The Year Abroad (Hong Kong) by University of Kent

The Year Abroad (Hong Kong)

Contents Checklist

Your university in Hong Kong

Introduction

The University of Hong Kong (HKU) City University of Hong Kong Academic expectations The application process

Pre-departure information Student visas Essential documents Making contact with fellow students Booking flights Accommodation Luggage Customs Before you go What to pack

Careers

Arriving in Hong Kong

Academic culture

The Careers Advisory Service website Other resources

What to expect What to do when you arrive in Hong Kong Orientation

The academic year Teaching style Contact hours University staff Choosing courses and course registration Choosing your modules Language courses Assessment Transcript of records Writing style Plagiarism Libraries Social life Travel during the academic year Settling in Being understood Social customs and behaviour Festivals Daily life in Hong Kong Some hints

Money matters

University of Kent tuition fees Hong Kong tuition fees Banking abroad Living costs and immediate expenses Budgeting Debit and credit cards Travellerâ&#x20AC;&#x2122;s cheques Student loans Emergency short-term loans Access to Learning Fund Benefit entitlements

Sport and healthcare

Working in Hong Kong

University facilities Sports facilities on campus Health regulations and vaccinations Insurance Dental care Medication Declaration of illnesses, disabilities or allergies Counselling and mental illness

Life in Hong Kong Personal safety Legal matters The British Consulate

Travel within Hong Kong

Travelling to other countries

Hotels

Life back home

Preparing to return home

Other resources

Keeping in touch with the University of Kent Registering to vote as an overseas student

Clearing debts Registering for classes at the University of Kent Accommodation at the University of Kent Transcripts

FAQs

Contacts

Year Abroad regulations Finally

Inside back cover

The Year Abroad (Hong Kong) Introduction

Introduction Studying abroad is an exciting opportunity for students at the University of Kent. Not only does it expand your academic horizons and expose you to other perspectives of academic thought, it also provides you with a wonderful cultural experience to live and study in another country. This guide is intended to supplement any material that you may already have received, and should provide you with useful information as you prepare for your academic year in the Hong Kong. You should supplement this guide with a careful reading of any information you may receive from your Hong Kong university/college and with some independent research of your own. Please read this booklet in its entirety before you leave for Hong Kong. If, after reading it, you still have further questions, please do not hesitate to contact the relevant staff (see our Contacts section on p20) who will do their best to answer your questions in a timely manner. We would also welcome suggestions of topics that you feel should be covered, or which you think should be expanded in this booklet. Lastly, we wish you the best of luck with your year in Hong Kong and encourage you to make the most of all of the opportunities that will come your way. Remember that you are also ambassadors for the University of Kent, so do us proud! Best wishes from the International Office, University of Kent

Check list Essential things to do before you leave campus

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• Complete accommodation and visa applications (p20). • Contact your school co-ordinator at Kent and the academic adviser at your university in Hong Kong • Make contact with other students going to, or returning from, your destination (p3). • Read this guide carefully! It contains a great deal of important information that will help you to prepare for your year in Hong Kong.

Essential things to do before you depart for your placement • • • • • • • • • • •

Ensure that you have a valid passport and visa (p3). Obtain international health insurance (p10). Arrange travel insurance (p10). Obtain a copy of your birth certificate, if required (p3). Obtain lots of passport photos (p3). Make your travel arrangements in good time (p3). Inform your university in Hong Kong of your arrival date and flight particulars. Make sure that you know where to go on arrival for your accommodation. Make contact with the appropriate people at your university in Hong Kong (p20). Make all your necessary financial arrangements (p8). Pack this Year Abroad guide! You will need it during your stay.

Essential things to do when you arrive in Hong Kong • Go to the International Office or equivalent at your university in Hong Kong to let them know of your arrival. (p5). • See the academic adviser at your university in Hong Kong for advice on your study options(p5). • Keep in touch! (p20)

The Year Abroad (Hong Kong) Your university in Hong Kong

Your University in Hong Kong Kent currently operates exchanges with The University of Hong Kong and City University of Hong Kong The University of Hong Kong (HKU) The University of Hong Kong (commonly known as ‘HKU’ in the local community) is publicly-funded and the oldest university in Hong Kong. Established in 1911, it is highly regarded, not only in Hong Kong, but across Asia and the rest of the world. It was rated as the 26th top university in the world in 2008 (18th in 2007 and 33rd in 2006) by The Times Higher Education Supplement. As a comprehensive university, there are a total of ten faculties, more than 22,000 students and over 1,000 full-time academic staff members. The Department of Politics and Public Administration (www.hku.hk/ppaweb) is in the Faculty of Social Sciences.

