Page 1

Student Handbook 2012–2013


Handbook 2012-2013

Welcome Students 2012-2013

Vermont Academy Core Beliefs Each member of the Vermont Academy community: • • • • •

is important, has worth and dignity, and is viewed as an asset; acts with the highest level of honesty and integrity; will grow and develop, and is given the opportunity to do so here; seeks and gives help when appropriate; strives to achieve high and reasonable standards in the pursuit of personal excellence; • cultivates strengths and seeks to overcome challenges; • embraces personal and direct interaction to address issues and resolve differences; • considers the impact of their actions on both the immediate and world community, for the benefit of present and future generations.

Handbook 2012-2013


Vermont Academy 2012-2013 Academic Calendar August, 2012





31 1 2–3 4 8 8–9

Pre-season athletics start Registration for preseason athletes and student leaders Friday New international student orientation Saturday Registration for all other students Sun.- Mon. Orientation Tuesday Convocation — first day of classes Saturday ACT Sat.-Sun. Campus Weekend

6 11

Saturday Thursday


SAT Fall Parents’ Weekend Conferences for day parents Friday Fall Parents’ Weekend Conferences for parents of boarders Saturday Fall Parents’ Weekend, conferences Fall Long Weekend begins after last commitment Tuesday Fall Long Weekend ends, 8 p.m. Wednesday Classes resume PSAT - all sophomores and juniors ACT


3 17 26 27

Saturday Saturday Monday Tuesday

SAT Thanksgiving break begins, 11:40 a.m. Thanksgiving break ends, 8 p.m. Class resume - Beginning of winter trimester


1 8 8–9 15

Saturday Saturday Sat.-Sun. Saturday

SAT ACT Campus weekend Winter break begins, 11:45 a.m.

12 13 16 17

Students are not to leave early or return late from stated vacation/recess time without permission of the Academic Dean. Campus is closed by 2:00 p.m. on the first day of all major breaks.

Handbook 2012-2013


Vermont Academy 2012-2013 Academic Calendar January, 2013

2 3 5–6 26

Wednesday Thursday Sat.- Sun. Saturday

26 29 30

Tuesday Wednesday

Winter break ends, 8 p.m. Classes resume Campus Weekend Winter Long Weekend begins after last commitment SAT Winter Long Weekend ends, 8 p.m. Classes resume


9 22-24

Saturday Fri.-Sun.

ACT Winter Carnival, Campus Weekend


6 25 26

Wednesday Monday Tuesday



Spring break begins, 11:10 a.m. Spring break ends, 8 p.m. Classes resume- Beginning of spring trimester Campus weekend


1 13 18

Sunday Saturday Thursday

Campus weekend ACT Earth Day


4 24

Saturday Friday

25 25–26

Saturday Sat.-Sun.



SAT Last day of classes for seniors Senior banquet Commencement Campus weekend for all underclassmen Final day of classes for underclassmen

1 8

Saturday Saturday



Historically, the Academy also takes a day for Mountain Day in the fall. This is unscheduled. The Head of School reserves the privilege to declare a Head of School Day at any time during the school year. Campus Weekend - Boarders must remain on campus for the weekend


Handbook 2012-2013

Handbook 2012-2013


Headmaster’s Introduction Welcome to the 2012-2013 school year at Vermont Academy! As our returning students, faculty, and staff know, our community is like no other. We are located in a spectacular setting, and we support each other in many ways. Our common motto of “Meeting Students Where They Are” resonates in all that we do. Because we are a small school, we are able to bring students along the learning spectrum in ways that larger schools cannot. I am sure that new students, families and faculty will quickly come to love this place. As you will see on the first pages of this handbook (as well as all over the school), the Core Beliefs figure prominently in all we do. From the first to the last, these eight tenets help to guide us in our time at Vermont Academy and beyond. We will take some time in the early days of this year to discuss what each of the beliefs means to us as individuals and the school as a whole. As the year progresses, we will return to these guiding principles as a measuring stick. When members of our community show exemplary behavior, we will recognize them accordingly; when we fall short (as will happen to us all), we will be reminded of our commitment to these beliefs. Each year, we have a theme that helps to focus the community in some positive way. For 2012-2013, we have chosen “The Power of Language”. Regardless of what profession or career anyone enters, those who can convey their thoughts in both the written and spoken word certainly have a distinct advantage. Our teachers will be encouraged to help our students find their voices in both arenas. Additionally, we will look at how language can be both inspirational and destructive. In a community such as ours, guided by the compass of our Core Beliefs, what we say to each other and how we say it holds great importance. Any language that sounds like bullying or harassment will not be tolerated, and we will encourage members of our community to be empowered to speak out against such transgressions. In the pages of this handbook, you will find a great deal of information about what we do and what we do not do here at Vermont Academy. In all cases, our rules and regulations should remain consistent with the Core Beliefs. Should anyone find policies that run contrary, please let me know. I look forward to welcoming back our veteran students and staff, and especially to welcoming our new faces into this great community! Go Wildcats! Sean P. Brennan Head of School July, 2012

Handbook 2012-2013


Statement on Diversity

At Vermont Academy we dedicate ourselves to creating an environment in which all people, regardless of gender, marital status, sexual orientation, political orientation, ideology, physical disability, ethnicity, economic level, age or religion can feel comfortable and thrive. Through diversity we ensure richness within our own Academy community, and we push for the acceptance of the fact that we are part of a global community which includes all people. Such a commitment to diversity requires that each member of the Vermont Academy community examine attitudes and beliefs about differences and shed those which are inappropriate. It also requires that we model behavior that demonstrates our respect and appreciation of differences. Vermont Academy insists that all members of its community actively demonstrate their respect for others, and the Academy will not tolerate the emotional or physical abuse of any individual.

Vermont Academy Honor Code Honest, Trust, Respect, Responsibility

Handbook 2012-2013


Academics Vermont Academy’s Mission Statement challenges us to develop “confident and independent learners.” Our goal is to provide an academic program which inspires students to meet this challenge. A confident and independent learner: • pursues learning beyond limits set by the teacher. • effectively sets own schedule for accomplishment of tasks. • effectively keeps track of and manages all tasks associated with learning. • gathers, processes and communicates ideas and information effectively. • demonstrates self discipline. • seeks out opportunities to share talents and ideas with others. • is willing to take risks in pursuit of learning. • demonstrates an excitement and joy in learning itself. • demonstrates an awareness of own ability and works effectively given that ability.

Academic Requirements 1. Students must satisfactorily complete at least 16 college preparatory course units to meet Vermont Academy’s diploma requirements; for best college placement, 20 or more units are preferable. The record is expected to include: subject

minimum credit

English Foreign Language (2 years of one language) Mathematics (Algebra 1, Algebra 2, Geometry) Social Studies (U.S. History required)

4 credits 2 credits 3 credits 3 credits

Science ( one biological science and one physical science required Arts (Music, Art, or Theater)

2 credits 1 credit

2. Yearlong courses receive one third credit each trimester. If the student fails the first trimester, continuation in the course and credit for the course is at the discretion of the teacher, the department chair, and the academic dean. 3. All students are expected to enroll in at least five courses each term. However, in some instances, a minimum of four courses may be approved by the academic dean, the director of learning skills and the director of college counseling. The final decision rests with the academic dean. 4. In order to graduate from Vermont Academy, seniors must successfully complete at least four courses each trimester or their equivalent during their senior year. In addition, seniors must have earned appropriate course credits and have been matriculated and in attendance at the Academy for three trimesters in the senior year (an exception may be made if the senior wishes to take part in the winter or spring term in our Spain program). A committee will review the standing of each senior prior to graduation to determine if a diploma should be awarded. A recommendation will then be made to the Academic Dean.

Handbook 2012-2013


5. In extremely rare circumstances, a Vermont Academy student, having left in good standing before graduation, may petition to be granted a diploma. Information regarding this process is available in the studies office. 6. Courses may be taken over the summer only with the approval of the academic chair of the given department and the academic dean to make up failed classes or accelerate a course Experimenting in chemistry class of study. Students must obtain such approval prior to taking the course.

Academic Grading System Performance grades are reported as follows: 97-100 93–96 90-92 0-50

= = = =

A+ A A_ F

4.30 4.00 3.33 0.00

87-89 = B+ 3.33 83-86 = B 3.00 80-82 = B- 2.67

77-79 = C+ 2.33 73-76 = C 2.00 70-72 = C- 1.67

67-69 = D+ 1.00 63-66 = D 0.67 60-620 = D- 0.33

Academic Honor Recognition Academic Recognition will be determined as follows: • High Honors: a GPA of 3.5 or above with no grade below B • Honors: a GPA of 3.0 or above with no grade below C+ • Headmaster’s List: a GPA of 2.50 or above with no grade below C Upon vote of the faculty, any student with unacceptable effort marks (see pg. 15) will not be eligible for the above distinctions.

