V3 Retreat Program Guide

Message from the ELP

Welcome to the first annual V3 Retreat! We are happy to welcome you to Indianapolis along with over half our V3 colleagues from all of our regional offices.

The Emerging Leaders Program (ELP) Class of 2022, with the help of many others, have developed the content and activities for this first annual retreat. The content for the retreat has been developed around this year’s theme: Engage, Unite, and Connect. Throughout the day, we hope that you see these themes present through the various group and breakout sessions. We hope everyone can learn something new, have some fun outside of the typical workday, and most importantly, meet new faces from all of our V3 offices.

We hope you enjoy the retreat, and we look forward to many more to come.

ELP Class of 2022

Emerging Leaders Program Members

Cheryl Ludwig

Resident Construction Manager II

Construction Engineering (Chicago)

Jake Bauer

Senior Project Manager

Transportation & Municipal Engineering (Chicago)

Dan Jablonski

Project Scientist I

Natural Resources (Chicago)

Jim Rinehart

Group Leader

Land Development (Indianapolis)

Matt Gutzeit

Project Engineer II

Land Development (Chicago)

Mike Crane

Project Manager I

Transportation & Municipal Engineering (Columbus)

Rachel Reynoso Manager

Human Resources (Chicago)

Ryan Smykowski

Project Engineer II

Land Development (Chicago)

Schedule Overview

WEDNESDAY

04.19

ƒ Travel to Indianapolis & Marriott Check-in (#1)

ƒ 6:00 pm - Welcome Social Gathering (Elements Club at Victory Field - #2)

THURSDAY

04.20

ƒ 7:00 am - Full Breakfast Buffet

ƒ 8:00 am - 5:00 pm - Retreat Activities

ƒ 6:00 pm - Closing Social Gathering (Punch Bowl Social - #3)

FRIDAY

04.21

ƒ 7:00 am - (Optional) Sunrise Walk at the Canal sponsored by REVITALIZE Wellness - 1 hour (#4)

ƒ 7:45 am - 9:00 am - (Optional) Continental Breakfast

ƒ Travel Home

Conference Essentials

Arrival

Helpful Tips

ATTIRE – Business Casual. Be comfortable, but professional.

WEATHER – Forecast is in the mid-60’s, going down to the 40’s in the evenings. You may want to bring an umbrella in case of rain.

CHANGE OF PLANS – Please contact Lori Woody if your plans change as soon as possible (especially if you have a hotel room) as to not incur unnecessary charges due to cancellation.

FIRST AID – If you need anything from a first aid kit during the event, please contact Grace Morrison or Lori Woody.

PHOTOS – If you have photos to share, you can upload them to the Retreat Teams Channel.

RETREAT TEAMS CHANNEL – A Microsoft Teams channel has been established to host helpful documents and connect with your teammates. You can download the Teams app to your smartphone.

QUESTIONS – Contact Lori Woody if you have any questions about the event.

Parking Garage

Instructions for the Hotel Parking Garage

There is a parking garage directly across the street from the hotel (Missouri Street). When entering the garage, hit the button at the machine to collect a white ticket.

If attendee is staying at the hotel: When checking in, inform the front desk agent and show them your ticket. This activates the “rules” in the garage system so that the charges go directly to the master account. They will activate your guestroom key to work for the garage gate. Upon departure, you will use your key to exit and leave your key in a drop box once the gate pops open.

HOTEL CONTACT & LOCATION

Hotel Contact: Lori Woody

Indianapolis Marriott Downtown 500 W. Maryland Street

Indianapolis, IN 46225

Check in: 4:00 PM

Check out: 11:00 AM

HOTEL CHECK IN

Participants that requested a room should have received an email confirmation directly from the Marriott. Please double check that you received this email. If you need your confirmation number, please contact Lori Woody. All charges will go on the Master account.

