Proposal To Host:
2015 American Holistic Nurses Association Annual Conference
Presented By:
Fort Wayne Bid Summary
Bid To Host 2015 American Holistic Nurses Association Annual Conference Fort Wayne, Indiana has so much to offer the Holistic Nurses Association and we are excited to customize our amenities to perfectly suit the needs of your 2015 event. From our great central location to our affordable prices, Fort Wayne is a great fit for your annual conference. We excel in hosting nursing groups, too! This presentation includes all the information you will need to help you find the right location for your conference. Learn more about our welcoming community inside!
What You Asked For...
What Fort Wayne Can Offer...
Regional Location
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Central, Midwest location, within 500 miles of half of the U.S. population
Affordable Location
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Fort Wayne is typically 15% less expensive than other major cities
Safe and Clean City
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Ranked the “Fifth Safest City in the United States� by InsuranceProviders.com
Transportation
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Easy access to and from international airport and major highways
Message from Visit Fort Wayne Dear Ms. Malcom, Thank you for your consideration of Fort Wayne, Indiana for the 2015 American Holistic Nurses Association Annual Conference! Fort Wayne has so much to offer AHNA with attractive meeting spaces, multiple hotel choices, and healthy entertainment options. In this bid book, you will find two options that would fit your 2015 conference needs. 1. Downtown Package: Grand Wayne Convention Center, with adjoining Hilton and Marriott hotels. *Please note this package will enable you to use the convention center rent FREE, paid by room rebates from the downtown Hilton and Marriott guest room sales. 2. North Side Experience: Allen County War Memorial Coliseum, with several nearby hotel options. *Please note that there are eight hotels within a three-mile stretch of the Memorial Coliseum. In addition to our wonderful facilities, Fort Wayne offers numerous dining, entertainment and attraction options. Aside from our delicious and healthy restaurants choices, Fort Wayne is well-known for its outstanding parks and trails system. Many visitors enjoy our parks, which are starting to hold outdoor yoga and exercise programs. These programs are reaching a growing market in our community. We are a very affordable and easily accessible conference location, with close proximity to large population density in the upper Midwest. You’ll get big-city amenities with that small town feel, and you would be more than welcomed by our community. We are excited at the possibility of hosting your group in 2015. Our sales, marketing and convention services teams will go above and beyond to make your conference a huge success in Fort Wayne!
Best, Josie O’Donnell Group Sales Manager josie@visitfortwayne.com
We’d love to host you in Fort Wayne and help you grow!
Nicole, we are eager to host the 2015 American Holistic Nurses Association Annual Conference in our community! We have created a customized map to show the proximity of the nearest AHNA chapters. As you can see, Fort Wayne would be an ideal location to hold your conference, and recruit local members to join and develop a new chapter right here in our growing city. Feel free to contact me with any additional questions. We look forward to working with you and your group!
Josie O’Donnell Group Sales Manager josie@visitfortwayne.com
Fort Wayne, Indiana
Fort Wayne, Indiana’s second-largest city, is home to over 250,000 residents. Fort Wayne’s facilities are firstrate, technology-advanced and fully adaptable to your unique needs. Past meeting planners have been impressed by Fort Wayne’s ability to put on effective conferences, as we offer a big city feel, with a small community atmosphere. Not to mention, Fort Wayne’s high-quality and lower-cost amenities, and cleanliness and friendliness of community, sets our city apart from our counterparts. Accessible by major interstate highways and an international airport, it’s easy to see why Fort Wayne is one of the Midwest’s most central and convenient locations. Fort Wayne’s convenient location makes us an ideal convention location.
Facility Information Grand Wayne Convention Center With 225,000 square feet of total space, the Grand Wayne Convention Center features 80,000 square feet of fully carpeted, dedicated event space and 30,000 square feet of public areas, in addition to a sub-divisible 50,000 square foot multi-purpose Convention Hall. Consistent with the entire center, it is fully carpeted, equipped with technologically advanced sound and lighting systems, and is acoustically paneled for superior sound quality. In addition, they offer easy-access loading docks, phone lines, computer-driven sound system, in-house exhibition services and a fully staffed audio-visual department.
Grand Wayne Convention Amenities • Clean, contemporary and modern facility • Two adjoined, first-class hotels • Professional, award-winning and experienced event staff • 17 breakout rooms
Second Floor
Ground Floor
Facility Information Allen County War Memorial Coliseum
The Memorial Coliseum is one of the most unique event centers in the country, offering two venues under one roof. Its recent expansion and renovations also make it one of the most contemporary and accommodating facilities you will find anywhere. Able to host over 13,000 people in the Arena and offering more than 108,000 square feet of exhibition space, the Memorial Coliseum is versatile! The technologically-advanced facilities include event space outfitted with all utilities, internet access and convenient load in and out. The Memorial Coliseum’s adaptable floor plan options help event planners design customizable options that best suit their needs.
Exposition Center
Meeting Rooms
Memorial Coliseum Amenities • 5,000 on-site parking spaces • Ranked among world’s top venues of similar-sized (Venue’s Today) • Professional and experienced facility leadership • Hosted large and city-wide functions and conventions
Downtown Fort Wayne
Fort Wayne’s growing and energized downtown is the largest economic and business development sector in Northern Indiana. Several exciting new commercial developments and local improvements have created new opportunities for event attendees and visitors to enjoy.
Downtown Fort Wayne offers exceptional connectivity. Our Grand Wayne Convention Center is attached to two hotels, extensive parking, our Historic Embassy Theatre, Botanical Gardens and several other attractions via our convenient skybridges.
Downtown Fort Wayne is the area’s most popular dining and entertainment destination. With dozens of restaurants and bars located just steps from the Grand Wayne Convention Center, Fort Wayne’s downtown offers a wide variety of options for different tastes. Downtown’s new crown jewel, Parkview Field, offers great baseball (and unique off-site activities) in a lovely park setting. The ballpark, named the #1 in Minor League Baseball, is located across the street from the convention center and offers meeting planners an easy (and fun!) evening activity solution. In addition, Downtown Fort Wayne is the home to our arts and cultural district, including dozens of museums, and a vibrant arts campus. Group attendees can enjoy live performances at the historic Embassy Theatre or Arts United Center and take in the culture of our city while in town.
Activities
Visit Fort Wayne strongly believes the convention or meeting experience doesn’t have to end following the business day. Fort Wayne offers many activities for groups of all sizes to enjoy either during the day or evening hours. Schedule tours of the beautiful Botanical Conservatory and cinda b Handbags and Purses. Get your taste buds ready for delicious stops to DeBrands Fine Chocolate or Olive Twist. Take in a ballgame at the award-winning Parkview Field, home of the Fort Wayne TinCaps. The Embassy Theatre and Fort Wayne Civic Theater offer fan-favorite shows throughout the year, or you can shop until you drop at Glenbrook Square Mall and Jefferson Pointe Shopping Center. Want to visit one the country’s top 10 best zoos? The Fort Wayne Children’s Zoo was ranked as the number-one must-see summer attraction in the state of Indiana. With countless museums and other historic attractions waiting your group, we can easily offer suggestions to create an outstanding off-site itinerary.
Dining & Nightlife
Known as the “City of Restaurants,” Fort Wayne offers countless dining and nightlife options, including several locally owned hotspots and franchised favorites. Downtown Fort Wayne offers dozens of restaurants within blocks of the Grand Wayne Convention Center, many of which feature fresh and organic menus, as well as, outdoor dining, with several views of Fort Wayne’s skyline and historically landscape.
Fort Wayne offers a wide array of popular dining options, including several organic and gluten free choices.
Within one mile of the Memorial Coliseum sits over 25 dining and pubs options, ranging from quick eats to sit down delights. Visitors are taken back with the amount of options that they can find not only downtown, but on Coliseum Boulevard. Following dinner, sit back and relax over a cocktail after a successful business day! You and your event attendees will have plenty of latenight options, whether the evening calls for live music, dancing, or just unwinding.
Our city has plenty of late-night activities, such as dancing the night away to 1980’s hits at Flashbacks.
Transportation
Visit Fort Wayne understands that meeting planners and event attendees travel far and wide to our city, and we want to make it as hassle-free for you and your group to get into and around town. Located in northeast Indiana, Fort Wayne is positioned near several Midwest cities, making it an attractive regional convention destination. Accessible by major interstate highways and an international airport, it’s easy to see why Fort Wayne is one of the Midwest’s most central and convenient locations. The Fort Wayne International Airport has been recognized nationally for its quick and helpful service, while offering numerous daily direct flights into and out of our city. Upon your arrival, take advantage of the many car-rental options located outside the terminal. While in Fort Wayne, choose from dozens of on-call taxi services, limo and hotel shuttles waiting to serve you and your group all at an affordable cost!
“The nation’s friendliest airport.” - USA Today
Hoosier Hospitality
We know Fort Wayne. From restaurants, theaters and museums, to transportation, unique off-site venues and VIP treatment, we want to help make your event the best it has ever been. CONVENTION ASSISTANCE
Enjoy these FREE services from our professional staff: Planning Assistance – Let us be your eyes and ears when you are planning from out of town. We can provide access to community resources, arrange off-site amenities and make your job easier both before and during your event. Pre-Convention Materials – Dramatically enhance your print convention materials. Digital Maps – Available for your printed programs or “save the date” cards. Welcome/VIP letters – Including mayoral and city-wide welcomes for your program, customized so your group feels recognized and acknowledged. On-Site Assistance – We offer personnel to assist with your on-site convention needs. City Information Materials – Providing city information to your convention delegates such as maps; brochures and information on restaurants, attractions and activities.
MEDIA/MARKETING SERVICES -Share your event with our large local and state-wide media database. -Developing event Social Media campaigns using Facebook, Twitter and Instagram. #2015HolisticNurses -Create photo galleries and videos from event.
Letters of Support
Message from Mayor Tom Henry
May 24, 2013 Nicole Malcom American Holistic Nurses Association 100 SE 9th Street Topeka, KS 66612-1213
Dear Ms. Malcom, On behalf of all Fort Wayne residents, I am honored and pleased to extend an invitation to the American Holistic Nurses Association to convene in our beautiful city in June 2015. We would love to host your event, and know that you will find Fort Wayne to have the exceptional facilities, outstanding amenities, and Hoosier hospitality that will make your event a success! Fort Wayne is Indiana’s second-largest city, and we offer the convenience and affordability of a smaller community, coupled with the big-city amenities and opportunities that your group will love. Fort Wayne is home to world-class venues and meeting spaces – and each stands ready to serve your group in style. We know that you will find our hotels, meeting spaces, restaurants and amenities to be worldclass; yet they are all more affordable, convenient, and hospitable that you may have seen before. It’s just part of the reason why Fort Wayne is gaining recognition as one of the Midwest’s premier event destinations. When it comes to off-site activities, your delegates will love our restaurants, activities, attractions and shopping – from the Fort Wayne Children’s Zoo (consistently voted one of the top ten in the nation), to our outstanding great minor league sports scene - offering championship baseball, hockey and basketball teams. Other community highlights include the largest private collection of genealogical materials at the recently expanded Allen County Public Library, the historic Embassy Theatre, and the relaxing Foellinger-Freimann Botanical Conservatory. You’ll also love the newly expanded Fort Wayne Museum of Art with everchanging exhibits, and the hands-on exhibits at Science Central. Thank you for considering Fort Wayne for the 2015 American Holistic Nurses Association Annual Conference. The staff at Visit Fort Wayne is ready to help you in any way possible. Our entire city looks forward to welcoming your group in 2015.
Sincerely,
Thomas C. Henry Mayor, City of Fort Wayne
Message from Fort Wayne Dance Collective
To Whom it May Concern:
We at the Fort Wayne Dance Collective are thrilled that your convention is considering Fort Wayne as your 2015 host location. If you choose Fort Wayne, Indiana as the site for your event, FWDC has many services that we would be happy to provide for your on or off-site activities. We specialize in: - Bartenieff Movement Fundamentals - T’ai Chi - Feldenkrais® Awareness Through Movement - Iyengar Yoga - Pilates - Dance for Parkinson’s Disease (as studied through Mark Morris Dance Group: Dance for PD®) - Dance for Disabilities - including movement classes for people with both physical and developmental disabilities, and seniors with Alzheimer’s and Dementia - Drumming Circles Our organization is currently in the process of publishing a book related to our specific work providing movement classes for people with developmental disabilities. We also have a staff that include educators with degrees in Dance and Music Therapy as well as instructors with over 20 years of experience. We offer a host of traditional dance classes as well, and are branching out to collaborate with local health facilities and schools to promote dance/movement as a healthy activity for everyone, no matter age or ability. Thank you again for considering Fort Wayne as a host city for your upcoming convention. For more information, please visit our website at fwdc.org. We look forward to working with you. Sincerely, Alison Gerardot Outreach Director Fort Wayne Dance Collective
Venues and Hotels Packet
Thursday, May 23, 2013 Ms. Nicole Malcom Dear Nicole: The management of the Grand Wayne Convention Center is honored to have this opportunity to propose conference accommodations for the American Holistic Nurses Association 2015 Conference. We do have space available on June 2-June 5, 2015. I have put this space on hold pending your decision. I have attached a spreadsheet with our recommendations for meeting space for your event. I have included a copy of our floor plan for your review. It will assist you in visualizing our recommendations. Each of your meeting rooms would be set with the requisite tables and chairs, staging where needed, and lectern where desired. Additional equipment or services could incur modest daily or onetime costs per our Technology Services Price List and the Trade Show/Convention Services list included with this proposal for your reference. Technology Services are subject to change. The Hilton Hotel is the exclusive caterer for the Grand Wayne Convention Center. Please take a moment to visit our website at www.grandwayne.com to view the catering menu. While reviewing this proposal, please feel free to contact me should you have any questions. Thank you again for your interest in the Grand Wayne Convention Center, we look forward to the opportunity of working with you. Sincerely,
Melissa Eppley Sales Manager/Grand Wayne Convention Center Cc: Kurt Brown, Hilton Hotel Cc: Keri Whitmore, Courtyard by Marriott Cc: Josie O’Donnell, Visit Fort Wayne
SPACES
E X P E R I E N C E T H I S G R A N D S PA C E .
FIRST FLO OR
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SEC OND FLO OR
E X P E R I E N C E T H I S G R A N D S PA C E . Grand Wayne Convention Center has earned its celebrated reputation for service, technology, hospitality, and one of the finest, most luxuriously-appointed facilities in the Midwest. Please come and see for yourself. We’ll introduce you to our staff, show you the facility and its capabilities, and share with you just how we’ll make you an event planning hero. Yes, you can have it all — and it’s here.
