must supply a Certificate MUSIC LICENSING of Insurance to ISHLT no later than The Exhibitor shall be responsible March 1, 2018. for securing all necessary licenses or consents and paying all royalties EXHIBITOR and fees for any uses of copyPERSONNEL righted works or intellectual property owned by a third party and used, REGISTRATION directly or indirectly by the Exhibitor. An exhibitor personnel registration form will be provided to exhibiting companies in February 2018. All CORPORATE EVENTS individuals affiliated with an A Corporate Event is any activity exhibit booth must be registered (staff meeting, sales meeting, press as exhibit personnel. Individuals conference, symposium, dinner, registered as exhibit personnel reception, investigator meeting, admust be employed by the exhibitor. visory board meeting, marketing The exhibit personnel badge allows event, etc.) which is funded, organaccess to the exhibit area only. ized or offered by any for-profit Individuals desiring to attend any commercial organization and held of the scientific sessions must register in the Cote d’Azur Metropolitan for the meeting at the regular regis- area between and including Montration rate. Badges must be picked day, April 9 and Saturday, April 13, up on-site at the Exhibitor Registration 2018. Companies wishing to conDesk during published registration duct a Corporate Event must subhours. If desired, Exhibitors may mit a Corporate Event Application arrange to have one representa- Form to ISHLT for approval. This tive from the company collect all application form can be obtained of the exhibit personnel badges at http://www.ishlt.org/meetings/ for the company. ISHLT registration commercialSupport.asp badges must be worn at all times during meeting/show hours.
INDUSTRY THEATER SESSIONS An Industry Theater Session is an excellent opportunity for exhibiting companies to expand upon their exhibit presence by providing attendees with clinical updates and information on current therapies and products in meeting space adjacent to the exhibit hall. These sessions are a great way to increase the attendees’ level of interaction and engagement with your company. Only companies exhibiting at the ISHLT 2018 Annual Meeting may conduct an Industry Theater Session. Companies wishing to conduct an Industry Theater Session must submit the Industry Theater Session Application Form to ISHLT for approval. This application form can be obtained at http://www.ishlt.org/meetings/ commercialSupport.asp
[ 16 ]
PREVIOUS ISHLT EXHIBITORS Gilead Sciences
Pulmonary Hypertension Association
GlaxoSmithKline
Quality Assured Services
HemoCue America
ReliantHeart
(formerlyEssential Pharmaceuticals)
HKS Medical Informatics Systems
ReinHeart Total Artificial Heart
Actelion Pharmaceuticals
ImaCor Inc.
Scanlan International
Acticare Health
Innovision
Scholten Surgical Instruments
Alere Home Monitoring
Institut Georges Lopez
Sensible Medical
Alsius Corporation
International Institute for the Advancement of Medicine
St. Jude Medical
Abbott
(formerly St. Jude Medical and Thoratec)
Abiomed Accord Healthcare, Inc.
Argon Medical Device Astellas Pharma Avalon Laboratories
Interagency Registry for Mechanically Assisted Circulatory Support (INTERMACS)
Sunshine Heart Surrogen, A Recombonetics Company SynCardia Systems
ISHLT Mechanically Assisted Circulatory Support Registry (IMACS)
Synthes CMF
ISHLT Thoracic Transplant Registry
Teleresults Corporation
Jarvik Heart
Terumo Heart Inc.
Joe DiMaggio Children’s Hospital
Teva
Kroger Specialty Pharmacy
Texas Children’s Hospital
Levitronix
The Apothecary Shops
Lippincott, Williams & Wilkins
The Transplantation Society
Lophius Biosciencees Gmbh
Therakos
Lung Bioengineering
TransMedics
Lung Biotechnology
TS Consulting
Maquet
United Network for Organ Sharing
Medtronic (formerly Heartware)
United Therapeutics
Corporate and Endowment Solutions
Methodist J.C. Walter Jr. Transplant Center
Ventracor
Cryolife
MicroMed Cardiovascular
CSL Behring
Microsurgery Instruments
Cylex
Millar, Inc.
Daxor Corporation
Miller Pharmacal Group
Elsevier
Minnetronix, Inc.
Essential Pharmaceuticals, LLC
Novartis Phama
Euromacs
One Lambda
Bayer Pharma AG Bellerophon Therapeutics Berlin Heart BiologicTx Bridge to Life Cardiac Assist, Inc. Cardinal Health Research Services CareDx CARMAT Centurion Medical Products CHI St. Luke’s Health CircuLite GmbH CorMatrix Cardiovascular
Tandem Life
Viracor-IBT Laboratories ViroPharma Vital Engineering Vitrolife Vivoline Medical AB Waters Medical Systems Esxler Surgical
Evaheart
(part of Thermo Fisher Scientific)
Wiley-Blackwell
F. Hoffman LaRoche
Orthodynamics Company, Inc.
Wisepress Ltd
Genentech
OTTR, Inc.