If attendee is local and not staying at the hotel: See Grace Morrison for a voucher that will stick onto the white ticket. You will use the white ticket with the added voucher to exit. There is a slot to insert the ticket at the exit gate. The machine will read the ticket and go to our master account and pop the gate for the guest (only if you have the sticker voucher onto the white ticket).

Coach Bus Instructions Illinois

Only

Departure - Woodridge

Reservation Confirmation

Confirmation of reservation was sent out via email with instructions.

Passenger Check-In

Passengers will be required to check in at the Woodridge front desk (Mary Joyce) before boarding the coach bus (to ensure no one is left behind).

Hotel Pre-Check

Coach bus passengers will be pre-checked in to the hotel and will be given their room keys immediately upon arriving at the hotel.

Drinks and snacks are allowed on the bus, but all garbage must be taken with you. The bus is equipped with wifi and a bathroom.

Wednesday, April 19: Check in begins at 11:30 AM (CST) at the Woodridge office. Coach bus departs by 12:00 PM (CST) and arrives at the hotel around 4:00-4:30 PM (ET).

Friday, April 21: Check in begins at 9:30 AM (ET) at the hotel. Coach bus departs by 10:00 AM (ET) and arrives back in Woodridge around 12:0012:30 PM (CST). Boarding area will be the same as the Wednesday drop off point on the side of the hotel (Missouri Street).

Wednesday, April 19 Welcome Social Event

EVENT CONTACTS: Grace Morrison & Lori Woody

Elements Club at Victory Field – 500 W. Maryland Street, Indianapolis 6:00 PM - 10:00 PM (ET)

Venue is a short, 4-minute walk from the hotel.

for a walking map from the hotel to the venue.

Some important details:

Attendees are encouraged to arrive at 6:00 PM.

Enter through the glass doors on the main level behind the stadium. and check in at the welcome table.

Drinks and appetizers will be available starting at 6:00 PM.

Interactive activity at 6:30 PM and food stations will open at 7:00 PM.

This will be a chance to meet fellow attendees and enjoy a spectacular view of the city.

Thursday, April 20 Interactive Sessions

EVENT CONTACTS:

For Presentations: Cheryl Ludwig & Jake Bauer

For Any Other Questions:

Grace Morrison & Lori Woody

Location: Indianapolis Marriott – 350 W. Maryland Street, Indianapolis, Marriott Ballroom #5 on the 2nd level. Take the elevator up to the 2nd level and follow the signs.

• Attendees will receive their meeting swag and name badge at the check in table.

• Breakfast buffet will be available during 7:00 AM – 9:00 AM.

• Kick off will begin at 8:00 AM in the same room. Please make sure you have checked in, grabbed breakfast and beverages and found a seat by that time.

• There will be scheduled breaks in the morning and afternoon.

• Breakfast, lunch, and an afternoon snack will be provided.

Session Schedule

7:00AM - 9:00AM (ET)

04.20 Thursday FULL BREAKFAST BUFFET

Full breakfast buffet is available during these times.

Room: Pre-Function Space outside of Ballroom #5 | Attendees: All

8:00AM - 8:30AM

KICKOFF & WELCOME

Room: Ballroom #5 | Attendees: All

8:30AM - 9:45AM

ORIGIN STORIES

Room: Ballroom #5 | Attendees: All

9:45AM - 10:00AM

BREAK

10:00AM - 10:50AM

BREAKOUT SESSIONS 1

Room: Ballroom #5 | Breakout Rooms #1-4 | Attendees: Refer to Session Guide

11:00AM - 11:50AM

BREAKOUT SESSIONS 2

Room: Ballroom #5 | Breakout Rooms #1-4 | Attendees: Refer to Session Guide

12:00PM - 12:30PM

LUNCH: PRE-FUNCTION SPACE OUTSIDE BALLROOM 5

12:30PM - 1:30PM

GETTING TO KNOW V3’S EXEC MANAGEMENT TEAM

Room: Ballroom #5 | Attendees: All

1:30PM - 2:20PM

BREAKOUT SESSIONS 3

Room: Breakout Rooms #1-4 | Attendees: Refer to Session Guide

2:30PM - 3:20PM

BREAKOUT SESSIONS 4

Room: Breakout Rooms #1-4 | Attendees: Refer to Session Guide

BREAK 3:20PM - 3:45PM

3:45PM - 4:45PM

KEYNOTE SPEAKER – MICHAEL ALLOSSO “YOU ON YOUR BEST DAY”

