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University of South Dakota

Strategic Plan Office of Violence Against Women Campus Project Grant 2016-WA-AX 0039

Coordinated Community Response Team Revised September 7, 2017


Rules of Engagement for ICARE Inclusive ● Bringing necessary viewpoints to the discussion so all needed viewpoints are included

Compassion ● Empathic and understanding of perspectives and experiences, keeping diversity in mind ●

Open, honest, direct, and purposeful communication with one another

Understand what others say and take what everyone says into account when making decisions

Putting aside personal differences to focus on the goal

Connecting to each other in kind and empathetic ways. Show concern for other’s questions and support statements.

Accountability ● Come prepared to do the work ●

Be present

Help each other meet deadlines and goals

If something goes wrong, admit it, apologize, and make amends

Respect ● Treat people with dignity regardless of personal issues or disagreements, assume the best intentions ●

Recognize the value of each team member

Engagement ● Remain focused and involved ●

Victim is always in the room

Everyone contributes

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CCRT Structure Coordinated Community Response Team The University of South Dakota CCRT chose a name as part of the Strategic Planning process. ICARE exemplifies the shared values of the group. ICARE Mission: ICARE is committed to preventing and responding to sexual assault in the University of South Dakota community through programming and advocacy. ICARE Values: Inclusion, Compassion, Advocacy, Respect, and Engagement Narrative: In order to create a comprehensive program meeting the complex and multiple components of sexual assault education, ICARE will work to achieve three overarching goals. Throughout our work, the ICARE team will address the needs of marginalized groups and integrate male allies. GOAL 1. Campus and Community Engagement through Educational Programming and Advocacy GOAL 2. Create a Marketing Plan and Social Media presence GOAL 3. Reduce Sexual Assaults on Campus and Increase Reporting Constituents: The Coordinated Community Response Team is made up of an intersectional group across campus departments and programs, as well as City of Vermillion community members. Dr. Kimberly Grieve, University of South Dakota, Vice President of Student Affairs and Dean of Students, Grant PI Dr. Bridget Diamond-Welch, University of South Dakota, Assistant Professor of Criminal Justice, Grant Program Director Marisa Cummings, University of South Dakota, Project Coordinator Michele Turner, University of South Dakota, Prevention Coordinator and Counselor David Herbster, University of South Dakota, Athletic Director Lamont Sellers, University of South Dakota, Associate Vice President for Diversity Khara Iverson, University of South Dakota, Director of Equal Opportunity and Title IX Coordinator Deborah Dodge, University of South Dakota, Director of Student Rights and Responsibilities Lieutenant Crystal Brady, Vermillion Police Department Dr. Adetokunbo Oredein, University of South Dakota, Director of the Center for Diversity and Community Elizabeth Rakness, University of South Dakota Police Department, Law Enforcement Officer STRATEGIC PLAN | Office of Violence Against Women Campus Project Grant 2016-WA-AX-0039

