February 2010 Board Meeting Minutes

Wicked Running Club Board Meeting Minutes Date: March 8, 2010 Salem Senior Center Presiding: Tim Short Minutes: Alison Phelan Roll Call: Tim Short, Rich Tomlins, Alison Phelan, Annie RoseWillis, Shari Hewson, TR Ramsdell, Melissa Jaynes, and Peter Raymond Absent: Michele Campbell Topic Previous Meeting Minutes Bentley School 5k

Toy Drive

Treasurer’s Report

Membership

Action Taken/Needed Reviewed, amended and approved

Responsible Party Date Due Tim Short will post to website

Dana Kleemola talked to us about the Bentley School fundraiser race in May. The funds used are for after school programs.

Last year there were approximately 60 runners. WRCwill endorse and help out with this race. A motion to support the race was made by TR and 2nd by Peter – unanimous vote taken A great success,Tim reported to the Board members and sent Tim Short around a Thank You note and picture made by some of the Boys and Girls Club kids A Treasurer’s report was presented at this meeting by Melissa Jaynes Treasurer Melissa Jaynes. We’ve paid $5,704in Frosty Four bills, $1,061paid in clothing bills and have made deposits from clothing and membership dues. There was $17,591in account when Melissa took over the role, there is now approximately $11,000. Melissa is going to order more checks and would also like to purchase envelopes, stamps and a new “for deposit only” stamp. She will submit a receipt for this. Also Melissa will look into online banking and filing taxes. Motion to accept report was made by TR; 2nd by Michele Campbell A Membership report was given by Annie RoseWillis. We have Annie RoseWillis 257 members, but some members have still not renewed. We do have 13 new members, some have used active.com too.

Motion to accept report was made by Peter, 2nd by Melissa

Clothing Report

Winter Banquet Recap

Frosty Four Final

2010 Final Budget Lynn Woods Summer RaceVolunteers Summer Party New Business: Flowers/Baskets

Jaynes.

Clothing Director, Michele Campbell stated any outstanding issueshave now been resolved (exchangesand payments). We are out of Men’s large pullovers. Michele will talk to the vendor about the issue with the pullover and “it pills”. At the next meeting, Michele will provide the members a spreadsheet of what we have with money values to them. We have some older items still in stock that have not moved – some XL pullovers, couple of windbreakers too. A motion to accept the report was made by Tim, 2nd by Michele Campbell.

There were approximately 80 people who attended the banquet, kudos to Shannon O’Donnell – great job as Social Director. Moose Lodge was a great spot and we hope to use this venue again. Rachel Hunt suggested maybe getting away from the “funny awards” and doing perhaps 4 or 5 awards. Board would come up with the awards. A suggestion was also made to make the party a little late – 6 or 7 pm.

The next step would be to deal with the scholarships. A motion for a budget of 4 - $750 scholarships for total to $3,000. A motion was made by Melissa, 2nd by TR- unanimous vote.

The only change will be to the scholarship line item – total will now be $3,000.

There are many different opportunities for members to volunteer. This would be for the weekly races. A list of things to do was passedaround.

The date is now set for August 21 at Camp Naumkeag. Doug will secure the site.

A fund will be established for unexpected family events only to be used for immediate family members of club members; in casesof death, if a member goes to the hospital. We will set a budget for $500/year. Melissa will research florists. A motion was made by Melissa Jaynesto move $500 from the Scholarship fund to create a “Sunshine Fund” for flowers/baskets

Michele Campbell

Tim Short

The Board

Tim Short and Melissa Jaynes Tim Short

Tim Short and Melissa Jaynes

referenced above, 2nd by Tim Short Movie Night The Health and Wellness Week will be coming up in April, so Tim Short that is when we are proposing on having another Movie Night.

Youth Coordinator This non-board position was suggested by some of the Board Tim Short members to appoint Kerry Phelan, on our young members.

Kerry asked about the specifics and role of this youth coordinator position. Tim will work on the details and present at another meeting.

MOTION TO ADJOURN by Peter Raymond, 2 nd by Shari Hewson @7:57pm Next Meeting; Monday, March 8, 2009, 6:30pm at the Salem Senior Center