http://www.emmanuel.edu/Documents/ResLife/2010-2011%20Room%20Selection%20instructions

2010-2011 Room Selection Important Dates and Information Monday, March 15

The Office of Residence Life and Housing begins accepting $200 Deposit and Housing Agreement.

Tuesday, March 16

Information Session 7pm

Thursday, March 18

Information Session 12:15pm

Monday, March 22

Information Session 12:15pm

Wednesday, March 24

Information Session 5pm

Tuesday, March 30 4:30pm

Deadline for $200.00 Deposit/Housing Agreement Students who do not meet this deadline will not be eligible to participate in the 2010-2011 Room Selection process.

Monday, April 5

Lottery number e-mailed to you at 4:30pm

Thursday, April 8

Room Selection for Group Housing starts 12:15pm

Tuesday, April 13

Room Selection for Seniors & Juniors

Thursday, April 15

Room Selection for Sophomores

Room Selection Information and Procedures ELIGIBILITY:  Students must be registered for Fall 2010 at the time of Room Selection. (On-line registration for Fall 2010 classes begins March 29, 2010.) 

Room Selection Lottery numbers are determined by class standing: Freshman standing: Sophomore standing: Junior standing: Senior standing:

31 or fewer credits completed 32 – 63 credits completed 64 – 95 credits completed 96 or greater credits completed

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Graduate students are not eligible to participate in the room selection process.

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Students must submit a housing deposit to the Office of Residence Life and Housing and complete the on-line housing license agreement no later than Tuesday, March 30, 2010, at 4:30pm.

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The housing deposit may be submitted in the form of check or credit card. If paying by credit card, you’ll need to include a completed Payment Option Form.

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Students with a Student Financial Services hold on their student account may not be eligible to participate.

PROCEDURE: 1.

Attend an information session if you have questions about the process for selecting housing for the 2010-2011 academic year.

2.

Submit a Housing Deposit to the Office of Residence Life and Housing by March 30, 2010, at 4:30pm. If you are sending your payment via mail, it must be postmarked by March 30, 2010.

3.

Agree to the terms and conditions of the Housing License Agreement found on the Room Selection portal site.

4.

Residence Life and Housing will e-mail you your lottery number and corresponding selection time after 4:30pm on Monday, April 5, 2010.

5.

If you intend to select a triple or suite, your group must also complete the Group Housing Form (one per group) by 4:30pm on March 30, 2010.

6.

If you do not have an intended roommate for next year, please note that the responses you provide on the on-line preference survey may be shared with other students. Students without a roommate at the time of room selection may have limited options available to them.

7.

You must be present at your scheduled Room Selection appointment or you must have submitted a Proxy Form to designate someone to select on your behalf.

8.

In order to cancel your housing and receive a 50% refund of your housing deposit, you must submit the Housing Cancellation and Refund Request form to the Office of Residence Life and Housing prior to Monday, May 3, 2010.

If this form is submitted after May 3, 2010, but before August, 30, 2010, you are eligible to cancel your housing agreement, but your $200 Housing Deposit will be forfeited.

Group Housing Selection 

In order to select Group Housing you must have the same number of students as spaces available in the triple or suite you would like to select.

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Each group may submit one only Group Housing Form.

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All students must be listed on the Group Housing Form. Once this form has been submitted, you may not make changes.

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If a member of the group has a financial hold or is not registered by the March 30, 2010, deadline, that member will be dropped from the group. The remaining members of the group can then select according to their new total (e.g., three remaining members could then select only from among available triples or three-person suites/apartments).

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Each member of the group will be assigned a value based on their class standing (rising seniors: 4, rising juniors: 3, rising sophomores: 2). A rank order will be established based on the average of the individual group scores. In the case of a tie, the best individual lottery number within the group will serve as the determining factor. Each group will receive a "Group Number”. This “Group Number” will be distributed on April 5, 2010, after 4:30pm to the Group Contact Person. Individual group members will receive their room selection number in the event that it is necessary for them to participate in the regular Room Selection process.

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The primary means of communication group housing information will be via the Room Selection portal site.

