What’s happening at this year’s AGMs? MEETING INFORMATION The Wairarapa Moana Incorporation and Trust meetings are outlined in this Mailer as well as in the Notice of Meetings booklet. If you have any queries, please contact staff at the Masterton office. If you are not coming to the AGM, meetings can be viewed via livestreaming at www.wairarapa.conference.maori.nz on the day. The agenda outlines the meeting times. Both AGM meetings will be completed before lunch at 1.15pm Saturday 16th October.
AGM MAIL-OUT Included in the AGM mail-out to shareholders will be the Information Form; the Expression of Attendance and Accommodation Form; the Proxy Form; Issue 63 of the Mailer; the Annual Report 2021; and the Notices of Meetings 2021.
Annual General Meetings 2021 Wairarapa Moana Incorporation and Wairarapa Moana Trust
AGE NDA 15 October 2021 (Friday) Te Rangimarie Marae, Masterton 6.00pm
Pōwhiri at Te Rangimarie Marae Shareholder Registrations
7.15pm – 8.00pm
Please return your Expression of Attendance Form to the Masterton office by Monday 4th October so everyone can be adequately catered for. If you wish to vote by proxy, the form must be returned to the Masterton office by 9.00am, 12th October.
Wairarapa Moana Trust AGM
VOTING MAIL-OUT
Wairarapa Moana Incorporation AGM 10.45am – 1.15pm
Voting papers and supporting information will be posted to shareholders from electionz.com on 17th September 2021. You may choose to vote electronically or by post. If you postal vote, you must send your vote to Christchurch in the envelope provided by electionz.com. DO NOT send your postal vote to the Masterton office.
Lunch at Rathkeale College
16 October 2021 (Saturday) Rathkeale College, Masterton
Shareholder Registrations
9.00am – 10.30am 1.15pm 8.15am – 10.15am
TE RANGIMARIE MARAE There will be a pòwhiri at 6.00pm Friday 15th October followed by dinner and shareholder registrations. Accommodation and meals are available to shareholders and whànau who would like to stay at the Marae Friday evening. Numbers are required for sleeping and catering so please fill in the Expression of Attendance form so our whànau can accommodate and cater for those staying there.
TRAVEL TO THE AGMs A travel subsidy of $50.00 will be available to each shareholder who lives further than 20km from Rathkeale College. The form will be available when you register at the AGM. You will need to provide your bank details and payment will be made by direct credit, after the AGM.
The impact of Covid-19 on our AGM meetings is unknown. We will keep you informed of any changes.
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2021 Elections WAIRARAPA MOANA TRUST Tiraumaera Te Tau and Anaru Smiler will retire by rotation at this year’s Annual General Meeting to be held at Rathkeale College, Masterton on October 16, 2021. Both are available for re-election to the Trust. Nomination forms for the vacancies will be available from the Trust Secretary at the Wairarapa Moana office in Masterton or trust@wairarapamoana.org.nz from September 20, 2021 and will close October 1, 2021 at 12.00pm. Late nominations will not be considered. Voting will take place at the Annual General Meeting in Masterton on October 16, 2021.
