We are so glad you've made the decision to join the Legence family.
DEAR NEW COLLEAGUE
Once again, welcome to Legence! We are so glad you’ve made the decision to join the Legence family. We pride ourselves on hiring the best talent in the industry and creating a thriving culture in which you want to work every day. As I’ve mentioned before, at Legence you will play an important role in shaping our vision to create a future in which energy-efficient, healthy, and sustainable buildings are the norm, not the exception. Regardless of your specific role, the work you will do every day will move us toward collectively achieving that vision.
The leadership team and I are fully committed to setting you up for success and helping you achieve your goals. To help you get started we’ve created this resource packet to guide you through an overview of the company, your benefits, how to work within our systems, etc. We are invested in you and your success.
Together, we are a blended team of over 5,000 experienced energy efficiency engineers, sustainability experts, project/construction managers and craftspeople with broad and deep industry knowledge and technical expertise. I look forward to meeting you in person as I travel to our offices across the country and partnering with you to make your time here at Legence the best it can be. There is no better time than today to be a part of this amazing company.
Jeff Sprau Chief Executive Officer,
Our work powers some of the most technically demanding spaces in the world—and WE DO IT WITH PRECISION, PURPOSE, AND PRIDE
ENGINEERING + CONSULTING
Smart strategies, sustainable systems.
ENGINEERING + DESIGN
We design and engineer HVAC, process piping, and MEP systems that prioritize energy efficiency, occupant health, and long-term value—whether it’s a new build or a retrofit.
PROGRAM + PROJECT MANAGEMENT
We manage the full lifecycle of building projects—from planning and funding to design, construction, and operations—tailoring solutions that keep projects on track and aligned with performance goals.
INSTALLATION + MAINTENANCE
Built
to perform, maintained to last.
INSTALLATION + FABRICATION
We install and refurbish HVAC, electrical, plumbing, and control systems in complex environments using both design-build and plan-and-spec approaches.
MAINTENANCE + SERVICE
From preventive maintenance to emergency repairs and system optimization, we extend the life of critical infrastructure and minimize downtime.
Shared Services
We keep the business running, connected, and growing—with the POWER OF PEOPLE , PROCESS, AND PRECISION
Information Technology / IT
The Legence IT Team is comprised of dedicated IT professionals drawn from various individual business units.
Together, they collaborate to deliver top-tier IT support to all Legence employees and are committed to the highest standard of service. Their collective expertise and dedication to excellence enable them to meet diverse IT challenges and foster a supportive and efficient work environment for the entire organization.
Help Desk
The Legence Help Desk is here to assist you with all your IT needs. Whether something is broken, you need hardware or software, or you're traveling outside the US and need access, we're here to help.
HOW TO GET HELP
Help Desk Portal: Submit tickets for support, equipment, or issues (IT Help Desk Portal User Guide)
IT Support Email: To automatically open a ticket, send an email to it-support@wearelegence.com
IT Support Phone Number: Call for immediate assistance. 1-877-LEGENCE (1-877.534.3623)
IT regularly sends newsletters and alerts to your inbox to keep you informed about important technology updates, customer satisfaction feedback results, scheduled maintenance, and other key information.
@wearelegence.com
AARON
MIKE
JOSH GOWAN
SHARED SERVICES
Human Resources / HR
(Short explanation of what team does and how they support the business. Think about, “What is our value proposition as a function? What do we offer as support to our people?”).
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TALENT ACQUISITION (TA)
Our TA team ensures a smooth and welcoming hiring process — from application to offer to onboarding.
COMPENSATION & BENEFITS
We manage pay structures, bonuses, and employee benefits like healthcare, retirement savings, and wellness programs.
PAYROLL
The Payroll team handles paychecks, direct deposits, tax documents, and ensures you get paid without delays.
TALENT DEVELOPMENT
We support you through training programs, leadership development, performance conversations, and career planning resources.
HR MANAGEMENT
HR Managers and Business Partners work closely with leaders and employees to support coaching, engagement, performance, and employee relations.
HR INFORMATION SYSTEMS & OPERATIONS
The HRIS team manages Dayforce, your central hub for benefits enrollment, training, personal information updates, and performance management. We keep your HR information secure, accurate, and easy to access.
HELPFUL RESOURCES
Dayforce Portal: Manage your HR information, benefits, and training.
Benefits Guide: Explore your benefit options.
