Feb Mar 25 Vital NL

Feb 2025

SAFETY NEWSLETTER vital.uk.com

Contents Feb 2025 Welcome

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Work Safe, Home Safe / HSQE Team

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Fatigue management

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We Want YOU!

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What is in it for you?

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SMART Fitness Goals

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Mental Health

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Winter Weather Driving

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Safety alerts

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Office locations

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Welcome Lead Safe in 2025: Strengthening Our Safety Culture

How Can You Get Involved To Support Those You Work With Everyday?

As we step into 2025, I want to take a moment to reflect on our safety journey and set our focus for the year ahead. At Vital Rail, safety is at the heart of everything we do, and this year, we are doubling down on our commitment to ensuring that every member of our team goes home safe, every single day.

1.Speak Up, Lead Safe – If you see something unsafe, report it. If you see something great, highlight it.

2.Engage in Safety Conversations – Take time to discuss safety challenges with your team and share solutions.

3.Use the Lead Safe reports – Help us gather real-time insights to make informed safety decisions.

In 2024, we made great strides in raising safety awareness, addressing high-risk hazards, and strengthening our reporting culture. However, there is always more to do, and in 2025, we are taking our safety engagement to the next level with Lead Safe a key initiative designed to enhance safety accountability, improve site engagement, and drive real change.

Our Focus for 2025 This year, in alignment with our Home Safe Everyday value, we will focus our efforts on: Empowering Our People – Encouraging every team member, from site workers to senior leaders, to take ownership of safety.

Proactive Safety Conversations – Moving beyond compliance and engaging in meaningful discussions about hazards, risks, and improvements.

Stronger Safety Observations – Using the Lead Safe initiative to document and address safety concerns, share best practices, and drive real improvements.

Recognising Your Positive Behaviours – Celebrating safety champions who go the extra mile to protect their teams.

Our safety culture is built on the choices we make every day.

This year, let’s lead by example, take ownership, and work together to make 2025 our safest year yet.

Stay safe, stay vigilant, and let’s make a difference.

Adam Jones, Head of Safety

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Work safe, Home Safe What do we mean by Work Safe, Home Safe?

We mean that we are fit and prepared for work. We work safely with our colleagues and follow the rules. We go home in a safe condition, free from harm.

How do we go about it?

We follow 5 Brilliant Basics 1. Be fit and ready for work, physically and mentally 2. Always follow the rules – no short cuts 3. If unsure, Take Five, stop work and ask 4. If anything is unsafe, Take Five, stop work and report 5. Treat each day like Day 1, do not be complacent What are we doing behind the scenes to make us successful at what we do?

1. We put people at the centre of what we do 2. We analyse mistakes very rigorously 3. We try to create an open atmosphere where everyone can speak up 4. We are willing to fix what is wrong if it is under our control 5. We relentlessly pursue new work and new opportunities 6. We never give in to complacency

HSQE Team

My Idea How would you improve safety?

HSQE Director Gareth Morris, Morson International - Manchester Gareth.Morris@morson.com 07736 657 039

HSE Adviser and Safety Unit Keith Wright Keith.Wright@vital.uk.com 07717 306 775

Head of Safety Adam Jones Adam.Jones@vital.uk.com 07717 306 852

HSE Adviser and Safety Unit (South) Alex Wilson - Cardiff, Farnham, Milton Keynes (South) and Canning Town.

Alex.Wilson@vital.uk.com 07717 306 811

Health and Safety Accident and Investigation Lead Jane Hepburn Jane.Hepburn@vital.uk.com 07717 306 797

What are your ideas for innovation?

What would you change?

To be in with the chance to with £100 worth of gift vouchers, email us your ideas at: MYIDEA@VITAL.UK.COM

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Fatigue management Fatigue is one of the biggest causes of accidents in the industry. It is described as a state of extreme tiredness resulting from physical or mental exhaustion; it can lead to reduced alertness, impaired decision-making and poor judgement of distance and speed.

Winter blues Winter blues, or seasonal affective disorder (SAD) affects around two million people in the UK. Symptoms include depression, overeating, sleep problems and irritability.

What causes fatigue?

The main causes of fatigue are: A loss of sleep – acute, for example, having fours instead of the usual eight hours; or cumulative – having four hours instead of the usual eight over several days.

