VINE TRUST EVENT & CONFERENCE VENUE
Vine Trust Barge The Barge is the UK headquarters of Vine Trust, an international volunteering charity that seeks to enable volunteers to make a difference to some of the most disadvantaged children and communities in the world. Vine Trust provides support for healthcare, child welfare, and education in these communities. The barge has facilities to cater for a number of different events including: meetings, presentations, seminars and celebrations. The barge has 3 rooms available for hire: a multipurpose Glass Room; a training room and an executive boardroom with views across the water to nearby Ocean Terminal. For any enquiries, please contact us: admin@vinetrust.org
The Glass Room Our largest room on the barge designed for multi-purpose use as a conference, meeting or private event space. Located on the top deck, the room features floor to ceiling glass windows with surrounding views of the Port of Leith on three sides and can be arranged in a variety of layouts to suit all events. There is a lectern, projector, drop-down screen, built-in ceiling sound system, adjustable temperature control, and complimentary Wi-Fi. A comfortable seating area is provided with extra chairs and tables as required.
Half day hire (4 hours) ÂŁ350 Full day hire (8 hours) ÂŁ450
The Training Room The Training Room is located on the lower deck and comes equipped with a range of facilities. Originally purpose-built as an Education Room, the room has been refurbished specifically for training/seminar purposes and is flexible for a variety of room layouts. There is a lectern, projector, drop-down screen, built-in ceiling sound system, adjustable temperature control, and complimentary Wi-Fi. A comfortable seating area is provided with extra chairs and tables as required.
The room features a multimedia projector, tables and chairs that can be used for multiple arrangements, flipchart and pens, adjustable temperature control, and an added comfortable seating area.
Half day hire (4 hours) ÂŁ230 Full day hire (8 hours) ÂŁ300
The Boardroom The Boardroom is located on the top deck with an impressive view of the Prince of Wales Docks. The room can seat up to 6 people which makes it suitable for small meetings.
The room has video/teleconferencing capabilities and features a wallmounted screen as well as flipcharts and pens with Wi-Fi and temperature control.
Half day hire (4 hours) ÂŁ120 Full day hire (8 hours) ÂŁ200
Room Capacity & Rates Layout:
Theatre
Boardroom
U-Shaped
Classroom
Reception
Dinner
Glass Room
60
30
24
24
70
48
Training Room
20
16
12
12
35
-
Boardroom
-
6
-
-
-
-
Half Day
Day
Glass Room
£350
£450
Training Room
£230
£300
Boardroom
£120
£200
Price includes: projector facilities, standing flip charts, pens, lectern, chairs and tables as requested. Tea and coffee provided on arrival and mid-session. Evening and Saturday/Sunday bookings carry a £100 surcharge. Payments can be made by cheque or bank transfer. We cannot accept credit cards.
Location Ocean Terminal
Vine Trust
The barge is situated at Prince of Wales Dock in Leith- just off Ocean Drive, between Ocean Terminal and Tower Place roundabout. The barge is minute’s walk from the Shore area of Leith.
How to get here: By car- From the foot of Leith Walk, either go left on to Great Junction St which goes straight to Ocean Drive or continue on to Constitution St, then left at 1st roundabout and right at 2nd. There is free, all-day parking on site. There is also a ramp leading up to the entrance of the barge and a lift inside to enable disabled access. By Bus- Lothian buses 11, 22, 34, 35 and 16 all take you to Ocean Terminal from the centre of Edinburgh. You can pick these up on Princes St. and George St.
Catering
A catered lunch is available for full day and half-day hires with complementary tea, coffee & biscuits. Two options are on offer: 1. Sandwich Buffet (includes sandwich platter, crisps, pastries/cake, and fruits). 2. Finger Buffet (includes mixed finger selections which may include roasted vegetable and chicken skewers, home-smoked salmon with avocado & cherry tomatoes, a selection of North African & Indian inspired wraps, farmhouse vegetable tarts, handmade sausage rolls, a variety of colourful seasonal salads, delicious fruit with chocolate based desserts/ cakes & much more. (A minimum order of 6 is required for the finger buffet). Vegetarian and Vegan options are available for the above. Option 1: ÂŁ7 per person
Option 2: ÂŁ12.50 per person
Venue Hire Form Contact name: Organisation: Purpose of hire: Contact address /email:
Your invoice will automatically be sent to this address. Please let us know if you would prefer it sent to a different address.
Rooms Required
Catering required?
Date of Event
Option 1
Time period required
Option 2
Number of people
Seating Layout
None
Dietary requirements or any extra information?
• All bookings remain conditional until receipt of the application form and until confirmed by the Vine Trust. The Vine Trust reserves the right to refuse bookings entirely at its own discretion. • Those placing bookings (the Hirer) must fully and fairly represent the purpose for which accommodation is required. Any misrepresentation may result in cancellation of the hire any time by the Vine Trust. Under no circumstances may the Hirer sub-let or further offer for hire any of the accommodation booked. • The time agreed on the Confirmation of Booking form at which the event must finish must be strictly adhered to: all guests must have left the Vine Trust Barge premises by that time. • The Hirer must ensure that the number of guests is within Vine Trust’s stated capacity limits although this can be subject to negotiation with small numbers exceeding the limit. Organizing personnel are to be included in the number of guests. • The Vine Trust reserves the right to decline this and any Booking or part thereof at any time without liability. • Smoking is not permitted anywhere in the Venue (including the gangway). The Hirer, their guests or delegates are asked to refrain from smoking outside the main entrance doors. • The Hirer and their guests/delegates are responsible for any willful or negligent loss and/or damage to Venue structure, furniture and equipment. Any costs of making good any damage will be charged to the Hirer. • The Hirer is responsible for guests and the guests’ behaviour and welfare. The Hirer and guests/delegates must conduct themselves in a responsible manner with due consideration to any other guest/ delegate, Venue staff or their agents, visitors or members of the public. • Any cancellation or postponement must be confirmed in writing. If the Hirer cancels or postpones the event less than 14 days before the event date then 100% of the costs will be payable immediately upon cancellation. • Evening bookings and bookings on Saturdays and Sundays carry a £100 surcharge. Payments can be made by cheque or bank transfer. Sorry we cannot accept Credit Cards. Cheques are made payable to Vine Trust. Send to: The Vine Trust Barge, Prince of Wales Dock, Edinburgh, EH6 7DX.
Signed:
Date: