RGCC Board Minutes

RIO GRANDE COMMUNITY COLLEGE BOARD OF TRUSTEES MINUTES August 15, 2022 BOB EVANS FARMS HALL, ROOM 216 5:00 P.M.

I.

CALL TO ORDER – Ms. Taylor Rose, Chair called the meeting to order at 5:00pm.

II.

ROLL CALL Ms. Taylor Rose, Chair - present Mr. Mick Davenport, Vice Chair - present Mr. Troy Howdyshell - present Ms. Mary Lynne Jones - present Ms. Sarah Munn - present Mr. Paul Reed - present Mr. Christian Scott - present Mr. Jeff Simmons - present Mr. Joshua Smith - present Mr. Ryan Smith, President of the University of Rio Grande and Rio Grande Community College was present.

Staff present included: Ms. Rebecca Long, Chief Operating Officer; Mr. Allen Hudson, Chief Information Officer; Dr. Kellie Bean, Provost; Dr. David Lawrence, Associate Provost for Institutional Effectiveness; Ms. Cherokee Ruby, RGCC Treasurer; Ms. Amanda Ehman, Director of Community College Programming and Workforce Development; Mr. Tom Sutton, Associate Vice President of Administration; Ms. Michelle Kennedy, Director of the Meigs Center; Ms. Misty Napier, Director of the McArthur Center; Ms. Renee DeLawder, Director of Marketing; Ms. Elizabeth Bynum, Fiscal Services Specialist.

Other Attendees present: Dr. Kilian Garvey, Faculty Assembly President

III.

APPROVAL OF THE JUNE 13TH MEETING MINUTES (PP. 4-17) Mr. Simmons made a motion to approve the June 13th meeting minutes. Mr. Davenport seconded the motion. Ms. Rose called for a voice vote. The motion passed unanimously.

IV.

MADAM CHAIR UPDATE Ms. Rose gave a special thank you to Dr. Kilian Garvey for being very faithful to attend Board meetings. She continued by thanking the new Chief Information Officer, Allen Hudson for his presence and was happy to know that he was the official CIO now and not an interim any longer.

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Ms. Rose expressed appreciation to everyone and gave an optimistic outlook to another year at Rio with a great kick off. Then she opened the floor to the other trustees to voice any comments or questions they may have.

Mr. Simmons shared how he had discussed the progress of the McArthur Center with Mr. Andy Adelmann, a former trustee. He expressed how Mr. Adelmann was pleased with the progress that has been made.

Ms. Jones joined the meeting at 5:03pm.

V.

RGCC FINANCIAL UPDATE (PP. 18-28) A. FISCAL YEAR 2022 – FINANCIAL STATEMENTS AS OF JUNE 30, 2022 Ms. Ruby shared how the June 30th financials are not finalized, she is waiting on the interest reports from the bank and the OPERS calculations to be completed. She shared how the next time they receive the report it will be complete. Ms. Ruby went on to express how it looks very good, RGCC is only a $1,000 short of last year’s end of year balance, but when the interest revenue comes in that will be taken care of. She further explained how we have made significant ground even with the way the utilities have increased compared to budget. She pointed out how on page 22 the utilities year to year have increased by 23%, higher than the budgeted amount. She explained how there was an issue with the accounting system, Ariett, that would not allow her to upload the budget causing the purchase orders to be delayed to July 8th. Ms. Ruby had to upload the budget amounts line by line individually to get it to work, because it wouldn’t load properly. There were about $10,000 worth of utilities bills that were taken from the prior year purchase orders. Those invoices covered dates in June and July, so it was acceptable to use the prior year purchase order.