Graduation With Academic Distinction Seniors must have taken at least five academic courses (at least one during the senior year) within a single discipline to graduate with academic distinction in that discipline. All of these courses must be at grade level or above and the student must receive no grade below B+ in any course. In foreign language, the student must complete the study through level three of a single language. Academic distinction is not to be considered automatic. There must be a recommendation by the department chair, and this recommendation will be reviewed by the academic dean and the head of school.

Cum Laude Society and The National Honor Society Vermont Academy is also a member of the Cum Laude Society (chartered in

Handbook 2012-2013


1939) and the National Honor Society. These nation-wide societies recognize students who are outstanding school citizens, who exhibit outstanding leadership skills, who give service to their community and who have achieved an excellent academic record. Each society has its own admission guidelines and acceptance requirements. These guidelines and requirements may be obtained in the studies office.

Academic Performance Expectations Vermont Academy’s primary mission is to prepare students for entrance into and success at a college or university. Consequently, we expect our students to perform at or above a minimum level of acceptable academic achievement. A student earning below a 1.67 GPA will have their academic progress reviewed periodically during the following trimester. The student will be expected to work with her/his advisor and teachers to improve her/his academic standing. If the improvement is not satisfactory when reviewed by the academic dean and the class dean of the student at the end of the trimester, the student may lose her/his place at the Academy. In special circumstances, a student may present a written appeal to the head of school for reconsideration by the academic dean and the class dean. The appeal would explain the circumstances for such a consideration and include a specific plan of action with dates and objectives for a follow-up review. A student may appeal only once. The consequences attached to Academic Review status are deliberated individually, but it is possible or likely that the student on status: • will be assigned to extra help and Learning Skills as necessary (the latter with parental approval because of the extra charges involved); • will require signatures from all teachers for weekends or special events; • will meet with academic dean to discuss a plan. Note: A student may not drop a class in order to improve a GPA.

Academic Honesty As evidenced by the Vermont Academy Honor Code, the Academy expects all its students to be honest and truthful. Cheating on any work and plagiarism are dishonest acts and constitute a major offense (see p. 27). Plagiarism is discussed in all classes during the first weeks of school. In any course requiring research papers, the teacher will devote time to a presentation on plagiarism, its avoidance, and its consequences and/or penalties. If in doubt about these issues (cheating and plagiarism), students should consult with their teacher or advisor before the assignment is due or the examination is taken. As a consequence for academic dishonesty (cheating or plagiarism), the teacher shall award no credit for the graded exercise, and appropriate disciplinary measures, up to and including dismissal, will be taken.

Maintaining an Academic Environment in the Classroom Our goal at the Academy is for all students to achieve academically to the best of their ability. As noted in our core beliefs on pg. 1, students are expected to con-


Handbook 2012-2013

tribute to the classroom atmosphere in a positive manner and may not impede the progress of others. Occasionally, a teacher may find it necessary to send a student from the classroom to the academic dean because the student’s behavior is compromising the learning of others. The student will receive a zero for the day. When necessary, the class dean will be consulted. Consequences for a first dismissal will be a warning and a report to the advisor. Second offenses in a trimester will result in a meeting with the academic dean to determine a course of action. A third offense in a trimester may result in permanent removal from the class and a major offense.

Maintaining an Academic Tone on Campus All members of the community have a shared responsibility for promoting a productive academic environment on campus. Whether during the academic day or during evening study hours, all students should behave in a manner that is neither disruptive nor distracting to others. Additionally, all students are required to be in classroom dress while in a public space on campus during the academic day.

Attendance The Academy places great emphasis on class attendance. It is the expectation of the Academy that students who choose to attend Vermont Academy will be diligent in meeting all academic and co-curricular obligations. Class attendance is paramount in providing students the opportunity to grow and develop at the Academy and indeed is vital to the Vermont Academy education. All teachers submit daily reports on student absences, class or otherwise, to the dean of students office. The deans’ office then determine which absences are excused. It is our expectation that students attend all commitments. Absences due to illness If a student is too sick to go to class, formal meal, or afternoon activity, s/he needs to be in the health center at Proctor House in order to be excused from the commitment. The dean of students office and the student’s advisor will be notified and the absence will be excused. If a class is missed, the student should inform the teacher that he/she was in Proctor House. If unable to complete or to hand in any graded assignment while medically excused from class, the student should contact the teacher as soon as possible to acknowledge that the assignment will be late and to clarify when the assignment can be completed. Procedure for clearing absences If/when a student is marked absent from class s/he will have 24 hours to clear the absence in question before it is considered unexcused. In order to clear an absence, students must provide written confirmation to the assistant dean of students in the form of a note or email from the teacher of the missed class, or health services, within 24 hours of receiving the notice. Failure to clear an absence within 24 hours will result in an unexcused absence.

Handbook 2012-2013


Unexcused absences Students receiving one unexcused absence throughout the course of a week will serve detention on Saturday night from 8-10 p.m.. Students incurring multiple absences within the same week will serve detention on Friday (8-10 p.m.) and Saturday (8-10 p.m.). Students assigned to detention will lose weekend privileges for that week. Unexcused absences will be tabulated from Friday to Thursday each week. Attendance Review Students struggling with attendance issues may be placed on “attendance review” by the dean of students office. Students on this review will have their enrollment agreement held until they show improvement in their attendance.

Late Returns Students are expected to return on the designated times from scheduled vacations, long weekends and weekends. Students will not receive credit for work missed if they return late. Serious illness, family emergencies or significant family events should be the only exceptions. Only the class dean or the academic dean may grant approval for absences.

Student Review Formal student reviews take place three times in an academic year: November, March, and June. In these sessions, a student’s academic, athletic and social performance is reviewed by the full faculty. Comments raised are helpful to advisors in their reports to students and parents. The review determines the designations of high honors, honors, and head of school’s list awards for academic achievement and effort at the end of each trimester. The review in March and June provides the grounds for assignment of academic review as well. For students requiring guidance and counseling, the results of this review are reported to both the student and her/his parents, and individual guidance and counseling are provided as necessary. In addition to the criteria elsewhere described for each of these designations, any faculty member, for reasonable cause such as the presence of an effort mark below satisfactory, may challenge any student’s designation. Such a challenge must be supported by a majority of faculty members present and voting in order for the designation to be withheld.

Drop/Add At the beginning of each new trimester of study, students may elect to add or drop a course by filling out a drop/add petition sheet, available in the studies office, and procure the necessary signatures. The request must be received in the studies office no later than the end of the fifth class day of the trimester. In addition to the signatures required for all drop/add requests, juniors and seniors must obtain the approval of the director of college counseling. A parent’s written or verbal consent must also be obtained. Parents will be notified in the event that a 9th or 10th grader drops a course without adding another.

Handbook 2012-2013


For all students the signatures required include: • the teacher of the course the student wishes to drop; • the teacher of the course the student wishes to add; • the signature of the advisor; • indication that needed materials have been procured. For juniors and seniors (in addition): • permission from a parent; • signature from the director college counseling. If a teacher initiates the add/drop process to move a student to another level in the same content area or section of a class on a student’s behalf, the teacher will speak with the student and notify the advisor. Provided all parties agree to the proposed change, the student will have the drop/add card filled out and returned to the studies office. The academic dean makes all final decisions in the best interest of the student and the school. Mr. Fanning Hearon is our academic dean.

Athletics and Afternoon Activities Vermont Academy’s athletic and activity program supports and promotes development of the whole student (head, hand and heart) by focusing particularly on the following themes: teamwork and sportsmanship, self-discipline to acquire and apply specific skills and strategies, an appreciation of being fit, responsibility and commitment to a team and having fun. Our intent is that students, once exposed to this variety of opportunities, will carry with them a desire to remain involved, whether it be on a team or individually, in a gym or out in the wilderness. Mr. Mike Atkins is our athletic director

Code of Ethics and Conduct Vermont Academy supports the NEPSAC (New England Prep School Athletic Conference) Code of Ethics and Conduct. 1. Treat other persons as you know they should be treated, and as you wish them to fairly treat you. 2. Regard the rules of your game as agreements, the spirit or letter of which you should not evade or break. 3. Treat officials and opponents with respect. 4. Accept absolutely and without quarrel the final decision of any official. 5. Honor visiting teams and spectators as your own guests and treat them as such. Likewise, behave as an honored guest when you visit another school. 6. Be gracious in victory and defeat; learn especially to take defeat well. 7. Be as cooperative as you are competitive. 8. Remember that your actions on and off the field reflect on you and your school.

