PRSA Timesheet - Quick Start Guide

Th e Salvat ion Ar m y East er n Ter r it or y

PRSA TIM ESHEET

TIM ESHEET Applicat ion

RETIRED OFFICERS

Qu ick St ar t Gu ide

in f or m .u saeast .or g

Please contact your direct supervisor and/or refer to Minute 4N if you have any questions about your Post Retirement Service Agreement.

If you have technical questions about completing your timesheet, email the Help Desk at: usehelpdesk@use.salvationarmy.org.

CREATE an d SUBM IT a PRSA TIM ESHEET 1.

Open your preferred web browser on your device and type: INFORM .USAEAST.ORG to log into SA Inform.

2.

Enter your Microsoft 365 Email and Password. Select Log In.

1 > g in f or m .u saeast .or

Type ...INFORM .USAEAST.ORG in your web browser

Tap an d say, " Join m y m eet in g"

2 Enter your

M 365 EM AIL an d PASSWORD

3.

Select Applications (top left).

3 Select APPLICATIONS

4.

Select PRSA Timesheets.

4 Select PRSA TIM ESHEETS

5.

The Retired Officer Dashboard will open.

5 Check the information for accuracy and that a contract appears under the CONTRACT SUM M ARIES

6.

Select Timesheets.

6 Select TIM ESHEETS

7.

Select Add New Timesheet or select an existing timesheet under the Timesheet Summary section.

7 Select ADD NEW TIM ESHEET or select an existing timesheet under the Tim esh eet Su m m ar y section

8.

A pop-up window will appear. Select a Week Ending Date from the drop-down menu.

8 Select a WEEK ENDING DATE from the drop-down menu

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WEEK ENDING TIPS!

9.

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The week ending dates that appear in the drop-down filter are populated based upon your PRSA contract start/ end dates.

Week ending dates are Sundays.

Six weeks of timesheets are listed.

After you select a week ending date, you can either Create a Blank Timesheet. Select Create Timesheet.

(You can also create a timesheet for the selected week ending date which would be a copy of an already existing timesheet.)

9 Select CREATE BLANK TIM ESHEET and click CREATE TIM ESHEET

10.

A pop-up window will appear prompting you to enter the time worked by day and date. IM PORTANT! When entering your time worked, you must complete both the Locat ion / Su per visor and Wor k ed fields.

10

Retired Officers with a PRSA are required to enter both a Location / Supervisor and a number of days or hours worked. Note that the amount entered under the Worked column (days or hours) will be validated against the unit of allowable entries maintained on the agreement.

Example: 1.

If a Retired Officer has 1260 hours in their PRSA contract, then 40 hours of work over a week period may be entered.

2.

If a Retired Officer only has 156 days allocated, then the highest number able to be enter is 1 per day.

In this example below, 8 hours (per day worked) is entered for 4 days and the Location / Supervisor field is completed.

Note: If enter time worked without the Location / Supervisor field completed, you will receive an error message.

!

11. Once the Location / Supervisor is added, enter the time. Select Update Timesheet or Submit Timesheet for Approval (or Cancel).

11

If you select Update Timesheet, you will receive a notification that your timesheet was successfully updated. Click OK. If you select Submit Timesheet for Approval, you will be prompted to confirm that you want to submit your timesheet. Select OK.

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QUICK TIPS!

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You can view cu r r en t t im esh eet s en t er ed in t h e Tim esh eet Su m m ar y sect ion .

Tim esh eet s w ill appear w it h a st at u s of CREATED, PENDING or APPROVED. Tim esh eet s ar e list ed in descen din g or der by n ew est t o oldest w eek en din g dat es.

CREATED PENDING APPROVED

12.

To edit a timesheet (not submitted for approval yet), navigate to the timesheet you want to edit and click on the corresponding pencil icon.

12

Make the necessary changes and select either Update Timesheet or Submit Timesheet for Approval

If you select Update Timesheet, you will receive a notification that your timesheet was successfully updated. Click OK. If you select Submit Timesheet for Approval, you will be prompted to confirm that you want to submit your timesheet. Select OK.

QUICK TIP!

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You can n ot edit or ch an ge a t im esh eet t h at h as alr eady been su bm it t ed f or appr oval or h as a PENDING st at u s.

RETIRED OFFICER DOCUM ENTS

a.

On the Retired Officer Dashboard (which is the landing page after logging in), select Documents.

b.

Your PRSA agreement and any other pertinent documents will appear in the documents section.

c.

1

a.

You can view documents that are listed in the Documents section or download documents by clicking the download icon.

b.

c.

Please contact your direct supervisor and/or refer to Minute 4N if you have any questions about your Post Retirement Service Agreement. If you have technical questions about completing your timesheet, email the Help Desk at: usehelpdesk@use.salvationarmy.org.

Su bm it Help Desk Tick et s t o u seh elpdesk @u se.salvat ion ar m y.or g

N EED HELP?

TIM ESHEET APPLICATION N OTES:

SZM 9.12.2023

NEED SUPPORT? Em ail t h e Help Desk at UseHelpDesk @u se.salvat ion ar m y.or g