Mr. Reed inquired about the reduction in collection expense and wondered if there was anything that could be done to improve it. He also wondered if there were reports on recovery available. Ms. Ruby shared how we get about 6% back, but this year it was only about 4%. Ms. Long asked Ms. Ruby to share how percentages compared when private agencies handle the collections. Ms. Ruby explained how when private collection agencies are used you will only get about 3%, so there is definitely more received when the Attorney General handles our collections. She went on to share how there have been more bankruptcies and how the State has encouraged us to forgive debt. We are using the College Comeback program and Second Chance grant to help with this. There have been two students who have completed successfully. In the big picture we make more money by forgiving the debt and allowing them to come back, with the hope they will complete their degree and be a successful member of society. The State is allowing SSI with prior debt if they are participating in the College Comeback Program. She also shared how the big difference in the amounts was due to having HEERF dollars available last year. RGCC didn’t certify debt with the Attorney General for about a year which reduces the amount of collections, but also alters the formula for collections.

Mr. Howdyshell joined the meeting at 5:09pm.

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Mr. Reed inquired of the property tax revenues and how those are processed. Ms. Ruby shared how 96% of the property tax revenues are paid to the University.

Trustee Smith inquired of the percentages of collections, recapping that 3% with private agencies verses 4% with the Attorney General collections, he wondered if other community colleges were comparable to this. Ms. Ruby confirmed that that those figures were comparable to others. She shared how there are a couple of colleges that have grant dollars that pay them to write off collections. She didn’t know the name of the specific grant, but it will be a discussion topic at the next OACC meeting.

The discussion moved to page 28. Ms. Ruby shared how the Property Tax and Other Expense were highlighted. She explained how the Other Expense line is in actuality approximately $30,000 more, because the money comes out prior to receiving the funds. We do record the amounts they are just not shown on this sheet. She had taken them out and highlighted them to give an explanation for transparency and clear reporting. The $1.1 million was what was approved in June for the increase, originally it was $1.065 million, but then we started getting checks from the County Auditors’ offices in May. If she would have left the $30,000 in there it would have put us significantly over the budgeted revenue again even though technically we didn’t get that.

Mr. Reed made a motion to approved the following resolution. Ms. Munn seconded the motion. Ms. Rose called for a voice vote. The motion passed unanimously.

Resolution 8.15.22(1) WHEREAS, the revenue, expenditure, and fund balances for the twelve-month period ending June 30, 2022 have been presented, and WHEREAS, the said statements appear to be a reasonable reflection of the current financial operations and position of Rio Grande Community College THEREFORE, BE IT RESOLVED that the statements for the period ended June 30, 2022, be approved as presented.

VI.

CONSTRUCTION UPDATES: A. POWER GRANT RESOLUTION Ms. Ruby shared how there were two resolutions on the agenda that will allow us to move the capital allocations into these specific projects. We have $1.3 million in capital appropriations currently in the infrastructure ALI (Appropriation Line Item).

When we approved the ERP we transferred Basic Renovation funds to Infrastructure so the project would begin. The capital dollars then came in for the project, so the funds will need to be transferred back into projects that are for renovations. In the mean time they value engineered the Rhodes project and realized the construction amount wasn’t enough, considering what we want to be able to offer the students with the project. She shared how we have discussed it at other meetings, but we need to have an official resolution to be able to release the 3

capital funds.

Ms. Ruby shared how with the Power Grant resolution, we need to meet our match for the grant. We were hoping for more community involvement, but we were unable to get those funds and we are still committed to the match. This is how we can meet our match without going into the reserves, which are earmarked for other projects. We just have to request for the State to allocate and release the funds to spend our capital appropriation dollars.

Ms. Rose inquired whether the extra $500,000 would be enough to complete the Rhodes project. Ms. Ruby and Ms. Long both confirmed they believed it would be enough and it would also allow for contingencies.

Ms. Rose asked if the other trustees had any questions or comments.

Trustee Smith asked Ms. Ruby to explain the funding allocations in a very basic way.