Participation Requirements • Students must have a physical exam with the results on file prior to

Handbook 2012-2013

• • • • •

• •


participating in any physical activity. Students who are involved in a “contact” sport must take an IMPACT test prior to the start of team practice. We expect students to participate at an acceptable level in a team or non-team activity in all three terms. We expect students to participate in, and successfully complete with a passing effort grade, two team activities during each academic year. All new students must participate in a team activity during their first season. Students have three days in which to choose an activity at the beginning of each season. As a member of a Vermont Academy Interscholastic team, every student is expected to attend each and every team practice and game. Your commitment to your VA team comes before any other athletic participation. Participation on travel teams, AAU teams or other off campus sports teams in any sport must come after all VA athletic commitments are meet." "While participation on off-campus teams is not prohibited, commitments at VA in terms of academics and classes, participation on VA athletic teams and activities and other VA programs must take precedence over any extra-mural activities". Students may serve as team managers only one time each year. Team credit can be earned. Freshmen may not manage a team. Some sports/activities can only accommodate limited numbers. In the event that there are more students wanting to participate than time, space or appropriate supervision can allow, cuts will be made. Previous effort marks may be taken into consideration as a criteria for selection.

Game Day Travel Expectations Mindful that all team members are representatives of Vermont Academy, traveling teams must be dressed appropriately and uniformly, either in team uniforms or in classroom or formal dress. At the beginning of each season, the Athletic Director will review this with all teams.

Effort Marks Students will receive a tri-weekly effort grade, as well as an effort mark at the end of each season. See more regarding effort marks on p. 15. Failure to complete the school’s requirement of two team activities due to an unsatisfactory effort mark will require a student to successfully complete team activities in three seasons the following year. Should this happen with a senior,


Handbook 2012-2013

they will be required to complete a comparable program over the summer in order to meet graduation requirements.

Attendance Students are expected to attend all athletic practices, games, or afternoon activities. As with academic absences, students are notified of any absence and have 24 hours in which to clarify whether or not it was excused. Students acquiring three absences in a season may be liable for loss of team or activity credit. Continued absence may be considered as non-compliance, which is a major offense. If a student misses two or more academic classes in a day, s/he may not practice or participate in athletic contests that day.

Substance Abuse We expect our athletes to be substance free, including performance enhancing drugs. Any athlete found in violation of the Academy’s regulations concerning drugs, alcohol, and tobacco will be subject to disciplinary action under the direction of the dean of students, as well as suspension from athletic competition as deemed appropriate by the athletic director based on the nature of the offense. This includes possession and/or use of any substance, prescription, or nonprescription medication that the student has not been specifically directed to take for health reasons by a physician or other licensed health care provider for the time period in question. In addition, regardless of the circumstances, banned substances include anabolic steroids and related agents. For more on this, see pg. 36.

Equipment/Gym Lockers Students are responsible for all athletic equipment and uniforms issued to them and will be charged a replacement fee for all lost equipment or uniforms. Students are issued a gym locker at the beginning of the year and are responsible for its contents.

Early Departures/Responsibility for Missed Work If a student must miss class for an athletic event, s/he is responsible for keeping current with his/her teacher to make up missed work.

Independent Projects Students wishing to participate in an independent activity must submit a written proposal to the athletic director 14 days prior to date of participation. The proposal will be reviewed and voted upon by the athletic and activity committee.

Additional Activities The Academy offers a few other afternoon opportunities including dance*, theater*, outdoor club*, mountain biking* and more. (Starred items can serve as a team activity.)

Handbook 2012-2013


Community Expectations Vermont Academy students are expected to abide by the tenets of our Honor Code; Honesty, Trust, Respect and Responsibility. Following these principles and the guidelines listed below will help to ensure that our community is conducive to healthy growth and learning. Students are expected to: • live by the core beliefs of the Academy; • take responsibility for their own actions; • meet commitments; arrive on time; • abstain from use of alcohol, drugs (including performance enhancing drugs), and tobacco; • come prepared to participate in class or activity, dressed appropriately and with all necessary materials; • behave in a manner appropriate of a Vermont Academy student, by treating all members of our community with respect and abiding by the rules and guidelines of Vermont Academy.

Effort Marks Effort Marks are awarded approximately every three weeks and at the close of a trimester, for each academic course, athletic or afternoon activities, and dormitory life. These marks are designed to reflect the teacher, coach or dormparent’s assessment of a student’s effort in a particular area. The Core Beliefs (pg. 1) are the model by which a student is assessed. In the classroom, a student modeling these beliefs will: • act respectfully towards classmates and teachers; • prepare effectively and arrive on time; • complete assignments on time and with integrity; • work cooperatively and collaboratively with others; • engage actively with the material, regardless of the challenge. On the playing field, a student modeling these beliefs will: • treat teammates, opposing team members, coaches and officials with respect; • arrive on time, prepared with uniform and equipment for practices and games; • complete drills and play the game with integrity; • engage in the pursuit of fitness; • strive to rise to the challenge of the game, regardless of natural ability. In the dormitory, a student modeling these beliefs will: • treat dormmates and residential staff with respect; • complete dormitory chores with integrity; • adequately maintain personal and community space; • use evening study time appropriately; • check-in on time. Effort marks are recorded as follows:


Handbook 2012-2013

Commendable: Student consistently demonstrates these behaviors without reminder and goes above and beyond Satisfactory: Student routinely demonstrates these behaviors with only an occasional reminder Inconsistent: Student inconsistently demonstrates these behaviors and needs frequent reminders to meet expectations. Unsatisfactory: Student seldom or never demonstrates appropriate behavior and resists or ignores reminders.

Dress Code Classroom dress is worn throughout the class day, including lunch on the half days, from the time students leave a dorm or arrive on campus until the end of the last class on any given day. Classroom dress is also expected whenever students represent the Academy at off-campus testing or events (SATs, college fairs, etc.). Classroom dress for girls: • Dresses and skirts of appropriate length (no more than 4” above the knee) • Blouses, dress shirts (tucked in if it has tails), collared shirts, turtlenecks, tailored cotton tops, and sweaters; all tops must have appropriately modest necklines • Dress pants or slacks, khakis, capris, skorts, corduroys, and shorts of appropriate length • Shoes, sneakers, hiking boots, and sandals, laced up or buckled • Well-groomed hair Classroom dress for boys: • Collared oxford or dress shirt, or collared polo, tucked in • Dress pants, trousers/slacks, khakis, corduroys, and shorts (at times of year sanctioned by the Head of School), worn at the waist with a belt • Shoes, sneakers, hiking boots, and sandals, laced up or buckled • Well-groomed hair • Clean-shaven, or with a full, trimmed beard/goatee/mustache (not in the early stages of growth) Unacceptable for classroom dress: • Clothing that is not neat, clean, modest, and in good repair (not frayed, torn, or patched) • Athletic clothing, including sweatpants, hooded sweatshirts, zippered sweatshirts and warm-ups • T-shirts • Spaghetti-strapped tank tops, tube tops, cropped tops, halter tops, any top that shows the midriff or has a revealing neckline • Skirts of a length that is not appropriate • Garments with inappropriate graphics or text, including any sexual connotations, violence, swearing, or drug/alcohol/tobacco • No denim pants or skirts of any color • Overalls, carpenter's pants, army fatigues, or stretch leggings

Handbook 2012-2013


• Headgear of any type, including bandanas (except for that dictated by religious observance) in all academic buildings, classrooms, the library, and the dining hall • Hats are not allowed anywhere on campus during the academic day; girls may wear a hairband • Bare feet • No clearly visible piercings other than ears Formal dress is worn for formal meals and special Academy functions. Attire for these events should be respectful in nature. For male students, formal dress will include: • dress shirt with tie or a banded collar dress shirt • dress slacks and belt • socks and dress shoes For female students, formal dress will include: • dress or skirt (appropriate length) with a suitable blouse (no spaghetti straps, halter, or tank tops) • dress slacks with a blazer and suitable blouse • appropriate dress shoes Casual dress worn during the weekends and after the academic day should be neat, clean and modest. At all times, students walking to the river must wear more than just a bathing suit. General dress code guidelines • Hats may not be worn indoors, except in athletic buildings, the student lounge and dormitory areas only; hats are not to be worn anywhere on campus during the academic day. • Shorts (no more than 4” above the knee) and sandals may be worn in the fall until Thanksgiving break, and in the spring beginning traditionally with the day after the first home game; the head of school will sanction these times. • At no time should undergarments be visible. • Personal taste and style are permitted in regard to hairstyles. However, outlandish, bizarre or otherwise inappropriate hairstyles, as determined by the dean of students or the head of school, are not permitted. No abnormal hair coloring is permitted. Students in violation of dress code will be expected to remedy the situation immediately and will receive a misconduct report.