City University of Hong Kong City University of Hong Kong is committed to providing quality higher education to its students. The educational philosophy of the University emphasizes whole person development so that students will receive ample opportunities to nurture both the “breadth” (analytical and problem-solving skills, knowledge of the world) and “depth” (subject knowledge and professional skills) of their minds. The University has achieved phenomenal growth since its establishment in 1984. To date, it has a student population of 26,045 enrolled in over 145 programmes at the associate degree, undergraduate and postgraduate levels.

Academic expectations The programmes on offer at your host university in Hong Kong will be of a high academic standard and fairly demanding. The principal medium of instruction is English. You will have easy access to professors and support staff for any academic help that you may need. Your modules will translate into credits towards your Kent degree.

The application process The University of Hong Kong Politic students will also be interviewed by Dr Lee in order to determine that they are suitable candidates for the programme. Specifically, students must be deemed to be serious about their studies, and able to adapt to a different culture in a place a very long way from home.

City University, Hong Kong

Be prepared

The College of Business will accept online nominations in March. We will send a nomination message to you individually in early March 2010 and please fill in the personal information of your nominated students online. Afterwards, the nominees will receive login ID, password and instructions to complete the application online. After submitting the online application, you must mail the original visa application and residence application with all required documents to them on/before 12 May 2010. The application procedure will be explained in details by email but students are welcome to contact Hazel Lander if they have any problems with their applications.

• Ask yourself what you hope to get out of your time away. • As soon as possible, obtain the necessary documents to prepare your application. • Go to any briefing sessions that may be arranged for you by the International Office or your School.

City University will issue the letter of acceptance to you after you have submitted the online application form and submit all relevant documents by the application deadline of 12 May 2010.

Resources Students should also note that there are only two places available, so if more students apply than can be accommodated, students will be selected based on their academic performance and their interview. Kent will nominate students to HKU by March and Hazel Lander of International Office will assist you in completing your nomination forms. After that you will receive an email from HKU, asking you to fill out an online application form and to send HKU supporting documents, including your academic transcripts. 2

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The Year Abroad (Hong Kong) Pre-departure information

Pre-departure information Student visas

Essential documents

Luggage

International students who do not have the right of abode in Hong Kong and wish to enter Hong Kong for education must obtain a student visa before coming to Hong Kong. For details, please refer to the ‘Immigration Policy on Education’ issued by the Hon Kong immigration Department at www.immd.gov.hk/ehtml/hkvisas_study.htm The process usually takes four to six weeks. It may take longer if the required supporting documents are incomplete.

Please ensure that you have the following documents: • Passport – Your passport must be valid at least for the duration of your stay abroad. • Visa – Paperwork relevant to your visa application must be completed before your arrival in Hong Kong. Birth Certificate – Make sure you have obtained a copy of your birth certificate and take extra copies with you when you go to Hong Kong. • Photocopies – Take copies of all the documents listed above as well as the original documents (where possible). • International health insurance – This is very important! See the insurance section on p10 for further details. • International Student Identity Card (ISIC) – This card costs £9 from STA Travel (you will need a passport photo for your application). For details, see www.statravel.co.uk/cps/rde/ xchg/uk_division_web_live/hs.xsl/ISIC-card.htm • Lots of passport photos.

Be practical and ruthless when you plan what to take with you, remembering that cheap items are not worth breaking your back for and are much better bought when you get there. If you still need to have belongings sent over, this can be done through an International Parcel Service or an airline’s freight service. These services are best for transporting books and other heavy but durable items (not valuables/breakables). Pack all of your belongings very carefully.

The Study Visa is only good for entering Hong Kong. You have to apply separately for visa to enter Mainland China, which you could do so after your arrival in Hong Kong. For further information, please visit www.ctshk.com/english/useful/ chinesevisa.htm You have to consult the embassy/consulate of the other countries if travel visa is required. If the visa can not be approved in time for your arrival, you will need to enter Hong Kong as visitor first. Then get the visa and change your status to student after arrival. Which documents should be included with the visa application form? • Host institution application form (online submit) • Immigration Department – Visa/Entry Permit application form • Application for student residence • Course selection form • Original transcript or grades • Photocopy of passport • Evidence of financial standing • Essay • Two passport-sized photos

Visa – The University of Hong Kong Paperwork relevant to your visa application must be completed before your arrival in Hong Kong. Click on ‘Campus Life’ and then ‘Visa Matters’ at the website of UHK’s Centre of Development & Resources for Students (CEDARS) at http://cedars.hku.hk.