260.426.4100
SPACES
grandwayne.com
Level 1 Capacities
“The Grand Wayne Center is an excellent facility. Very professional and knowledgeable — they know their business and make a meeting planner’s work easy.” — Dennis Costerison Indiana Association of School Business Officials
Sq. Ft.
Banquet Theatre Classroom
The Convention Hall 50,000 3,080 4,000 1/3 Convention Hall 16,000 980 1,344 1/2 Convention Hall 24,360 1,500 2,184 2/3 Convention Hall 32,300 1,960 2,688 Harrison Room: all 5 sections 6,420 400 660 1 Section 1,280 80 100 2 Sections 2,550 160 200 3 Sections 3,850 240 320 4 Sections 5,100 320 480 Jefferson A 1,260 80 120 Jefferson B 1,120 70 80 Jefferson C 1,015 70 80 Jefferson B and C 2,135 140 160 Anthony Wayne Ballroom 10,000 630 1,152 Anthony Wayne Ballroom A 4,035 210 384 Anthony Wayne Ballroom B 5,890 350 672 The Boardroom Conference 14 People
Booth
2,880 900 1,440 1,980 360 63 126 216 288 63 63 63 126 540 180 360
264 85 120 175 27 N/A 8 16 20 N/A N/A N/A 6 45 15 25
Level 2 Capacities Sq. Ft. Banquet Theatre Classroom
Booth
Calhoun Ballroom Calhoun A or B Calhoun C and D Calhoun C or D Calhoun A and B Calhoun B, C and D The Gallery
6,000 2,400 1,200 625 4,800 3,600 1,680
350 160 80 40 320 240 100
660 200 100 50 480 320 110
360 126 63 27 288 216 90
32 10 N/A N/A 24 16 10
SPACES
MINNEAPOLISST. PAUL 568 MILES
MILWAUKEE 251 MILES MADISON 307 MILES
DES MOINES 436 MILES
ROCKFORD 246 MILES CHICAGO 148 MILES
GRAND RAPIDS 158 MILES DETROIT 160 MILES TOLEDO CLEVELAND 104 MILES 197 MILES INDIANAPOLIS 120 MILES
COLUMBUS 152 MILES
PITTSBURGH 320 MILES
CINCINNATI 153 MILES
LOUISVILLE 244 MILES
ST. LOUIS 371 MILES
NASHVILLE 407 MILES
E XPE R I ENC E TH I S G R A ND SPAC E. 120 West Jefferson Boulevard Fort Wayne, IN 46802 grandwayne.com 260.426.4100
RATES
E N J OY T H I S G R A N D S PAC E .
E N J OY T H I S G R A N D S PAC E . Grand Wayne Convention Center is in the heart of downtown Fort Wayne and the Midwest’s Great Lakes region. Few other facilities are as well-equipped and as full-service minded as we are. If you have any needs not listed here, please call.
DAILY ROOM RATES:
TRADE SHOW
LEVEL 1 The Convention Hall (commercial) The Convention Hall (non-commercial) 1/3 Convention Hall (non-commercial) 1/3 Convention Hall (commercial) 1/2 Convention Hall (non-commercial) 1/2 Convention Hall (commercial) 2/3 Convention Hall (non-commercial) 2/3 Convention Hall (commercial) The Harrison Room — all 5 sections Each section Four sections Jefferson A Jefferson B Jefferson C Jefferson B and C Anthony Wayne Ballroom (commercial) Anthony Wayne Ballroom (non-commercial) Anthony Wayne Ballroom A Anthony Wayne Ballroom B The Boardroom
EVENT ITEMS:
Booth Package $5,000. $4,000. $1,500. $1,750. $2,000. $2,500. $3,000. $3,500. $1,250. $ 250. $1,000. $ 250. $ 250. $ 250. $ 500. $1,300. $1,200. $ 900. $1,000. $ 250.
Includes 10’ x 10’ space, booth drape, skirted table, two chairs, wastebasket, one after-hours booth cleaning
$1,250. $ 500. $1,000. $ 250. $ 750. $ 250.
Electrician — prevailing hourly wage
LEVEL 2 The Calhoun Ballroom Calhoun Ballroom A or B Calhoun Ballroom A and B Calhoun Ballroom CD Calhoun Ballroom B, C and D The Gallery
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$35.
Booth Drape With Poles 3’ Tall Booth Drape (price per foot) 8’ Tall Booth Drape (price per foot) 8’ x 10’ space or 10’ x 10’ space
$1.50 $2. $16.
Display Tables Table (no cover/no skirt) Table (vinyl cover & skirt)
$6. $18.
Cleaning After-hours cleaning fee (price per booth)
$5.
Electrical Service 120 volt up to 20 amps/2,400 watts (extension cord and power strip) 208/240 volt, up to 400 amps An electrician may be required for the services listed above at a prevailing hourly wage.
$25. $100.
Call
Tablecloths Tablecloths for non-catered functions: (By arrangement with Hilton Hotel Catering Department)
Call
Dance Floor
CATERING SERVICES: From breakfast buffets to gourmet dinners, private parties to wedding receptions, we are ready to handle all of your food and beverage needs. Our kitchen is 12,000 square feet and fully equipped and staffed to serve up to 3,000 guests in a single banquet setting. Our trained chefs will create culinary delights to please your guests and are sensitive to any special dietary requirements, as well. The adjoining Hilton Hotel is the exclusive caterer for Grand Wayne Convention Center events and provides exemplary services, including customized and specialty menus upon request. For more information on our catering solutions, please contact us and we’ll help you work out the details: 260.426.4100 ... or visit us online to view our catering options: grandwayne.com/in-house-services/ catering-services.
Small, 24’ x 24’ — 1 to 100 people Medium, 24’ x 36’ — 100 to 150 people Large, 36’ x 36’ — 150 to 250 people Extra Large, 36’ x 48’ — 250 to 400 people Dance floor combinations available for 400+ people:
$100. $125. $150. $200. Call
Additional Services Easel (based on availability) N/C Flip chart with markers $25. White Board (based on availability) N/C Usher (dedicated Usher service), price per hour $10. Security (required if alcohol is served), price per hour $30. Air Lift and Operator, price per hour, one hour min. $35. Fork Lift and Operator, price per hour, one hour min. $35. Piano, Upright model $100. Piano, Studio Grand model $300. Helium Balloon Surcharge $75. (The Convention Hall & Anthony Wayne Ballroom) Copies, price each $0.25 Kiosk, price each $25.
260.426.4100 grandwayne.com
RATES
TECHNOLOGY SERVICES: Equipment & Services (audio)
Equipment & Services (video)
We provide exceptional sound for all types of meetings, conferences, and musical events; and our sound systems is matched by the skill and dedication of our audio engineers. Wired microphone Wireless microphone, lavalier or hand-held Mixer (required for 2+ input) Portable sound system
Whether you need a monitor in a meeting room, big screen projection in the Convention Hall, or video distribution throughout the facility – we can provide all that and more. Drop-down screen, where available $25. 6’x6’ screen $25. 8’x8’ screen $25. 7’6” x 10’ screen, front or rear projection w/dress kit $115. 9’x12’ screen, front or rear projection w/dress kit $130. 10’6”x14’ screen, front or rear projection w/dress kit $150. 20’ wide screen, front projection, requires rigging ($125) $200. Video/Data projector, 3.0k lumen w/4’ vga cable $200. Video/Data projector, 5.0k lumen $450. Video/Data projector, 6.5k lumen $650. Video/Data projector HD, 7.0k lumen $750. Video & VGA distribution — custom quote Call PowerPoint advancer $15. Flat screen display 32” $125. Flat screen display 42” w/stand $200. Flat screen display 55” w/stand $300. Flat screen display 60” w/stand $350. DVD player may require audio hookup fee $25. A/V cart w/skirt & power $10.