Poor quality of sleep with lots of interruptions.

Long working hours, particularly if these are as long as 14 to 16 hours.

Poorly designed shift work.

Inadequate breaks during the working day.

These tips might help you to manage your SAD Keep active - even just a quick walk in the day can help.

Get outside - get out in natural daylight and sit near windows Keep warm - staying warm can reduce the winter blues by half Eat healthily - boost your mood with food. A healthy balanced diet will give you energy See friends and family Start a new hobby - give yourself something to look forward to and focus on

Recognising the signs Fatigue can cause a vast number of physical, mental and emotional symptoms including: Chronic tiredness or sleepiness Headaches Dizziness Sore or aching muscles Slowed reflexes and responses Impaired decision-making and judgment Hallucination Moodiness, such as irritability Impaired hand-to-eye coordination Appetite loss Reduced immune system function Blurry vision Short term memory problems Poor concentration Low motivation Here are six ways to fight fatigue 1. Plenty of sleep – get at least seven to eight hours of sleep 2. Cut the coffee - Avoid drinking caffeinated drinks four to five hours before bed as this can cause sleeplessness 3. Put down your mobile - Avoid using technology 30 minutes before bed 4. Eat well to stay well - A healthy diet that promotes longer- lasting energy. Avoid junk food and drink plenty of water 5. Take a break - Make sure you get frequent breaks throughout the day 6. Don't drive drowsy - Avoid driving if you feel tired.

Reporting fatigue Fatigue is rarely reported with the main reason being fear of negative consequences. If you are concerned that you or a colleague is suffering with symptoms of fatigue, raise this with your line manager or supervisor.

For more information and tips on how to manage fatigue click below www.nhs.uk/live-well/sleep-and-tiredness/selfhelptips-to-fight-fatigue/

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We Want YOU! Join Our Safety Action Groups & Safety Champions Program At Vital, safety is a shared responsibility, and we are committed to empowering our workforce to take an active role in shaping a safer future. We’re launching two key initiatives that offer you the opportunity to contribute, learn, and grow while making a real difference.

1. Safety Action Groups – Driving Change Locally We are forming Safety Action Groups to identify and address safety challenges at a local level, ensuring that real improvements are made where they matter most.

What’s the Plan?

These groups will be launched within our branches and depot teams to tackle site-specific concerns.

Over the coming weeks, we’ll be discussing this initiative with each branch to tailor it to their needs.

The focus will be on collaboration, problem-solving, and continuous improvement in safety practices.

This is your chance to have a voice in safety decisions and contribute to meaningful change in your workplace.

2. Become a Safety Champion – Lead by Example We are looking for individuals who are passionate about promoting safe behaviours and reinforcing our Safety-First culture to join the VHRL Safety Champions Program.

What Does a Safety Champion Do? Be a Role Model – Promote and encourage safe behaviours across the workforce.

Support Your Team – Provide a voice for colleagues by raising concerns and sharing feedback.

Contribute to Safety Initiatives – Engage in close call reporting, site inspections, and other key safety programs.

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What is in it for you?

As a Safety Champion, you’ll gain first-hand experience in workplace safety, leadership, and risk management. You’ll gain access to: Training & Development:

✅ Mental Health First Aid ✅ Accident & Incident Response ✅ CDM Awareness ✅ Temporary Works Awareness ✅ Environmental & Sustainability Training

BE A SAFETY‌

CHAMPION‌

📌 Coaching & Experience:

Hands-on training in site assurance assessments and behavioural safety conversations A chance to assess and manage workplace risks with expert guidance

🏆 Long-Term Growth & Qualifications:

Build your professional development portfolio Work towards industry-recognised safety qualifications such as IOSH and NEBOSH

Why Join?

Influence positive change – Help make Vital Rail a safer place to work.

Enhance your skills & career – Gain industry-recognised training and experience.

Be a part of something bigger – Contribute to improving safety not just for our teams, but for our clients and the wider industry.

If you’re interested or know someone who would be a great fit, get in touch to express your interest. We’d love to discuss how you can contribute and grow within our Safety Champions Program.

Together, we can make 2025 the safest year yet!

