How to Insert Signature in Word?

Inserting a signature in a Word document may seem challenging if you’ve never done it before. Questions like How to insert signature in a Word document? often arise, especially when signing numerous electronic documents. Though for personal or professional reasons, being able to know how to append an online signature on a document is very important. Luckily for you, there are built-in functions in Word that allow inserting a signature, there are also third-party applications such as VeriDoc Sign that facilitates this process. From this blog will explain available methods to ensure that you will be able to place the signature to documents no matter your level of experience with documents signing, quickly, safely and in an effective manner.

Why Should You Sign Word Documents Online?

In this era, where speed and efficiency are paramount, it is safe to say that signing Word documents has become a necessity both for people and businesses. But why should one rely on signing Word documents other than printing out the document, signing it and scanning it? Here are some unique reasons that have made online signatures the most preferred way of signing documents.

1. Speed & Efficiency

Now, we can completely eliminate the wait time involved in obtaining physical copies of word documents while signing them electronically. Sitting behind a computer, at an office, or on public transport, a single click will allow you to sign a document in seconds. There is no need to be concerned regarding delays; there is no need for printers or scanners, and surely there is no need to wait for postal delays.

2. Security & Integrity

One of the greatest things in favour of electronically signing Word documents is the security that it bestows. A signature made digitally is encrypted, which makes it impossible for any unauthorized person from changing the document after it is signed. Moreover, even many of the e-signature tools offer features such as audit trails, timestamping, and multiple authentication so that your signed document is safe and authentic.

3. No Need for Physical Storage

When signed, Word files can now be transferred into electronic files, which eliminates the need for filing cabinets and storage spaces. This has the effect of not only creating more room in the office, but also facilitating the categorization, retrieval and sharing of the signed documents when this is necessary. Storing paperwork physically is more vulnerable to risks such as physical damage, theft, and loss that affect the documents.

How to Insert Signature in Word?

Inserting a signature in Word is simple and can be done in a few different ways. Here's how:

1. Using the Draw Tool (for digital signatures)

 Start off by opening your Word document.

 Proceed to the Draw tab (if it doesn’t show up, you may have to turn it on from the settings).

 Afterward, choose a pen or stylus tool.

 Next, use a mouse, stylus, or touchpad and then draw your signature.

 Rescale and adjust the signature as you see fit.

2. Using the Insert Tab (for a scanned signature)

 Manually sign a piece of paper, and either scan it or take a good photo.

 Scanning your signature image, save it in an image file format like PNG or JPEG.

 After that, open a Word Document, and from the menu selection, click on Insert

 Click Pictures, then select the signature image that you want from your files.

 Place the image where you want.

3. Using the Signature Line Feature (for formal signatures)

 Move the cursor over the desired area for the signature.

 Click the Insert tab, then click Signature Line from the drop-down menu.

 Type particulars such as the name, and the title of the person signing the document.

 After the line has been included, you will right-click on it and select Sign if you have an electronic signature stored.

4. Using Third-Party Tools (like VeriDoc Sign)

 Get an account on a third-party application such as VeriDoc Sign

 Upload your document in your third-party application.

 The signed document can be downloaded and if necessary.

Conclusion

As technology keeps evolving, almost all parts of our lives are influenced. Electronic signatures prove that even something as basic as signing your name can be updated by new technology. We've come a long way since the 80s and the fax machines, and as far as e-signatures are concerned, new trends will keep on emerging to change how we work. E-signatures are legal and secure way to sign the important documents.