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Structure and Communication: The Coordinated Community Response Team is a core group of individuals who meet bi-monthly to address the goals and actions of the grant and fulfill these obligations strategically. Members of the CCRT are the primary travelers to the Technical Training Institutes and also the leads on the sub-committees. There are subgroups of the CCRT that are inclusive of other members across campus and the community. Each sub-committee has a Team Leader who is in charge of setting up and running meetings. The Team Leader sits on CCRT (a steering committee format) and reports the sub-committee work to the larger CCRT. We have invited key stakeholders to the table and have invited others to sit on sub-committees. Sub committees also meet bi-monthly. Communication is done through email, meetings, a SharePoint Drive and Google Doc. Every Wednesday, an email will be sent out to the team by the Project Coordinator outlining updates, presenting deadlines, and encouraging any work that needs to be done. This email is intended to keep up communication and keep the team task centered. Law Enforcement Subcommittee Lieutenant Crystal Brady, Vermillion Police Department Mathew Betzen, Chief of Police, Vermillion Police Department Elizabeth Rakness, University of South Dakota Police Department, Law Enforcement Officer Alexis Tracy, Clay County State’s Attorney, South Dakota Phillip Terwilliger, Deputy State’s Attorney, Clay County, South Dakota Marisa Cummings, University of South Dakota, Project Coordinator Advocacy Subcommittee Dr. Bridget Diamond-Welch, University of South Dakota, Assistant Professor of Criminal Justice, Grant Program Director Dr. Jean Caraway, University of South Dakota, Association Professor of Psychology Laura Brady, Rural Advocate and Campus Liaison, Domestic Violence Safe Option Services Constance Birgen, LPC, ACS, QMHP, LAC, Student Counseling Center, Staff Counselor Cindy Benzel, Sanford-Vermillion, Ancillary/Student Health Manager Jeff Berens, MS, BSN, Sanford Vermillion Medical Center, Director of Nursing Krista Heeren-Graber, South Dakota Network Against Family Violence and Sexual Assault, Executive Director Cynthia Tobin, South Dakota Network Against Family Violence and Sexual Assault, Sexual Violence Project Specialist Ernetta L. Fox, Director Disability Services, University of South Dakota Robin Svendsen, MA, NCC, LPC-MH, QMHP, Lewis & Clark Behavioral Services, Clinical Counselor Dr. Maribeth Jorgensen, University of South Dakota, Assistant Professor of Counseling & Psychology in Education The Coalition Chelsey Van Ness, University of South Dakota, Clinical Psychology Trainee Graduate Student STRATEGIC PLAN | Office of Violence Against Women Campus Project Grant 2016-WA-AX-0039

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Azra Osmancevic, University of South Dakota, Clinical Psychology Trainee Graduate Student Conduct and Policy Dr. Kimberly Grieve, University of South Dakota, Vice President of Student Affairs and Dean of Students, Grant PI Deborah Dodge, University of South Dakota, Director of Student Rights and Responsibilities Khara Iverson, University of South Dakota, Director of Equal Opportunity & Title IX Coordinator Marisa Cummings, University of South Dakota, Project Coordinator Prevention Subcommittee Michele Turner, University of South Dakota, Prevention Coordinator and Counselor Dr. Bridget Diamond-Welch, University of South Dakota, Assistant Professor of Criminal Justice, Grant Program Director Marisa Cummings, University of South Dakota, Project Coordinator Debra Robertson, University of South Dakota, Director of Student Counseling Center Mobilizing Men Subcommittee Lamont Sellers, University of South Dakota, Associate Vice President for Diversity David Herbster, University of South Dakota, Athletic Director Dr. Adetokunbo Oredein, University of South Dakota, Director of the Center for Diversity and Community Dr. Steven Miller, University of South Dakota, Adjunct Instructor of History Dr. Richard Braunstein, University of South Dakota, Professor of Political Science Marisa Cummings, University of South Dakota, Project Coordinator Programming Subcommittee Michele Turner, University of South Dakota, Prevention Coordinator and Counselor Marisa Cummings, University of South Dakota, Project Coordinator Laura Anderton, University of South Dakota, Director of Sorority and Fraternity Life Dr. Sara Lampert, University of South Dakota, Assistant Professor of History and Program Coordinator of Women, Gender, and Sexuality Studies Ashley Hartnett, University of South Dakota, Assistant Director of Housing Lena Tran, University of South Dakota, Center for Diversity and Community, Programming Specialist Cara Olson, University of South Dakota, Coordinator of Programming and Activities Alexa Moeller, University of South Dakota, Law Student Paige Petersen, University of South Dakota, Law Student Allyson Fothergill, University of South Dakota, Undergraduate Student, President of PAVE STRATEGIC PLAN | Office of Violence Against Women Campus Project Grant 2016-WA-AX-0039

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Assessment Subcommittee Dr. Kimberly Grieve, University of South Dakota, Vice President of Student Affairs and Dean of Students, Grant PI Dr. John Howe, University of South Dakota, Associate Dean of Student Services Dr. Bridget Diamond-Welch, University of South Dakota, Assistant Professor of Criminal Justice, Grant Program Director Marisa Cummings, University of South Dakota, Program Coordinator

CCRT Section of Strategic Plan Approved by CCRT 7.11.17 Starting Point 1: Our campus does not have a CCRT in place, although we may have other teams that meet such as Behavioral Intervention Teams, Title IX teams, or Risk Assessment teams to review incidents of gender based violence on campus. OVW Goal By the end of year 1 our campus will have established a CCR Team on Campus and by the end of year 2 it will be an effective team that works together to implement the goals and action steps of our campus strategic plan.