To register your interest please scan the QR code or click The link below https://vitaluk.jotform.com/250283878335061

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SMART Fitness Goals New Year, New Goals: Achieve Your Best Self with SMART Fitness Goals The start of a new year is the perfect time to set fresh fitness goals. But how can you make sure your goals actually stick? The key is using the SMART method—an approach that turns vague resolutions into clear, achievable objectives.

What Are SMART Fitness Goals?

SMART is an acronym that stands for: Specific – Define exactly what you want to achieve.

Measurable – Set criteria to track your progress.

Attainable – Ensure the goal is realistic for you.

Relevant – Align the goal with your overall fitness ambitions.

Time-bound – Set a deadline to keep yourself accountable.

Rather than saying, “I want to get fit,” a SMART goal would be: “I will complete resistance training three times a week for the next eight weeks.” This gives a clear roadmap and a way to measure success.

Breaking Down the SMART Criteria Specific Ambiguity is the enemy of progress. Instead of setting a broad goal like “exercise more,” define a concrete plan: “I will run 5 kilometers three times per week.”

Measurable Having a way to track progress keeps you motivated. If your goal is weight loss, specify an amount: “Lose 10 pounds in 12 weeks.” Use fitness apps or journals to track workouts, steps, and progress.

Attainable Ambitious goals are great, but they should be realistic. If you’re new to exercise, aiming to run a marathon in a month may not be feasible. Instead, set a goal like “Run for 20 minutes without stopping within six weeks.”

Relevant Your goal should align with your personal fitness needs. A bodybuilder’s goal will differ from someone training for a 5K. Choose goals that support your health and fitness aspirations.

Time-Bound Set a deadline to create a sense of urgency. Instead of saying, “I want to get stronger,” try “Increase my bench press by 10 pounds in eight weeks.” Time constraints prevent procrastination and push you to stay committed.

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Tips for Tracking Progress Tracking your progress ensures you stay on course and make necessary adjustments. Here are some effective methods: Journaling: Log workouts, reps, and how you feel after each session.

Fitness Apps & Devices: Use smartwatches and apps to monitor your steps, heart rate, and exercise consistency.

Weekly Check-Ins: Assess your progress every week and adjust if necessary.

Accountability: The Key to Sticking with It Even with a great plan, staying accountable can be challenging. Try these strategies: Daily Checklists - Create a checklist of daily fitness tasks and tick them off as you go. This builds consistency and reinforces habits.

Partner Accountability - Find a workout partner, friend, or family member who can keep you on track. Whether it’s a simple check-in text or meeting at the gym, accountability boosts commitment.

The Bottom Line - Your fitness journey is ongoing, and setting SMART goals helps create a structured path to success. Each goal achieved builds momentum for the next.

As you continue your step into the new year, take time to define where you want to be in 3 weeks, 3 months, and 3 years. Then, set your first SMART goal and take action!

Here’s to a healthier, stronger you in 2025!

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Mental Health Supporting Mental Health: Breaking the Silence and Seeking Help Mental health conditions such as stress, depression, anxiety, and bipolar disorder are becoming increasingly common. Statistics show that 1 in 4 people in the UK will experience a mental health issue each year. These conditions can affect anyone, regardless of age, gender, or background.

The Importance of Talking About Mental Health While physical health issues are widely discussed and accepted, many people still find it difficult to talk about their mental health. This can lead to prolonged suffering in silence. However, initiatives such as ‘Time to Change’ are helping to shift perceptions and encourage open conversations.

If you are experiencing a mental health challenge, talking to someone you trust—whether a friend, GP, colleague, or a support service—can be the first step toward improvement.

If you are concerned about someone else’s well-being, simply asking “How are you?” and offering a listening ear can make a significant difference. You don’t need to be a health professional to support someone—compassion and understanding go a long way.

Managing Mental Health and Seeking Support Mental health can be influenced by biological, psychological, and social factors. However, with the right support and strategies, people can lead positive and fulfilling lives.

Here are some ways to manage mental well-being: Keep a journal to track moods, triggers, and coping strategies.

Stay active – exercise is proven to help manage symptoms of depression and anxiety.

Maintain social connections to prevent isolation and boost self-confidence.

Seek professional support – talking therapies like Cognitive Behavioural Therapy (CBT) and mindfulness can be highly effective.

Consider medical treatment – for some, medication prescribed by a GP may be necessary alongside therapy.

