2024 V3 Annual Retreat Program Guide

Message from the ELP

Welcome to the second annual V3 Retreat!

We are happy to welcome you to Columbus along with over half our V3 colleagues from all our regional offices.

The ELP Class of 2023, with the help of many others, have developed the content and activities for this year’s retreat. The content for the retreat builds on last year’s success and the theme: Engage, Unite, and Connect. Throughout the day, we hope that you experience these themes through the various group and breakout sessions. Our goal is that everyone learns something new, has some fun outside of the typical workday, and most importantly, connects with co-workers from across our various V3 offices.

We hope you enjoy the retreat, and we look forward to many more to come.

ELP Class of 2023 – Ryan Hartley, Katie LaSalle, Kass Miftari, Jay Miller, Lauren Montero, Matt Poulter, Andrew Regnery, Breanne Stromberg, Braeden Veeneman

Emerging Leaders Program Members

Ryan Hartley

Senior Project Manager Environmental (Chicago)

Breanne Stromberg

Project Engineer II

Transportation & Municipal Engineering (Chicago)

Lauren Montero

Senior Project Engineer

Transportation & Municipal Engineering (Chicago)

Jay Miller

Group Leader Survey (Columbus)

Kass Miftari Director Information Technology (Chicago)

Katie LaSalle Communications Specialist Marketing (Indianapolis)

Matt Poulter

Resident Engineer I Construction Engineering (Chicago)

Andrew Regnery

Project Engineer II Natural Resources (Chicago)

Braeden Veeneman Project Engineer Engineering (Edmonton)

Schedule Overview

WEDNESDAY

ƒ Travel to Columbus & Hilton Check-in

ƒ 6:00 PM - 10:30 PM: Welcome Social Gathering (Lower.com Field)

THURSDAY

ƒ 7:00 AM: Full Breakfast Buffet

ƒ 8:00 AM - 5:00 PM: Retreat Activities

ƒ 6:00 PM - 10:00 PM: Social Gathering (PINS Mechanical)

FRIDAY

ƒ 7:30 AM - 9:00 AM: (Optional) Continental Breakfast

ƒ Travel Home (Check out by Noon) 04.26 04.25

Keynote Speaker

Motivational Speaker

Thursday: 8:15 AM – 9:30 AM (ET) & 4:15 PM - 4:45 PM

Kris Boesch

Founder & CEO of Choose People, Author & Keynote Speaker

Social Super Glue: Creating a Culture of Connection, Cohesion and Camaraderie

In this highly interactive and energized keynote, Kris Boesch takes workplace culture savviness to the next level and unveils the secret ingredient to the secret sauce of experiencing more joy at work. She will weave valuable content, enlightening stories and tangible tools to support you discovering new ways to authentically and meaningfully connect with your fellow colleagues. This “glue” ultimately results in more collaboration, creativity and joy-filled success for you, your fellow team members and V3!

Key takeaways include understanding:

The 3 Critical Paradigm Shifts

How to Transform the #1 Common Pitfall

5 Easy & Profound Ways to Deepen Connection

KRIS BOESCH

Conference Essentials

Helpful Tips

ATTIRE – Business Casual. Be comfortable, but professional.

WEATHER – Forecast is in the 70s, going down to the 50s in the evenings. You may want to bring a collapsible umbrella in case of rain.

CHANGE OF PLANS – Please contact Lori Woody if your plans change as soon as possible (especially if you have a hotel room) as to not incur unnecessary charges due to cancellation.

FIRST AID – If you need anything from a first aid kit during the event, please contact Grace Morrison or Lori Woody.

PHOTOS – If you have photos to share, you can upload them to the V3 Connect Retreat Page.

RETREAT PAGE ON V3 CONNECT – A page has been set up on V3 Connect with helpful information and to connect with your teammates. You can download the MS 365 app to your smartphone.

QUESTIONS – Contact Lori Woody if you have any questions about the event.

Arrival Hotel Contact: Lori Woody

HOTEL CONTACT & LOCATION

Hilton Columbus Downtown 402 N. High Street Columbus, OH 43215

Check in: 3:00 PM

Check out: 12:00 PM

HOTEL CHECK IN

Participants should have received an email confirmation directly from the Hilton. If you need your confirmation number or need to make any changes to your reservation, please contact Lori Woody. All charges will go on the Master account.

The Hilton has two buildings (one shorter and one taller) across the street from one another. Self parking is behind the shorter one. We won’t know which building your room is in. It is encouraged for attendees to use the taller building to check-in (Tower 402), but check-in is allowed at the shorter building (Tower 401). With a group our size, we are encouraged to check in at Tower 402. They are connected via a skyway bridge going across the street.