Chief Human Resources Officer greg.barnes@wearelegence.com
Director, Payroll kim.wilson@wearelegence.com
Director, Talent Development chelsea.wever@wearelegence.com
Vice President, Human Resources katie.madorin@wearelegence.com
Director, Talent Development heather.martin@wearelegence.com
Director, HRIS raquel.simmons@wearelegence.com
GREG BARNES CITY, ST
KIM WILSON CITY, ST
CHELSEA WEVER CITY, ST
KATIE MADORIN CITY, ST
KEVIN PATEL CITY, ST
HEATHER MARTIN CITY, ST
RAQUEL SIMMONS CITY, ST
SHARED SERVICES
Marketing & Comms
The marketing and communications team helps shape how Legence is seen—both internally and externally.
We support the business by managing branding, communications, and storytelling that connect our people, promote our services, and strengthen our reputation. We also partner with business units to support their unique marketing and communication needs, helping them reach their audiences and share their impact effectively.
OFFERINGS
LIST
RESOURCES AND TOOLS
• Branding Guidelines
• Legence Link Newsletter
o The newsletter is our monthly newsletter that shares company news, project highlights, and stories from across our teams. It’s a great way to stay informed, celebrate wins, and stay connected with what’s happening across Legence.
• Quarterly Business Reviews
o A company-wide meeting quarterly to share important updates, celebrate major wins, review financial performance, and highlight upcoming priorities.
HELPFUL TIPS
Contact Us: Email: (XXX)
Marketing Hub SharePoint Site
Every message or presentation you create represents the Legence brand. Use our branding guidelines and readyto-go Word and PowerPoint templates to keep your communication clear and consistent.
Senior Specialist, Data Analytics josh.seo@wearelegence.com
STEPHAN FREIA KRUSE CITY, ST
TARA
MALCOLM
JOSH
SERVICES
Finance SHARED
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Operations SHARED SERVICES
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Compensation + Benefits
We support your work and your life—with tools, time, and benefits that are
BUILT AROUND WHAT MATTERS MOST
COMPENSATION + BENEFITS
Benefits
Medical Coverage
UNITED HEALTH CARE (UHC)
Legence offers three medical plans through UHC
$750 PPO
$1,500 PPO
$3,300 HDHP with HSA - Higher deductible and gives you the option to contribute to a Health Savings Account (HSA).
UHC CONCIERGE TEAM
Team Members enrolled in a UHC medical plan have access to a dedicated resource to simplify their healthcare needs which includes finding high-quality in-network providers, addressing billing and claims issues, and providing support through the emotional and financial stress of a diagnosis and treatment. KAISER PERMANENTE (CA TEAM MEMBERS ONLY)
California-based employees may also choose an HMO plan through Kaiser:
$1,000 individual / $2,000 family deductible
Includes prescription drug coverage
PRESCRIPTION DRUGS
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Dental
DELTA DENTAL OF CA
In-network preventive care covered at 100%
Includes PPO, Premier, and out-of-network options
Vision
VSP
Legence provides company-paid vision coverage through VSP.
$0 copay for in-network annual eye exams
Allowances for frames and contacts
Mental Health
SPRING HEATH
All team members have access to:
Up to 12 free therapy sessions per year (team members + family)
Twin Health: Diabetes, pre-diabetes, and healthy weight support
Quit for Life: Tobacco cessation program (free for you and your spouse)
Real Appeal: A full-year weight management program with a personal coach
Heath Saving Plan (HSA)
If you enroll in the $3,300 HDHP plan, you can contribute pretax dollars to a WEX HSA for qualified health expenses. 2025 CONTRIBUTION LIMITS:
$4,300 (individual)
$8,550 (family)
LEGENCE HSA CONTRIBUTIONS:
$1,200 for individual coverage
$2,400 for all other tiers
Employee Assistance Programs
PAID SICK LEAVE
All Legence team members receive 48 hours of front-loaded paid sick leave at the beginning of each calendar year (or upon hire if joining mid-year).
Unused sick leave may carry over in accordance with applicable state and local laws. Please refer to the Paid Sick Leave Policy. If you would like to request any sick time or flexible non-accrual PTO, please email your request to Payroll@wearelegence.com and cc: your manager for approval. FLEXIBLE NON-ACCRUAL PAID TIME OFF
Legence offers a Flexible Non-Accural time off to support worklife balance for full-time, non-union employees working at least 30 hours per week. This benefit is available upon hire and allows team members to take time off—without traditional accrual limits—as long as time off is approved in advance and business needs are met.
