PEO SOLUTIONS Guaranteed
Payroll Administration •
Time and Attendance •
Tax Administration •
Risk Management •
Benefits Administration •
Human Resources •
ACA Compliance •
Proactive Health Management Plan •
Co-Employer Relationship •
INNOVATIVE EMPLOYER SOLUTIONS
About Us Vensure Employer Services, Inc. was founded in 2003 and has grown from a boutique one state regional player to one of the nation’s ten largest PEOs’. We provide your company with a suite of services, including Payroll, Human Resources and Benefits. We believe that by removing non-revenue generating responsibilities, you are better able to accelerate your company’s growth, ensure stability and enhance employee value and loyalty. With offices in Honolulu, HI, Chandler, AZ, Atlanta, GA and Ft. Walton Beach, FL, we are strategically positioned across the U.S. to accommodate the needs of our clients from coast to coast. We pride ourselves on being active in their local communities by sponsoring and actively participating in associations such as the Forever Young Foundation and Cink Charities.
Vision As a leader in the Professional Employer Organization industry, Vensure Employer Services strives to provide you innovative tools, superior service, and a suite of products designed to meet your ever-evolving payroll, risk management, human resources and benefits needs.
Co-Employer Relationship When working with a PEO, your company enters into a shared employer relationship. The PEO becomes the employer of record and is responsible for payroll and payroll tax compliance, workers’ compensation insurance, benefits administration, unemployment claims processing and other HR related administrative tasks. Your company remains the worksite employer and continues to retain day-to-day control and direction of the worksite employees.
Payroll Payroll is a complex process which requires up to date knowledge of tax laws. Vensure has both the technical expertise and advanced technology to meet your needs and reduce your overhead by relieving you of the unproductive burden of payroll. Vensure will eliminate the hidden costs of compliance and the risks created by ever-changing regulation.
ADMINISTRATION ▪▪ ▪▪ ▪▪ ▪▪
Prepare, file and pay your payroll taxes Issue payroll checks/direct deposits Provide unlimited reports Issue annual W2s
▪▪ File new hire reports ▪▪ Process garnishments and maintain compliance ▪▪ Track PTO and sick/vacation time
ONLINE ACCESS ▪▪ Secure 24/7 online access to payroll and human resource data including insurance, 401k and PTO benefits ▪▪ Customizable security settings and menu options by user
▪▪ Real-time updates to payroll and human resource data ▪▪ Employee access to view information such as pay stubs and W2s
REALITY CHECK Reality Check is our secure, proprietary check printing solution, which can be customized to facilitate the endless possibilities of our clients’ paycheck printing, sorting, and distribution needs.
GARNISHMENTS Our proprietary garnishments software application helps your company stay compliant with state regulations regarding garnishment enforcement. This system was built to be compatible with electronic state agency filing systems. Information is automatically transmitted between state agencies and Vensure, thereby significantly reducing the risks of incorrectly administering garnishment orders.
TIME AND ATTENDANCE When it comes to tracking your employee’s time and attendance, Vensure is prepared to help. Whether you are looking for a new system, or want to continue using your current system; we can work with you to streamline the payroll process. Today, most systems have the ability to export data. We can use this data to import your payroll, thereby saving you time and money!
TAX ADMINISTRATION Paying employee taxes and filing the many required state, federal and local returns can be frustrating and time consuming. A mistake can often result in late fees, fines, penalties and interest. Our team of experts can provide you the resources and knowledge you need to relieve you of the burdens of staying up to date on tax administration compliance.