HOTEL PARKING

If attendee is staying at the hotel: There are two options; 1) Self parking located behind Tower 401; or 2) If you have a special need for valet (dropping off supplies), it is located in front of Tower 402. Mention at check-in that you are parked at the hotel and they will add your charges to our master account. Your room key will allow you in and out of the garage.

If attendee is local and not staying at the hotel: Please contact Tammy Segieth and she will provide you with a parking voucher.

Wednesday, April 24

Welcome Kick Off (Activity One) & Columbus Crew Championship Soccer Game: 6:00 PM - 10:30 PM (ET)

EVENT CONTACTS: Tammy Segieth, Lori Woody

Lower.com Field – 96 Columbus Crew, Columbus, OH 43215

Some important details:

Shuttle buses will be provided to and from the hotel. Due to lack of available parking, it is strongly recommended to local attendees that are driving to park at the hotel and utilize the shuttle. Please contact Tammy Segieth if you will be driving on your own.

Attendees should go to the reception area of Tower 402 and walk through the food market located to the right of the reception desk and follow the signs directing you to the back of the hotel.

Shuttle loading will begin at 5:15 PM; Return: Three shuttles will begin loading at 10:00, 10:15 and 10:30 PM.

Attendees are encouraged to arrive no later than 6:00 PM. Shuttle will drop off attendees at the location on the map and then follow directions to the Upper Party Deck. An interactive activity will start the event along with drinks and appetizers. Food stations will open at 7:00 PM. The game will begin at 8:15 PM.

Concacaf Championship Cup Semifinal Soccer Game!!

If you’d like to show your support for the Columbus Crew Team, wear yellow and/or black.

Thursday, April 25 Interactive Sessions

EVENT CONTACTS:

For Presentations:

Ryan Hartley & Lauren Montero

For Any Other Questions:

Tammy Segieth & Lori Woody

Location: Hilton Columbus Downtown Hotel, Tower 403 - Kojo Kamau Ballroom

• Attendees will receive their official name badge/lanyard and program guide at the check in table.

• Breakfast buffet will be available 7:00 AM – 8:00 AM.

• Kick off will begin at 8:00 AM in the same room. Please make sure you have checked in, grabbed breakfast and beverages and found a seat by that time.

• There will be scheduled breaks in the morning and afternoon.

Session Schedule

7:00 AM - 8:00 AM (ET)

FULL BREAKFAST BUFFET

Full breakfast buffet is available during these times.

Room: Kojo Kamau Ballroom A | Attendees: All

8:00 AM - 8:15 AM

KICKOFF & WELCOME

Room: Kojo Kamau Ballroom B/C | Attendees: All

8:15 AM - 9:30 AM

KEYNOTE SPEAKER – KRIS BOESCH

Room: Kojo Kamau Ballroom B/C | Attendees: All

9:30 AM - 9:45 AM

BREAK: PRE-FUNCTION SPACE

9:45 AM - 10:45 AM

BREAKOUT SESSION #1

Room: Breakout Rooms | Attendees: Refer to Session Guide

10:45 AM - 11:00 AM

BREAK: PRE-FUNCTION SPACE

11:00 AM - 12:00 PM

ORIGIN STORIES

Room: Kojo Kamu B & C | Attendees: All

12:00 PM - 12:30 PM

LUNCH: KOJO KAMAU BALLROOM B/C

12:30 PM - 1:15 PM (During Lunch)

GETTING TO KNOW V3’S EXECUTIVE MANAGEMENT TEAM

Room: Kojo Kamau Ballroom B/C | Attendees: All

1:30 PM - 2:45 PM

BREAKOUT SESSION #2

Room: Breakout Rooms | Attendees: Refer to Session Guide

2:45 PM - 3:00 PM

BREAK: PRE-FUNCTION SPACE

3:00 PM - 4:00 PM

BREAKOUT SESSION #3

Room: Breakout Rooms | Attendees: Refer to Session Guide

4:00 PM - 4:15 PM

BREAK: PRE-FUNCTION SPACE

4:15 PM - 4:45 PM

KEYNOTE SPEAKER – KRIS BOESCH – WRAP UP

Room: Kojo Kamau Ballroom B/C | Attendees: All

4:45 PM - 5:00 PM

CLOSING REMARKS – LOU GALLUCCI

Room: Kojo Kamau Ballroom B/C | Attendees: All

Thursday Night Social Event

PINS Mechanical - 6:00 PM - 10:00 PM (ET)

EVENT CONTACTS: Tammy Segieth & Grace Morrison

Some important details about the venue & event:

Shuttle buses will be provided to and from the hotel.