Visa – City University Hong Kong CityU may apply for the study visa on your behalf in Hong Kong. The approved visa will be sent to you by courier before your departure for Hong Kong. If you want CityU to apply for the visa on your behalf, you should submit the completed Request for Visa Sponsorship & Student Undertaking Form together with your application for exchange. CityU can only accept payment by credit card or bank draft. Only the original visa application forms are accepted. The fax copy of your passport is usually not clear enough to identify your information and photo. Thus you are required send all the forms by POST. The International Office can do this for you.

Making contact with fellow students It is a good idea to make contact with other students who will be going to Hong Kong – you may choose to travel together. Hazel Lander will arrange this, if you let her know in good time .

Post You can use either of the following companies to transport your items: Parcelforce www.parcelforce.com T: 08708 501150 Fedex http://fedex.com/gb/ T: 0845 6070809

Unaccompanied baggage This can be arranged with any air company, but it is expensive. To obtain a quote from British Airways, visit www.baworldcargo.com/products or phone 08457 222 777 and follow ‘option 1’.

Customs Booking flights It is your responsibility to make your own travel arrangements to travel to Hong Kong. Consider the possibility of travelling with other Kent students, as this can often make the process of arriving in Hong Kong much less daunting. Make arrangements to do so early on – don’t leave it until the others have already booked their tickets. STA Travel is a travel agency that specialises in student travel and has a branch in Canterbury (For contact details, see p20). Please check with your airline for luggage restrictions and arrival/departure regulations.

Accommodation Your university in Hong Kong will normally offer on campus accommodation. This will usually be a shared room. Application details will be provided when your receive confirmation of your successful application to the year abroad in Hong Kong. It is sometimes a requirement of living in university accommodation that you must purchase a meal plan. Meal plans usually offer flexible catering in that you can often choose to eat your meals in your halls of residence or in any of the campus cafés or restaurants. Food is usually of a good standard, with plenty of choice for vegetarians. The minimum number of meals that must be purchased will vary between universities. You may also arrange private accommodation within Hong Kong.

Find out useful information about Customs regulations at www.hmce.gov.uk.

Before you go Before leaving Canterbury, please make sure that your academic advisor and Hazel Lander, in the International Office have your correct contact details. We may need to pass on urgent information to you during the summer vacation. The International Office and your School advisor can also provide you with additional information about your host university in Hong Kong.

What to pack • Bring along a good bilingual dictionary • You will be able to find most types of food in Hong Kong (although halal and Kosher food is not yet available on campus). In case your flight arrives late, or you have difficulty locating a catering outlet, pack some light snacks in your hand luggage – as long as they do not violate customs restrictions. • Electrical equipment will need to be 220volts, 50Hz, and of a three-pin triangle plug, or you’ll need a converter. • Computer facilities are available on campus, although you may wish to bring a laptop. Accessories are widely available in Hong Kong. Make sure you have adequate insurance. • Hong Kong uses the GSM mobile phone network. Many packages are available. You could also purchase a roaming pre-paid SIM card. • You may wish to bring personal sports equipment if you have any item you can’t do without. 3

The Year Abroad (Hong Kong) Careers

Careers Whatever your degree subject, it will be enriched by the experience of living, studying and/or working in another country. This experience will not only develop your language abilities and cultural awareness but will also develop more general skills (such as acting on your own initiative, adaptability and independence) that will help to enhance your career prospects. Before you leave Kent for your year abroad, do make use of the advice and information that the Careers Advisory Service can provide. Please note the following points before you leave Kent because they will help you to get the most out of your year abroad: • Employers want more from graduates than language skills alone – it is what you can do through the language that is important. • Early preparation is vital. Now is the time to start thinking about what you want to do after you graduate – not the beginning of your very busy final year. Many popular employers will have closing dates during the autumn term: some (such as solicitors’ firms) even before the start of your final year. Don’t miss the boat! • Use your time abroad to find out more about career opportunities in that country. (See below) If you hope to return to your host country after you graduate to work or study, you should use the year to find out as much as possible about the opportunities there. Don’t expect to find all the information you need about careers in Hong Kong at the Careers Service here at Kent. We do have some information on opportunities abroad, but you will be able to find out much more while you are on the spot.

The Careers Advisory Service website The Careers Advisory Service web pages (www.kent.ac.uk/careers) have information on career choices, making applications and links to a large number of sites for graduate employers and professional bodies. In addition, the ‘What Can I Do With My Degree?’ section will tell you what past Kent graduates in your subject have gone on to do. A good starting point for finding about useful careers and study sites in other countries is the Prospects website: www.prospects.ac.uk/links/Abroad

Other resources Publications The Careers File outlines the various facilities that the Careers Service can offer you. It can be picked up at the Careers Service in Kent. Your Degree – What Next? is a general booklet that is supplemented by ‘Options’ sheets – subject-specific information sheets covering 45 subjects including modern languages, law, business, anthropology, history, economics, and computer science. These are also available on the web at www.prospects.ac.uk/links/UseSubj.