Room: Ballroom #5 | Attendees: All

4:45PM - 5:00PM

CLOSING REMARKS – LOU GALLUCCI

Room: Ballroom #5 | Attendees: All

Keynote Speaker

3:45PM - 4:45PM

(ET)

MICHAEL ALLOSSO is a master communications expert who coaches CEOs and other high level executives both in dynamic presentations as well as effective day to day leadership.

Some details about Michael:

He has led award winning workshops for leaders and sales teams all over the world and is a much sought after personal coach. His client base ranges from insurance producers to construction managers, doctors to bankers, actors to politicians. His experience as a professional theater and film director enables him to quickly identify strengths and weaknesses. He gives his clients practical tools to fortify their strengths and eliminate their weaknesses.

MICHAEL ALLOSSO’S YOU ON YOUR BEST DAY “performance” offers an entertaining perspective on dynamic and effective leadership. Participants will enhance and upgrade communication skills to maximize efficacy in diverse situations: from sales meetings to the executive office; from the boardroom to home and family life. Allosso demonstrates, illustrates, lists and identifies the skills and talents associated with outstanding actors and coaches. Topping the list is believability and authenticity. Through a heightened sense of focus and concentration, Allosso “brings it” every second and helps the audience to do the same. The approach is that there should be a seamless transition from excellence in business leadership to excellence in every daily interaction. Formal presentations are heightened dialogues; speeches are conversations.

Allosso not only speaks, but he makes the audience do, all the while observing and sharing his candid observations through a unique blend of role-playing, anecdotes, passion and experience. Allosso models everything he talks about in a fast-paced, fun and informative romp through communication and leadership excellence.

MICHAEL ALLOSSO

Motivational Speaker

Thursday Night Social Event Punch Bowl Social

EVENT CONTACTS: Grace Morrison & Lesley Lapinski

Punch Bowl Social – 120 S. Meridian Street, Indianapolis 6:00 PM - 9:00 PM (ET)

Venue is a short, 9-minute walk. Attendees can use the Skyway to walk indoors.

for a walking map from the hotel to the venue.

Some important details about the venue & event:

Please enter the venue through the mall entrance (not the exterior entrance on the street).

A wrist band will be provided at door/check-in to identify you as part of our group. and check in at the welcome table.

The bar opens at 6:00 PM and food stations at 6:30 PM.

Friday, April 21

Sunrise Walk at the Canal (Optional) 6:45AM - 8:00AM

Location: Indianapolis Marriott Hotel & Indianapolis Canal

Continental Breakfast (Optional) 7:45AM - 9:00AM

Room: Pre-Function Space out-side of Ballroom #5. | Attendees: All (whether you participate in the walk or not).

EVENT CONTACTS: Keith Jones & Lori Woody

Route & Instructions

The event will be held rain or shine.

Please wear your retreat t-shirt to the walk.

Participants will meet between 6:45 AM – 7:00 AM.

At 7:00 AM, participants will take a short walk to the entrance of the canal. A group photo will be taken and then participants will be on their way.

Members of the REVITALIZE Wellness Committee will be on hand to help guide attendees through the route. Walk/Run is self-paced.

REVITALIZE participants will earn 25 points for completing the walk.

Sunrise Walk Map

8:00 AM – 8:30 AM

OPENING REMARKS

Location: Ballroom #5

Schedule Details

Speakers: Cheryl Ludwig, Rachel Reynoso, Lou Gallucci

8:30 AM – 9:45 AM

ORIGIN STORIES

Location: Ballroom #5

Moderated by: Pat Kennedy

Speakers: Ted Blahnik, Collin Brock, Andy Gardner, Larry Lockhart, Neil Myers, Steve Reichert, Brian Rismiller

Session Summary: Join us for a fun session getting to know the story behind each of the firms that have joined V3 via acquisition highlighting the journey of the leaders and why and how they joined the V3 family.