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Charities and Support Services If you or someone you know is struggling, there are many organisations that offer free, confidential support: Andy’s Man Club – A men’s mental health support group providing peer-to-peer conversations in a safe space.

Lighthouse Charity – Supporting the mental health and well-being of construction and rail workers. Call UK: 0345 605 1956, ROI: 1800 939 122, or text HARD HAT to 85258 (UK) or 50808 (ROI).

Samaritans – 24/7 helpline offering emotional support for those in distress: Call 116 123.

Mind – Mental health charity providing advice and support for those experiencing difficulties. Get urgent help CALM (Campaign Against Living Miserably) – Focused on suicide prevention, particularly in men: Call 0800 58 58 58.

Rethink Mental Illness – Offering advice, services, and support groups for those living with mental illness.

Final Thoughts Mental health matters just as much as physical health. If you are struggling, know that help is available, and you are not alone. Take the first step—talk to someone, reach out to a support group, or seek professional advice. Small steps can lead to big changes in your well-being.

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Winter Weather Driving Winter conditions can certainly make roads more hazardous, with factors like icy or snowcovered surfaces, fog, and reduced visibility due to shorter days. These conditions can cause drivers to lose control more easily, increasing the likelihood of accidents. However, taking proactive steps can help minimise these risks.

Here are a few specific ways to stay safe during winter driving: Vehicle Maintenance: Ensure your tires are in good condition and suited for winter conditions (snow tires, if necessary).

Check fluid levels, especially antifreeze and windshield washer fluid, to avoid freezing.

Make sure your brakes and lights are functioning well, as stopping distances can be longer in slippery conditions.

Planning and Preparation: Check the weather forecast and road conditions before heading out. If the weather looks severe, it may be better to delay or cancel your trip.

Plan your route carefully, considering areas that might be prone to ice, snow, or other hazardous conditions.

Keep an emergency kit in your vehicle, including items like blankets, a flashlight, first aid supplies, food, water, and sand or salt for traction if you get stuck.

Mindful Driving: Slow down and increase your following distance. On icy or wet roads, give yourself extra time to stop.

Use your headlights even during the day to improve visibility.

Avoid sudden manoeuvres like hard braking or sharp turns, which can cause loss of control.

Keep both hands on the wheel and stay alert, especially when driving through less familiar areas or during the night.

By staying prepared, driving cautiously, and ensuring your vehicle is winter-ready, you can greatly reduce the likelihood of being involved in an accident during these more challenging months.

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Office Locations Manchester (Head Office) T: 0161 836 7000 E: HeadOffice@vital.uk.com

Abercynon T: 01443 809 950 E: Abercynon@vital.uk.com

Ashford T: 01233 344 6443 E: Ashford@vital.uk.com

The Mill, South Hall Street, off Ordsall Lane, Salford, Manchester, M5 4TP

G16/17 Ty Cynon, Navigation Park, Abercynon, CF45 4SN

Eurogate Business Park Ashford TN24 8XW

Bellshill T: 01698 840 950 E: BellshillRail@vital.uk.com

Birmingham T: 0121 809 3010 E: birminghamrail@vital.uk.com

10 James Street, Righead Industrial Estate, Bellshill, Lanarkshire ML4 3LU

Olton Wharf 7-9 Richard Road Solihull West Midlands B92 7RN

Derby T: 01332 982 470 E: Derby@vital.uk.com

Doncaster T: 01302 244450 E: Doncasterrail@vital.uk.com

Doncaster DNR T: 01302 496 550 E: ThorpeHouse@vital.uk.com

Ground Floor, Room 30 Derwent House, RTC Business Park, Derby, DE24 8UP

First Floor Offices, Carr House, Heavens Walk, Doncaster, DN4 5HZ

Thorpe House, Sidings Court Lakeside, Doncaster DN4 5HZ

Farnham T: 01252 964 020 E: Farnham@vital.uk.com

London T: 0203 963 5080 E: CanningTown@vital.uk.com

Unit 10, Guildford Road Trading Estate, Farnham, Surrey, GU9 9PZ

Unit 10, Canning Town Business Park, Stephenson Street, London, E16 4SA

Crewe T: 01270 906 130 E: Crewe@vital.uk.com 6 Solway Court Crewe Business Park Crewe, Cheshire, CW1 6LD

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