He wanted to be sure he understood what was being done with the money, specifically where funds for the ERP were mentioned. He wondered if those funds were still needed for the ERP. Ms. Ruby share how we are replenishing those funds that were originally in the category for the ERP and moving them into the Basic Renovations category. The funds were transferred to start the ERP from Basic Renovations, then instead of moving the money multiple times we left the funds in that line for a year. Ms. Ruby went on to say that the money is not for the ERP it is just sitting in that line if you pulled a report from the State. We need to move it to the corresponding project lines. Trustee Smith thanked Ms. Ruby for the clarification.

Mr. Reed wondered if this will wipe out all of the capital appropriation funds. Ms. Ruby expressed that it doesn’t wipe it out. There are still funds for the McArthur Center and the Jackson Center available. We will also be receiving additional renovation dollars in the new capital bill in the Fall. However, this will wipe out all the old money.

Ms. Rose asked President Smith to share a little about capital funding and what happens if we ask for money when we have unused funds. Ms. Long interjected how it is important to make sure all unused funds are tied to projects and be able to explain why they have not been used. President Smith shared how the team met and used a white board to list out all of the projects that were priorities. Then they discussed which funding sources would be best for each project, with consideration to timing as well. Ms. Ruby shared that every biennium that we don’t use the funds we have to fill out additional paperwork to justify and explain why they haven’t been used and permission to keep them. There is always some explaining, but there is a lot more explaining when you have money that is unused and you ask for more.

Mr. Smith made a motion to approved the following resolution. Mr. Howdyshell seconded the motion. Ms. Rose called for a voice vote. The motion passed unanimously.

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Resolution 8.15.22(2) WHEREAS, Rio Grande Community College currently lacks funding contributions for the Power Grant Project on Meigs campus in Pomeroy, Ohio and requires $800,000 for the construction and contingency needs of the college, and WHEREAS, RGCC has committed to matching funds and in-kind contributions for the federal grant award that will effectively, and efficiency advance the programing on Meigs campus, and WHEREAS, RGCC has Capital Appropriations available in the amount of $1.3 million and has dedicated many hours to assessments and research to determine the best use of these funds for RIO, and WHEREAS, the Rio team collaborated with an architect early on to get an estimate of costs and an RFQ has been advertised, and THEREFORE, BE IT RESOLVED that the RGCC Board of Directors appoints Ms. Cherokee Ruby, Treasurer, to allocate and transfer capital appropriation funds from the technology infrastructure line for an amount not to exceed $800,000.00 toward the Power Project.

B. RHODES HALL PROJECT RESOLUTION Mr. Davenport made a motion to approved the following resolution. Mr. Simmons seconded the motion. Ms. Rose called for a voice vote. The motion passed unanimously.

Resolution 8.15.22(3) WHEREAS, Rio Grande Community College currently lacks funding for the Rhodes Hall Project on main campus in Rio Grande, Ohio and requires an additional $500,000 for the construction and contingency needs of the college, and WHEREAS, RGCC has Capital Appropriations available in the amount of $1.3 million and has dedicated many hours to assessments and research to determine the best use of these funds for RIO, and WHEREAS, the Rio team worked with an architect team in the A&E process and determined the needs of the College and increased costs of labor and materials.

THEREFORE, BE IT RESOLVED that the RGCC Board of Directors appoints Ms. Cherokee Ruby, Treasurer, allocate and to transfer capital appropriation funds from the technology infrastructure line for an amount not to exceed $500,000.00 toward the Rhodes Career Center Project.

Ms. Long shared a few construction updates after the approval of the resolutions.

Power Grant: Ms. Long explained how the RFQ for construction for the Power Grant will be released this week. It will likely be September for the architect for the Power Grant, it will come 5

from the $800,000 that you just approved.

Rhodes Hall Project: Ms. Long shared how we are a little under budget with the Rhodes Project, but should have a final budget number. We will release bid documents to contractors around November and December. Then we will bring a contract for the Rhodes Hall project.