Cellular Phone Usage The Vermont Academy community appreciates the usefulness of a cell phone. We believe that used inappropriately, cell phones run counter to our value of respect for other community members. Outdoor usage is not permitted on the Long Walk. Additionally, at all times, cell phones may not be used in any academic space or at community lunch, for-


Handbook 2012-2013

mal meal, and community meetings. Students in violation of this rule will have their phone confiscated and it will be given to a class dean.

Check-out Procedures In order to go beyond the school boundaries detailed on p. 19 and on pgs. 22–23 (hiking, biking, trips to Bellows Falls with day students or parents, etc.), students must check out and in appropriately with the faculty member on duty in health services. A violation of these check-out procedures is considered a major offense. Community Service One of Vermont Academy’s objectives challenges students to contribute to the communities of Vermont Academy and Saxtons River as preparation for active membership in the greater communities beyond. Finding a way for each student to make such a contribution is the purpose of the community service/service learning program. Through this service, both mind and spirit find opportunities to develop and grow. Students go beyond the boundaries of the classroom, find meaningful ways to connect to the larger community, and develop the skills and attitudes of responsible citizenship. Students are required to complete a certain number of hours of service per year, although many students exceed the required number of hours. We promote many opportunities, and encourage students and staff to participate. Campusbased activities include the Blood Drive, the Hunger Banquet, Peer Tutoring, Kurn Hattin Christmas Party, and other endeavors. Off-campus opportunities include mentoring at two local primary schools, helping and visiting some of our elderly citizens, volunteering with area social service agencies, and many more possibilities. Ms. Kathi Perkins is the community service coordinator.

Skateboards, Rollerblades and Bicycles Skateboards, rollerblades, and bikes may only be used outside. Additionally, all will require the use of a helmet.

Healthy Relationships Vermont Academy recognizes that adolescents as emerging adults have a need to develop mature, healthy and responsible relationships with their peers. Mutual trust, respect and honest communication are essential in developing these relationships. While the Academy supports the development of intimacy in relationships, sexual activity is not condoned. Abstinence is encouraged as the most appropriate behavior. In addition, we will expect that students refrain from public displays of affection that are potentially embarrassing for members of the community. The Academy’s primary concern is always to maintain the health and well-being of each student and of the community as a whole. With this in mind, Placing of the senior bricks on the Long Walk

Handbook 2012-2013


we will review with our students the laws of Vermont and the nation as they pertain to underage sexual activity.

Residential Student Life Our residential program strives to maintain a familial atmosphere while gradually preparing students for the challenges of independent living in college. Vermont Academy dorm parents, faculty and staff act “in loco parentis” for our boarding students, assuming the duties and responsibilities of the parent while students are in our care. Academic Day Hours Dormitories will be closed from 8:45 a.m. until the start of lunch so that students can maximize the potential of our academic spaces and conference period. After lunch, residential halls are open but are to remain quiet throughout the remainder of the academic day. Evening Study Period Formal evening study period will run Sunday, Monday, Wednesday, and Thursday from 8 to 10:00 p.m., and from 8:30 to 10:00 p.m. on Tuesday and Friday. During the evening study period, students study in their residence halls, the library, or a designated supervised study area. In order to study outside of the residence hall, students must physically sign out with the adult on duty. They must report to their desired study location by the start of study hall. Students may not be permitted to sign out of residence halls after study hours commence. Internet access is suspended during study hours for students other than seniors and post-graduates. Cell phone use is not permitted. Students utilizing the entire study period and needing extra time may request “late lights” privilege. All late lights will be turned off by 11:30 p.m. Dorm Check-In Students must be in residence halls and physically check-in with the on-duty faculty member prior to evening study period Sunday, Monday, Wednesday, Thursday by 7:45 p.m., by 8:15 p.m. on Tuesday and Friday, and by 11:00 p.m. on Saturday. Students must remain in residence halls until 6:00 a.m. the following morning. Campus Boundaries From 7:30 p.m. (6:15 p.m. on formal meal nights) until the end of the class day, students are required to remain on the main campus; boundaries are defined with a dotted line as shown on the map on pgs. 22-23. Extended boundaries (after the last class of the day and before the first evening commitment, from 6:00 a.m. till 7:30 p.m. on Sundays) are defined on the same map with a solid line. This includes any commercial establishment on Main Street in Saxtons River. Room Responsibility Students are responsible for keeping track of their personal belongings, clothing, and all items in their room. Students are expected to lock their doors when rooms are not occupied and the Academy recommends that all have an individual footlocker with lock for valuables and food. The Academy is not responsible for lost or stolen items. Students are responsible for any guest invited into their room. Students visiting from other dorms should also be welcome and invited. At no time should a


Handbook 2012-2013

student be present in another student’s room without one of the room’s residents present. This can result in disciplinary action. Visitors Overnight visitors can occasionally be accommodated. Permission is needed from both the dormparent and the dean of students, at least one day in advance. Upon arrival, the host should check the visitor in with the on duty faculty member. Visitors are expected to adhere to all Vermont Academy rules and expectations. The host is responsible for ensuring appropriate conduct. Students are not permitted to have visitors of the opposite sex overnight in the residence hall. In addition, boarding students are permitted to stay overnight in rooms other than their own only with the permission of the dormparents and the dean of students or the Administrator on duty. Residential Visitations Co-ed residential visitation is considered a privilege which must be earned and will happen only with the consent of the appropriate dorm parent. Dorm visitation privileges will not begin until the conclusion of the fall trimester. In regard to co-ed student visitation in residential rooms, the following rules apply: • visitations will only occur on floors that are properly maintained and in rooms that are clean and appropriately decorated; • visitors must first check in with the on-duty dormparent; • visitors must be invited by a member of that floor; • the door to the room being visited must remain wide open and students must be clearly visible; • visitation may not occur in stairwells. Mutual respect, self discipline and concern for others should govern any visitation. Visitation violations are considered a major offense. Room Checks Students are responsible for the condition and all contents of their room. Rooms are to be kept neat, clean, and free of fire hazards. Residential faculty and the Dean of Students will check rooms regularly to ensure that they are neat and that health and safety regulations are met. A student’s room is considered clean if: • the floor is free from clothing, trash, and debris • food is properly stored; • closet space and under the bed area is neat and orderly; • the desk is conducive to studying and is clothing/debris free; • the trash is empty; • the bed is made, and free from clothing, trash, and debris. If, during the course of such room checks, damage to Academy property is discovered, the student/s responsible will be assessed the cost of replacement or repair. In the event that responsibility is disputed, each member of the room or floor will be assessed an equal portion of that total cost. The Academy maintains the right to check residential rooms or backpacks at any time for illegal contraband materials, dangerous items, or stolen articles. However, recognizing the privacy and integrity of students, such checks will be conducted only when due cause exists and whenever possible in the pres-

Handbook 2012-2013


ence of the residing student(s) or a proctor. Residential Common Space Expectations and Responsibility It is the responsibility of all boarding students to keep common areas clean and organized. Academy common space includes residence hallways, bathrooms, common lounges and TV rooms. This will require all residents to alternately perform daily chores (emptying trash, removing recycling bins, etc.) that contribute to the general upkeep of the dorm. In addition, no personal items are to be left, or stored, in common space. Fire Safety Fire rules require that the door to all rooms remain unlocked whenever the room is Living on Alumni IV occupied. Violation of this rule is a major offense. Other fire rules are: • There will be no lit flames in residence halls (candles, incense, camp lanterns, lighters, vaporizers, etc.). Any violation of this rule will result in immediate dismissal. • The entire room must be easily accessible and clearly visible from the doorway. • Smoke detectors must not be obstructed or tampered with in any way. • All furniture must be Academy approved. • Sprinkler heads and doorways must not be obstructed. • No electrical wiring may be run underneath carpets. • No more than one extension cord per outlet is allowed and it must be at least #16 wire (available in the Vermont Academy Store). • No items may be hung from the ceiling. • All wall decorations must lie flat against the wall. • None of the following are allowed: halogen lights and/or bulbs, microwaves, coffee makers, hot pots, space heaters, indoor grills, or similar appliances. • No decorative string lighting is allowed, such as Christmas or patio lights. Room Decorations/ Equipment Room decorations should be selected keeping in mind that while a room is the student’s, it is also part of the dorm and the community. Residential faculty have the authority to request the removal of any materials which they feel are offensive or inappropriate. Pictures, bulletin boards, blankets, tapestries and other decorations are permitted. With this in mind, the following guidelines will apply: • All decorations will be in good taste; no sexual language or images. • No drug or alcohol related decorations are allowed. • Wall hangings should be attached in the following manner;

Handbook 2012-2013 24

Sturtevant House ld ft Fie ancro To B




Fuller Hall


Jones Hall

Saxtons River Village Market

Campbell House Buchanan House

Admissions Parking


Inn at Saxtons River

Saxtons River Elementary School

Alumni Hall

Long Walk

Shepardson Center (dining)

. ST

Main Street Arts

Christ’s Church


Leavitt House (Headmaster’s Residence)

Pleasant Street House


Thompson House


Post Office




ores House

) ad



Saxtons River Historical Society




(grav el r o

Stearns House


25 Handbook 2012-2013

To Sugar House Warren H. Chivers Ski & Outdoor Education Center

’77 Snow Park

Twenty-five House Roux Cottage Dr. Brown House West Hill Dorm

Maint. Bldg.