Specific Goal Identify key members

Action Step 1

Who is Responsible CCRT

Timeline Complete and Ongoing

Approach key members and ask to serve on appropriate subcommittee New/updated IMOU AND EMOU Ensure representation of all groups Structure of CCRT Meeting schedule of CCRT Meeting schedule for subcommittees

1

CCRT

Complete and Ongoing

Revise as appropriate

Program Coordinator

5/18

2

CCRT

Complete and Ongoing

3 3 3

CCRT CCRT Subgroup Leaders

Complete Complete Complete

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By year 2 it will be an effective team that works together to implement to goals and action steps of our campus’ strategic plan

Meeting schedule for entire structure Set decision making process for CCRT Set decision making process for subcommittees Develop a mission statement Determine the team’s shared values Determine “rule of engagement” based on team’s shared values Identify communication strategies for CCRT Identify communication strategy for subcommittees Adopt a strategic plan created jointly by all CCRT members

3

Program Coordinator

Complete

3

CCRT

Majority Vote

3

Subgroup Leaders

Ongoing

4

CCRT

Completed

5

CCRT

Completed

5

CCRT

Complete

6

Program Coordinator

Complete

6

Subgroup Leaders

Complete

CCRT

Complete and Ongoing

Increase campus and community visibility

Hold a grant kick-off party with President and Dean of Students- Marketing Plan Event Develop a marketing plan with different constituencies in mind Create an Informational Resource- Marketing and Communication Plan Visit key groups with above document and

Program Coordinator

1/18

Program Coordinator with CCRT

1/18

Program Coordinator

1/18

Program Coordinator

5/18 Annual/Ongoing

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present on ICAREMarketing and Communication Plan Create a document for faculty that includes how to respond to a disclosure, different services available, and suggested syllabus statement Create social media presence and maintainMarketing and Communication Plan Create digital posters about ICARE and services for continual display in Student Union- Marketing and Communication Plan Engage in ongoing team building exercises Hold ongoing educational opportunities about the different components of the ICARE team – so we are all familiar with each other’s policies, practices, perspectives, difficulties, etc.

Advocacy Subcommittee in conjunction with Conduct Subcommittee

5/18

Program Coordinator

5/18

Program Coordinator

1/18

Program Coordinator and Program Director Subgroup Leaders

Ongoing Ongoing

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Comprehensive Prevention Section of the Strategic Plan Starting Point 1: Our campus has just begun to conceptualize and resource prevention efforts and has few (or no) prevention programs currently being implemented. OVW Goal Specific Goal By the end of year 2 our Gather statistics campus will increase our prevention education on campus to include implementing an evidence based research informed sexual assault prevention program that will be mandatory for 100% of incoming students and accessible to all other students and faculty and that uses improved branding that is tailored to the needs and perspectives of our campus. Select an evidence based/research informed prevention program for incoming students ensuring the program is adaptable to ensure effectiveness in engaging diverse subgroups (students of color, students with disabilities, international students, LGBTQ students etc.)

Action Step Work with institutional research, planning, and assessment

Who is Responsible Assessment Team, Prevention Team

Timeline Completed

N/A

Board of Regents has contracted Campus Clarity through the Title IX budget

Completed

Selected Bringing in the Bystander as our Bystander program. Formed a Programming Committee to plan the multiple exposure of messaging through

Completed

Completed/Ongoing

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including men and women.

programming, plan events that bolster protective factors etc. Develop action/skillbuilding programming with an overarching theme

Develop a mechanism to fully account for the participation of all incoming students in prevention program

New Faculty Training

New Employee Training

Online Training Have a mechanism to ensure compliance, exception: victims who opt out for self-care reasons

BOR tracks through Campus Clarity. We offer 3 different Campus Clarity programs designed for: 1) first time freshman, 2) continuing education students, 3) graduate students. Use ID card swiping to track students attending programming. In-person training for new faculty at the beginning of the semester. In-person training for new employees at the beginning of the semester. Online training for all faculty, staff, students Go to the BOR and request the creation of an account hold