Occupational profiles These profiles cover over 600 career areas and provide independent information written by careers specialists in universities across the UK. Each profile gives a job description, lists typical work activities, outlines entry and training requirements and gives information on vacancy sources, employers and career development. The web version also includes case studies of graduates working in each career area. Copies of the profiles are available in the Careers Information Room or can be downloaded from the Prospects website: www.prospects.ac.uk/links/Occupations

Prospects planner Other Careers information booklets, which are available to take away, include: Using Languages, Postgraduate Study and Research, Working in Europe – First Steps, Working Abroad, Making Applications and Going for Interviews.

This computer-assisted careers guidance system can help you plan your future career, assess the factors that are important to you in deciding on a career and find out about a range of different careers and how to get into them. Go to www.prospects.ac.uk/links/Pplanner

The Year Abroad (Hong Kong) Arriving in Hong Kong

Arriving in Hong Kong Your year abroad will be an unforgettable experience, which will be made even more fulfilling if you prepare well before you leave. The more you put into your year abroad the more you are likely to get out of it What to expect On arrival you will need to learn new skills and to be ready to adapt to the culture of Hong Kong, as well as the city of Hong Kong. Bureaucratic procedures will be different and you will be expected to find information and organise things for yourself. Donâ&#x20AC;&#x2122;t expect administrative procedures and attitudes to be the same as those at Kent!

What to do when you arrive in Hong Kong The first few weeks at a host institution can come as a culture shock. In terms of area, your host university in Hong Kong is slightly smaller than Kent, and the programmes of study involve more contact time with lecturers and tutors than you have had so far at Kent. Make sure that the International Office or equivalent of your host university know of your arrival. They will help you get settled on the Orientation programme. If you have any problems at all, they will be your first port of call. They will liaise closely with both Hazel Lander (h.lander@kent.ac.uk) and your academic advisor at Kent, in the event that any serious concerns arise. If you have problems during the year, it is vitally important that you make your academic adviser in Hong Kong, and at Kent, aware of this. You are strongly advised to attend the universityâ&#x20AC;&#x2122;s orientation programme in Hong Kong.

Orientation Your university in Hong Kong will run an orientation programme to help you organise your registration, housing, timetables and local health cover. It is very important that you arrive in good time for the induction, which normally takes place towards the end of August. For further information please check the web-site of your host university.

The Year Abroad (Hong Kong) Academic culture

Academic culture Remember: Your year abroad counts as part of your degree! Your year abroad is an integral and compulsory part of your degree programme and, as such, you are expected to complete the work and attend lectures and seminars, as you are expected to do at Kent. Your exam and coursework marks will be converted by your department into a Year Abroad grade, which will form part of your degree mark at the end of the final year. You will be studying an agreed programme of courses alongside local students and sitting the same examinations.

The academic year The approximate dates for study in Hong Kong, are:

1st Semester First day of teaching Reading/field trip week** Last day of teaching** Revision period** Assessment period**

1 September 2010 12 October 2010 28 November 2010 30 November 2010 7-19 December 2010

2nd Semester First day of teaching Classes suspension period for the lunar new year Reading/field trip week** Last day of teaching** Revision period** Assessment period**

11 January 2011 13-19 February 2011 1-6 March 2011 24 April 2011 26 April – 1 May 2011 3-22 May 2011

Teaching style As at Kent, teaching is based on lectures and tutorials. The staff-student ratio at your host university is very good, and you will get lots of contact time with your lecturers and tutors. It is mandatory for all students to attend tutorials and the university may report your non-attendance to us here at Kent. You must take this seriously, and speak to your tutors if there are going to be any problems.

Contact hours You can expect 12 contact hours per week and will also be expected to undertake private study, as well as some group work.

University staff The staff members at your host university are very approachable. You will have an academic advisor and personal tutor, or equivalent to help you with all of your academic needs. You will also be able to contact your academic advisor at Kent, keeping them up to date with your progress, and discussing any issues regarding the direction of your course and modules.

Choosing courses and course registration The University of Hong Kong Akin to the requirements at Kent, you are required to register at HKU for courses worth 48 credits, of which not less than 36 credits (or 75%) must be from discipline-based courses. You are given room to choose up to 12 credits of Chinese language courses (as discussed below). It is essential that you complete the process and register for the correct courses. Failure to do this may mean that HKU cannot or will not register you for exams or publish your exam/coursework results.