$10. $75. Call Call
Equipment & Services (lighting) All GWCC rooms provide many lighting options. The Convention Hall and Anthony Wayne Ballroom feature stage fixtures and intelligent lights managed by GWCC technicians. Followspot, requires operator $50. Intelligent lighting Call Special (LED, gobo, etc.) Call
Equipment & Services (production) If your event requires special production, we’re happy to accommodate your needs and requests. Power (208v/60a) w/cam-lock (tail-in additional charge) Power (208v/200a) w/cam-lock (tail-in additional charge) Power (208v/400a) w/cam-lock (tail-in additional charge) Airlift, per hour, certified operator required Rigging (approved by Technical Director)
$50. $100.
Technology Services Labor $300. $35. Call
Equipment & Services (telecommunications) GWCC offers a full range of networking and communication solutions: telephone lines, Internet access, unique date configurations, webcasting and conferencing options. Analog telephone line $75. Analog telephone handset $25. Conference phone $50. Cable television hookup $75. Broadband (dynamic IP) $75. Broadband (static IP / show floor) $200. Network switch $35. Unique data configurations Call Conferencing Call
Technical labor, per hour (1 hour min.) Technical Show Services, per hour (1 hour min.) Technical Director, per hour (1 hour min.) Audio hookup, meeting rooms Audio hookup: Convention Hall, per hour (1 hour min.) Anthony Wayne Ballroom, per hour (1 hour min.) Light focus: Convention Hall, per hour (1 hour min.) Anthony Wayne Ballroom, per hour (1 hour min.) Follow-spot operator, per hour (4 hour min.) Digital signage production, per hour (1 hour min.)
Notes: T his list represents some of our most requested equipment and services. Please contact a GWCC Event Manager for a complete price list or to be put in touch with one of our Technology Services professionals. The Convention Hall and Anthony Wayne Ballroom require a per-hour charge (hookup through show end) when the sound system is accessed directly by a client and/or their vendor. Said systems may only be accessed upon approval by the Technical Director. Terms: E quipment rates are daily fees unless otherwise noted. Rates are subject to change without notice. Changes and/or additions on the day of the event may be subject to additional fees.
$35. $60. $75. $35. $75. $75. $60. $60. $35. $75.
RATES
MINNEAPOLISST. PAUL 568 MILES
MILWAUKEE 251 MILES MADISON 307 MILES
DES MOINES 436 MILES
ROCKFORD 246 MILES CHICAGO 148 MILES
GRAND RAPIDS 158 MILES DETROIT 160 MILES TOLEDO CLEVELAND 104 MILES 197 MILES INDIANAPOLIS 120 MILES
COLUMBUS 152 MILES
PITTSBURGH 320 MILES
CINCINNATI 153 MILES
LOUISVILLE 244 MILES
ST. LOUIS 371 MILES
NASHVILLE 407 MILES
E N J O Y T H I S G R A N D S PA C E . 120 West Jefferson Boulevard Fort Wayne, IN 46802 grandwayne.com 260.426.4100
American Holistic Nurses Association 2015 Annual Conference Ms. Nicole Malcom June 2-June 6, 2015 Grand Wayne Convention Center - Fort Wayne, Indiana Description
#of Days Seating/#
Tues., June 2, 2015 / Day 1 Pre-Conference Registration
Room
Discount
Total
$0.00
$0.00
$0.00
$250.00
$250.00
$0.00
$1,750.00
$0.00
$1,750.00
1
Tables and Chairs
Board of Directors Mtg / Office Space & Storage Throughout Conference
1
Boardroom Tbl/14 chairs / Addt'l soft seating for 10 ppl Grand Wayne Center /Kitchen & Restroom Boardroom
Breakout Session #1, #2, #3, #4
1
Classroom Style (3 per 6') / minimum 60 + ppl
Harrison AB / Harrison CD / Jefferson A/ Jefferson BC
Breakout Session #5, #6, #7
1
Classroom Style (3 per 6') / minimum 60 + ppl
Legacy Salon A / B/ C at Courtyard by Marriott
$0.00
$0.00
$0.00
Breakout Session #8
1
Classroom Style (3 per 6') /
Hamilton Hall (2nd Level of Hilton Hotel
$0.00
$0.00
$0.00
Lunch if needed
1
Banquet Rounds / 275 ppl minimum 60 + ppl
Harrison Corridor
$0.00
$0.00
$0.00
Wed., June 3, 2015/ Day 2 Pre-Conference Registration
1
Tables & Chairs
Convention Hall Prefunction
$0.00
$0.00
$0.00
1
Boardroom Tbl/14 chairs / Addt'l soft seating for 10 ppl Grand Wayne Center /Kitchen & Restroom Boardroom
$250.00
$250.00
$0.00
Board of Directors Mtg / Office Space & Storage Throughout Conference Exhibit Hall / Move-In Day / Opening Reception / Bookstore & Marketplace
1
Convention Hall Prefunction
Rental
70 Exhibit Booths Convention Hall A 8'x10'booths / Draped Tables16,000 square feet
Created by Melissa Eppley 5/28/2013
$1,500.00
$1,500.00 $0.00 1 Move-in Day/ No Charge
Lunch if needed
1
Banquet Rounds / 275 ppl
Harrison Corridor
Breakout Session #1, #2, #3, #4
1
Classroom Style (3 per 6') / minimum 60 + ppl
Harrison AB / Harrison CD / Jefferson A/ Jefferson BC
Breakout Session #5, #6, #7
1
Classroom Style (3 pe 6') / minimum 60 + ppl
Breakout Session #8
1
Thurs., June 4, 2015 / Day 3 Registration
Board of Directors Mtg / Office Space & Storage Throughout Conference Exhibit Hall / Breaks / Exhibitor Reception / Bookstore & Marketplace
$0.00
$0.00
$0.00
$1,750.00
$875.00
$875.00
Legacy Salon A / B/ C at Courtyard by Marriott
$0.00
$0.00
$0.00
Classroom Style (3 per 6') / minimum 60 + ppl
Hamilton Hall (2nd Level of Hilton Hotel)
$0.00
$0.00
$0.00
1
Tables & Chairs
Convention Hall Prefunction
$0.00
$0.00
$0.00
1
Boardroom Tbl/14 chairs / Addt'l soft seating for 10 ppl Grand Wayne Center /Kitchen & Restroom Boardroom
$250.00
$250.00
$0.00
Convention Hall A 16,000 square feet
$1,500.00
$750.00
$750.00
Anthony Wayne Ballroom 10,000 square feet
$1,300.00
$0.00
$1,300.00
$1,750.00
$1,000.00
$750.00
1
General Session / Welcome & Intro. Keynote Address
70 Exhibit Booths / 8'x10'booths / Draped Tbls 1 Theater for 500 ppl / Stage
Breakout Session #1, #2, #3, #4
1
Classroom Style (3 per 6') / minimum 60 + ppl
Harrison AB / Harrison CD / Jefferson A/ Jefferson BC
Breakout Session #5, #6, #7
1
Classroom Style (3 per 6') / minimum 60 + ppl
Legacy Salon A / B/ C at Courtyard by Marriott
$0.00
$0.00
$0.00
Breakout Session #8
1
Classroom Style (3 per 6') / minimum 60 + ppl
Hamilton Hall (2nd Level of Hilton Hotel)
$0.00
$0.00
$0.00
Created by Melissa Eppley 5/28/2013
Fri., June 5, 2015/ Day 4 Registration
Board of Directors Mtg / Office Space & Storage Throughout Conference Exhibit Hall / Breakfast /Breaks & Eve. Reception / Bookstore & Marketplace NOTE: Exhibits Close at 6pm
1
Tables & Chairs
1
Boardroom Tbl/14 chairs / Addt'l soft seating for 10 ppl Grand Wayne Center /Kitchen & Restroom Boardroom
1
General Session
Convention Hall Prefunction
$0.00
$0.00
$0.00
$250.00
$250.00
$0.00
$1,500.00
$750.00
$750.00
Anthony Wayne Ballroom 10,000 square feet
$1,300.00
$650.00
$650.00
$1,750.00
$1,000.00
$750.00
70 Exhibit Booths / Convention Hall A 8'x10'booths / Draped Tables16,000 square feet
1 Theater for 500 ppl / Stage
Breakout Session #1, #2, #3, #4
1
Classroom Style (3 per 6') / minimum 60 + ppl
Harrison AB / Harrison CD / Jefferson A/ Jefferson BC
Breakout Session #5, #6, #7
1
Classroom Style (3 per 6') / minimum 60 + ppl
Legacy Salon A / B/ C at Courtyard by Marriott
$0.00
$0.00
$0.00
Breakout Session #8
1
Classroom Style (3 per 6') / minimum 60 + ppl