McArthur Center Project: Ms. Long indicated that they have a preliminary project budget. It is difficult, because you have to specify where the money will come from. We will put out an RFQ and it should come out before our next meeting. Then in the next few months we should be able to come back to the Board for approval. She indicated that at that point we are definitely in it. We will use an architect and an engineer, but before we can release the documents we will need to be sure of the funding sources first.

Questions/Comments: Ms. Rose questioned if the plans for the Rhodes Center Project could be brought to the Board since it has been such a long time in the making. This way the trustees can see what they are approving. Ms. Long agreed to bring the plans. President Smith shared how it might even be a good idea to do a building walk through.

VII.

SENATE BILL 135 COMPLIANCE - INTERNET/TECHNOLOGY FEES A. CAMPUS FREE SPEECH POLICY DISCUSSION Mr. Davenport wanted a little more information on the details of Senate Bill 135 technology fees. Ms. Ruby explained that the State doesn’t want there to be a fee set specifically for online courses only, it needs to be a fee that every student pays for technology. She shared how they are looking deeper into how it will reflect in the finances with our headcount to charge a fee to every student and do away with any course specific technology fees. Ms. Ruby further explained how it went into law July 21, 2022. We can show the finances that have gone into all of the new network and system upgrades as well as the costs associated with Anthology for the last year and a half. She shared how they are going to use these expenses to justify the fee for this academic year since budget and student invoicing was already completed when this bill came to pass.

Ms. Ruby explained how it is on average around a 30% increase in our online courses annually and we have an internet fee revenue of just over $600,000, 96% of those funds goes through to the University per the contract. The University handles technology contracts such as Canvas that the students use and have all CCN employees. Ms. Ruby indicated that she and Ms. Meghann Fraley, the University’s CFO, are working out what the upgrades and the contracts need to be in order to make up the cost difference. She shared how there is a large amount of planning to do in the new academic year.

Ms. Ruby went on to share how we will also need to create a policy for free speech. In the policy we have to create a clear way for students to make complaints and that policy will be brought back to the Board for approval at the September meeting. It is 6

set up for the Board to be responsible for the management of complaints, but the Attorney General said the Board typically assigns it to someone on campus to handle those complaints.

VIII.

SUNSHINE LAWS UPDATE A. TRANSIENT DOCUMENT RETENTION POLICY Ms. Ruby shared how when she attended the Sunshine Laws training, the need to update policies/schedules on the retention documents to include transient documents was mentioned. We currently don’t have the literature in our policy and we need it.

She gave an example of how if she goes through the budget updating and making changes we are not allowed to delete those old documents that are no longer needed, without the updated literature being included in our policy. It will be brought to both Boards for approval, because we use the same retention schedule as the University.

Ms. Rose questioned if it would be an easy process. Ms. Ruby indicated that it should be easy, we just need to add an amendment using the Attorney General’s verbiage in our policy.

IX.

ENROLLMENT REPORT (PP. 29-30) Ms. Ruby shared how enrollment is looking good and if we stay on trajectory we should hit budget. We are at 98% for RGCC, which is 2% less than budgeted. Hopefully we stay on this same path. She explained how she ran a report at 4:45pm and we have increased by 20 FTE and she can’t wait to sort data to see which locations increased. She was hopeful to see an increase at Jackson. CCP has already met overall budget and she noted CCP enrollment has been increasing through the years and was budgeted to increase again. She further shared that both CCP and Non-CCP have increased compared to prior year.

Trustee Smith shared how it was really exciting to see that we have gone up substantially at Main campus in addition to an increase in Meigs and McArthur. He wondered if there was any reason for Jackson’s enrollment decrease. Ms. Long shared that Jackson has been a location where a lot of students have gone online. Ms. Long also shared that programming could be a contributing factor to the decrease, but she explained how there are new programs they are planning to add to Jackson. She further explained how we now have a new Jackson Center Director, Ms. Kristen Mershon. She believes Ms. Mershon will try some different things in the community that might also be helpful.