Fuller Field

To Observatory

John H. Lucy Baseball Field

E.K. Hall Playing Field

Michael Choukas Skating Rink

Long Walk

SHEPARD LANE Williams Dance Boiler Gymnasium Art Studio Plant Davis P House Proctor Hall (Tillinghast Library)


Hays/ Naramore Field

Bowles Pond

TO ROCKINGAM, RTS. 103 & I-91 (Exit 6)

Tennis Courts

Performing Arts Center


The VA Brook Proctor Home (Health Services) P VA


Admissions Office

HAM R D. (grave l)

Wolco Hous



Handbook 2012-2013

1. On plaster, sheet rock, carpeted or wallpapered walls, use only tacks. Do not use nails or adhesives. 2. On wood veneer paneling, use only tape or appropriate adhesive. Do not use tacks, or nails. • Computers (monitors no larger than 18”), electric razors, sound systems, and fans are permitted. • Small refrigerators are permitted (limit one per room) with an additional $50 charge (waived for proctors) for electricity. • Students provide their own blankets, linen, bed quilts, pillows, curtains and rugs. • Footlockers and/or lock boxes are highly recommended for securing of valuables. Room Assignments Returning students may indicate their preferences for room assignment and roommate for the following year. This is done in early May of the preceding school year. Every effort is made to create a satisfactory assignment for all students. Students are assigned rooms and roommates in mid-August. The assignment process takes into account the personalities and interests of each student as well as the needs of the Academy. Creating an environment conducive to learning is the primary goal in this process. The Academy recognizes that adjustments to rooming situations may be necessary during the year. Usually, no room changes are made during the first few weeks of the school year. After that period, students may initiate the roomchange process with the dean of students. Room Check-In and -Out As part of the registration process, students receive keys and a room inventory form. They must verify the condition of the room with residential parents and sign for the appropriate keys with the dean’s office. Students checking out of a room for any reason will follow check-out procedures. This will require verification of the condition of the room, which may include accountability for any damages, and return of any keys. There is a $50 charge for each lost key. All damage should be reported to the residential parent at the time it occurs. Reimbursement to the school will be charged to individual accounts. Rooms are inspected for damage by the maintenance department during Academy vacations. Students should not: • permanently attach shelves or other accessories to Academy property; • mount pieces of furniture on top of each other; • remove Academy furniture from rooms without permission from the dean of students; • change permanent fixtures that have been built into the room; • violate fire safety in room arrangement. Any requests for exceptions must go through the dean of students. Summer Storage Storage areas are available for returning students who wish to

Handbook 2012-2013


leave properly labeled boxes and some items over the summer vacation. The Academy is not responsible for damage to or loss of any such articles left in summer storage. Formal/Family Style Meals The Vermont Academy residential community comes together one evening a week during the fall and spring trimesters for a sitdown, formally attired family style meal. The entire community meets throughout the year for one community lunch. We value the importance of these community meals and attendance is required. An unexcused absence from one of these meals will result in a disciplinary response. Weekend Policies Before leaving campus for a weekend, students must complete and turn in a weekend request card. All cards must be turned in to the deans’ office by the end of the class day on Thursday prior to the weekend. All permission and invitation calls must be received by Friday afternoon. Students may not leave for the weekend before being approved. Doing so will result in an illegal weekend, which is a major offense. Any weekend that requires a student to miss academic classes must be approved by the academic dean as well. Students may lose all or partial weekend privileges if their social or academic conduct does not meet the Academy’s expectations. During vacations and weekends, students are considered to be on “school time” until reaching their stated destination or become under the direct supervision of a parent and/or school or parent approved adult. The reverse is true on returning to the Academy. On “school time” means that the Academy’s rules, expectations, and consequences apply. Students are expected to return to campus by 7:30 p.m. on Sunday night. Any late returns must be approved by the administrator on duty. Automobiles/Motorized Vehicles Boarding students may not have automobiles or other motorized vehicles on campus or at their disposal in nearby communities without obtaining approval from the appropriate class dean, which is given only in special circumstances and prior to the arrival of the vehicle. As a general rule boarding students may not operate motor vehicles on campus. Any violation of this rule is a major offense.

Day Student Life Attendance Day students are required to be on campus from the beginning of their first commitment until the end of their last commitment, unless receiving permission from the deans’ office to depart campus. Day students are expected to attend all sports and activities commitments, class meetings, and any other required all-school function. Absences Parents or guardians must notify the Academy at (802) 869-6252 before 8:00 a.m. if students are unable to attend school. Excessive excused or unexcused absences will be reviewed by the administration and could jeopardize credit for that trimester. See p. 10 for more regarding absences.


Handbook 2012-2013

Leaving Campus Due to Illness Day students becoming ill while on campus must be excused by Health Services before being allowed to go home. Health service personnel will determine whether students are ill enough to have to leave campus. Students may not be excused by a parent. Weather Related Early Departure Students may only leave campus due to inclement weather and dangerous driving conditions following a confirmation call from the parent to the deans’ office. The Academy can accommodate day students staying over should driving home be impossible. Day Student Automobiles Automobiles It is a privilege to be allowed to park a vehicle on campus. Day students are expected to use motor vehicles only for transportation to and from campus. During the day, vehicles must remain in the designated parking areas defined by the deans’ office from the time of arrival in the morning until the time of departure after the last commitment. Students leaving campus before their last commitment must get permission from the Deans’ office. Boarding students may ride in a day student’s car only after following proper check-out procedures. Any inappropriate use of a car will result in disciplinary action, which may include temporary or permanent loss of driving privileges. The Academy reserves the right to check automobiles, while on school property, if there are concerns about what is inside. Day students are responsible for everything in their car. Staying overnight on campus Day students may stay in a dormitory if they receive permission from their parents and the appropriate dorm parent. When spending the night, they are subject to the same rules and expectations set for boarding students. Lockers In addition to a gymnasium locker, day students are assigned a locker in Shepardson Center for the storage of books, coats, etc. The Academy reserves the right to check lockers or backpacks at any time if there are concerns about what is inside. However, recognizing a student’s privacy and integrity, such checks will only be conducted when due cause exists.

Community Consequences It is the expectation of the Academy that our students will conduct themselves in a respectful manner at all times. When a student behaves in a manner inconsistent with Vermont Academy's community standards, the Academy is responsible for educating the student about his/her inappropriate action. Our expectation is that students and their families will accept constructive discipline and will recognize that life-long lessons can be learned from mistakes. Students are expected to know the policies & rules of the Academy and are expected to understand that the policies, procedures, and rules are applicable in all places at school, and at all Academy activities, on or off campus. Students who demonstrate a lack of understanding, or knowingly disrespect Academy policies, will be held accountable for their actions in all situations.

Handbook 2012-2013


General Respect It is expected that students conduct themselves in a respectful manner at all times. This includes tone of voice during interactions with adults and peers, the use of proper language, decorum and respect during school gatherings and in public places while enrolled as a Vermont Academy student. Immediate Dismissal Any of the following offenses will result in immediate dismissal from the Academy: • significant issues of theft; • lit flame in a Vermont Academy building; • possession of a firearm or any other dangerous weapon; • intent to supply or distribute alcohol or drugs; • dishonesty during a standards committee meeting.

Major Offenses At any time, whether on campus, off campus, or on the internet, any behavior that discredits the student, and thereby the school, will result in a disciplinary response from the Academy. The following list of major offenses is provided to help students make the right choices. Major offenses are: • acts of harassment, hazing, bullying, serious threats or actions of violence • dishonesty, lying, stealing, plagiarism; • cases of academic dishonesty; • possession and/or use of alcohol, drugs, or drug paraphernalia; • possession or misuse of any narcotic, non-prescribed or prescription medicines, or any other psychotropic substance/medication; • misuse of any product with the intent of altering one’s state of consciousness; • possession or use of steroids; • tampering with fire safety equipment; • any act of vandalism; • possession or use of unauthorized school property, including school keys, computer software or hardware; • out of bounds, illegal check-outs, and/or illegal weekends; • out of the dorm, off a dorm floor after hours, illegally behind a locked door in an Academy building; • any visitation violation; • violation of the Academy’s motor vehicle policy; • continued non-compliance with Academy rules; • conduct unbecoming a Vermont Academy student. Those found to be knowingly in the presence of the commission of any major offense may also face consequences and receive a response up to and including the same as the primary offender. The Academy considers the cooperation of students and parents essential in carrying out our stated purposes and objectives. Therefore, the Head of School reserves the right to terminate a student’s enrollment at Vermont Academy should such cooperation not be forthcoming.