Hamilton Hall (2nd Level of Hilton Hotel)
$0.00
$0.00
$0.00
Breakout Session #9, #10, #11, #12
1
Classroom Style (3 per 6') / minimum 60 + ppl
Calhoun A / Calhoun B / Calhoun CD / 2nd Floor Gallery
$1,500.00
$500.00
$1,000.00
Hospitality Hour / Dinner Banquet / Lunch if needed / Silent Auction / Dance
1
Banquet Rounds/ 500ppl Convention Hall B & Head Table / Cash Bars / DJ/ Prefunction Area Dance Floor/ Auction Tables
$1,500.00
$750.00
$750.00
1
Tables & Chairs
$0.00
$0.00
$0.00
Sat., June 6, 2015 / Day 5 Registration
Convention Hall Prefunction
Created by Melissa Eppley 5/28/2013
Board of Directors Mtg / Office Space & Storage Throughout Conference
1
Closing Keynote / Breakfast if needed Buffets out in Prefunction
Boardroom Tbl/14 chairs / Addt'l soft seating for 10 ppl Grand Wayne Center /Kitchen & Restroom Boardroom 1 Theater for 500 ppl / Stage
$250.00
$250.00
$0.00
Anthony Wayne Ballroom 10,000 square feet
$1,300.00
$650.00
$650.00
Breakout Session #1, #2, #3, #4
1
Classroom Style (3 per 6') / minimum 60 + ppl
Harrison AB / Harrison CD / Jefferson A/ Jefferson BC
$1,750.00
$1,000.00
$750.00
Breakout Session #5, #6, #7
1
Classroom Style (3 per 6') / minimum 60 + ppl
Calhoun A/B/CD
$1,250.00
$250.00
$1,000.00
Breakout Session #8
1
Classroom Style (3 per 6') / minimum 60 + ppl
Hamilton Hall (2nd Level of Hilton Hotel)
$0.00
$0.00
$0.00
$22,650.00
$10,925.00
$11,725.00
Totals
NOTES: Please see Courtyard by Marriott & Hilton Fort Wayne's individual property proposal's for payment options regarding the Convention Center meeting space. Trade Show Pricing Sheet attached to proposal Free Wireless Internet throughout the Convention Center. The GWCC does have its own Audio-Visual Department, but clients may use any vendor or bring in their own equipment. Complimentary Easels. Convention Center Meeting Rooms include tables, chairs, and Podium/Stage where needed at no charge. The attached Hilton Hotel is our exclusive caterer. They are responsible for Water Service, tablecloths as needed and any catering services for your event at their prevailing rates.
Created by Melissa Eppley 5/28/2013
May 24, 2013 American Holistic Nurses Association Ms. Nicole Malcom 100 SE 9th Street Suite 3A Topeka, KS 66612-1213
Dear Ms. Malcom, Thank you so much for the opportunity to present our proposal for the 2015 American Holistic Nurses Association Annual Convention. The award winning Hilton Fort Wayne at the Grand Wayne Center offers a variety of amenities that will no doubt make your attendees stay both comfortable and enjoyable. Our amenities include:
Complimentary high speed wireless internet throughout the hotel; including guestrooms Full service restaurant, lounge, and room service Indoor pool / Fitness room with a variety of PRECOR equipment as well as free weights Complimentary shuttle service to the airport and local area Conveniently located to downtown dining, museums, area shopping and local attractions, Directly connected to the Grand Wayne Convention Center on two levels providing a seamless flow for your attendees Exclusive Food & Beverage provider for the Grand Wayne Convention Center
Please find below our proposal for your consideration. Bear in mind that this document is for discussion purposes only and does not constitute a contract. Available Dates and Room Block Date 5/30/15 Day Sat Room 1 Block
5/31/15 Sun 8
6/1/15 Mon 9
6/2/15 Tues 29
6/3/15 Wed 91
6/4/15 Thurs 136
6/5/15 Fri 139
6/6/15 Sat 131
6/7/15 Sun 35
Group Room Rate Options: $129.00 per room per night, plus applicable taxes, currently 14%. Single or multiple occupancy. This rate is net, non-commissionable. Meeting Space Please refer to the Grand Wayne Convention Center’s proposal prepared by Melissa Eppley for the detailed meeting space information. Based on your sample agenda, the Hilton’s share of the cost of the event space equals $5862.50 Concessions For every group-priced room night, the Hilton will provide you with an $11.00 rebate to help offset the cost of the meeting space at the Grand Wayne Convention Center. If your room block picks up, this rebate will more than cover the convention center expense. For every 30 group-priced room nights generated, a complimentary room night credit will be provided. One complimentary suite will be provided based on your program as outlined in this proposal. A reasonable number of staff rooms will be provided at $80 per night plus applicable taxes, currently 14%. The staff room rate is a net rate, not subject to commission or rebates. Food and Beverage Based on your food and beverage requirements outlined in the information provided by Visit Fort Wayne, the Hilton Fort Wayne can meet your requirements. Food and beverage pricing will be finalized no later than 12/1/2014. Parking Covered parking is available in the city-owned garage located directly across the street and connected to the hotel via the 3rd floor skywalk. For hotel guest the parking is currently $7.00 for 24 hours with unlimited in and out privileges. Additional Items Please find our current banquet menu on our website at www.ftwayne.hilton.com. Nicole, the Hilton Fort Wayne at the Grand Wayne Convention Center is a great location for your 2015 annual conference! Do not hesitate to contact me if you have any additional questions at (260) 422 – 4002 or by email at kbrown@hiltonfortwayne.com Sincerely,
Kurt A. Brown Director of Sales and Marketing Hilton Fort Wayne at the Grand Wayne Convention Center
GROUP SALES CONTRACT Courtyard by Marriott – Fort Wayne Downtown 1150 South Harrison Street Fort Wayne, IN 46802 DESCRIPTION OF GROUP AND EVENT The following represents an agreement between: Courtyard by Marriott, Fort Wayne Downtown and American Holistic Nurses Association and outlines specific conditions and services to be provided. DATE:
May 28, 2013
ORGANIZATION:
American Holistic Nurses Association
CONTACT: ADDRESS:
Ms. Nicole Malcom 100 SE 9th St. Ste 3A Topeka, KS 66612-1213
PHONE: EMAIL:
office@ahna.org
HOTEL CONTACT: PHONE: E-MAIL:
Aimee Scott Senior Sales Manager 260-490-3629 aimee.scott@whitelodging.com
NAME OF EVENT:
American Holistic Nurses Association
OFFICIAL PROGRAM DATES:
Saturday, May 30, 2015 - Monday, June 8, 2015
GUEST ROOM COMMITMENT The Hotel agrees that it will provide, and American Holistic Nurses Association agrees that it will be responsible for utilizing 577 total room nights as follows:
Run of House
Sat05/30 2
Sun05/31 7
Mon06/01 10
Tue06/02 29
Wed06/03 90
Thu06/04 135
Fri06/05 139
Sat06/06 130
Sun06/07 35
GROUP ROOM RATES Based upon American Holistic Nurses Association's total program requirements as outlined in this agreement, Hotel confirms the following group rates: Single: Double:
$ 140.00 $ 140.00
Hotel room rates are subject to applicable state and local taxes currently in effect at the time of check in. REBATE: A rebate of $10.00 per room actualize will be provided to American Holistic Nurses Association at the conclusion of the event. An additional rebate of 10% of the total actualized revenue for the event will be paid at the conclusion of the event.
COMPLIMENTARY ROOMS American Holistic Nurses Association will be entitled to one (1) complimentary room night for every thirty (30) paid room nights utilized on a cumulative basis. METHOD OF RESERVATIONS Reservations for the Event will be made by a rooming list or individual call in. American Holistic Nurses Association will forward its rooming list by Thursday, April 30, 2015 to Hotel. 0R Individual attendees will make reservations on-line through a designated website link which will be provided by your hotel contact once the final group sales agreement is signed. GUARANTEED RESERVATIONS All reservations must be accompanied by a first night room deposit, or guaranteed with a major credit card or by American Holistic Nurses Association. Reservations not cancelled by 6:00PM the night of arrival, will be charged for one (1) night’s room and tax. GUEST EARLY DEPARTURE All guests will be required to initial departure date upon check in. Any early departures will be subject to a $50.00 fee. BILLING ARRANGEMENTS The following billing arrangements apply: Individual to pay all charges OR Room and tax charges to Master Account OR All charges to Master Account CUT-OFF DATE Reservations by attendees must be received on or before Thursday, April 30, 2015, (the "Cut-Off Date"). At the Cut-Off Date, Hotel will review the reservation pick up for the Event, release the unreserved rooms for general sale, and determine whether or not it can accept additional reservations based upon availability of space and rate. Release of rooms for general sale following the Cut-Off Date does not affect American Holistic Nurses Association obligation, as discussed elsewhere in this Agreement, to utilize guest rooms. MASTER ACCOUNT Hotel must be notified in writing at least 30 days prior to arrival of the authorized signatories and the charges that are to be posted to the Master Account. Any cancellation or attrition fees will be billed to the Master Account. PAYMENT The method of payment of the Master Account will be established upon approval of American Holistic Nurses Association credit. In the event that credit is not approved, American Holistic Nurses Association agrees to pay an advance deposit in an amount to be determined by the Hotel in its reasonable discretion. The outstanding balance of the American Holistic Nurses Association Master Account (exclusive of disputed charges) will be due and payable upon receipt of invoice. American Holistic Nurses Association will raise any disputed charge(s) within (10) days after receipt of the invoice. The Hotel will work with American Holistic Nurses Association in resolving any such disputed charges, the payment of which will be due upon receipt of invoice after resolution of the dispute. If payment of any invoice is not received within 30 days of the date on which it was due, Hotel will impose a finance charge at the rate of the lesser of 1-1/2% per month (18% annual rate) or the maximum allowed by law on the unpaid balance commencing on the invoice date.
FUNCTION INFORMATION AGENDA Based on the requirements outlined by American Holistic Nurses Association, the Hotel has reserved the function space set forth on the below Function Information Agenda. Date Tue, 6/2/15 Tue, 6/2/15 Tue, 6/2/15 Wed, 6/3/15 Wed, 6/3/15 Wed, 6/3/15 Thu, 6/4/15 Thu, 6/4/15 Thu, 6/4/15 Fri, 6/5/15 Fri, 6/5/15 Fri, 6/5/15
Start Time 8:00 AM 8:00 AM 8:00 AM 8:00 AM 8:00 AM 8:00 AM 8:00 AM 8:00 AM 8:00 AM 8:00 AM 8:00 AM 8:00 AM
End Time 5:00 PM 5:00 PM 5:00 PM 5:00 PM 5:00 PM 5:00 PM 5:00 PM 5:00 PM 5:00 PM 5:00 PM 5:00 PM 11:59 PM
Room Legacy Salon A Legacy Salon B Legacy Salon C Legacy Salon C Legacy Salon B Legacy Salon A Legacy Salon C Legacy Salon B Legacy Salon A Legacy Salon A Legacy Salon B Legacy Salon C
Function Breakout Breakout Breakout Breakout Breakout Breakout Breakout Breakout Breakout Breakout Breakout Breakout
Setup Classroom Classroom Classroom Classroom Classroom Classroom Classroom Classroom Classroom Classroom Classroom Classroom
Agr 65 65 65 65 65 65 65 65 65 65 65 65
Room Rental .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00 .00
FUNCTION SPACE FEES Based upon the functions identified on the Function Information Agenda/Event Agenda outlined in this Agreement, and providing that the required 80% sleeping rooms are achieved, meeting room rental fees will be waived. A sliding scale on room rental fees will be assessed, should fewer than 80% sleeping rooms be actualized during the event. ROOMS ATTRITION Hotel is relying upon American Holistic Nurses Association use of total room nights. American Holistic Nurses Association agrees that a loss will be incurred by Hotel should there be a reduction greater than 20% in total room nights actually used. Should the room nights actually used by American Holistic Nurses Association be less than 80% of the total room nights, American Holistic Nurses Association agrees to pay, as liquidated damages and not as a penalty, the difference between 80% of the total room nights and American Holistic Nurses Association actual usage of rooms, multiplied by the average group room rate. CANCELLATION American Holistic Nurses Association agrees to provide Hotel with written notice of any decision to cancel or to otherwise essentially abandon its use of the total room nights (a “Cancellation�) within five (5) business days of such decision. American Holistic Nurses Association acknowledges that a Cancellation would constitute a breach American Holistic Nurses Association obligation to Hotel and Hotel would be harmed. American Holistic Nurses Association therefore agrees to pay Hotel, within thirty (30) days after any Cancellation, as liquidated damages and not as a penalty, the amount listed in the Chart below. Date of Decision to Cancel Date of Agreement to 365 days From 364 to 180 days Less than 179 days
Amount of Liquidated Damages Due 60% of estimated room revenue 80% of estimated room revenue 100% of estimated room revenue
Provided that American Holistic Nurses Association timely notifies Hotel of the Cancellation and timely pays the above liquidated damages, Hotel agrees not to seek additional damages from American Holistic Nurses Association relating to the Cancellation.
