Institutional Committee Charters

Academic Affairs Committee

Mission: The Academic Affairs Committee approves all curriculum changes to existing credit programs, including degree requirements and course adoptions, and recommends to President’s Cabinet the adoption of new programs. Further, the Committee may recommend to the President’s Cabinet other significant academic-related policies (Codes) and procedures (OPs).

Operation: The Chair may call and schedule meetings. The Chair may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Measures are approved by majority vote. Departures of consequence from the Committee’s mission or procedures as articulated in this charter must be approved by the President’s Cabinet.

Representation:

Gretchen Pully

4 Curriculum Deans

Dr. Sheril Roberts

Travis Flewelling

Miranda Yelverton

Allisha Hicks

& 4 Faculty Senate Representatives (one from each division)

Faculty Senate President – Dr. David Moody

Sandy Pittman (College Transfer)

Michael Adams (Allied Health)

Stephanie Winstead (Industrial Tech)

Stephanie Meadows (Business & Applied Tech)

*Members with a two-year term became effective August 2023.

1/2024

Calendar Committee

Mission: The Calendar Committee creates and recommends the College’s academic calendar to the President’s Cabinet for approval.

Operation: The Chair may call and schedule meetings. The Chair may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Calendars and/or calendar changes are approved by majority vote. Departures of consequence from the Committee’s mission or procedures as articulated in this charter must be approved by the President’s Cabinet.

Representation:

Updated: 1/2024

Member Appointed by Term

Associate VP of Enrollment Services/Registrar (Chair)

Dr. Jennifer Gonyea

Ex Officio Permanent VP for Academic Affairs

Rob Holsten Ex Officio Permanent

Administrative Assistant to the VP for Academic Affairs

Gretchen Pully

1 Academic Dean

Travis Flewelling

1 Finance & Administrative Services Representative

Jordan Mills

Faculty Senate President

Dr. David Moody

Financial Aid Representative

Joy Moore

Ex Officio Permanent

for Academic Affairs Permanent, Rotating Deans Every 2 Years

of Finance & Administrative Services Permanent

Officio Permanent

of Student Services Permanent Continuing Education Registrar

Kay Medlin

of Human Resources

Cindy Allen

1 Student Government representative

Officio Permanent

Darnell Thoms Student Government 1 Year

*Members with a two-year term became effective August 2023.

Diversity, Equity, and Inclusion Committee

Mission: The Diversity, Equity, and Inclusion Committee recommends to the President, to President’s Cabinet, and/or to College standing committees, as appropriate, events, projects, or processes that encourage the College to pursue diversity and inclusion in ways meaningful to our students, our employees, and/or our community.

Operation: Either Co-Chair may call and schedule meetings. The Co-Chairs may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Measures are approved by majority vote. Departures of consequence from the Committee’s mission or procedures as articulated in this charter must be approved by the President’s Cabinet.

Representation:

Updated: 1/2024

Member Appointed by Term

Executive Staff Member

Amy Noel

Director of College & Career Readiness

Dr. Vernita Williams

Director of TRIO (Co-Chair)

Melody Parker-Eatmon

Special Populations Counselor

Jesse Sykes

*Members with a two-year term became effective August 2023.

Ground and Interiors Committee

Mission: The Grounds and Interiors Committee recommends to the President and/or to the President’s Cabinet, as appropriate, significant aesthetic and/or practical changes and improvements to College grounds and interior spaces. The Committee is expected to develop and maintain expertise on costs, practicality, sources of potential donations, and other helpful knowledge toward effectively accomplishing its ongoing mission to make the College attractive and user-friendly for students, visitors, and employees.

Operation: The Chair may call and schedule the meetings. The Chair may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Measures are approved by majority vote. Departures of consequence from the Committee’s mission or procedures as articulated in this charter must be approved by the President’s Cabinet.

Representation:

Updated: 1/2024 Member Appointed by Term

VP of Finance & Administrative Services (Chair)

Jessica Jones Ex Officio Permanent

Director of Facilities

Ray Owens Ex Officio Permanent

Executive Director of Marketing and Foundation

Josh

*Members with a two-year term became effective August

Planning Committee

Mission: The purpose of the Planning Committee is to serve as the recommending body to the President’s Cabinet on institutional planning for the College. The committee supports an ongoing, comprehensive, and integrated research-based planning and evaluation process. The foundational process incorporates a two-fold approach: (A) institutional quality and effectiveness and (B) a systematic review of institutional goals and outcomes consistent with the College’s mission.

Operation: The Chair may call and schedule meetings. The Chair may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Measures are approved by majority vote Departures of consequence from the Committee’s mission or procedures as articulated in this charter must be approved by the President’s Cabinet.

Representation:

Rob

Amy Noel

Allisha

Policy and Procedure Committee

Mission: The purpose of the Policy and Procedure Committee is to provide input on policies and procedures when requested by the President’s Cabinet.