Trustee Smith inquired if Rio had any connections with Kenworth, because he had seen where they had been adding to their company. President Smith expressed how our Rio faculty member, Mr. Keith Saunders, has a very good connection with Kenworth.

Mr. Reed inquired if the President was pleased with the retention results. President Smith shared how the new ERP will make the results easier to retrieve and it will give more details, but from Fall to Spring we had good numbers. Ms. Long shared how we will get more details after the 15th day numbers come it. She explained how there is a lot involved to create the reports with the current system and analyzing the data takes an extensive amount of time.

Ms. Rose inquired if there were any concerns or comments. President Smith shared how we 7

had 25 BSNs and 80 online LPN to RNs who were pinned recently. Our hope is to get some of those students who were pinned as RN’s to continue on to their BSN. Ms. DeLawder is marketing directly to that group of students to target them for the BSN program. Ms. DeLawder is working on an E-News letter to go to them specifically congratulating them, then reminding them on how they can continue their education at Rio.

X.

ERP UPDATE – DR. DAVID LAWRENCE (PP. 31-33) Dr. Lawrence referenced his report included in the agenda and briefly went over each section of his report. He highlighted the Next Steps section to make sure they were aware that the dates listed in that section are all tentative, because as problems arise it depends on how long it takes to work through the issues whether they will be able to move to the next step. He shared how good progress has been made and Rio is excited for the future, because as we work through the process we can see how much better this will be.

Ms. Rose shared how she had a good conversation with Ms. Ruby about Anthology and she wanted to let the staff know that as long as they are satisfied as the ones working on it, then the trustees will be satisfied. She expressed how it was more important to know they were satisfied than to have a permanent date on the calendar. Dr. Lawrence shared how Ms. Ruby could give a good idea of how it is going based on the fact that she has been involved in both sides; the Student Side and the Finance Side.

Mr. Reed wondered if this was the solution Dr. Lawrence thought it would be during the sales process. Dr. Lawrence responded with how we knew our uniqueness would be a factor no matter which company we went with. He further explained how some of it is very complex as we automate it, but we are getting a handle on it. We just have to fine tune things to get what we fully want. He shared how even a simple thing like getting the check to look how it needs to look to be able to run it through the check scanning system takes time to work through.

Trustee Smith inquired of whether the team felt supported by the Anthology Customer Service.

Dr. Lawrence expressed how he felt like they are supportive now. He went on to explain how Rio is on their third representative. This new support representative has been involved with other implementations at schools and his questions on where we are and how we are doing are very good.

Dr. Lawrence share how there have been some trainings conducted, but some employees are already in the new system completing their parts as we are working through validation steps.

There will be some trainings for those who have not been as hands on. Mr. Reed shared the importance of trainings conducted in groups when the training is presented virtually. He shared how in group training sessions individuals are more attentive and not as distracted by other things. Mr. Reed shared that it might be something to keep in mind as they move forward. Dr. Lawrence indicated that he would keep that in mind.

XI.

STAFF REPORTS A. PRESIDENT’S REPORT - MR. RYAN SMITH (PP. 34-35) President Smith shared briefly about his report included in the agenda. Then highlighted a couple of items outside of his report. He shared how he had been making 8

his rounds to some of the county fairs presenting $500 scholarships to 4-H students who were selected. He explained how they hand him the microphone and he is able to share about Rio for a few minutes.

President Smith shared a little information on a new potential development in Pike County. He met with a Pike County entrepreneur, Mr. Steve Moore, who would like to invest in his community. Mr. Moore would like to open a college in Pike County. Mr. Moore has served on the Shawnee Board of Trustees, and he brought it to them, but Shawnee is not in a position to serve Pike County. He wants to offer a space to lease, we don’t have very many details yet. We think it is intriguing that they want us to come there. Ms. Long interjected that we gave them a basic idea of what we would need and they are going to come back to us in September. This is just the early stages of the preliminary process.