Resources:
2025 Benefit Guide
Legence 401(k) Quick Start Guide
Legence 401(k) Plan Guide
Benefits Overview Video
Contact Us
Email: Benefits@wearelegence.com
LEGENCE 401(K) PLAN – ADP RETIREMENT SERVICES
Automatically enrolled at 4% (pre-tax) after 45 days unless adjusted
Legence matches 100% of contributions up to 4% of pay
Immediate vesting on all contributions
Rollovers from previous qualified plans accepted
Benefits SharePoint Site
COMPENSATION + BENEFITS
Dayforce
Employee Self-Service
Dayforce is Legence’s designated HRIS (Human Resource Information System). Dayforce is an employee self-service portal where an employee will update their address, update tax election forms, view an earning statement, complete a benefit enrollment, submit a life event, and add or change direct deposit.
In partnership with IT Dayforce log in is via Single Sign-On (SSO) so you will not need a username or password when logging in as long as you are using your work email. Below is the SSO link to Dayforce.
DAYFORCE EARNINGS
View paystubs and year-end tax forms.
FORMS
Use Forms to submit changes to personal information (address, taxes, direct deposit, life events, etc). *Important note – This feature should be used after completion of new hire paperwork. For Dayforce Process Guides, please HR Technology SharePoint page.
DAYFORCE LEARNING
Dayforce Learning is Legence’s Learning platform. Dayforce Learning houses thousands of courses to choose from through LinkedIn Learning and other curated content. These courses are offered as part of our focus on growth and development to all Legence employees at no cost.
BENEFITS
If benefits eligible, the employee will elect and make any changes to benefits in this tab. Sign up or waive health benefits here. Your Human Resources can set up a meeting to discuss benefits and walk through how to make elections in Dayforce.
GETTING STARTED
New hire onboarding forms are located within this tab. HOW
TO SUBMIT A LIFE EVENT IN DAYFORCE
A life event includes marriage, divorce, birth or adoption of a child, dependent gain or loss of coverage, etc. If an employee experiences a life event, the event should be submitted within 30 days of the event date to add or drop coverage for a dependent.
From the employee’s Dayforce home page, navigate to Forms àLife Event Declaration à Select the Event Date & Life Event à Submit. The Benefits Team must approve the event. Once approved, the employee can select the desired coverage.
HOW TO SAVE THE DAYFORCE
LINK AS A FAVORITE IN GOOGLE CHROME AND MICROSOFT EDGE
Please reach out to Dayforce@wearelegence.com for instructions if using a different browser.
GOOGLE CHROME
1. Navigate to the three vertical dots in the right corner of Chrome. Bookmarks and Lists > Bookmarks Manager
Bookmarks and Lists >
Bookmarks Manager
2. In the Bookmarks page, navigate to the three vertical dots in the right corner > Add New Bookmark
MICROSOFT EDGE
The link to save in Microsoft Edge is https://sso. dayforcehcm.com/legence.
1. Enter the link in the URL line of the browser à Click the star (blue one) à Select “More”
Edit favorite
Add new bookmark
3. Paste the Dayforce link provided https://sso. dayforcehcm.com/legence.
Add bookmark Name URL Dayforce SSO Cancel Save
https://sso.dayforcehcm.com/legence
*Important note: If the page is saved as a bookmark after logging into Dayforce the system will attempt to bypass SSO and require the employee to enter a username and password. Using the link above is recommended path.
2. Add the link to the URL line and save. Please reach out to Human Resources with any issues.
Edit favorite Name URL Dayforce https://sso.dayforcehcm.com/legence Favorites bar Other favorites Cancel
Payroll Calendar COMPENSATION + BENEFITS
Voice + Style
We’re stronger when we show up together—ON SOCIAL, ON THE JOB, AND IN THE GEAR THAT MAKES US LEGENCE
VOICE + STYLE
Social Media
VOICE + STYLE
Legence Marketplace
Our Brands
We’re a collective of experts, building better together THROUGH THE STRENGTH OF OUR BRANDS
A.O. Reed
A.O. Reed has built a legacy of excellence in Southern California, delivering cost-effective, high-quality mechanical projects with an unwavering commitment to integrity, customer satisfaction, and timely completion.
A legacy in sustainability, crafting high-performance buildings that harmonize environmental responsibility with economic prosperity. Leverage their expertise to reduce energy consumption and unlock a futureproofed space, A.O. Reed takes pride in building and servicing memorable projects and have gained the trust of top customers and clients by providing costeffective budgets, exceptional service, and maintaining aggressive schedules.
Bel-Aire Mechanical
Bel-Aire Mechanical is Arizona’s Mechanical Contractor with state-of-theart principal corporate office building and expanded pipe, plumbing and sheet metal manufacturing facilities.
As Arizona’s largest mechanical and plumbing contractor, Bel-Aire drives innovation across various sectors, ensuring exceptional service and expertise. Bel-Aire provides comprehensive mechanical construction and service for commercial and industrial spaces, encompassing HVAC, plumbing, and fire protection.