IMPOSSIBILITY The performance of this Agreement is subject to any circumstance making it illegal or impossible to provide or use the Hotel facilities, including acts of God, war, government regulations, disaster, strikes, civil disaster, or curtailment of transportation facilities. The Agreement may be terminated only for any one of the above reasons by written notice from either Hotel or American Holistic Nurses Association to the other within ten (10) days of learning the basis for termination. COMPLIANCE WITH LAW This Agreement is subject to all applicable federal, state, and local laws, including health and safety codes, alcoholic beverage control laws, disability laws, federal anti-terrorism laws and regulations, and the like. Hotel and American Holistic Nurses Association agree to cooperate with each other to ensure compliance with such laws. CHANGES, ADDITIONS, STIPULATIONS, OR LINING OUT Any changes, additions, stipulations or deletions including corrective lining out by either Hotel or American Holistic Nurses Association will not be considered agreed to or binding on the other unless such modifications have been initialed or otherwise approved in writing by the other. LITIGATION EXPENSES The parties agree that, in the event litigation relating to this Agreement is filed by either party, the non-prevailing party in such litigation will pay the prevailing party's costs resulting from the litigation, including reasonable attorneys’ fees. LIQUOR LICENSE American Holistic Nurses Association understands that Hotel’s liquor license requires that beverages only be dispensed by Hotel employees or bartenders. Alcoholic beverage service may be denied to those guests who appear to be intoxicated or are under age. PERFORMANCE LICENSES American Holistic Nurses Associationwill be solely responsible for obtaining any necessary licenses or permission to perform, broadcast, transmit, or display any copyrighted works (including without limitation, music, audio, or video recordings, art, etc.) that American Holistic Nurses Association may use or request to be used at the Hotel. CUSTOMIZED WEBLINK Hotel will create a free customized website for Group’s event. This customized website will allow attendees to book their hotel reservations online, and may also include personalized information about the event or meeting, including content, links to Group’s website, and dining, entertainment, and city information REWARDING EVENT PLANNER POINTS Trip planner will be entitled to Marriott Rewards points equal to 3 points per dollar revenue actualized from the entire group block revenue, up to a maximum amount of 50,000 points. Planner points will be posted to the account of the Marriott Rewards member within 7 business days of the event. Points may be divided between two planners, and may be redeemed for airline or sleeping room points. ACCEPTANCE Prior to execution by both parties, this document represents an offer by the Hotel. Unless the Hotel otherwise notifies American Holistic Nurses Association at any time prior to American Holistic Nurses Association execution of this document, the outlined format and dates will be held by the Hotel for American Holistic Nurses Association on a first-option basis until August 31, 2013.
LUXURY & OVERFLOW ACCOMMODATIONS
st
May 21 , 2013 th
th
Proposal for Friday, June 6 thru 12 , 2015 American Holistic Nurses Association Nicole Malcom th 100 SE 9 Street Suite 3A Topeka, KS 66612-1213 office@ahna.org The LaSalle Bed & Breakfast with House Spa is pleased to extend American Holistic Nurses Association the following special overnight room rate for the weekends of June 6th thru 12th, 2015 per your request. We are bidding as an LUXURY and OVERFLOW hotel, we are located in downtown in walking distance to the Grand Wayne Convention Center. We offer free parking and have a Starbucks located behind the property. The following overnight room rates would be the rate offered to your group. We would provide a mix of these room types for your group from our 14 rooms for occupancy (five of them suites). We do offer a seven day price for some rooms if guests coming do reserve all seven days. We can offer more details on this during the approval of our hotel. Economy Rooms: (choose from five rooms) $75 Rooms with single & queen beds to three twin beds. Private bathrooms Cable television Full breakfast included Built in 1901
Premium Suites: (choose from three suites) $110 Two Double beds Full kitchen with flat ware Private in room bathrooms Cable television Full breakfast included Built in 1901
Luxury Jacuzzi Rooms: (choose from four rooms) $130-$155 Double or Single Jacuzzi tubs Queen or King bed 32” Netflix TV Filtered water system Full breakfast included Built in 1842
517 West Washington Blvd - Fort Wayne, Indiana 46802 – P (260) 422-0851 LaSalle Bed & Breakfast with House Spa: www.lasallebb.com – (1877) 422-0851
Luxury Steam Sauna Rooms: (choose from two rooms) $130 Steam Sauna showers Queen beds 32” Netflix TV Filtered water system Full breakfast included Built in 1842
Room types based on availability Our bed & breakfast is located at the intersection of West Washington Blvd and Fairfield Ave. On the left is the Sion Bass House with top amenities and on the right is the Thomas Snook House with top value.
Services and Amenities:
High speed WIFI Blu-ray/Netflix Theater System in Library Fully equipped kitchens Onsite Massage Package Large deck with gas grill and hot tub – nice for evening group events. Free parking & room for a bus Awards for best interior and exterior renovations of 1842 home.
To make this a definite agreement, please sign and return the signed copy to our bed and breakfast as soon as possible. TO: Ms. Nicole Malcom, thank you for requesting a bid from the LaSalle Bed & Breakfast, we are sure that your guests would be pleased with their accommodations while visiting our fine city. To make this a definite agreement, please sign and return a copy of this agreement to me. If I may be of any further assistance, please do not hesitate to give me a call toll free at (877) 422-0851. To learn more about our luxury historic accommodations in downtown Fort Wayne, please visit us at www.lasallebb.com. Sincerely, Jason Massey PR & Marketing Director
X (please sign here)
Print name here: ____________________________
Date: ________________________
Title: _____________________________________
517 West Washington Blvd - Fort Wayne, Indiana 46802 – P (260) 422-0851 LaSalle Bed & Breakfast with House Spa: www.lasallebb.com – (1877) 422-0851
517 West Washington Blvd - Fort Wayne, Indiana 46802 – P (260) 422-0851 LaSalle Bed & Breakfast with House Spa: www.lasallebb.com – (1877) 422-0851
May 20, 2013
American Holistic Nurses Association Attention: Nicole Malcom 100 SE 9 th Street Suite 3A Topeka, KS 66612
Ms. Malcom, Thank you for considering the Hyatt Place Fort Wayne for your upcoming event in Fort Wayne! The Hyatt Place Fort Wayne is an AAA, three-diamond hotel featuring 120 oversized guestrooms, forwardthinking technology and innovative food & beverage offerings. We are centrally situated close to dining, shopping and entertainment venues. We would like to propose the following for your review:
GROUP ROOM BLOCK
Rooms
Tuesday 6.9.15 30
Wednesday 6.10.15 30
Thursday 6.11.15 30
Friday 6.12.15 30
GROUP ROOM RATES Room Double OR King
Current Room Tax
Single Rate $112.00
Double Rate $112.00
14% (tax rates subject to change without notice)
SERVICES AND AMENITIES The Hyatt Place provides many value-added services and amenities to create a pleasant and comfortable visit for your guests such as:
Hotel Amenities
Complimentary HOT breakfast buffet Gallery Café serving all-day menu of signature items, on-the-go items and Starbucks coffee Fitness center with Life Fitness equipment Outdoor pool Business Center (24 hour) Registration kiosks for easy check-in/check-out service Complimentary Wi-Fi Internet Access throughout the property Complimentary Parking Complimentary airport Shuttle Service Hyatt Gold Passport points Guestroom Amenities High-definition 42” plasma TV (integrates with laptops and other electronic devices) Wi-Fi high-speed Internet access Plush Hyatt Grand Bedding Cozy Corner separate from sleeping area Dual-line telephones with voicemail and dataports Large working desk with ergonomic chair In-room coffeemaker with complimentary coffee Alarm clock / radio Iron / ironing board and hairdryer Cable television with Showtime, Sony Playstation and WebTV Complimentary daily newspaper Portico personal amenities (exclusive for Hyatt)
Ms. Malcom, we look forward to the opportunity to work with you. You can be assured that our entire staff will be committed to the success of your event. Please call me if you have any questions or would like to secure space with a contract. Sincerely, Angie McCaffrey Sales Coordinator Angie.mccaffrey@hyatt.com P: 260.471.8522 extension 5104
The best thing about your morning wake-up call… you’re one step closer to our new bigger and better breakfast. Breakfast just got better at Hyatt Place® with our new a.m. Kitchen Skillet.™ We’ve upgraded and expanded our free breakfast menu to offer our guests hot breakfast sandwiches, including low-carb options, and hot sweet items, including waffles and cinnamon French toast. Plus, our new Bowls Station allows you to customize breakfast creations with your favorite toppings and fresh fruit.