Ms. Rose expressed how without the brick and mortar piece, the overhead would be cheaper for us.

Ms. Long shared how the vision of the Pike County group is focused on CCP students, but we would not be able to focus only on CCP students. We will need to research the demographics to see what needs are present in the unserved community.

Mr. Reed inquired if those students would be considered in-district students. Ms. Long replied with how they would be considered out of district students.

Ms. Long further shared how when Shawnee went to a 4-Year college, those counties were no longer served by a community college.

President Smith asked Dr. Lawrence to share on the addition of the Grande Chorale.

Dr. Lawrence explained how we want to bring back music performance opportunities and he has been working with some former students and Trustee Scott to discuss the best approach. They wanted to figure out what would be the best group to bring back that could be geared toward recruitment. It was determined that bringing back the Grande Chorale would be the best project and they are excited to bring it back. He shared how one key will be to get back into the public schools to recruit, and how it has been difficult especially with Covid.

Dr. Lawrence was asked to share about a donation he received today for the music department. Dr. Lawrence had been reached by a local attorney, Mr. Mark Sheets who wanted to donate his late mother’s baby grand piano to Rio. Dr. Lawrence shared how it is in pristine condition and Mr. Sheets was happy to donate it to a school where it would get used. Dr. Lawrence shared how it would definitely be used at Rio and he will plan to have it moved.

President Smith asked Ms. DeLawder to share about the Facebook connections for the Grande Chorale being brought back. Ms. DeLawder expressed how the post was shared around 63 times, which is a lot of shares in the time it was posted. She had added for the Alumni to share photos.

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B. CHIEF OPERATING OFFICER’S REPORT - MS. REBECCA LONG (PP. 36-37) Ms. Long pointed to her report included in the agenda packet and went over highlights from her report.

She added how she is excited over the Power Grant manager, Ms. Ginger Gagne and feels she is doing an excellent job already. She went on to share how we may want to repurpose some of the Power Grant money to support a millwright program. Many employers, including the new Nucor Plant, hire employees with this skill set.

Ms. Long went on to share that she was also very excited for the new hire at the Jackson Center. She explained how Ms. Kristen Mershon, the new Jackson Center Director, has already jumped right in.

Ms. Long and President Smith shared how they have met with Dawn Hall with the Athens/Meigs ESC about a potential daycare as you enter the Meigs Center Property on the right. They have confirmed it is a large enough location. They shared how they’re are still in discussions about what can be done. There is definitely a clear demand for daycares. There will be more discussions going forward.

President Smith shared how they have discussed more about the scholar house design that is specific for individuals enrolled in college where a daycare is attached.

It is mostly for single moms. Our area didn’t score as well as he would have hoped, but they will continue to discuss options. He believed the daycare will be an easy sell for the Governor’s office to consider, because they are either going to work or getting a degree to go to work. The legislature has included a lot of red tape, but they are working on it and are hopeful.

Ms. Long asked Ms. Ehman to share on the Success Center. Ms. Ehman shared how it has been very busy in their department with the start of classes coming up and in consideration of Ms. Kristen Mershon accepting the position of the Jackson Center Director, they have had very full schedules. Ms. Mershon was one of the Success Coaches.

C. PROVOST’S REPORT – DR. KELLIE BEAN (PP. 38-39) Dr. Bean shared some highlights from her agenda report.

Dr. Bean shared how the new Ag program will include two subject matter courses taught by OSU. They are transferrable and we are working hard to make it a 2 Plus 2 program.

Dr. Bean shared how Dr. Donna Mitchell has announced her retirement and Dr. Stephanie Wells-Mullins will be stepping up to fill the Dean position. Then she shared multiple faculty changes that will be taking place.

She went on to share how Director of Nursing, Dr. Bonnie Allen Smith reports directly to Dr. Bean and they will work hard on the NCLEX test scores to bring them 10

up. Dr. Bean hopes to bring the board a vibrant plan in the Spring.

D. CHIEF INFORMATION OFFICER’S REPORT – CIO MR. ALLEN HUDSON (PP. 40-42) Ms. Rose shared how Mr. Hudson’s report was wonderful, but she asked him to give some clarifications on the technology terminology.

Mr. Hudson thoroughly went over each section of his report expounding on each topic to give a full explanation of what was included in his agenda report.

E. DIRECTOR OF MARKETING’S REPORT - MS. RENEE DELAWDER (PP. 43-44) Ms. DeLawder shared outside of her agenda report by explaining how we have not had the most stable website. It crashed many, many times. Ms. DeLawder shared how the new website has been launched and everyone is adjusting. She continued with how the function of the website is for use as a marketing piece and not meant to contain everything the college does.

Ms. DeLawder also explained how the interns are starting to assist with the marketing for the Centers.

XII.

CREDIT CARDS HOLDERS & LIMITS (PP. 45-46) House Bill 312 requires a list of active credit cards to be presented quarterly to the political subdivision’s legislative authority.

Ms. Bynum shared how 5 new contactless credit cards were received to replace the old credit cards. Ms. Beth Zinn’s card was shredded and a new card was ordered for Ms. Kristen Mershon the new Jackson Center Director. Ms. Mershon’s card was received on Friday after the agenda was printed and Ms. Bynum told them the new card’s expiration date is August 2027, which was not included on the report.

XIII.

OLD BUSINESS A. ACTION MATRIX (PP. 47-48) Ms. Rose inquired if there was anything further that needed to be covered on Action Matrix. Ms. Long confirmed that everything had already been covered in the other sections of the agenda.

XIV.

OTHER BUSINESS Mr. Davenport expressed how the health insurance should be coming up for renewal and wondered if we were going to look at usage. Ms. Ruby indicated that we expect another increase, but we are not expecting it to be as high of an increase as the last two.

Mr. Davenport wondered if they have any trends we can look at. Ms. Long shared how we have look into educating employees on things such as using a practitioner when possible. It’s just difficult with a small staff, we do not get the discounts big groups get and any utilization is a bigger impact on a small group. Ms. Long further explained that with change over in staff we have had several individual’s go off of the insurance.

Ms. Rose inquired of Ms. Ruby about potential changes. Ms. Ruby explained how changes will be shared and discussed at the next RGCC Board meeting. She went on to explain that it is usually October when we are given the new rates and the other companies to compare.

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However, the problem partially with our plan is that it is a grandmothered in plan, so it is hard to get other companies to give a comparison. They hesitate to even put in a bid knowing they can’t really compete with what we currently have. Ms. Ruby shared how it has not been worth changing up to this point.

Trustee Smith asked who the vendors are that provide the insurance for RGCC. Ms. Ruby shared that the health insurance is through Medical Mutual and the dental and vision are through Guardian and VSP. Ms. Rose asked if there were any other comments or questions.

Mr. Reed wanted to hear thoughts from President Smith and Ms. Long on connecting the two Boards. He shared how when things weren’t going very well the boards interacted more.

Now that things are going well there isn’t any interactions and he feels it is important to have the connection.

President Smith expressed how they have discussed getting both Boards together to talk strategically and it has been on the radar. We just haven’t been able to find a good time yet.

Ms. Rose believed it had been discussed in June or May, but it had been a chaotic time and we had hope to plan it during a less chaotic time. She recalled the hope may have been to look toward October. There is so much going on currently, she didn’t want to task anyone with extra work right now.

XV.

EXECUTIVE SESSION There was no need for Executive Session at this meeting.

XVI.

ADJOURNMENT There being no further business to discuss, Ms. Munn made a motion and Mr. Howdyshell seconded the motion to adjourn the meeting at 6:58pm. Ms. Rose called for a voice vote.

The motion to adjourn was passed unanimously.

Ms. Taylor Rose, Chair

Ms. Cherokee Ruby, Treasurer

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