Black Bear Energy
Empowering energy independence and a sustainable future. Black Bear delivers customized renewable energy solutions through solar panels, storage, and financing, guiding businesses and communities towards a cleaner tomorrow.
Black Bear Energy is the industry’s most experienced client advocate to help you realize your energy potential. Black Bear is a technology enabled services business that competitively sources energy projects to client specifications. With expertise in both real estate and clean energy, the team understands the challenges faced when navigating onsite renewable energy deployment.
CMTA
CMTA is a best-in-class consulting engineering and energy performance contract firm, guiding clients through energy efficient, sustainable projects.
A national leader in delivering high-performance buildings with a focus on decarbonization and occupant health and wellness; CMTA is a multi-service practice with expertise in consulting engineering, zero-energy design, design-build construction, and performance contracting. With over 6,000 miles of geothermal well design experience and over 1 billion square feet in HVAC design/renovation projects, CMTA is the national leader for any geo-exchange or geothermal solution across a variety of markets, including healthcare, K-12, higher education, federal and local government, and commercial real estate.
Gilbert
Serving the Midwestern US, Gilbert provides a comprehensive range of mechanical, electrical, plumbing, controls, and fire protection solutions for diverse clients.
Gilbert serves diverse commercial and industrial clients across the Midwest. They provide expertise in design, installation, and maintenance of various systems, including HVAC, plumbing, and fire protection. Their commitment to quality, service, and safety makes them a reliable partner for businesses seeking efficient mechanical solutions.
ICS
ICS specializes in providing innovative facility solutions that assist clients in planning, building, and operating their buildings efficiently. Our customized services encompass the planning, funding, construction, and ongoing operations of mission-critical facilities, supporting clients through every phase of a building project.
Since 2006, our team has been dedicated to positively impacting people and communities by planning, designing, improving, and constructing buildings. At ICS, we are passionate about delivering tailored facility solutions that ensure your building’s success from start to finish.
P2S
P2S is a premier west coast consulting engineering, commissioning, and construction management firm committed to innovative designs, sustainable solutions, and exceptional client service.
P2S designs high-performance building systems, infrastructure, and central plants that reduce operating costs while providing optimal indoor conditions and user comfort.
Provident Energy
Provident develops innovative energy strategies across the US, helping clients navigate and implement optimal, efficient, and sustainable energy solutions.
Provident Energy Consulting has helped clients find the smartest energy suppliers for their organizations. Provident guides you through the complicated world of energy, taking care of whatever is needed. As experienced energy consultants, the Provident team understands energy markets and how to find the right energy agreements to meet your goals, whether that be for renewable energy, cost stability, or leveraging savings.
RE Tech Advisors
RE Tech Advisors designs and implements award-winning sustainability programs that fulfill clients’ fiduciary, investment, compliance, and ESG objectives.
RE Tech Advisors designs and implements awardwinning programs to help clients decarbonize and improve sustainability performance. Our interdisciplinary team creates customized solutions that unlock value, fulfill investment objectives, and pioneer the transition to a low carbon economy.
SC Engineers
SC Engineers is an industry leader in sustainable design, offering mechanical, electrical, and plumbing solutions with a focus on decarbonization and highefficiency facilities.
SC Engineers has established a reputation for producing energy-efficient and sustainable solutions. Spanning a variety of sectors, including healthcare, education, government, defense, and technology, SC Engineers provides specialized expertise and a collaborative approach to every project, making us an integrated and valued business partner of our clients.
Therma
A leader in HVAC, fabrication, and building automation, Therma is among California’s most capable full-service mechanical solution providers.
Mastering precision for critical environments.
Therma specializes in design-build construction for complex HVAC, process piping, and control systems, ensuring optimal performance and compliance for critical operations across a range of market sectors, including biopharmaceutical, education, healthcare, food and beverage, commercial, industrial and data center facilities.
VarcoMac
As the Baltimore-Washington Metro Area’s leading electrical services provider, VarcoMac delivers comprehensive and reliable solutions.
VarcoMac offers comprehensive electrical services, from design to maintenance, powering diverse sectors efficiently and reliably. Agile and opportunistic, VarcoMac has a reputation for delivering on its promises, and then some.
Yearout Mechanical
Yearout Mechanical is New Mexico’s leading full-service mechanical solutions provider, delivering comprehensive expertise and service.
Yearout has served as the leading full-service mechanical solutions provider in the New Mexico market. Our clients span data center, government, healthcare, and technology sectors, and rely on the team to deliver mission critical HVAC, plumbing, design-build, BIM, and fabrication services.