CityU Hong Kong You are required to make your study plan and submit via the online application system before the application deadline. CityU administrators will preregister the courses for you. For courses which are web-enabled, you can add or drop classes online during the web registration period. Otherwise, you are required to submit a paper add/drop form to the administrators. Student should take 12 to 18 credits in a semester.

Transcript of records It is your responsibility to ensure that all your exam/coursework marks are registered with your host university. You should follow the host university procedures very carefully and submit any required documentation. You must also request a transcript of your Hong Kong grades before your departure; this will be sent to your School and to you via Hazel Lander in the International Office at Kent. The transcript should include the grade normally awarded by the local institution,. For details of how your marks will be converted, please contact your academic advisor at Kent.

Writing style Before beginning your modules in Hong Kong, it is recommended that you meet with your academic advisor at your host university to discuss writing style. Assessors in Hong Kong may be looking for something subtly different from your teachers at Kent.

Plagiarism Choosing your modules All students spending their year abroad in Hong Kong must first consult their academic adviser at Kent to discuss which modules to take. Contact details are found at the back of this guide.

Language courses You will have the opportunity to study Chinese while in Hong Kong.

Plagiarism is treated as a serious offence by both the host institution and the University of Kent, and is likely to result in expulsion from your Kent degree. Discuss proper citation and referencing methods with your academic advisor in Hong Kong before submitting work. You can also receive advice from the Student Learning Advisory Service at Kent before you leave.

Libraries Please note that Putonghua (or Mandarin) is China’s national official language, while Cantonese is a local dialect used mainly by southern Chinese in Guangdong province, Hong Kong and Macao. Seek the advice of your academic advisor if you are not sure which ‘language’ you should learn.

Assessment You are required to complete the assessment for your registered course. Assessment procedures are somewhat dissimilar to that at Kent, with students having to submit coursework essays and sit exams. This normally includes mid-term exams. The relative weights of coursework and exams differ between courses.

ms take place Please note that exa courses in after the end of your like Kent, there Un y. Ma or ber cem De exams. Please for m ter r me is no sum to remain in our eav make every end have completed Hong Kong until you your exams.

You will have full access to the comprehensive library and learning resources at your host institution. However, as at Kent, you may wish to allocate budget to the purchase of your main course books.

The Year Abroad (Hong Kong) Academic culture

Social life Your Orientation programme will include a number of social events for new exchange students. Because of the location of the university, you will have ample opportunity to mix with your Hong Kong peers.

Travel during the academic year NB It is very important that you do not skip classes to travel. There is a three-week break from December to January between the two semesters and a one-week break in mid-February 2011 for the Chinese New Year holiday. Any trips you wish to make to mainland China or Taiwan must be arranged during this period, not during term time.

Settling in Don’t forget that adapting to the culture of studying in another country is part of the experience of the period abroad! The first few weeks may be difficult, but this can be overcome with an open mind and positive attitude. Returning students are almost invariably enthusiastic about their year abroad, some refer to it as ‘the best year of my life’! It is essential that you attend host university’s orientation programme. This is when you will be given help will with registration, your module choices, accommodation, and local healthcare cover, etc. The orientation programme also offers you an opportunity to make friends.

Being understood Hong Kong is a cosmopolitan city with Chinese as the major ethnic group. Although most people speak Cantonese, Putonghua is commonly used, and many people understand English. However, locals may have difficulty understanding you at first, especially if you have a strong regional accent. Be patient. Try to speak slowly and avoid colloquialisms, and remember to smile.

Social customs and behaviour It is common to call your peers by their first name and to use titles to address elders and seniors – Mr Lee, Professor Jones etc. Observe personal space. Avoid back slapping and nudging, as most Chinese people find this kind of contact uncomfortable from someone they do not know well. Do not push ahead of others in a queue. It is not polite to ask a newly acquainted person about their income or marital status.

Squatting on the street, spitting and shouting is regarded as uncivil. Putting your feet on a chair or on a train seat is considered bad manners. Modesty is highly valued by the Chinese. Displays of temper or anything extreme will be frowned upon.

Festivals Hong Kong upholds many Chinese festivals, the most important of which being Lunar Chinese New Year in late Jan/early Feb, at which time classes will be suspended and university offices closed.

