6 things to consider when sending employees on international business trip - fastcollab blog

16/09/2016

6 Things to Consider when sending employees on International Business Trip | FastCollab | Blog

6 THINGS TO CONSIDER WHEN SENDING EMPLOYEES ON INTERNATIONAL BUSINESS TRIP August 1, 2016 Mukul Agarwal

Here are 6 things to consider when sending employees on International Business Trip

1. Book flights and hotel reservations in advance Knockout big things such as flight booking and hotel reservations as soon as you get a confirmation on employee’s travel plans. It will assist organisations to get the greatest deals & save some much­required money in those initial stages of business. Acting early opens up opportunities for

A survey in 2012 by the Global Business Travel Association reported that companies haveflights with fewer layovers, convenient hotels with higher productivity expectations from employees going to business trips. However, angreat amenities & reservations at restaurants to try unorganised & unplanned business trip can prove to be exhaustive and might result in lower out. Plus, it keeps you away from last minute hassles. output results than expected.

2. Check Visa and Passport Requirements Preparing in advance to get done with Passports & Visas, is a no­brainer, to save company’s time & trouble in the long run. Use online travel management system to keep record of Passport & Visa issue & expiry dates for each employee. Keep a grace time of about 4 to 6 weeks before the date of trip, to arrange for passport & visas for employees. Such online cloud systems allows employers to keep a digital copy of passport, visa, & driver’s license for any future on the go ticket bookings and foreign trips.

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16/09/2016

6 Things to Consider when sending employees on International Business Trip | FastCollab | Blog

3. Fix all appointments and schedules No matter which level of employee is travelling, make sure their meetings are well planned and communicated in advance. Planning ahead also shows customers, vendors, & investors that employees are responsible & organized. Keep an advance reservation if employees are supposed to be a part of Lunch or Dinner meetings. Equip your employees with all details to give impression of how well they can work as businessperson.

4. Courier Items separately Without doubt flying depletes energy, so try to simplify the journey of your employees by mailing items such as product specimens in advance. They add weight to drag about and frequently get broken or squished in the suitcase. Suggest employees to pack light and carry only necessary items.

5. Communicate all stakeholders in advance When employees are sent abroad (specially for more than a week), it is best to keep well informed about the itinerary to all the stakeholders, like – manager, team members or client. This will help the team to fill­in the duties of the travelling employees, in their absence.

6. Arrange personal time­off for employees After cruising through meetings & client visits round the clock, encourage your employees to look­out for spending some time recuperating. Personal growth makes a better leader & experiencing different cultures expands creative mind. Specially, if there are related trade­shows or Business fairs, inform employees well in advance with tickets being arranged.

Business trips are excellent opportunities to learn & grow your business. Plan ahead and concentrate on your goals. Through FastCollab’s Online Travel Management System, companies can book flight tickets, get visas done, and receive concierge services for a smooth Business trip. Additionally, it also gives detailed report on tracking the business trips a company is incurring.

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