Assessment Committee and Prevention Committee

Ongoing

Completed/Ongoing

Ongoing

Title IX

Completed/Ongoing

Title IX

Completed/Ongoing

BOR with Title IX

Completed/Ongoing

Dean of Students

Ongoing

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Bystander Goals Select an adaptable bystander intervention program

Adapt Program Content, dissemination, messenger to reach various student groups. Campus wide prevention program/strategy to be utilized for entire campus community

Branding Strategy: Develop and implement a “branding strategy” that targets the perceptions of the prevention and response services and programming related to sexual assault, domestic violence, and stalking.

Utilize LawRoom online mandatory program for staff, face to face for new employee orientation, university department training.

Attempt to make compliance as high as possible by wording requests for incoming students taking this training as required Incentivize programming Research and contact various BIP and select based on university needs

BOR with Title IX

Completed/Ongoing

Program Coordinator

Completed

Use OVW guidelines to select BIP- WE have selected “Bringing in the Bystander” Work with TA providers

CCRT

Completed

Prevention, Masculinity, Diversity

5/18

Title IX

Ongoing

Programming, Prevention, Assessment, Mobilizing Men, Diversity

1/18

Identify student subgroups with adaptation needs. In Progress

Student Focus Group ●

Marketing and Communication Plan- Video for use in all orientations

Web Page development for

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a campus resource Develop positive perceptions through messaging and framework Making sure that your brand is inclusive of marginalized students and men Including elements around mobilizing men and healthy masculinity Develop and implement a plan to build and maintain educator capacity to effectively deliver prevention programming

Develop a strategy to ensure campus community members are exposed to multiple doses of prevention messages and receive culturally specific programming that is consistent

Bringing in the Bystander and Marketing and Communications Plan Unknown

Unknown

Develop: Create a peer facilitated program Y1

Prevention, Programming, Mobilizing Men, Diversity

5/18

TA Providers, Bringing in the Bystander, Where Do You Stand campaign.

Mobilizing Men, CCRT, Programming, Diversity

1/18

TA Providers, Bringing in the Bystander, Where Do You Stand campaign TA Providers and Bringing in the Bystander, Where Do You Stand campaign

Mobilizing Men, CCRT, Programming, Diversity

1/18

CCRT, Programming, Assessment

Short term: Y2 Long Term: Y3

Bringing in the Bystander, Where Do You Stand campaign

CCRT, Programming, Mobilizing Men, Prevention, Diversity

1/18

Implement: Res Life/Greek Life/Athletics/Veteran Affairs/SGA Y2 Maintain: ICARE core members monitor trainings and seek out new student leaders/facilitators to train Y3 Marketing Plan: Multiple programs targeting faculty, staff, and students. Work with TA providers to create culturally specific programs. Address location of programming.

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Law Enforcement/Campus Security Implementation Goal 1: By the end of year 2 our campus will have increased training for campus law enforcement and public safety departments so that all officers receive and actively participate in regular training on trauma informed responses on all gender based violence (GBV) crimes. OVW Goal

Specific Goal Develop a series of training with the assistance of TA providers, the Network, State Attorney Office, University Faculty

Action Step Create a Training Series: 1) Sexual Assault Overview 2) Cultural Competency 3) Clery Act Contact TA Providers/Experts to develop content

All Trainings

Develop training with best practice informed and provided by credible experts in the field. Training format to include webinars, videos, training modules through OVW and DOJ.

All Trainings

Develop cross training between different offices, including Title IX, Clery Act reporters, UPD, VPD, student conduct, victim services

All Trainings

Cultural Competence Training

Develop specific trainings that include information about how implicit and explicit gender and racial biases may affect law enforcement officers’ perception of GBV incidents.