Some hints • • • • • • • • •

Examine your expectations Listen and observe Ask questions and seek clarification Keep an open mind on cultural differences Keep your sense of humour Expect some anxiety and frustration. It will pass. Get involved in student activities Explore the Hong Kong local culture Actively interact with local students and introduce your culture to them • Learn basic Cantonese

Daily life in Hong Kong Hong Kong is a safe, well-lit city with extensive public transportation operating until midnight and serving your host university. It is a major financial district, with plenty of activities for international workers, tourists and locals alike. For a close look at life in Hong Kong for exchange students, visit www.discoverhongkong.com/login.html and studyinhongkong.edu.hk/eng/index.jsp

The Year Abroad (Hong Kong) Money matters

Money matters Your Year Abroad will inevitably involve some extra expense. Be prepared for some heavy initial expenses. (The information in this section is correct at the time of going to press.)

University of Kent tuition fees For 2010/11 you will be charged 50% of the home tuition fee ie £1,645.

Hong Kong tuition fees Tuition fees are not payable to your institution in Hong Kong: these fees have been waived under the terms of the exchange agreement between the university and the University of Kent.

Banking abroad Whether, and when, to open a bank account in your host country depends very much on your individual circumstances. Before making a decision, consult your UK bank.

Your UK bank Inform your bank that you will be spending the next academic year abroad. They will be able to advise you on managing your finances. Exchange rate inequalities and bank/card fees (often surprisingly high) make it essential for you to manage your money in the most effective way possible. Ask about procedures and costs for transferring money abroad. Money can be transferred electronically with the minimum of fuss, but you will have to pay bank charges at one end of the transaction. It is worthwhile shopping around to find a bank that will most suit your needs and budget. If you have a student account, your bank may change money and sell traveller’s cheques without charging commission. Many students find that Internet banking helps them to keep an eye on their account and to make transactions from abroad. Check with your bank about their Internet facilities and be aware of online banking security issues. Several students have recommended opening a Nationwide account because they have not been charged for withdrawing money abroad. Remember to leave some paying-in slips with a trusted contact at home so that they may pay funds into your UK account in case of emergency.

Local banks in Hong Kong

Budgeting

It is worth opening an account with a local bank as soon as possible after arrival. The British bank, HSBC, has a branch at HKU. See www.hku.hk/facilities/bankservices.html

You will no doubt be very excited by the prospect of spending a year in the Hong Kong – there are so many things to do and see! However, even with all this excitement, it is important to remember that one of the keys to a stress-free experience abroad is to know your budget and to keep to it. Make a list of all of the money you will have coming in (student loans, money from parents for example) and what you expect to pay in outgoings. It is important not just to think about term-time expenses, but what costs you will incur during the holidays, when you may have to move out of your hall of residence or may want to travel. Currency valuations can change quickly so don’t base your budgeting solely on the current exchange rate.

Living costs and immediate expenses You will need a fair amount of easily available money during the first few weeks of your stay to pay at least your first month’s rent (plus a deposit), for food and travel expenses, as well as local healthcare cover. However, it is never sensible to carry large amounts of cash around with you (see the personal safety section on p12). At the time of writing the exchange rate of sterling for Hong Kong dollar is about HK$10.69 per pound For updated information, see www.kent.ac.uk/finance

The Year Abroad (Hong Kong) Money matters

Debit and credit cards If your debit card shows a Maestro symbol you can withdraw cash and pay for goods and services in places displaying that sign. A small charge will be made for this, so it is wise to check the exact rates with your bank (it is usually about £1.50). Commission charges can be less than those for traveller’s cheques and your withdrawal limit will be same amount as you have at home. Visa/Mastercard can be used to pay for goods and services and to withdraw cash wherever their logos are displayed, although some will not accept them for goods under a certain amount (possibly as much as £20). Banks and Bureaux de Change will change money for you but will charge you extra commission. Your passport will be needed as identification.

Traveller’s cheques These can be deposited into a bank account or cashed in a bank/bureau de change, usually free of charge. You can buy traveller’s cheques in the UK from any high-street bank/bureau de change. Thomas Cook can usually issue them on the spot, and tend to stock larger amounts of foreign currency than high-street banks. Keep your traveller’s cheques safe, with a separate note of their numbers and only sign them in the presence of a cashier. Any loss or theft should be reported immediately to the police and your bank. You will be given an emergency number to ring when your cheques are issued, to cover such eventualities.

resolve any problems that the timing of those payments might cause for you. The Department for Business, Innovation, and Skills (BIS) have told us that the maximum loan available to students studying a year abroad in the academic year 2010/11 will be £5,895. If you have a student loan we will be happy to write to Student Finance England/your Local Authority (LA) to let them know that you will be studying abroad next year. To do this we will need your ART ID/Customer Reference Number and your Local Authority/SFE.

Emergency short-term loans These are available for students who have been assessed by their LEA as eligible for a student loan, but whose first instalment has been delayed. Students should contact the Financial Aid Office at FinancialAid@kent.ac.uk in the first instance.

