a d v entures wit h a purpose
EXPERIENTIAL TRAVEL
School proposal for
LAUNCHING YOUR TRIP
INCLUSIONS
BOOKING FORM
TRIPS BOOKED DIRECTLY BY STUDENTS
YOUR TRIP SCHOOL LEADER DETAILS
School name
School postcode
Destination
Nights in-country
Preferred departure airport*
Trip fee (per person)
Based on booking minimum of students
ARRIVAL DATE(S)**
Team 1 Date
Team 2
Team 3
Team 4
The number of travelling School Leaders included in the fee is outlined in the School Leader Policy (here) unless detailed otherwise on this Booking Form.
** The exact trip dates will be confirmed when we know how many teams will be travelling from the school and when flight schedules have been released (typically 10 months prior to the departure date range). Main school leader
SPECIFIC REQUIREMENTS
DATES FOR THE DIARY
Will this school leader be travelling?
* We will always try to secure flights from the school’s preferred departure airport, but this may not always be possible due to schedules, routings and cost. We will advise you of your actual departure airport when booking flights - please note that it is the school’s/traveller’s responsibility to organise travel to and from the airport.
Product code
Link for parents presentation meeting:
The Terms of Business overleaf set out the terms and conditions on which you (the “school”) contract with World Challenge Expeditions for us to provide you with services relating to a trip to be purchased by parents/guardians of students or other participants (“participants”) associated with your school. By signing and returning a booking form, you acknowledge that you have read, understood and agree to be bound by them.
TERMS OF BUSINESS
SCHOOLS FACILITATING TRIPS BOOKED DIRECTLY BY STUDENTS
Services we provide to the school
Although the contract to arrange delivery of travel arrangements is between us and participants, we still provide the school with services in relation to the trip. These services are limited to:
1. Trip advisory services, including:
i. Itinerary planning and consultations
ii. fielding queries and questions relating to the trip from parents and students on behalf of the school
iii. providing risk management information in order to get the trip ‘signed-off/endorsed’ by school SMT/local authorities
iv. providing some preparatory training to help travelling teachers fulfil their role on the trip
v. keeping key contacts at the school informed and involved in any on-trip incidents, whilst maintaining responsibility for communicating with parents directly
2. Provision of travel arrangements for school leaders (see below)
Your obligations to us
In consideration for us providing the advisory services you agree to:
a. use reasonable endeavours to promote the trip to participants and to facilitate bookings by participants;
b. procure that school representatives (in the number specified by us in our booking request confirmation) attend the trip to be primarily responsible for the welfare and conduct of participants in accordance with the responsibilities set out in the School Leader Policy (here); and
c. provide to us such other assistance and information as we may reasonably require to arrange the delivery of the travel arrangements forming the trip.
Our liability to you
To the fullest extent permitted by law our maximum liability to the school for the provision of the advisory services and in connection with the trip generally whether under these Terms of Business, in tort (including negligence) or at law is limited to resupplying the advisory services or paying to have them resupplied.
Cancellations & amendments
As the contract for delivery of travel arrangements is with an individual participant, any notice of cancellation or amendment requests must be given by the individual participant, or the school must be authorised by the participant to give such notice. Participants are subject to our booking terms and conditions (here). Cancellation and amendment charges are payable by participants under these terms and conditions.
School leader travel arrangements
The school acknowledges and agrees that the funding of school representatives to attend the trip will be determined in accordance with the School Leader Policy (here).
Our liability to the school and any school leader who participates on a trip is limited in the manner set out in the participant booking conditions. The school must ensure that all school leaders are made aware of the existence of the participant booking conditions and that they are subject to them.
General
These Terms of Business are governed by the laws of the State of Victoria, Australia. Any disputes shall be dealt with by a court with the appropriate jurisdiction in Victoria.
If any provision of these Terms of Business is found to be unenforceable, then to the extent possible it will be severed without affecting the remaining provisions.
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