Who is Responsible Law Enforcement, UPD, State Attorney, Conduct, Law Enforcement

Timeline Ongoing

Law Enforcement, UPD

12/17

Law Enforcement, UPD

12/17

Law Enforcement, Title IX, Conduct, Victim Services

10/18

Law Enforcement, UPD with TA provider assistance

10/18

First Round of Sexual Assault Overview 12/17

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Cultural Competency Training

Develop or select trainings that include how awareness of gender socialization- in relation to masculinity- can improve law enforcement officers’ ability to more effectively intervene in GBV crimes.

Law Enforcement, UPD with TA provider assistance

10/18

Implementation Goal 2: By the end of year 1 campus law enforcement/public safety departments will actively participate in campus coordinated response team efforts. OVW Goal

Specific Goal Law Enforcement is seeking out specific training and knowledge regarding Clery to incorporate into trainings. Seek out University resources for training, such as Title IX and Conduct.

Action Step Identify all agencies that law enforcement/campus police should create MOU’s with (these include victim services, advocacy, Title IX, etc.)

Who is Responsible Law Enforcement, UPD, Title IX, Victim Services, Conduct

Timeline 10/18

Develop department MOU’s with key stakeholders and partner agencies on campus. DVSOS, UPD,

Law Enforcement, UPD

Complete

Also incorporate details of responsibility for victim services, student counseling, reporting process, victim and alleged offender interviewing, and civil and criminal investigation procedures that limit the agency’s jurisdiction.

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Create revised internal protocols for the issuance of the Clery Act timely warnings. Identify a member for Law Enforcement to participate in CCRT planning efforts and efforts to strategically mobilize campus men as allies in prevention and bystander intervention trainings and education.

Law Enforcement, UPD with TA provider assistance

10/18

Law Enforcement, UPD

Ongoing/CCRT Law Enforcement Member

Implementation Goal 3: Departments will develop internal protocols and procedures for taking reports and investigating sexual assault. OVW Goal

Specific Goal

More Clery training

Need more Sexual Assault training that is victim centered- Current process as dictated by State Atty is that LE is not allowed to ask the victim if they want to proceed with charges. Incorporate into Cultural Competency Training. Due to the very low numbers of international students, the VPD pays for a “language

Action Step Revise protocols with TA provider Review report writing protocols, tools, systems, and forms for inclusion of required Clery Act reporting information. Create and review internal protocols that clearly help officers decide how they will proceed in some cases, like sexual assault, where the victim does not want to pursue a criminal case. Ensure considerations are reflected in the procedures as to how officers/report takers/investigators will best ensure appropriate language

Who is Responsible Law Enforcement, UPD

Timeline Ongoing

Law Enforcement, Conduct, UPD

Ongoing 12/17

Law Enforcement, State Attorney, UPD

12/17

Law Enforcement

Ongoing

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line� at $4 a minute to assist with translation. They also call the university for interpreters, if they have a speaker in that specific language. Incorporate into Cultural Competency Training Incorporate into Sexual Assault training Meetings/Trainings Create an MOU with Title IX and VPD, UPD

access when working with international students and students who English is not their first language.

Ensure newly created/revised procedures are free of gender and racial bias. Ensure ongoing training for all department members on new and revised procedures. Design a communication tool to ensure information learned is shared throughout the department and address how relevant information will or will/not be shared with other campus agencies working on any response to sexual assault. (Title IX, Counseling Centers, Etc.) Develop mechanism to monitor id new/revised protocols are being used correctly.

Law Enforcement with TA Provider

12/18

Law Enforcement with TA provider

Ongoing 12/18

Law Enforcement/Title IX

In Progress

Law Enforcement

Ongoing

Implementation Goal 4: Design and implement evaluation and feedback mechanism to receive input from campus community. OVW Goal

Specific Goal Biannual meeting with stakeholders

Action Step Enhance mechanisms for receiving input from the community about LE/CS department response to GBV crimes

Who is Responsible Law Enforcement

Timeline 10/18

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Enhance community survey report to further department response to GBV. Create assessment team. Website Creation Materials created as part of the marketing plan

LE CCRT member oversees all GBV reports. University Assessment

Create a publicly available information about GBV victim’s rights including how victims may report crimes to the department, what will happen when a student does report, role of campus law enforcement/safety and what is not, who will have access to information and how it is shared, follow up communication survivors can expect as the investigation progresses or is closed. Develop a process for evaluation (case audits) Create a feedback mechanism to receive feedback from MOU partners Use the results of the evaluations to make course corrections to trainings, MOU’s, and protocols as described.