Access to Learning Fund The Government provides funds to universities to enable them to assist home undergraduate students who are in financial difficulty – these are known as the Access to Learning Funds. Undergraduate students who have taken out their full means-tested entitlement of their maintenance loan and have received the first instalment but find themselves in financial difficulty can apply to the Access to Learning Fund for a grant. Students can apply for a full year assessment (paid termly) and/or a non-standard award for exceptional costs and emergency situations.

Student Loan Companies Most international universities/colleges commence their academic session in late August or early September, and accounts for accommodation, etc, are required to be paid at the time of registration. Thus, the co-operation of Student Finance England (SFE)/your Local Authority (LA) is essential if the first instalment of your student loan is to be paid before you leave for the United States. You should call SFE/your LA Office during the Easter vacation. SFE/most LA’s will co-operate, but require the early completion and return to them of their financial assessment forms. Remember to tell your LA/SFE that if you will have semesters rather than terms and ensure that they have the correct dates for your academic year at your host university. The Student Loans Company (SLC) will arrange to pay the first instalment of your loan via BACS about 25 days before the day on which the course starts. Note that the SLC will also pay subsequent instalments of your loan by BACS. You should contact them to ascertain when these instalments will become payable and to

Guidance Notes and Information explaining the application procedures at Kent and the criteria used in considering applications can be obtained from the Finance Office's website http://www.kent.ac.uk/finance-student/index.html Application Forms for each new academic year should be available from the beginning of September. Start the application process by speaking to one of our Student Advisers at: Kent Union Mandela Building advice@kent.ac.uk 01227 824824

Benefit entitlements If you are receiving any form of benefit, you must inform the National Insurance Contributions Office that you will be studying abroad for a year, and ask them how this will affect you. Further information on social security while abroad is available on the Contributions Office website: www.inlandrevenue.gov.uk/nic (see leaflet NI38).

The Year Abroad (Hong Kong) Sport and healthcare

Sport and healthcare Your physical and mental well-being is of the utmost importance, as well as being a basic pre-requisite of a successful and happy period abroad. We advise students to be aware however, that existing physical or psychological illnesses can become serious under the stresses of life while studying abroad so it is important to carefully evaluate your health before going abroad and to consult a mental health professional, if necessary. This does not mean that students with any physical or mental conditions cannot or should not study abroad, but it does mean that it is important to plan ahead to ensure that adequate support is in place should you need it. University facilities Your host university should have some form of medical provision on campus in case you urgently need to see a doctor. You will be informed of all of the relevant facilities during your host university orientation. If you are in any doubt about what is available on-campus (including what is available in emergencies), please contact your international student adviser.

Sports facilities on campus You will have access to sport facilities at your host institution. In addition, you may also be able to make use of sport centres in the local vicinity. See your host institution website for latest details. Whether you’re a gung-ho fitness fanatic or a sedate spectator, you will be impressed by Hong Kong’s sports and outdoor scenes. Hoof through hundreds of kilometres of hiking trails in their pristine country parks, hop right into a pickup basketball game in park, or get a surprisingly spry elderly local to teach you the ancient art of tai chi! Join in the light-hearted lunacy of the Rugby Sevens, where thousands of pleasantly rabid, painted, half-dressed fans converge for a week of sportsmanship that resembles Woodstock more than Wimbledon. For the tennis fans, check out the likes of Maria Sharapova, Roger Federer and Rafael Nadal at the annual Watson’s Water Champions Challenge.

Health regulations and vaccinations Hong Kong’s healthcare system is somewhat different to that in the UK. Read the Health Advice for Travellers leaflet (available from your post office or on the Department of Health website) carefully for more details. You are not required to register with a local GP during your stay in Hong Kong, but you will have to pay for consultations and medications if you seek medical treatment from private doctors.

Insurance Insurance is vital for your peace of mind. We strongly recommend that you take out travel insurance for medical expenses, personal baggage, and public liability. It is important that you check that your policy covers all your potential needs: for instance, you may need extra cover for rented accommodation abroad, personal car insurance or expensive high-risk items such as laptop computers or musical instruments. Some of these items may require separate policies. Be prepared for the unexpected to happen – it is always better to be over, rather than under, insured.

All University of Kent students who undertake overseas work experience, fieldwork, study, research, or any other course related activity, are now eligible to take advantage of University travel and personal accident insurance. For further details, see www.kent.ac.uk/finance-staff/services/ insurance/studentfieldwork/index.html

Baggage and personal insurance This cover is not refundable by your LEA, and you should make separate arrangements for this, which should be paid for from your student loan or personal funds. It is a good idea to think about the valuables you will be taking with you (laptop, camera, mobile phone for example) and also consider how much travel you will be doing in Hong Kong while you are there.

