Western Bay of Plenty PHO
Practice Manager’s Meeting Minutes
Date: 1/03/2023
Venue: Tauranga Yacht Club and Online
Time: 12 – 12.30 Networking & Lunch 12.30 pm Agenda Began
Video: Practice Managers Meeting - 1st March 2023 - YouTube
Attendees (In person): Adele hedges, Adrienne Godbold, Cheryl Luckie, Chris Fyfe, Deb Livingstone, Fiona Mears, Glenn Dunkerley, Jane Wilson, Jane Wilson, Jo Watts, Karen Woodhouse, Keren Hoogwerf, Karilyn Lowe, Leigh Kennedy, Mia Costello, Nathan Hainge, Pam van der Nest, Reinie De Lange, Rowena Cooke, Sandy Grant, Sarah-Lee Barnett, Shona Campbell, Trevor Deane, Waina Taiatini
PHO Attendees: Phil Back, Donna Hardie, Laura Penny, Emma Skellern, Michaela Kamo
Attendees (Online): Debbie Watters, Lindsey Webber (PHO)
Apologies: Lorraine Anderson
Agenda:
PHO CE Update – Lindsey (via zoom)
• PHO Provider Inc. Pete Chandler (former DHB chief executive) elected to the board.
• Thank-you to those that offered support to our Hawkes Bay Healthcare colleagues. We are looking at scoping out a more formalised ‘fundraiser’ to help them also.
• Health reform update- Locality development has been made; this involves the establishment of boundaries. This follows extensive consultation with local authority/community groups/iwi groups. The timeline for this is set for April-May.
• Thank-you to our PM’s for allowing your equity champions and teams to be released for our ‘Cultural Haerenga’ on the 5th of April.
Practice Manager Items:
Signatures on Enrolment Forms – (Glenn Dunkerley, Papamoa Pines)
Glenn discussed moving to electronic enrolment system, the electronic signature on the form is proving to be problematic as often the signature looks different to the original ‘hard copy’ one when requesting notes to transferred out. Glenn wanted to establish a process for this amongst the group and hear from other practices about how they approach this Action; to look into this further with MOH
PM Meeting Format – Zoom (Lorraine Anderson, Gate Pa)
Lorraine wanted the group to discuss the decision that we alternate our PM meetings from F2F and Zoom. She doesn’t agree that there is as much value in Zoom sessions and would prefer all included an in-person element. There was discussion around the room. The original reason for this was based on a survey of the group preference. A specific survey will be circulated on this to ensure it encompasses all opinions. Please click here to feedback on the format of the sessions going forward.
Network Services Updates
Vensa Utilisation – Phil Back Usage is variable across the region. Unable to get good visibility on what ‘miscellaneous’ texting is, this accounts for 33% across the providers. Discussion around whether texting patient appointment details is considered ‘clinical’. Phil will seek further information from Vensa on breakdown of data, and will share with practices for their review.
Western Bay of Plenty PHO
Practice Manager’s Meeting Minutes
Cervical Screening Training Courses 2023 – Emma Skellern
Currently, here in the Bay of Plenty there are no providers that will deliver Cervical Screening training (smear takers). Historically we have facilitated this training through Family Planning and WONS (Well Women Family Trust). We have recently be informed that Family planning and WONS will not be providing any additional courses until after the changes to primary HPV testing has happened (July 2023). They envisage their course content will need to be edited to reflect the new testing method, follow-up, recall and treatment pathways. Nurses in the meantime can enrol for advertised courses via Family Planning or Wintec websites.
Conduct Cervical Screening US29556 2022 (familyplanning.org.nz)
Cervical Smear Taking (Level 7) (wintec.ac.nz)
Sterilization Training – EOI – Emma Skellern Please email NSTeam if you have staff that are interested in this course.
Dermoscopy – Practice Coverage: Do all practices have staff trained to do this? If you do not have a clinical that is capable to do this, please email NST.
HR Training Topic- PHO have someone internally that can facilitate some training around HR topics. If you have specific HR Training Topics you’d like to suggest for training needs please email NSAdmin@wboppho.org.nz
RN Prescribing in Community Health training Update – Donna Hardie
This programme delivers education and training to prepare a registered nurse (RN) to safely manage care for normally healthy people presenting with common acute illness using a limited formulary approved for the community health setting.
Click here for more information on the course including entry criteria and application details. Applications close 3 May 2023.
Diversifying a GP Workforce: Primary Care Practice Assistant (PCPA) - Wendy Horo-Gregory Wendy presented on a pilot project in Wellington which utilised PCPA’s for a wide range of practice activity. See slides for full details.
New Practice Staff – PHO Onboarding Process/Document – Laura Penny Group Table Work, feeding back on ‘Onboarding’ proposal – guidance document and accompanying inperson support from PHO staff to support onboarding of new general practice staff. Group was asked to consider…
1. Is this something you’d like our support with?
2. What is the most useful support we could provide during onboarding of new staff?
3. What Topicswould you like covered? Please consider topics for Admin, Clinical and Managerial Staff Outcomes of table discussions shared as separate attachment.
Open Forum Session
Pathlab – Any updates to closed facilities and when they’ll re-open? Not as yet. We’ll reach out to Keith to see if he’d like to join our meetings again for 2023.
Skin lesions – Issues with new Halcyon form
NS Team is working alongside Skin Lesion Team to support practices through issues with the rollout, some technical issues, some training needs. Please reach out for support as needed.
Karakia & Close of Meeting
Thanks to everyone for joining the meeting – please don’t hesitate to contact us with any queries. Date of Next Meeting: 19th April 2023 – in-person or online only TBC as per discussion overleaf.