Handbook 2012-2013

Harassment, Hazing and Bullying Policy It is the policy of Vermont Academy community to stand against any harassment, hazing or bullying. The Academy firmly believes that all persons are to be treated with respect and dignity. Consequently, all reported complaints of harassment, hazing, and bullying will be responded to in a timely and thorough manner. Action will be taken if anyone tries to intimidate or harm a student after reporting an incident. Harassment, hazing and bullying refers to unwelcome and unwanted behavior that makes the recipient feel afraid, embarrassed, helpless, angry, or unsafe or upsets the recipient to the point that he/she cannot learn, cannot teach, or be effective at school or at his/her job. This behavior may take a variety of forms including verbal, written, visual, physical or electronic communication. If a student feels that his/her emotional well being, his/her sense of safety and security or sense of self-worth is being affected by such conduct, a complaint should be reported to an adult member of the community. A complete copy of the Harassment, Hazing and Bullying Policy is available on the Academy website. Vermont Academy will adhere to all Vermont laws as they apply to this issue.

Drugs and Alcohol Students at the Academy are expected to be drug-free, and they have a right to expect that the Academy will do everything within its power to provide them with a healthy, drug-free community. Drug use and alcohol use is detrimental to the well-being of the individual and the community, and detracts from the opportunities we share together. Students who are drug-free and alcohol-free are in a position to take full advantage of all that Vermont Academy offers. While under the jurisdiction of the Academy, the use of alcohol or any illegal substance is strictly prohibited and considered a major offense. To enforce this policy, the Academy reserves the right to require drug testing. If it is determined that there is reason to believe that a student has violated this policy, s/he may be required to submit to tests (urinalysis, breath test) at the parent’s expense. With offenses involving an association with or use of alcohol/drugs, the Academy will help the individual student to gain a better perspective on the nature of his or her involvement. For a first offense, a student may face temporary removal from campus, and will be placed on a warning status with subsequent periodic drug testing. The student will also receive support from the ASISST Program (see p. 37). Any second offense will result in dismissal. Weapons Weapons of any type are not permitted on campus or at any Vermont Academy sponsored event. Additionally, no explosives of any kind (including fireworks) are permitted. Exceptions are made for small pocket knives only. Students should check with dorm parents or the Deans’ Office if they have any questions about the acceptability of a particular item. Tobacco Vermont Academy strives to be “tobacco free” and has created a policy that is supportive, educational, and clear. The expectation is that students will not use tobacco. Students coming to the Academy with a tobacco addiction may

Handbook 2012-2013


seek support from Health Services or the tobacco support counselor to help control that addiction, but with a very clear understanding that unless they work actively to become tobacco free, their position at the Academy may be in jeopardy. Potential consequences for a tobacco infraction during a Vermont Academy career are as follows: • meeting with a school counselor, who will access tobacco usage and provide education and support; • mandatory participation in a seven week tobacco cessation program; • review of entire Vermont Academy record and tobacco history, likely resulting in a medical withdrawal; • parents or guardians will be contacted for each tobacco offense.

Detention Offenses A detention offense may be issued by class deans, dean of students, or academic dean to indicate the gravity of a student’s misbehaviors or errors in judgment. Detention offenses will be tracked in the student's disciplinary file. Detention offenses may be issued for, however are not limited to, the following reasons: • disrespect to teacher/coach/advisor • disrespect to dorm parent • disrespect to peer • missed academic commitment (class, field trip, etc.) • missed athletic commitment • missed community meeting • missed formal meal • missed community lunch • missed community service assignment • missed waiting assignment • unexcused absence from a community event (performance, special dinner, etc.) Students who receive a detention offense will be assigned to Saturday night detention from 8-10 p.m.. Students who receive multiple detention offenses within the same week will serve detention on Friday & Saturday night from 8-10 p.m.. Should a student receive five detention offenses, s/he will be subject to a standards committee meeting for continued non-compliance with Academy rules. A conversation with the head of school, academic dean, and dean of students will take place for students who accumulate ten detention offenses.

Minor Offenses Minor offenses can be issued to students by any Vermont Academy faculty member. Few students go through the academic year without some minor infractions of the rules, and a few occasional reports create no major concern and carry no penalty. However, when a student begins to accumulate a significant number of minor offenses, s/he will be subject to additional disciplinary course as a result. Minor offenses will be tracked in the student's disciplinary file. Class deans review each student’s infraction and decide whether addi-


Handbook 2012-2013

tional disciplinary action is necessary. Minor Offenses may be issued for, however are not limited to, the following infractions: • tardiness to academic commitment • up past lights out/minor dorm infractions • dress code violation • failure to respond to an email or voicemail • use of profanity • use of cell phone/headphones in non-permitted areas The accumulation of five minor offenses will result in the issuance of a detention offense for non-compliance. In addition, the class dean will call parents and explain the pattern of behavior being exhibited. This process will be repeated for every additional five minor offenses issued up to twenty five. Should a student receive twenty-five minor offenses throughout the course of a trimester s/he is subject to a standards committee meeting for continued non-compliance with Academy rules.

Disciplinary Process Students who commit disciplinary infractions will discuss these incidents with their advisors and, when necessary class deans, in an effort to address any negative patterns of behavior and to discuss a plan for improvement moving forward. Advisors and/or class deans will communicate with parents regarding matters of discipline. Certain disciplinary infraction will result in a student being brought before the standards committee to address the issue at hand. In these cases, parents will be notified in advance to the standards committee meeting.

Standards Committee A standards committee is a standing committee of students and class deans, chaired by the dean of students, who convene to hear facts presented by the student(s) involved in certain disciplinary situations. A student’s faculty advisor is also present at a standards hearing. After the hearing, the committee will make a recommendation to the head of school for a course of action to be taken by the Academy. Only the head of school, or the person acting on his behalf, can, in unusual circumstances, waive the need for the committee to meet

Disciplinary Statuses Social Warning Status A student may be placed on social warning status for the commission of certain major offenses or for a specified period of time after coming off final warning status. Should the student commit a major offense while on this status, the student will go before a standards committee, possibly concluding with a recommendation for dismissal. Final Warning Status This is the Academy’s most serious warning status. Students on this level of warning could be dismissed without a standards committee meeting if they were to commit a major offense. We withhold all re-enrollment contracts for any student place on final warning status. In the case of seniors, an administrative review will determine eligibility to receive a diploma.

Handbook 2012-2013


Any student taken off final warning status during the school year, as a result of a positive review, will automatically be placed on social warning status. Detention Students can be assigned to Friday and Saturday for various forms of misconduct. Detentions run from 8-10 p.m. on Friday and Saturday nights. Detention assignments are at the discretion of the class deans, dean of students, and academic dean. Unexcused absences from detention will result in the issuance of a detention offense. In addition, students will be reassigned to detention the following week. A student may not reschedule his/her detention without the permission from the class dean and dean of students. These will only be granted for extenuating circumstances deemed appropriate by the dean's office. Bounds/Loss of Privileges Serious violations of school regulations can result in a student’s being placed on disciplinary restriction. For resident students this means confinement to the campus; for a day student, it is a restriction from the campus except for specified academic commitments. For all students, restriction entails attending all classes and detention/work detail. A student on restriction is not eligible to practice or compete on an athletic team or participate in co-curricular practices or performances. Various privileges, such as off-campus lunches, parking privileges, or participating in School activities, may be withheld as a disciplinary response. In-House Suspension When a pattern of missed advisories, class tardies or absences, or required disciplinary action on the part of teachers gives evidence that a student is unwilling to meet school expectations of attendance and/or behavior, the student will serve an in-house suspension for a day. Five detentions in a trimester will result in an in-house suspension. Students will be required to report at 7:50 a.m. but will not be allowed to attend regular classes, practices, athletic competitions or musical/theatrical performances. In-house suspensions are recorded in a student’s disciplinary file. These records are kept until the student’s graduation or permanent departure from the Academy. For an in-house suspension, a student stays on campus and is only permitted to attend classes in which announced tests and quizzes are given. Please refer to policy explanation in the section on make-up work. The student must take the responsibility to review material presented during missed lectures and class discussions. During an in-house suspension students will complete tasks deemed necessary by the class dean and dean of students. The Academy views an inhouse suspension as an aspect of educating the student holistically, and therefore, in-house suspensions are not reported. As a school practice, students who serve one in-house suspension typically receive an off-campus suspension on a second offense. Suspension In certain cases, the standards committee may recommend to the head of school that a student be suspended, either in house or off campus, for a specified period of time. When a student is suspended, s/he will be removed immediately from the community. The student is responsible for all academic