World Heart Corporation
Genzyme BV
Paragonix Technologies
Wound Care Resources
Getinge Group
Pediatric Heart Transplant Study
XDx
Piedmont Healthcare
XVIVO Perfusion AB
[ 17 ]
I N T E R N AT I O N A L S O C I E T Y F O R H E A R T A N D L U N G T R A N S P L A N TAT I O N
38th ANNUAL MEETING and SCIENTIFIC SESSIONS Nice Acropolis Congrès Centre, Nice, France • April 11-14, 2018
EXHIBIT BOOTH APPLICATION and CONTRACT
FOR ISHLT USE ONLY
Exhibiting Company Name: ____________________________________________________________________________________________________ TAX ID/VAT # (required): ______________________________________________________________________________________________________
DATE OF RECEIPT: ____________________________
Contact Person: ______________________________________________________________________________________________________________ Address: ____________________________________________________________________________________________________________________ City:__________________________________ State: ______________ Country: ____________________________ Post Code:______________________ Phone:________________________________________________________ Fax: __________________________________________________________ Email: ______________________________________________________________________________________________________________________ ____________________________________________________________
____________________________________________________________
AUTHORIZED SIGNATURE
PRINTED NAME
ISHLT will design the exhibit floor based on actual Exhibitor requirements. Priority location will be given to exhibitors based on date received, exhibit history, booth size and total financial contribution to the Society. Please indicate your preferred booth locations below.
TOTAL DUE: $ __________________________ AMOUNT PAID: $ __________________________ DATE PAID: ____________________________ BALANCE DUE: $ __________________________ BALANCE PAID:
DO NOT CONCENTRATE YOUR CHOICES IN THE SAME AREA.
BOOTH PRICES:
$ __________________________
1st Choice ____________________ 2nd Choice____________________
BOOTH SIZE: 2.5 x 3 meter min.
DATE PAID:
INSIDE BOOTH: $3,000 USD (20% VAT not included)
BOOTH(S) ASSIGNED:
3rd Choice __________________ 4th Choice ____________________ Total number of booths requested: _________________________ Total Booth Cost: _______________________________________
____________________________
CORNER BOOTH: $3,500 USD (20% VAT not included)
Exhibit Booth Height: ____________________________________ We prefer to be near: ______________________________________________________ We prefer not to be adjacent to: ____________________________________________
ISLAND BOOTH: $525 USD/per sq. meter (20% VAT not included)
PRODUCTS TO BE DISPLAYED: [ ] Pharmaceuticals
[ ] Instruments
[ ] Equipment
[ ] Books
[ ] Other: __________________
IN ORDER TO VALIDATE THIS CONTRACT: 1. We attach hereto our payment for $___________________ per the above rate schedule for the above quantity of booth(s). 2. We agree that space assigned to us shall be accepted by us and we agree to accept reassignment, if necessary. 3. We agree to abide by the official exhibit Rules and Regulations regarding this exhibition.
[ ] Check [ ] AMEX [ ] MasterCard Checks must be payable in US dollars and drawn on a US bank.
[ ] VISA
Card Number:__________________________________________________________________________________________________ Amount Enclosed/To Be Charged: $_________________________ Card Holder Billing Zip/Postal Code: ______________________ (MANDATORY)
Card Holder Name: _____________________________________________________________________________________________ (MANDATORY)
Card Holder Signature: __________________________________________________________________________________________ CSC Code:* _________________________ (MANDATORY)
____________________________ ____________________________
NOTE: ALL REFUNDS WILL BE PROCESSED AFTER THE MEETING. All prices are VAT excluded and may be subject to French VAT if applicable. The invoice for your participation shall be issued by: VMC, 1 Rond-point de l’Europe, 92250 La Garenne -Columbes/France; FR
NOTE: All Refunds will be processed after the meeting.
PAYMENT METHOD:
____________________________
VAT #: FR75523098614 A Revised invoice may be requested for VAT purposes, but will be assessed a fee of $25 each.
Expiration. Date: __________________________ (MANDATORY)
*CSC: Credit Card Security Code (is the 3 digit code on the back of MC/VISA card and 4 digit code on front of AMEX card)
Card Holder Billing Address:______________________________________________________________________________________
COMPANY NAME: ___________________________________________________________________________________________ (AS IT WILL APPEAR IN EXHIBIT LISTING AND ON BOOTH SIGN)
CITY, STATE, COUNTRY: ______________________________________________________________________________________ (AS IT WILL APPEAR IN EXHIBIT LISTING)
PRODUCT DESCRIPTION FOR USE IN PROGRAM BOOK: Please email your product description (not to exceed 100 words in length) to lisa.edwards@ishlt.org. DESCRIPTIONS NOT RECEIVED BY JANUARY 25, 2018 WILL NOT BE INCLUDED IN THE FINAL PROGRAM.
Please sign and return this contract to the: INTERNATIONAL SOCIETY FOR HEART AND LUNG TRANSPLANTATION 14673 Midway Road Suite 200 Addison, TX 75001 Ph: 972.490.9495 Fax: 972.490.9499
T H I R T Y- E I G H T H ANNUAL MEETING AND SCIENTIFIC SESSIONS
NICE, FRANCE A p r i l 1 1 - 1 4 , 2 01 8
INTERNATIONAL SOCIETY FOR HEART AND LUNG TRANSPLANTATION 14673 Midway Road, Suite 200, Addison, Texas 75001