PINS Mechanical

Columbus, OH 43215

Attendees should go to the reception area of Tower 402 and walk through the food market located to the right of the reception desk and follow the signs directing you to the back of the hotel.

Shuttle loading will begin at 5:15 PM; Return: Three shuttles will begin loading at 9:40, 9:45 and 10:00 PM.

Attendees are encouraged to arrive no later than 6:00 PM. Attendees will each receive a wrist band prior to entering our private event space. Drinks and appetizers will be available starting at 6:00 PM and food stations will open at 6:30 PM. Games include duck pin bowling, ping pong, arcade and more.

Friday, April 26

Departure Checkout is by 12:00 PM (ET)

TRAVELERS – CHECKOUT/DEPART INDIANAPOLIS

7:30 AM - 9:00 AM (ET)

OPTIONAL CONTINENTAL BREAKFAST

Room: Pheoris Room in Tower 402 (the taller building) on the 3rd floor. Want some food and coffee before you hit the road? An optional “light” breakfast will be available and includes yogurt, fruit, pastries, breakfast sandwiches, etc. It is “open house” style. Safe travels home!!

Vantagepoint

TIMESHEETS

The project code for the retreat is V3RETREAT and all hours for travel and attendance for this event should be charged to that project.

We anticipate that no more than 8 hours a day for Wednesday through Friday will be charged to that project code. Be sure to charge any regular work that you may perform to the appropriate project. If you have any questions on timesheet entry or expenses, please contact your supervisor.

Session Guide & Descriptions

8:00 AM – 8:15 AM

OPENING REMARKS

Location: Kojo Kamu B & C

Speaker: Lou Gallucci

8:15 AM – 9:30 AM

KEYNOTE SPEAKER – Kris Boesch

Location: Kojo Kamu B & C

Speaker: Kris Boesch, Founder and CEO of Choose People

Social Super Glue: Creating a Culture of Connection, Cohesion, and Camaraderie

In this highly interactive and energized keynote, Kris Boesch takes workplace culture savviness to the next level and unveils the secret ingredient to the secret sauce of experiencing more joy at work. She will weave valuable content, enlightening stories and tangible tools to support you discovering new ways to authentically and meaningfully connect with your fellow colleagues. This “glue” ultimately results in more collaboration, creativity and joy-filled success for you, your fellow team members and V3!

Key takeaways include understanding:

 The 3 Critical Paradigm Shifts

 How to Transform the #1 Common Pitfall

 5 Easy & Profound Ways to Deepen Connection

9:45 AM – 10:45 AM

BREAKOUT SESSION – 1 – Themed Sessions

Location: Gina Knee

Room 1 - Clients

Session Title: Becoming a Trusted Advisor

Session Lead: Mike Crane

ELP Moderator: Jay Miller

Session Summary: Explore the transformative journey towards becoming a trusted advisor to our clients. Unravel the steps that pave the way to earning trust, fostering strong client relationships, and identifying opportunities to introduce additional V3 services as a way to build client value.

Location: Charles Massey

Room 2 - V3

Session Title: Reach Higher

Session Lead: Pat Kennedy and Stuart Dykstra

ELP Moderator: Ryan Hartley

Session Summary: A dive into the dynamic process of identifying and shaping V3's key growth strategies. Specifically highlighting the growth of our Water Resiliency Solutions services. This discussion will focus on the strategic importance of water resiliency growth across all of the markets we serve. We will explore projects that showcase our dedication to this subject and engage in a discussion of how our offices can build our services in Water Resiliency.

Location: Milton Caniff

Room 3 - You

Session Title: Employee Enrichment Programs

Session Lead: Katie LaSalle, Elora Hsu, Braedan Veeneman, and Andrew Regnery

ELP Moderator: Lauren Montero

Session Summary: Discover the significance of V3's Employee Enrichment Program, including what it is, its purpose, and how it has evolved over time. We will hear from a member of the first ELP Class (Elora Hsu) about her class’s experience of identifying a need for enhanced employee engagement among offices and then connecting the Employee Enrichment elements, and how that turned into what we have today. We will also hear about where it is going in the future from current ELP Class III members, Braedan Veeneman and Andrew Regnery. V3's Employee Enrichment was developed by employees, for employees!

Location: Roman Johnson

Room 4 - Project Spotlights

ELP Moderators: Kass Miftari

 Construction Engineering: Katie Gierut - Union Pacific Third Main Project

 Construction Group & Ecological Restoration: Brad Millis – Mahoney Creek in Batavia

 Environmental: Brendan Farnham – ITW Air Modeling Project

 Land Development/Landscape

Architecture: Dennis Terry and Stephanie Holland

– SpaceCraft Projects

11:00 AM – 12:00 PM

ORIGIN STORIES

Location: Kojo Kamu B & C

Moderated by: Jay Miller

Speakers: Ted Blahnik, Collin Brock, Pat Kennedy, Larry Lockhart, Andy Gardner, Steve Reichert, Brian Rismiller

Session Summary: Join us for a fun session of learning the story behind each of the firms that have joined V3 via acquisition and highlighting the journey of the leaders and why and how they joined the V3 family.