The new Hyatt Place a.m. Kitchen Skillet fries the competition. These competitors charge guests $2-$7 for breakfast sandwiches. With our new a.m. Kitchen Skillet menu, they are free during your stay at Hyatt Place. Competition
$
Features
Courtyard by Marriott The Bistro®
3
Fast and fresh (i.e., oatmeal), pan and griddle (i.e., egg scramble), sandwiches (approx. $5-$7)
Hilton Garden Inn The Great American Grill®
3
Cooked-to-order breakfast buffet (approx. $4-$17)
Aloft Hotels re:fuel™
3
Made-to-order breakfast sandwiches (approx. $2-$5)
Hyatt Place a.m. Kitchen Skillet™
Free
Free With Stay
• Hot breakfast sandwiches, featuring our Hyatt Place Signature Sandwich made with our exclusive flavorful potato roll or our low carb open faced sandwich • Tender buttermilk waffles • Golden-brown, cinnamon French toast • Freshly baked pastries • And our new Bowls Station filled with natural steel-cut oatmeal, cottage cheese, yogurt, fresh fruit and a variety of toppings
We’re confident you’ll find yourself anticipating starting your day with the expanded menu of complimentary, hot offerings at our a.m. Kitchen Skillet. For more information about Hyatt Place and our free a.m. Kitchen Skillet, contact your Hyatt Place Sales Representative or visit HyattPlace.com to book your next stay.
Competitor prices are based on publicly available information displayed on or about 2/16/12. Offerings and prices at competitor properties may vary by location. Hyatt®, Hyatt Place®, and related names and designs are trademarks of Hyatt Corporation. ©2012 Hyatt Corporation. All rights reserved.
May 23, 2013
American Holistic Nurses Association
Dear Nicole, On behalf of the Guesthouse, I would like to submit the following in regards to the American Holistic Nurses Conference to be held in June, 2015. The Guesthouse would be happy to reserve a block of sleeping rooms for affiliates attending this conference at a rate of $109.00 which includes breakfast vouchers. In addition to sleeping rooms, a hospitality room may used at no charge with a minimum of 25 sleeping rooms reserved. The Guesthouse is located on the Northwest side of Fort Wayne off I-69. Hotel amenities include a restaurant and lounge, free parking, free WiFi, indoor and outdoor pools, whirlpool, and exercise room. To take a visual tour of the hotel, please visit our website at www.donhalls.com and click on our hotel at www.donhallsguesthouse.com. Don Hall’s Guesthouse is a family owned business backed by over 65 years of hospitality experience. The warmth and friendliness of our staff, our extensive experience in food service, and our emphasis on quality and value are, we believe, what sets us apart from our competition. Thank you for the opportunity of being a part of your 2015 convention. If I may be of further assistance, do not hesitate to contact me at 489-2524, ext. 490 or dawn@donhalls.com. Sincerely,
Dawn Nichter Hall’s Corporate Sales Manager
Hilton Garden Inn Fort Wayne 8615 US Hwy 24 West (I-69, Exit 302), Fort Wayne, IN 46804 Phone: 260-435-1777 / Fax: 260-435-1778 www.fortwayne.HGI.com
May 23, 2013
Nicole Malcom 100 SE 9th Street Suite 3A Topeka, KS 66612 office@ahna.org
Re: American Holistic Nurses Association Dear Mrs. Malcom; On behalf of the entire staff at the Hilton Garden Inn Fort Wayne, we appreciate your consideration in choosing our hotel as an overflow hotel for your upcoming conference. It would be our pleasure to assist with arrangements, and provide all of the comforts of home! Following is our proposal for consideration:
Facility/Amenities Homelike guest rooms featuring: Garden Sleep System beds, comfy chair and ottoman; large work desk with ergonomic desk chair; 42” HDTV In-room microwave oven, mini-fridge & coffee maker Complimentary WIFI in guest rooms Indoor pool & Whirlpool Fitness Center (24-hours) Laundry Facility (24-hours) Pavilion Pantry convenience shop (24-hours) Complimentary Business Center (24-hours) Complimentary airport shuttle (7A – 9P daily) Easy access on/off I-69 & Hwy 24 (Exit 302)
Group Rate $119.00 + 14% tax, per room, per night for Monday through Thursday nights. $109.00 + 14% tax, per room, per night for Friday through Sunday nights. Room rate includes: Complimentary breakfast buffet vouchers (normally $9.95 plus tax per person) Complimentary WIFI access Complimentary parking
Page 2
Hilton Garden Inn Fort Wayne
Indoor Heated Pool & Whirlpool
Standard King Room
Hotel Concessions
$10% of guest room profit given back to the organization For every 30 room nights consumed one room night is credited For every 30 room nights consumed two VIP suite upgrades are given
Mrs. Malcom, again, thank you for your consideration. Please do not hesitate to contact me at (260) 4351777 if I can be of further assistance. I look forward to the opportunity to work with you! Sincerely,
Mary Moore Mary Moore Director of Sales
Hampton Inn Southwest 8219 W. Jefferson Blvd. Fort Wayne, IN 46804 260.459.1999 May 21, 2013
Nicole Malcom American Holistic Nurses Association Dear Ms. Nicole Malcom The Hampton Inn Southwest would be happy to be an overflow hotel offering you up to 35 double/ king rooms per night for your event on June 6‐12 2015 at a rate of $114 per night. For the days of Wednesday, Thursday, & Friday. All rooms have a microwave and mini fridge. The entire hotel has been completely remodeled as of May 2012 with all new furniture, carpeting, painting, & fixtures. We offer a complimentary hot breakfast buffet, indoor pool & whirlpool, business & fitness center, wireless internet access, Complimentary Evening Social (M‐Th) serving beer, wine, mixed drinks, soda’s, & light snacks, Clean & Fresh Hampton Bed, and of course our 100% satisfaction guarantee. We do have a 11 passenger van that we would be happy to take your guests back & forth to their destination. The Hampton is also part of the Hilton Family and we offer Hilton HHonors points to all members and can offer meeting planner points to you as the contact for the group. Please let me know if you have any questions that I could answer. We would be happy to have your group stay with us. Cristina Martin Sales Coordinator Hampton Inn Southwest Cristina.martin@interstatehotels.com