Law Enforcement, CCRT

10/18

Law Enforcement

Ongoing

Law Enforcement, CCRT

10/18

Law Enforcement

10/18

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Victim Services & Advocacy Plan The Advocacy subcommittee is responsible for developing referral processes, response protocols, and supports to ensure 24-hour accessibility to confidential victim services through partnering with a community-based provider. This subcommittee will also work to ensure that policies and practices across different responders are trauma informed and victim-centered. To accomplish the requirements of the OVW grant, ICARE has partnered with Domestic Violence Safe Option Services (DV SOS) which places us at Starting Point 2. DV SOS is the confidential provider for support on interpersonal violence issues that serves the county in which USD is located. It is hoped that the partnership will result in an increase in demand for DV SOS services as university students learn about, and engage in, DV SOS services. As such, ICARE is supplementing DV SOS’s resources through providing money for the 24-hour hotline, building rental, and paying for half the salary of a Campus Liaison. The person in this position will serve as a core member of ICARE, will travel to TTI’s, and will work to advertise DV SOS’s services to the USD community. While the partnership for services is with DV SOS (as it is our only local agency), we have also partnered with the Statewide organization (The Network) and are working on partnering with The Coalition (which provides more services to native women in the state). OVW Goal

Specific goal

Action Step

Responsible Party

Timeline

By the end of year 2 we will…

Increase awareness of confidential services

Advertise DVSOS services at all ICARE events

Campus Liaison

Ongoing

Part of the Marketing Plan

Create fliers that advertise all victim service options

CCRT

1/18

Check that these are Clery compatible Part of Marketing Plan

Have a presence at other relevant events and other places that will make DVSOS more visible on campus (e.g. table once a month in MUC)

Campus Liaison

Ongoing

Marketing Plan

Create information sheets that explain advocacy services.

Advocacy

1/18

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Trainings

Check that these are Clery compatible

Advocacy

10/17

Provide information to all faculty about what confidential services are available. Encourage them to include this information in syllabus and on D2L shells

Advocacy Subcommittee

12/17

Ensure DVSOS is listed on the written notification of onand-off campus resources provided to students and employees under the Clery Act

Title IX

Complete

Referral processes

Work with all response agencies to hand out both victim service and advocacy service fliers

Advocacy Subcommittee

5/18

Response Protocols

Review current policies and procedures used by emergency response personnel (e.g. ER nurses) to standardize protocols for victims seen

Advocacy Subcommittee

9/18

Communicate through a training to the CCRT about what services are offered.

Marketing Plan

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Meet with emergency response staff to converse about how ICARE can help make practices streamlined, systematic, while also trauma-informed and victim centered in a way that make their job easier

Advocacy Subcommittee

12/18 (attend monthly meetings of this staff)

Take this information to create products/policies for emergency response staff

Advocacy Subcommittee

5/2018

Work with law enforcement to reach agreement to call DVSOS immediately (preferred) and/or present advocacy services information sheets to victims (second preference) when presented with a sexual assault victim.

Advocacy & law enforcement subcommittees

5/2018

Continually work with ICARE members to ensure policies and procedures are victimfocused and trauma informed. Identify areas of weakness, make suggestions for change, provide trainings when needed

Advocacy subcommittee

Ongoing

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12/11/17

Provide training to law enforcement on the neurobiology of trauma

Supportive of victims from different culturally specific groups

Robust and positive partnerships

Work with DVSOS to provide them information on university services and conduct related processes available to them

Advocacy & Conduct Subcommittee

11/17

Review DVSOS current practices for cultural competency

Advocacy Subcommittee

12/17

Make changes based on best practices

Advocacy Subcommittee with specific input from The Network and The Coalition

5/18

Campus liaison will travel to TTIs

Campus liaison

Ongoing

Campus liaison will participate in the advocacy subcommittee with other service providers

