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What’s happening at this year’s AGMs?
by WaiMoana4
MEETING INFORMATION
The Wairarapa Moana Incorporation and Trust meetings are outlined in this Mailer as well as in the Notice of Meetings booklet. If you have any queries, please contact staff at the Masterton office.
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If you are not coming to the AGM, meetings can be viewed via livestreaming at www.wairarapa.conference.maori.nz on the day. The agenda outlines the meeting times. Both AGM meetings will be completed before lunch at 1.15pm Saturday 16th October.
AGM MAIL-OUT
Included in the AGM mail-out to shareholders will be the Information Form; the Expression of Attendance and Accommodation Form; the Proxy Form; Issue 63 of the Mailer; the Annual Report 2021; and the Notices of Meetings 2021. Please return your Expression of Attendance Form to the Masterton office by Monday 4th October so everyone can be adequately catered for. If you wish to vote by proxy, the form must be returned to the Masterton office by 9.00am, 12th October.
VOTING MAIL-OUT
Voting papers and supporting information will be posted to shareholders from electionz.com on 17th September 2021. You may choose to vote electronically or by post. If you postal vote, you must send your vote to Christchurch in the envelope provided by electionz.com. DO NOT
send your postal vote to the Masterton office.
TE RANGIMARIE MARAE
There will be a pòwhiri at 6.00pm Friday 15th October followed by dinner and shareholder registrations. Accommodation and meals are available to shareholders and whànau who would like to stay at the Marae Friday evening. Numbers are required for sleeping and catering so please fill in the Expression of Attendance form so our whànau can accommodate and cater for those staying there.
TRAVEL TO THE AGMs
A travel subsidy of $50.00 will be available to each shareholder who lives further than 20km from Rathkeale College. The form will be available when you register at the AGM. You will need to provide your bank details and payment will be made by direct credit, after the AGM.
Annual General Meetings 2021
AGENDA
15 October 2021 (Friday) Te Rangimarie Marae, Masterton
Po¯whiri at Te Rangimarie Marae 6.00pm
Shareholder Registrations 7.15pm –8.00pm
16 October 2021 (Saturday) Rathkeale College, Masterton Wairarapa Moana Trust AGM 9.00am –10.30am Wairarapa Moana Incorporation AGM 10.45am –1.15pm Lunch at Rathkeale College 1.15pm Shareholder Registrations 8.15am –10.15am
2021 Elections
WAIRARAPA MOANA TRUST
Tiraumaera Te Tau and Anaru Smiler will retire by rotation at this year’s Annual General Meeting to be held at Rathkeale College, Masterton on October 16, 2021. Both are available for re-election to the Trust.
Nomination forms for the vacancies will be available from the Trust Secretary at the Wairarapa Moana office in Masterton or trust@wairarapamoana.org.nz from September 20, 2021 and will close October 1, 2021 at 12.00pm. Late nominations will not be considered. Voting will take place at the Annual General Meeting in Masterton on October 16, 2021.
Pre-AGM Meetings 2021
Here are the details for the Roadshows this year.
If you want to attend one of our hui please contact the Masterton office 0800 662 624 or 06 370 2608 or info@wairarapamoana.org.nz to register attendance and confirm numbers.
Wairarapa Moana Incorporation and Wairarapa Moana Trust members will be visiting the regions to provide an update on the business and activities of the past year. They look forward to meeting with you and your whànau.
All meetings start at 10.00am followed by lunch at 12.00pm.
Voting information and candidate profiles will be posted to shareholders with a current address on the share register by Friday September 17, 2021.
Rotorua
Sept 25 (Sat) Millennium Hotel 1270 Hinemaru Street Rotorua Auckland
Sept 25 (Sat) Mt Richmond Hotel 676 Mt Wellington Highway Mt Wellington, Auckland
Gisborne
Oct 2 (Sat) Portside Hotel 2 Reads Quay Gisborne Hastings
Oct 3 (Sun) Ellwood Function Centre 15 Otene Road Waipatu, Hastings Wellington
Sept 26 (Sun) James Cook Hotel 147 The Terrace Wellington
Christchurch
Oct 3 (Sun) Quality Hotel Elms 456 Papanui Road Papanui, Christchurch
We will keep you informed if meetings change due to Covid restrictions.
WAIRARAPA MOANA INCORPORATION
Murray Hemi will retire by rotation at the Annual General Meeting to be held on October 16, 2021. Murray is available for re-election to the Committee of Management. Nomination forms were available between August 16 and September 3, 2021. Late nominations will not be considered.
2021 Dates to Remember
WAIRARAPA MOANA TRUST
August 25 Notification of resolutions for the Wairarapa Moana Trust Notice of Meeting closed. September 10 Notice of Meeting and Annual Report will be posted to shareholders. September 20 Nomination papers for election to the Trust are available from Trust Secretary, Masterton. October 1 Nominations for election to the Trust close at 12.00pm. October 16 Voting at Annual General Meeting.
WAIRARAPA MOANA INCORPORATION
August 16 Nomination forms for election to Committee of Management are available from WMI Secretary, Masterton.
August 25 Notification of all resolutions for the Wairarapa Moana Incorporation Notice of Meeting closes at 12.00pm. Resolutions must be received by the WMI Secretary, Wairarapa Moana office, 4 Park Ave, Masterton or PO Box 2019, Kuripuni, Masterton 5842 or charmaine@wairarapamoana.org.nz by 12.00pm. Resolutions received after 12.00pm August 25 will not be considered. September 3 Nominations for election to Committee of Management close 12.00pm. September 10 Notice of Meetings, Annual Reports and Proxy Forms will be posted to shareholders.
September 17 Voting papers and candidate profiles for election to Committee of Management and AGM Resolutions will be posted to shareholders from electionz.com. October 12 Proxy voting closes at 9.00am. October 14 All postal & electronic voting closes at 12.00pm. October 16 Annual General Meeting.