12:30 PM – 1:15 PM

GETTING TO KNOW V3'S EXECUTIVE MANAGEMENT TEAM PANEL (During Lunch)

Location: Kojo Kamu B & C

Moderated by: Ryan Hartley

Speakers: Lou Gallucci, Karen Kaufman, Amy Holmes, Tom Valaitis, Pat Kennedy

Session Summary: Join us for a fun and engaging discussion with our Executive Management Team. Ask your questions and hear their answers!

1:30 PM – 2:45 PM

BREAKOUT SESSION – 2 – Grouped by Service Line

Location: Koju Kamu B & C

Service Lines: Land Development, Engineering (CA), Landscape Architects, Planning

Session Leads: Ted Feenstra, Nick Pryce, Don Staley

ELP Moderators: Braeden Veeneman

Location: Roman Johnson

Service Lines: Corporate Services

Session Leads: Rozanne Ferguson, Amy Holmes, Karen Kaufman, Kass Miftari

ELP Moderators: Kass Miftari, Katie LaSalle

Location: Milton Caniff

Service Lines: Survey

Session Leads: Chris Bartosz

ELP Moderators: Jay Miller

Location: Charles Massey

Service Lines: Construction Engineering, T & ME

Session Leads: Vince Del Medico, Matt Powers

ELP Moderators: Lauren Montero, Matt Poulter

Location: Gina Knee

Service Lines: Construction Group, Ecological Restoration, Environmental, Natural Resources

Session Leads: Mike Famiglietti, Derrick Martin, Keith Oswald

ELP Moderators: Ryan Hartley, Andrew Regnery

3:00 PM – 4:00 PM

BREAKOUT SESSION – 3 – Themed Sessions

Location: Gina Knee

Room 1 - Clients

Session Title: Mastering Proposals

Session Leads: Rozanne Ferguson

ELP Moderator: Ryan Hartley

Session Summary: From the word "Go"...proposals can be stressful and all consuming. This session will provide insider tips and strategies to create the bestpossible proposals for your project pursuits...all without derailing you from your other deadlines. Understand the role of each member of the proposal team, learn how to create and communicate winning themes, determine how to focus your efforts on activities that will have the greatest impact, and explore the current and future applications of artificial intelligence in proposal content creation.

Location: Milton Caniff

Room 3 - You

Session Title: Emotional Intelligence in the Workplace

Session Leads: Ted Blahnik

ELP Moderator: Lauren Montero

Session Summary: Whether you are leading or following, having a grasp on your Emotional Intelligence can help you navigate your way towards what you and your team are looking for (even if you don’t know what you are looking for). Learn the basics on the 5 pillars of emotional intelligence, have some fun exploring tools for increasing your EQ in self-awareness, and get a refresher on how to wake up (and go to sleep) happier about your career.

Location: Charles Massey

Room 2 - V3

Session Title: Applying Artificial Intelligence (AI)

Session Lead: Greg Wolterstorff

ELP Moderator: Kass Miftari

Session Summary: Technovate, the strategic priority of V3 that focuses on technology and innovation, started in 2023. Most of us know about Technovate and what it aims to achieve. During this year's Technovate Retreat Session, Greg Wolterstroff will guide us in a discussion about a very hot and rapidly changing topic: Artificial Intelligence (AI). Greg will show us examples of how V3 is using AI to improve business efficiency, best practices for AI, and what to avoid while using it.

Location: Roman Johnson

Room 4 - Project Spotlights

ELP Moderators: Jay Miller

 Natural Resources: Chris Hanchett – Lake Forest Bank Stabilization Project

 Planning: Nicole Cronkhite – Lac La Biche Concept Plan

 Survey: Brian Rismiller - GPR/SUE Locating

 TM&E: Michael Sladek – Hainesville Road Corridor Improvements Project

4:15 PM – 4:45 PM

KEYNOTE SPEAKER – Kris Boesch

Location: Kojo Kamu B & C

Speaker: Kris Boesch, Founder and CEO of Choose People

Social Super Glue: Creating a Culture of Connection, Cohesion, and Camaraderie continued…

4:45 PM – 5:00 PM

CLOSING REMARKS

Location: Kojo Kamu B & C

Speaker: Lou Gallucci