MICE Marketing Scheme Annex

Conventions Malta Trade Marketing Scheme ANNEX

M.I.C.E. MARKETING SCHEME ANNEX

TRAINING & EDUCATION

Category

Training & Education

What's Included

Eligibility

E-Learning

✔️

Classroom Based Training Programmes

✔️

Documents required for claim

Terms & Conditions

Payment Receipt from respective educational institute.

Your company invoice should include the following information: - Course name - Student's name - Copy of ID Card - Course Duration - Certificate of Completion

Excluding any courses organised in collaboration with any initiatives/schemes/scholarsh ips issued by MTA/Ministry for Tourism & Consumer Protection or subsidised by any Governmental Entity

*Courses must be specific to the Meetings, Incentives, Conferences & Exhibitions sector

1

Conventions Malta Trade Marketing Scheme ANNEX

EVENTS & WORKSHOPS Category

What's Included

Eligibility

Documents Required for Claim

Flights

Flight departing from/returning to Malta, Flight from Point A to Point B. *Excluding Priority Boarding, Seat Selection, Leg Space, Meals and Travel Insurance.

✔️

Receipt/Proof of Payment + Flight Ticket

Accommodation

Hotels only - Amount capped to a maximum of €25 per night per booking. *Excluding Eco-Tax contribution.

✔️

Receipt/Proof of Payment + Hotel Reservation

Ground Transport

Taxi, Train, Car /Bicycle/Scooter Rental, Petrol & Parking

❌

-

Hospitality Initiative (Food & Beverage)

Amounts capped as follows: Breakfast €15.00, Lunch €25.00, Dinners €40.00. per person

✔️

Description of activity including guest list and itemized receipt.

Tips/ gratuities

Tips or gratuities given for services are not eligible.

❌

-

Venue Rental (Only applicable to Roadshows)

Venue Rental Fee, Basic A&V Equipment

✔️

Invoice from Venue/Organiser

Catering Service, NonAlcoholic Beverages

✔️

Invoice from Caterer/Organiser

Fairs, Workshops, Forums, Virtual Events

✔️

Invoice from Organiser

Catering (Only applicable to Roadshows) Participation Cost (Independent Activity)

Corporate Giveaways

Items designed or purchased specifically for a marketing initiative such as Webinar, Fam Trip, Sales Calls, and networking events.

✔️

2

Invoice from Supplier of Corporate Giveaway

Terms & Conditions

Capped at not more than 50 pax & corresponding to the number of attendees at the event.

Not including posting/shipping

Conventions Malta Trade Marketing Scheme ANNEX

Image/Description of Gift Inclusion of

Visitmalta.com Logo Promotional Material

Creation of Brochures, Maps, Gifts & Gift Packs, Business Cards including printing of material.

❌

-

VISA Application

Application Fee, Photo

❌

-

Foreign DMC Representation Company Handling Fee

Organisation of Sales Calls

✔️

Invoice from Foreign Representation Company, clearly showing a breakdown of costs for the services provided.

Foreign DMC Representation Company Representative

Representative's presence on the trip, provided that the local counterpart is also present

✔️

Invoice from Foreign Representation Company

Hotels, Hostels, SelfCatering Apartments

❌

-

Taxi, Train, Car Rental, Petrol & Parking

❌

-

Internal Flight

❌

-

Foreign DMC Representative Accommodation Foreign DMC Representative Ground Transport Foreign DMC Representative Flight

A meeting schedule showing the organisation's name (where and if possible), the organisation's business activity/area of specialisation and the company type is required as part of the claim.

3

Conventions Malta Trade Marketing Scheme ANNEX

BRAND ENHANCEMENT Category

What's Included

Content Creation

Website development (Upgrading/creation of new website) Creation of videos Imagery PowerPoint/ Presentation Brochure

Advertising

Any form of print or online advertising including social media

Documents Required for Claim - Receipt of payment showing cost of services rendered by service provider.

- Copy of collateral created to be provided.

Eligibility

✔️

-

❌

4

Terms & Conditions It is strongly suggested to contact Conventions Malta first with your proposed initiative for verification and to ensure that the initiative is eligible for support.

Investment should be done in promoting the destination and your services or products.

Administrative or operational enhancements will not be supported.

-

Conventions Malta Trade Marketing Scheme ANNEX

FAMILIARISATION VISITS & SITE INSPECTIONS Category

What's Included

Flights

Flight departing from/returning to Malta, Flight from Point A to Point B. *Excluding Priority Boarding, Seat Selection, Leg Space, Meals and Travel Insurance.

Eligibility

Documents Required

Terms & Conditions

✔️

Receipt/Proof of Payment + Flight Ticket

Expenses to be covered by DMC or Hotel Partner.

Receipt/Proof of Payment + Hotel Reservation & Rooming List

Excluding Eco-Tax Contribution, Room Service, Tips/Gratuities and other personal expenses. Hotel has to be licensed by MTA. Expenses to be covered by DMC or Hotel Partner.

MTA will provide welcome pack items to be assembled by DMC or Hotel Partner.

To advise MTA at least 3 weeks prior to event.

Accommodation

Four and Five-Star Hotels offering conference facilities only.

✔️

Corporate Giveaways

Items designed or purchased specifically for either the Fam Trip or Site Inspection.

❌

Promotional Material

Creation of Brochures, Maps, Gifts & Gift Packs, Business Cards including printing of material.

❌

Each programme will be evaluated individually. The following criteria will apply: 1. The programme needs to be related to Meetings, Conferences, Incentives and Exhibitions.

2. We are going to part sponsor 50:50 basis as in previous years.

3. This scheme is not applicable for Fam Trips or Site Inspections organised jointly with Conventions Malta or MTA Destination representational offices. Other forms of support are offered in such cases.

4. Should a DMC & Hotel request funding for the same Fam Trip or Site Inspection at registration stage, support would be shared between the two partners on a 50:50 basis. You will be notified that we have received a double registration so that a decision can be reached as to share the support or drop the registration and register for another initiative.

5. DMC Representation is eligible, not more than 1 pax.

6. The below info needs to be submitted at least 14 days prior to the fam trip or site inspection: a. Fam Trip Dates b. Number of guests c. Source Market 5

Conventions Malta Trade Marketing Scheme ANNEX

d. Finalised programme e. Guest name, surname, designation, and company (if available) 7. Allocations: • If the client paid for flights and/or accommodation, only 50% of the allocation per person will be granted to the trade partner as a contribution towards the program.

• If trade partner paid for flights and/or accommodation and program, the full allocation per person will be granted.

6