Handbook 2012-2013


work while on suspension. The first day back will be devoted to completing all tests and quizzes. The faculty are not expected or required to give extra help. Any other commitments related to the disciplinary process must be met in order to return to the Academy (i.e., counseling, professional evaluation, etc.) Dismissal Any repeat of the same major offense during a Vermont Academy career will most likely lead to dismissal. Should a student be dismissed from a class or the school for academic, disciplinary or other reasons, the date of dismissal and the cumulative grade up through that date will be recorded on the student’s transcript. Vermont Academy will not award credit for courses not fully completed. Final examinations, assigned projects and other exhibitions are considered part of the course. Vermont Academy will support a dismissed student to the extent of supplying the textbook titles and chapters or pages covered. It will be the responsibility of the receiving school to decide any additional requirements and the issuing of credit. The Academy is under no obligation to provide students who have been dismissed the opportunity to receive credit for completing the academic year or term. Students who are asked to leave Vermont Academy may return to campus only after their class has graduated or with the express permission of the deans’ office. Additionally, students who leave the Academy for harassment issues are not allowed on campus until all parties involved have left the Academy. In special cases, the Academy will consider a dismissed student’s re-enrollment, most likely one calendar year following the dismissal. Disclosure of Major Disciplinary Action As a NACAC member, Vermont Academy will, when requested on the institution's application, report student conduct records to colleges – including, but not limited to, serious disciplinary violations, honor violations, academic or behavioral misconduct, probation, suspensions, and dismissals. If a senior or post graduate is suspended or dismissed after the student has applied to colleges, Vermont Academy will notify the colleges two weeks after the disciplinary action has been taken. Within this two week period students should notify the colleges of their changed status.

Student Support Faculty/Student Advisor Program A student’s advisor is her/his advocate on campus. The advisor is a faculty member a student meets with on a regular basis and with whom the student should feel most comfortable discussing issues. The advisor will direct students to the adults on campus who can advise them in specific areas, i.e. course of study, dorm concerns, college interests, etc. Scheduled advisor check-ins take place several days a week. In order to take full advantage of an advisor’s support, attendance is mandatory at these check-ins The advisor’s role is to encourage students to achieve their best work and to support them along the way. As the year progresses, all students should feel comfortable talking to their advisor and receiving her/his counsel. At the beginning of the year, new students will have

Handbook 2012-2013


the opportunity to get to know their assigned advisor. After three weeks, these students will have the option to stay with the assigned advisor or choose another one after consulting with their class deans.

Vermont Academy Student Association (VASA) VASA serves to represent the student body in formulating policies and guidelines affecting the interests and government of the entire Academy community. Members of the student body are elected in the spring of the preceding academic year. Additional members are elected from the student body during the current fall trimester. Meetings are open to the entire Academy community. Our 2012-13 VASA co-presidents are Eamon O’Keefe and Maggie Fenney. Ross Holzschuh is the secretary/treasurer.

College Counseling The college counseling office is located upstairs in the Tillinghast Working with an advisor Memorial Library. Mrs. Anne Atkins is the director of college counseling and can be reached at (802) 869 6299 or The administrative assistant and testing coordinator can be reached at (802) 869-6233. In the first trimester, along with individual meetings, seniors will take a course called college seminar. In this course, students will cover the general pieces of the college process in a group setting. Seniors will also have the opportunity to meet with representatives from various colleges and universities throughout the fall. Juniors will take the college seminar course in the second trimester, also beginning individual meetings with Mrs. Atkins at that time. Mrs. Atkins encourages all students to initiate conversation and discussion about the college process throughout the school year. Computer Services The IT department at Vermont Academy supports the technology of the entire campus and provides wireless internet access to all buildings using a network of 55 wireless access points. Academic buildings have public printers available for student use. Students may bring their own wireless / mobile computers, connect to our network, and use them in classes. They must have the ability to create documents and "Power Point" - like presentations at a minimum. Basic support for personal computers, such as helping connect to the network, printing, and other minor problems, will be available . Major issues such as virus infections, crashed hard drives, and broken screens will ultimately be the responsibility of the student, but the IT department will help students arrange for repairs. Proctor House Health and Counseling Services The health and safety of Vermont Academy students is our top priority. The


Handbook 2012-2013

Proctor House health services staff seeks to help students maintain the best possible level of physical and emotional health - both by providing treatment for acute and chronic physical, social, emotional, and mental health issues, and by providing the knowledge and resources necessary to assist students in making healthy choices now and in the future. Quick Facts • Because we want students with health issues or concerns to be able to get help when they need it, under most circumstances a student can request that health and counseling issues be kept confidential provided that the student does not appear to intend to do harm to themselves or others, or does not report past or present physical or sexual abuse (which by law we must report to the appropriate authorities). Commencement celebration This includes family planning information and assistance, which can be kept confidential by Vermont state law. • Proctor House health services is located in the red house near the performing arts center and below the hockey rink. It includes an infirmary with 10 beds in a home like environment, we also have a counseling center on the second floor. Proctor House Health Services is open: Monday-Friday 8:00 a.m. to 7:00 p.m. Saturday 8:30 a.m. to 1:30 p.m. Sunday on call Medication distribution takes place in Shepardson Dining Hall on Mon-Sat During all meal times Saturday During brunch and supper Medications are also available at Proctor House during normal office hours. The infirmary is open and staff are available when the “OPEN” flag can be seen flying next to the front door. • Non-critical issues should be dealt with during a study or non-class period. • All communication is done through the student’s Vermont Academy email address and should be checked daily by students. • Regardless of the issue (physical or emotional), when a student has a health concern or illness, s/he must report to the infirmary following this process: during the academic day, students must report to class and obtain a pass from their teacher prior to going to the infirmary. If the student is too sick to report to class or any other commitment he/she

Handbook 2012-2013


must report to or call Proctor House to be evaluated. Sick days are spent in the infirmary where students can be monitored by the nursing staff (i.e. students can not remain in dorm rooms if they are sick, which would be an unexcused absence). • If a serious health problem develops when Proctor House is closed, A nurse is available to handle emergencies 24 / 7 via the Health Services pager at (802) 741-2440. Students may be kept in the infirmary overnight for observation if deemed necessary by the nurse on duty • All prescription medications must be kept at Proctor House and be dispensed to students by a licensed nurse or designated faculty member. Unless you have been given permission by the director of health services to keep prescription medication in your room to self-administer. YOU MAY NOT keep prescription medications in your dorm room without permission; this can result in disciplinary action. • Vermont Academy expects that all routine medical, dental, and optical care will be handled during vacation or after classes in the case of day students. Should treatment for illness or injury occur while a student is away from school, parents are asked to notify the nursing staff at (802) 869-6239 so that we can arrange for appropriate follow-up care..

Counseling Services Health Services staff includes two counselors, one Licensed Clinical Mental Health Counselor and one Certified Alcohol and Drug Addiction Counselor. Individual counseling, assistance with emotional problems or issues, peer relationships, drug or alcohol abuse support, family meetings, classroom observations and feedback, as well as off-campus referrals are available to all students. Counselors are available Monday through Friday with office hours from 8:00 a.m. to 4:00 p.m. A counselor is always on call while school is in session. If an emergency mental health issue arises when the office is closed, students should contact the on-call nurse through a dorm parent or faculty member, who will page the nurse at (802) 741-2440. The nurse will then contact the on-call counselor as needed. If ongoing counseling support is needed, it is available for a fee per session. Emergency counseling services are always available as needed regardless of ability to pay and without parental agreement, if a student is in a crisis situation or in danger. It is the student’s responsibility to keep all counseling appointments. If a student is unable to make it to a scheduled appointment, he/she must contact the counselor in advance to cancel; there will be a 50% charge for unexcused absences from any session. Counseling sessions, which are billed directly to parents or financially responsible parties, may be reimbursed by some insurance companies. Counselors are not responsible for billing insurance companies directly, but will assist in obtaining reimbursement if requested. For questions about counseling services, please contact the director of health services at (802) 869-6210 or 6239. Sports Medicine Health services staff also includes two certified athletic trainers. The head athletic trainer manages the training room located in the


Handbook 2012-2013

Williams gymnasium. He can be reached by phone at (802) 869-6237. Sports related injuries may be initially evaluated by the nursing staff, then referred to the training room to be further evaluated by a member of the athletic training staff, A nurse or athletic trainer must clear a student for return to sports or an activity following an injury or illness. If the student has been under the care of an off campus medical professional a written order from the treating health care provider must be obtained before a student can resume sports and activities. This applies to all students, whether boarding or day.