Operation: Meetings will be called as needed by the Chair. The Chair may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Measures are approved by majority vote. Departures of consequence from the Committee’s mission or procedures as articulated in this charter must be approved by the President’s Cabinet.

Representation:

Updated: 1/2024

Member Appointed by Term

VP of Student Development (Chair)

Amy Noel Ex Officio Permanent

Director of Human Resources

Cindy Allen Ex Officio Permanent

Director of Institutional Research

Brittany Wallace Ex Officio Permanent

Executive Assistant to the President

Tracy Lane Ex Officio Permanent

1 Finance & Administrative Services

Representative

1

VP of Finance & Administrative Services Permanent

2 Years 1

President's Cabinet

Mission: The President’s Cabinet (PC) approves changes in policy and procedure recommended by other standing or ad hoc committees and may initiate such itself. All policy proposals must be vetted and approved by the PC before being submitted to the Board of Trustees for final consideration and approval.

The PC also serves as the advisory group to the President, supporting the office in fulfilling the College’s mission, vision, and goals while remaining consistent with the College’s values. PC members provide representation for every major division of the College and ensure that diverse perspectives and expertise are leveraged in decision-making. The group is also responsible for the oversight and execution of the strategic plan and ensuring effective communication among all divisions.

Operation: Meetings are called regularly and scheduled by the President on a weekly basis. Meetings will follow basic parliamentary procedure. A quorum (> 50%) is required for voting.

Representation:

Safety and Security Committee

Mission: The Safety and Security Committee establishes practices and professional development and recommends to President’s Cabinet any policies (Codes) or procedures (OPs), that ensure the College provides a safe environment for students, employees, and visitors. The committee’s scope includes crime prevention, OSHA, health, and similar concerns.

Operation: Either Co-Chair may call and schedule meetings. The Co-chairs may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Measures are approved by majority vote. Departures of consequence from the Committee's mission or procedures as articulated in this charter must be approved by President’s Cabinet.

Representation:

David

Scholarship and Awards Committee

Mission: The Scholarship and Awards Committee administers local scholarships in accordance with prescribed criteria.

Operation: Either Co-Chair may call and schedule meetings. The Co-Chairs may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Measures are approved by majority vote. Departures of consequence from the Committee’s mission or procedures as articulated in this charter must be approved by the President’s Cabinet.

Representation: Updated: 1/2024

Member Appointed by Term

Financial Aid Director (Co-Chair)

Shannon Bain Ex Officio Permanent Executive Director of Marketing and Foundation (Co-Chair)

Josh Harris

Business Office Representative

Ex Officio Permanent

Jordan Mills VP of Finance & Administrative Services Permanent

Continuing Education Representative

Ben Smith Dean of Continuing Education 2 Years

2 Faculty Senate Representatives

Tammy Summerlin

Lee Ann Daughtry

2 Administrative Senate Representatives

Kyla Strenge

Dr. Miranda Yelverton

2 Staff Senate Representatives

Lois McNeal

Gretchen Lynch

Faculty Senate 2 Years

Administrative Senate 2 Years

Staff Senate 2 Years

*Members with a two-year term became effective August 2023.

Strategic Enrollment Growth Committee

Mission: The College’s Strategic Enrollment Management Committee provides recommendations and develops practical strategies to implement an effective enrollment management plan that aligns with the mission and goals of the institution. The SEM plan will incorporate best practices for recruitment, retention, financial aid, and other student support services, using institutional data analysis. The plan includes all areas of the College, including curriculum, Career and College Promise, College and Career Ready, and Workforce Continuing Education.

Operation: Either Co-Chair may call and schedule meetings. The Co-Chairs may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Measures are approved by majority vote. Departures of consequence from the Committee’s mission or procedures as articulated in this charter must be approved by the President’s Cabinet.

Representation: Updated: 2/2024

Wes Hill

Dr. Jennifer Gonyea

Technology and Distance Learning Committee

Mission: The Technology and Distance Learning Committee establishes practices and professional development, and recommends to the President’s Cabinet, any policies (Codes) or procedures (OPs) that ensure the College’s use of technology and distance learning services meets the needs of the College.

Operation: Either Co-Chair may call and schedule meetings. The Co-Chairs may appoint from permanent Committee members an Acting Chair in their absence. Meetings follow basic parliamentary procedure. A quorum (> 50%) is required for voting. Measures are approved by majority vote. Departures of consequence from the Committee’s mission or procedures as articulated in this charter must be approved by the President’s Cabinet.

Representation: Updated: 1/2024

by Term

Susan Weekley

Angela Herring

Jesse Sykes

*The Associate VP of IT and the Director of Instructional Support Services will alternate co-chairing the committee on a yearly basis.

**Members with a two-year term became effective August 2023.