10:00 AM – 10:50 AM

BREAKOUT SESSIONS - 1 – Grouped by Service Line

Location: Breakout Room 1

Service Lines: Corporate Services

Session Leads: Rozanne Ferguson

ELP Moderators: Rachel Reynoso

Location: Breakout Room 2

Service Lines: Natural Resources and Construction Group & Ecological Restoration, Environmental

Session Leads: Mike Famiglietti and Greg

Wolterstorff

ELP Moderators: Dan Jablonski

Location: Breakout Room 3

Service Lines: Survey

Session Leads: Chris Bartosz

ELP Moderators: Cheryl Ludwig

Location: Ballroom #5

Service Lines: Land Development, Planning, Landscape Architecture

Session Leads: Ted Feenstra, Nick Pryce, Don Staley

ELP Moderators: Matt Gutzeit, Ryan Smykowski

Location: Breakout Room 4

Service Lines: Transportation & Municipal

Engineering and Construction Engineering

Session Leads: Vince DelMedico, Matt Powers

ELP Moderators: Jake Bauer

11:00 AM –11:50 AM

BREAKOUT SESSIONS ‐ 2

Location: Breakout Room 1

Room 1 ‐ Clients

Session Title: All About Clients

Session Lead: Collin Brock

ELP Moderator: Mike Crane

Session Summary: Are you new to business development?Perhaps you are an experienced networker, but are looking to sharpen your focus and target specific relationships. This breakout session will be geared towards professionals of all experience levels and will discuss a variety of topics such as defining your networking style, best practices on building stronger relationships, and other ways to improve results and grow in this area of your professional development.Our format will be an engaging hybrid of presentation, facilitation, and real feedback from other attendees that wish to share their experiences.

Location: Breakout Room 3

Room 3 ‐ You

Session Title: Employee Enrichment Programs

Session Lead: Katie LaSalle

ELP Moderator: Rachel Reynoso

Session Summary: Most of you have participated in or know of the Employee Enrichment Programs that V3 offers, but do you know WHY V3 offers them? Join us at the V3 Employee Enrichment Programs session to learn about how these programs contribute to the overall employee experience. Take advantage of the opportunity to hear from the people that make it happen! Greg Wolterstorff (VSR), Keith Jones (REVITALIZE), Brad Millis (ELP), and Rachel Reynoso (D&I).

Location: Breakout Room 2

Room 2 ‐ V3

Session Title: Strategic Growth Process

Session Lead: Pat Kennedy

ELP Moderator: Jake Bauer

Session Summary: V3 has continued to expand regionally to reach the goals of the strategic plan. This session will discuss the process for expansion, including the identification of partner firms and integration into V3. This session will contain a brief presentation, followed up by a collaborative session to discuss how the integration has been experienced by team members at V3.

Location: Breakout Room 4

Room 4 ‐ Project Spotlights

ELP Moderators: Cheryl Ludwig & Ryan Smykowski

 Construction Engineering: Patrick Jennings –Illinois Tollway I‐490 Elgin O’Hare Western Access & Union Pacific Railroad Relocation

 Construction Group & Ecological Restoration: Joseph McDermott –Ecological Restoration at Braidwood Dunes Nature Preserve

 Environmental: Rachael Berthiaume –RTC Industries, 31st and Kedzie, City of Chicago

 Land Development: Ryan Smykowski and Matt Christel –Lincoln Yards Site Development

 Landscape Architect: Corinne Lucas –Forest Boulevard Linear Park in Park Forest, IL

1:30 PM –2:20 PM

BREAKOUT SESSIONS ‐ 3

Location: Breakout Room 1

Room 1 ‐ Clients

Session Title:BD at V3

Session Leads: Ryan Wagner

ELP Moderator: Matt Gutzeit

Session Summary: How V3 approaches Business

Development. This Discussion will touch on how different BD teams are split within the company, common practices of business development, as well as a brief outlook to how V3 will continue to grow our client base. This session will contain a brief presentation, followed up by a collaborative session to discuss how different offices and groups approach Business Development.