Campus liaison

Ongoing

Campus liaison will attend ICARE CCRT meetings

Campus liaison

Ongoing

Campus liaison will participate in team building with ICARE CCRT

Campus liaison

Ongoing

ICARE members will represent DVSOS as a confidential service eligible to students and share

CCRT

Ongoing

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information about its services at every chance that is relevant Annual and ongoing training

Cross-train about what services are available at different organizations

Invite community partners to trainings and events

Advocacy Subcommittee

Every April

CCRT

Ongoing

Conduct Plan The Conduct Subcommittee is charged with reviewing, operationalizing, and recommending for the appropriate development and revision of procedure; ensuring that a reporting and response protocol is in place, communicated, and understood by community members; and formulating a comprehensive training curriculum for administrators and panel members entrusted with disposition and/or adjudicatory responsibilities. OVW Goal By the end of year 2 our campus will have in place a set of clear, concise policies and procedures for addressing situations of sexual assault in line with recommendations for best policy practices.

Specific Goal SDBOR policies under which sexual assault is addressed are in place. Operationalize existing policies (1:17, 1:17.1, 1:18 and 3:4) to be institution specific. Create accompanying process maps.

Action Step Plan consult with Conduct TA provider to discuss key pieces of operationalized procedure and best practices.

Who is Responsible Policy and Conduct Subcommittee

Timeline By 10/17

Ensure that USD-specific procedures retain fidelity to SDBOR policies. Ensure that USD-specific procedures and readily understood process guides, including recognizable office names, position-holder titles,

CCRT

By 1/18

CCRT will assemble a By 2/18 representative group of students and staff without working knowledge of the policies

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etc. are available to target audiences. Vet with OVW TA for feedback. By the end of year 2 our campus will have developed and made more clear, a set of defined protocols for students and staff when responding to campus sexual assault related to providing safety planning, health and other remedial measures.

Refine response protocols related to campus sexual assault and educate the campus community accordingly.

Develop along with the Marketing Plan

Develop as part of the Marketing Plan

Identify campus and community partner expertise to provide appropriate, culturally responsive, trauma-informed services.

Determine privileged communications per statutory and policy designates. Define intersectionality of CSA and Responsible Employee/Mandated Reporter roles. Identify and communicate confidential campus and community resources (posters, brochures, website, etc.) that are readily accessible. Determine which department or position-holder issues safety, health, and remedial measures in various “reporting� scenarios. Create an educational plan for the community that includes written information for both on and off campus resources.

Policy and Conduct Subcommittee CCRT

3/18

CCRT; Law Enforcement, Policy and Conduct Subcommittees.

Ongoing/Complete

CCRT

Ongoing 01/18

VP of Student Services and Law Enforcement

Ongoing

CCRT

1/18

Ongoing 10/18

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By the end of year 2 our campus will have expanded regular training for all individuals involved with the campus resolution process to include specific best practices for sexual assault.

Identify individuals on campus with resolution process responsibilities under SDBOR 1:18 and 3:4.

Policy and Conduct Subcommittee

6/18

Identify training and education currently offered in selected competencies: 1. Reporting options 2. Investigatory process -Trauma-Informed -Questioning Skills -Listening -Note-Taking -Rapport-Building 3. Analysis -Effects of Trauma -Cultural Competency -Credibility -Standard of Proof and Policy Threshold 4. Resolution Processes and Appeal Rights 5. Report Reading 6. Summary Writing 7. Deliberating 8. Sanctioning 9. Documentation and Records

Policy and Conduct Subcommittee with the assistance of TA providers

7/18

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Create comprehensive training curriculum accounting for existing efforts and filling any competency gaps. Assess curriculum per community need and Clery requirements (pp. 8-19 handbook). Offer new curriculum: may include video, speakers, PowerPoint, handouts, etc. Create practice opportunities for trainees. Maintain records of training schedules, sign-in sheets, agendas, etc.

Policy and Conduct Subcommittee with the assistance of TA providers

8/18

Policy and Conduct Subcommittee with the assistance of TA providers

9/18

Policy and Conduct Subcommittee with the assistance of TA providers Policy and Conduct Subcommittee with the assistance of TA providers Policy and Conduct Subcommittee

9/18

Ongoing 10/18 Ongoing 10/18

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