Head Injuries If a student sustains a head injury, he/she will be monitored carefully by the medical staff including nurses, athletic trainers and physicians. Head injury protocols are strictly enforced at the Academy to insure minimal risk of re-injury and/or second impact syndrome. If a student is seen and cleared by their personal physician prior to the limitations within our stated protocol, our protocol will take precedence. Students with head injuries are required to checkin with nursing staff or ATC daily until cleared – failure to do so will result in a minimal on the sport effort grade. Sports Related Medications/Supplements Before taking any medication or dietary supplement, it is the responsibility of the student or parents to check with the head athletic trainer to verify that it is not an officially banned substance or detrimental to the health or well being of the student. For the purposes of determining which substances are banned from use, the head athletic trainer or his/her assistant shall consult the official National College Athletic Association (NCAA) list of banned-drug classes. A complete listing is available online at Because the health and safety of our students is our primary concern, we want to create an environment in which concerned individuals can share information about potential violations of the school’s substance abuse policy by student athletes without fear of negative consequences. As a result, an individual wishing to bring forth such information may chose to remain anonymous. In the event that a student athlete is accused of using a performance enhancing drug, an initial investigation will be undertaken by the head athletic trainer and the director of health services. If, upon researching the allegation, the head athletic trainer and the director of health services agree that there is sufficient basis for a formal investigation, they will refer the matter to the deans’ office as a potential violation of the substance abuse policy of the school and inform the athletic director. Sanctuary Policy If, as a result of the use of any substance (legal or illegal) such as alcohol or other drugs, a student believes his/her own health or safety is in jeopardy, or the health or safety of another student(s) is in jeopardy, he/she should: • Call 911 to request an ambulance and contact any adult on campus with the intention of getting medical help to the impaired student. • Page the on-call nurse at (802) 741-2440. • Bring the student(s) directly to Proctor House for assistance if directed to do so by the on-call nurse.

Handbook 2012-2013


Under such circumstances, in order to get the impaired student(s) immediate medical assistance, the student(s) involved can invoke this sanctuary policy and: • There will be no disciplinary action against the reporting student(s) or the impaired student(s). • The student(s) involved will retain anonymity to the greatest extent possible, with the exception of disclosure to health services staff that may need to know the names of those involved in order to assist the impaired student(s). In following up on the incident: • Health services staff will not report the names of the students involved to other school officials. • The impaired student(s) must meet with director of health services within 48 hours to make arrangements to see a counselor to discuss the incident. • The impaired student(s) will notify his/her parents of the incident in the presences of either the director of health Services or a counselor. Sanctuary cannot be claimed by a student if s/he has already been confronted by a faculty/staff member about the concern, or after a student(s) using or under the influence of alcohol or other drugs is discovered by a faculty/staff member (i.e. students must initiate the process and seek out assistance on their own). This sanctuary policy may be used by students for events occurring on or off campus. If law enforcement officials become involved in an incident, the school's sanctuary policy cannot release students from whatever legal action follows. If at any time a student believes that he or she has a substance abuse problem and would like to receive help, he/she can contact a member of health services seeking assistance without risk of disciplinary response. The information will be kept confidential unless the staff member believes that the life of the student, or other students, is in jeopardy. The intention of this policy is to keep students safe and to promote safety within our community as much as possible. When a student is found by a faculty member to be under the influence of alcohol or other drugs, Vermont Academy has no alternative than a disciplinary response. Furthermore, in such a situation, the faculty member or dean is under some obligation to investigate the possibility that other students may be in trouble and are in need of medical attention.

Student Assistance Program The student assistance program at Vermont Academy, ASISST (Aiding Students in Sound and Sober Thinking), is designed to provide education and positive support to students around issues involving the use of drugs and alcohol. Vermont Academy maintains the philosophy that adolescents will make mistakes and have a responsibility to learn from those mistakes. Students referred to the ASISST program by faculty, staff, parents, the deans’ office, or the admissions process will be provided support according to the

Handbook 2012-2013


program protocols. Furthermore, any student may confidentially request the services offered by ASISST. The dean of students’ office is responsible for any related disciplinary consequences. Recognizing that the use and misuse of drugs and alcohol can be a complex problem, the ASISST Program focuses on several areas of support: intervention, individual and group counseling, sober support group meetings, random drug testing, educational activities, and professional assessment. Attendance at 12step programs such as Alcoholics Anonymous, Al-Anon, Al-Ateen, and Narcotics Anonymous may be arranged on an individual basis. Communication with and the involvement of parents and/or guardians is strongly encouraged. As with other health concerns, parents and guardians or their insurance companies will be billed for services provided by any agency as a result of participation in the ASISST Program. These will include counseling, drug/alcohol assessments, and urine screening tests. All of the ASISST team’s efforts are undertaken with the clear understanding that students and their families are entitled to respect and privacy in these matters. We view confidentiality as the sharing of information with only those other professionals who have a need to know in order to act in the student’s best interests. ASISST referrals and assessments are not part of a student’s permanent record. The specific protocols which we follow are available to parents and students and may be obtained by contacting Ms. Amy Lanterman at

Other Services Academy Store & Bank The Academy Store & Bank is located in the basement of Shepardson Center and is open Monday-Saturday. School supplies, VA gear, snacks, toiletries and Vermont Academy mementos may be purchased with a credit card, check or cash or billed through the students’ account. Students must have adequate funds available in their account to make a purchase. Students must also have adequate funds available in order to make a withdrawal from the bank. Parents may set up restrictions for withdrawals, but the dean of students’ office must approve any withdrawals over $20 per day. Laundry Service E&R Laundry provides laundry and dry cleaning to Vermont Academy students for an additional fee. Information is available in the deans’ office. Postal Services Mail is distributed by lunch hour Monday through Friday. Student mail boxes are located on the first floor of Fuller Hall. Correspondence to students should be addressed as follows: Name, Vermont Academy, P.O. Box 500, Saxtons River, VT 05154-0500. Packages requiring a physical address can be addressed to Vermont Academy, 10 Long Walk, Saxtons River, VT. 05154. Religious Services Students are welcome to attend religious services in Saxtons River and surrounding towns. We can help with transportation issues.

Handbook 2012-2013

ACADEMIC DEAN ...................6256 ADMISSIONS ............................6229 ART STUDIO .............................6257 ATHLETICS ...............................6236 BOOKSTORE.............................6248 BUSINESS OFFICE...................6218 COLLEGE COUNSELING........6233 COMMUNICATIONS................6298 COMPUTER SUPPORT ............6269 COUNSELING ...........................6668 DEANS’ OFFICE .......................6252 DEVELOPMENT OFFICE ........6223 DINING ROOM .........................6244 HEAD OF SCHOOL’S OFFICE 6221 HEALTH SERVICES .................6239 LEARNING SKILLS .................6232 LIBRARY ...................................6227 MAINTENANCE .......................6225 STUDENT RESIDENCES Alumni Hall 2nd Floor......................... ............6620 .............................................6621 .............................................6622 .............................................6623 3rd Floor .....................................6624 .............................................6625 .............................................6626 .............................................6627 4th Floor......................................6628 .............................................6629


.............................................6630 Dr. Brown House ........................6245 .............................................6632 Jones Hall 1st Floor.............………… .........6670 .............................................6671 .............................................6672 .............................................6673 2nd Floor..............……………. ..6674 .............................................6675 .............................................6676 .............................................6677 3rd Floor.............…………….....6678 .............................................6679 .............................................6680 .............................................6681 Sturtevant House 2nd Floor.....................................6246 .............................................6631 3rd Floor .....................................6276 Twenty Five House North...........6266 .............................................6634 South....................................6267 .............................................6633 West Hill 1st floor .......................................6235 .............................................6647 .............................................6296 2nd floor......................................6653 .............................................6654 .............................................6664

Maple Sugaring on campus

Key Contacts Advisor _________________________________ Phone Number ___________________________ Email ___________________________________ Dorm Parent _____________________________ Phone Number ___________________________ Email ___________________________________ Dorm ___________________________________ Floor Phone Number ______________________ Academic Issues Advisor Mr. Fanning Hearon, Academic Dean Mrs. Anne Atkins, College Counseling

869-6265 869-6233

Athletics Mr. Mike Atkins, Athletic Director


Health Issues Mrs. Mary Beth Peterson, Health Services


Student Life / Residential Issues Mr. Seth Gabarro, Dean of Student Life


Student Bank Mrs. Karen Langston, Academy Store


Travel Mr. Jesse Bopp Greater Falls Travel Agency

(Identify yourself as a Vermont Academy family)

869-6252 800-559-3919

Vermont Academy Student Handbook 2012-13  

Vermont Academy's Student Handbook for 2012-13