Location: Breakout Room 2

Room 2 ‐ V3

Session Title:Technovate–Innovation for our Future

Session Lead: Greg Wolterstorff

ELP Moderator: Dan Jablonski

Session Summary: The technology and innovation strategic priority for V3 was launched through our 5‐Year Strategic Plan and has been branded Technovate. The Technovatepurpose is to “Engage technology at all levels of V3 to increase efficiency (profit), enhance reputation and diversify revenue streams.”

Over the past year, the Technovateteam has evaluated a number of innovation and technology opportunities including:

 Drone inspection with LIDAR, thermal (infa‐red) and high‐density imaging.

 Augmented Reality (AR) visualization software SiteVision with Trimble GPS calibration onto existing field conditions.

 Capturing point cloud data with your iPhone.

 Microsoft 365 Apps that can improve your efficiency.

The Technovateteam will demonstrate these innovation and efficiency ideas, gather feedback and establish goals for how V3 will experience Technovateinto the future.

Location: Breakout Room 3

Room 3 ‐ You

Session Title:Defining Your Path Through Career Charters

Session Leads: Teddy Blahnik

ELP Moderator: Jim Rinehart

Session Summary: As part of V3’s focus on employees, an initiative brought to the V3 family through a merger has now been rolled out to the entire organization. Teddy Blahnik will lead us through a conversation about the details of this program, why V3 feels it is important to each team member, and share examples of how the program has already provided opportunities and positive direction for the careers of those that have been using this tool.

Location: Breakout Room 4

Room

4

‐ Project Spotlights

ELP Moderators: Cheryl Ludwig & Ryan Smykowski

 Natural Resources: Jennifer Maercklein –MWRD Glenwood Lakes Flood Storage Evaluation Project

 Planning: Elisa Stamatakis –Using Data to Drive Land Use Decisions –Multi‐Criterion Decision Analysis

 Survey: Andrew Smith ‐ #20744 Jerome Village Condos, Union County, Ohio

 TM&E: Chris Figus –Theodore Street Corridor Improvements for the City of Joliet

 Corporate Services Group: Shannon Simpson ‐ Building the New V3 Website

2:30 PM – 3:20 PM

BREAKOUT SESSIONS - 4 – Grouped by Service Line

Location: Breakout Room 1

Service Lines: Corporate Services

Session Leads: Rozanne Ferguson

ELP Moderators: Rachel Reynoso

Location: Breakout Room 2

Service Lines: Natural Resources and Construction Group & Ecological Restoration, Environmental

Session Leads: Mike Famiglietti and Greg

Wolterstorff

ELP Moderators: Dan Jablonski

Location: Breakout Room 3

Service Lines: Survey

Session Leads: Chris Bartosz

ELP Moderators: Cheryl Ludwig

Location: Ballroom #5

Service Lines: Land Development, Planning, Landscape Architecture

Session Leads: Ted Feenstra, Nick Pryce, Don Staley

ELP Moderators: Matt Gutzeit, Ryan Smykowski

3:45 PM – 4:45 PM

Keynote Speaker - Michael Allosso

Location: Ballroom #5

Location: Breakout Room 4

Service Lines: Transportation & Municipal Engineering and Construction Engineering

Session Leads: Vince DelMedico, Matt Powers

ELP Moderators: Jake Bauer

MICHAEL ALLOSO is a master communications expert who coaches CEOs and other high level executives both in dynamic presentations as well as effective day to day leadership.

4:45 PM – 5:00 PM

Closing Remarks

Location: Ballroom #5

Speaker: Lou Gallucci