Risk Management Vensure’s Risk Management Program provides our PEO clients with a multitude of services designed to prevent or mitigate their exposure to workers’ compensation losses, leading to lower costs to the client and improved employee well-being and satisfaction. ▪▪ ▪▪ ▪▪ ▪▪
Claims management and adjusting oversight Accident investigation Modified/light duty return-to-work programs Safety program development and IIPP implementation ▪▪ On-site hazard assessments ▪▪ Safety committee coordination
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OSHA regulation and compliance assistance Job task analysis Worksite hazard training Employee incentives program assistance Annual experience modifier analysis and audit Quarterly review of loss runs
WORKERS’ COMPENSATION Vensure has a comprehensive workers’ compensation program, which includes workers’ compensation insurance, claims administration, and loss control. Included within our loss control services we can provide onsite inspections; develop and implement safety programs; as well as provide assistance with federal and state OSHA compliance. ▪▪ Up to 40% Premium credit for a preferred risk ▪▪ Loss Occurrence Fees Available from 1k to 250K
▪▪ Access to Multiple “A” Rated Carriers ▪▪ Small and Large Deductible Programs
PAY-AS-YOU-GO COMP PAYMENTS Client premium payments are based on actual payroll and paid as each payroll is processed. This is preferential to the standard structure of a large deposit, along with monthly or installment payments, followed by annual audits. ▪▪ No standard market deposits ▪▪ No annual audits
▪▪ No surprise lump sums due at the end of the year
Benefits Administration A competitive benefits program is crucial to attracting and retaining quality employees. Vensure can provide a customized benefits program tailored to your specific business needs at a competitive cost. Vensure administers your benefits by collecting and remitting the insurance premium, coordinating enrollments and assisting co-employees with questions and concerns. Unlike other providers, our clients have the freedom to use their existing benefits, Vensure Sponsored Benefits, or both. Our benefit solutions include: ▪▪ Medical/Health Reimbursement Arrangement (HRA) ▪▪ Health Savings Account (HSA) ▪▪ Flexible Spending Account (FSA) & Medical and Dependent Care Reimbursement ▪▪ 401(k) ▪▪ Dental ▪▪ Basic Life/AD&D
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Vision Abacus Short-Term Disability TeleMED Discount Dental/Vision/Rx 24-Hour Accident Plan Advance Hospital Indemnity Insurance Voluntary Critical Illness Plan Voluntary Universal Life Coverage
Human Resources Vensure’s HR solutions are designed with compliance and efficiency in mind. We can enhance your existing HR department or help fill any voids that you may have. Regulatory compliance can be overwhelming. Which laws apply to your company? How do you comply? Our staff can assist you in your decision-making process. ▪▪ ▪▪ ▪▪ ▪▪ ▪▪ ▪▪ ▪▪ ▪▪ ▪▪ ▪▪
Human resource database and employee file maintenance Assistance with Immigration and Naturalization Service compliance (including Form I-9 and E-Verify) Assistance with independent contractor issues Administer unemployment claims Legal research and dispute resolution assistance Compensation administration and compliance with FLSA and state wage and hour laws Guidance with general employment situations and concerns, such as EEOC, ADAAA, ADEA, FMLA and CRA Sexual harassment and discrimination training (employee and managerial) Assist with the development of policies, procedures and documentation for employees Access to experienced professionals who will identify possible government incentives for your business, potentially resulting in real savings and tax credits.
ACA COMPLIANT PROGRAMS, PRODUCTS, TECHNOLOGY, TRAINING AND SUPPORT Vensure has partnered with Cimplx to provide a comprehensive and affordable solution for all your ACA requirements. We know that employers will have varying levels of understanding when it comes to ACA regulations. That is why our team of ACA experts can customize and tailor a solution based on your needs. Our solutions were designed to assist employers in mitigating the risk of IRS penalties, accurately file the required IRS tax forms and maintain access and control over your employee data. ▪▪ ▪▪ ▪▪ ▪▪ ▪▪ ▪▪ ▪▪
Minimum Essential Coverage (MEC) and Minimum Value Plan (MVP) health solutions options E-File Service to IRS & Mail to Employees Eligibility Management Real Time Risk Assessment Reporting Employee Hours and Status Tracking 1095-C Offer Code & Safe Harbor Calculation Dynamic Data Import
PROACTIVE HEALTH MANAGEMENT Take advantage of the Proactive Health Management Plan, designed to encourage employees to use preventative care to create healthy living habits and to identify early potential medical issues. ▪▪ Annual employer savings up to $226.50* per eligible employee ▪▪ Provides a fully insured indemnity payment directly to participating employees ▪▪ Eligible employees get access to healthy living benefits and indemnity payments for many medical screenings, including hospital stays
Guaranteed 5-Day Issue!
For more information call 800-941-8731 ARIZONA 2600 W. Geronimo Place, Suite 100 Chandler, AZ 85224
GEORGIA 2425 Commerce Ave, Suite 300 Duluth, GA 30096
HAWAII 820 Mililani Street, Suite 703 Honolulu, HI 96813
FLORIDA 348 Miracle Strip Pkwy SW Fort Walton Beach, Fl 32548
* This product is offered by Vensure on behalf of Proactive Risk Solutions, LLC (PRS). Estimated savings are calculated by PRS by multiplying the monthly premium by the current applicable employment tax rate, then reducing the resulting amount by any fees withheld by PRS. Estimated savings were provided by PRS and are for illustration purposes only and not meant to serve as tax advice. Vensure and PRS recommend you consult with a tax professional to determine your potential tax savings. â€ Guaranteed 5-Day Issue on Qualified Submissions assumes all required documents are timely provided by Client with submis-sion and submission is accurately and fully completed.
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