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If a member of a group cancels housing after selecting, the group no longer exists and may be reassigned.

For example, if one member of a group of three cancels, the remaining two students would be reassigned to a double room.

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Any group spaces available after the completion of Group Housing will be available during the summer room change process.

WHAT IS NEEDED TO PARTICIPATE AT YOUR ASSIGNED ROOM SELECTION DAY/TIME a. Bring your current Emmanuel College ID. b. All roommates must be present or have completed Proxy Forms. c. Arrive prepared with a list of ranked preferences. Be sure to review available spaces just prior to your selection time to refine your list.

ROOM OPTIONS: St. Joseph Hall houses 410 residents in doubles, triples, and economy triple (if necessary) in its six stories. The lower level lounge features a large-screen television plus a full kitchen and dining area for community programs. The game room in the first floor lobby includes pool tables, ping pong, and foosball tables. The lobby also has a computer station area where students can check e-mail and access the Internet. St. Joseph’s is a co-ed building.

St. Ann Hall is a four-story residence hall which houses approximately 225 first-year and returning residents. Each floor accommodates 40 to 60 residents who share a common area, single-sex bathrooms, a kitchen, and laundry facilities. The main lounge has a large-screen television and vending machines. St. Ann Hall will be made available at Room Selection only if all spaces in St. Joseph Hall and Julie Hall are selected.

Julie Hall is a four-story residence housing 225 upperclass students in doubles, triples, and suites. The suites are designed with a private bathroom and a small common area. At the center of the suites is Hynes Square, a large multi-functional atrium area. Julie Hall is a co-ed building. In order to select a suite or triple in Julie, the group must submit a Group Housing Form.

The configurations for the different Julie suites are: Single/Single/Single/Double Single/Double/Double Double/Double Single/Triple Single/Double

1 suite 6 suites 3 suites 1 suite 2 suites

Please note the availability of suites may change once the location of RA suites is determined.

Also note the Boston Zoning Commission measure limiting to four the number of college students sharing an apartment does not apply to on-campus residences.

Satellite locations: At this time, no satellite locations are confirmed available for Room Selection. The Office of Residence Life and Housing will notify students should a satellite location become available for next year.

2010-2011 ROOM CHARGES:

Rates for next year have not been finalized. Residence Life and Housing will post the updated rates for 2010-2011 on the Room Selection portal site the week of March 8.

SPECIAL CIRCUMSTANCES: 1)

Medical Requests

Any student requesting a single room for medical reasons must select from among available spaces during room selection and then request a single through the summer room change process. Summer room change forms will be available beginning Tuesday, April 20, 2010. This form must be submitted along with medical documentation which should include: a.

A letter from you, the student, stating the specific medical condition and consequent housing and explaining how a single can meet that need.

b.

Medical documentation from a physician supporting the request (on office letterhead), including the telephone number of the physician.

A committee selected by the Director of Residence Life and Housing will review all requests. All information will be kept strictly confidential. PLEASE NOTE THAT ALL REQUESTS MAY NOT BE GRANTED. You will receive a response via e-mail during the summer.

Students that are making medical requests for singles should still participate in the Room Selection process.

Please note: A granted request will guarantee that a regular single accommodation will be available. The location cannot be guaranteed unless related to the medical need. Medical singles are charged the same rate as non-medical single room.

These requests must be made each academic year.

2)

Students on Leave of Absence or Studying Abroad

Students away from the Emmanuel campus may still participate in the Room Selection process. It is important to do the following: a. Meet the deadline of 4:30pm, March 30, 2010, for $200.00 deposit and a signed Housing Agreement. b. Assign a proxy and complete Proxy Form with signatures. c. Your proxy must attend the scheduled room selection appointment. By choosing a proxy, you are accepting the room choice your proxy makes in your absence.

3)

Unable to attend Room Lottery

If an intended roommate or group member cannot attend the scheduled Lottery Night, she or he MUST complete a Proxy Form. A proxy must be a current Emmanuel College student. By choosing a proxy, you are accepting the room choice your proxy makes in your absence. The Office of Residence Life and Housing can also act as a proxy which you can indicate on your Proxy Form.