Dental care Dental care is not usually covered by university health insurance plans and dental treatment in Hong Kong can be expensive. Check any insurance policy you have and enquire separately at the university/college on your arrival if there is any on-campus provision. You are advised to have a full check-up in the UK before you leave, so that any necessary treatment is obtained under the NHS prior to departure – this could save you money and worry at a later date!

The Year Abroad (Hong Kong) Working in Hong Kong

Working in Hong Kong Medication If you are on any medication (including the contraceptive pill), you should consult your doctor in plenty of time before you leave for Hong Kong. This is a good opportunity for you to discuss your healthcare with your doctor before leaving the UK, and you should also use that opportunity to check if you can take an academic year’s supply of the medication you will need while you are abroad. Medication may be more expensive in Hong Kong, so purchasing your medication in the UK will again save you money at a later date.

Declaration of illnesses, disabilities or allergies It is advisable for you to declare any illnesses, disabilities or allergies you have before you arrive at your host university so that reasonable adjustments can be made to accommodate you. ‘Illnesses’ in this context may also include psychological illnesses, such as mental health issues and ‘disabilities’ may include conditions such as dyslexia. Please be assured that your personal information will be treated in the strictest confidence and shared only with the staff who need to be aware of such information. It is in your own interest to make your university aware of this information so that they have this information on file for emergencies or to provide you with all of the support you need. If you would like to clarify anything about this, please contact the International Office in the first instance.

Counselling and mental illness While your year abroad should be a time of excitement and personal fulfilment, it can also be a time of stress when some students may struggle to cope with some of the cultural differences between Hong Kong and the UK. For this reason, existing mental illnesses, including those that seem to be under control in the UK, can become exasperated during the period of study abroad so it is important to anticipate any problems in order to try to prevent them from occurring or to minimise their impact on your daily life. As noted above, it is advisable to declare such conditions to your host university so that they are aware of any further help you might need.

Fortunately, these feelings do not usually persist, and the long-term results of these crises are often closer friendships with other students and an improved sense of your own capabilities. Past experience suggests that after Christmas the Year Abroad adventure just gets better and better, and that by the end of the summer term you’ll be very sorry to leave.

Dealing with stress If you do find you are suffering from culture shock at first, especially from encounters with impersonal bureaucracy, talk to someone about it. Don’t suffer in silence! You may well find that they have similar feelings, and you can help each other to get through it. • Remember to keep in contact with friends and family at home. • Tell someone if you feel anxious, unwell or unable to cope. • Contact the International Office at Kent. • Speak to your local contacts: the Office of International Student Exchange or a teacher at HKU/CityU. The International Office at Kent is here to help! If you are feeling homesick, anxious or have any sort of problem, do not hesitate to contact us. If necessary, we will return your call to save you money. Most International Office staff members have experience of living/studying abroad and can empathise with the anxieties and problems faced by students. The International Office at Kent is manned from 9am-5pm on UK time.

It is strongly recommended that you do not attempt to undertake paid work during your exchange year abroad, not least because this may violate the terms of your visa, and because the demands of the course mean that you will not have enough time for your studies. If financial problems cause you to consider working to supplement your income, you must talk this over with the International Office at your host institution and the UK, and your academic adviser. It may be that you can undertake minimal hours of work.

If, for some reason, you do not want to talk to university or other staff (either here or at HKU/CityU) in detail about a problem, there are often local support organisations who can help you.

In addition to making this declaration, it is also a good idea to see your doctor or counsellor before you leave the UK to plan how you might cope with your year in Hong Kong. The University of Kent (including the International Office and your home department) is also available for assistance so feel free to contact us (see the Contacts section on p20) if you require assistance or if you feel that you need to talk to someone from the UK.

The Year Abroad (Hong Kong) Life in Hong Kong

Life in Hong Kong Hong Kong, a former British colony and current Special Administrative Region of China, is home to an exceptional culture. Born of a fusion of ancient Chinese heritage and a long period of Western influence, Hong Kong is a multifaceted city where English and Cantonese, feng shui and football, towering skyscrapers and historical sites exist side by side. Learn about the city from its Neolithic beginnings to its current position as a world city. Both fast-paced and personal, Hong Kong offers a distinctive blend of Chinese tradition and the finest international food, brands, and entertainment. In pursuit of a night on the town? Hong Kong has entire neighbourhoods devoted to nightlife. You can relax at a sidewalk café, take up tai chi, or go hiking in one of the stunning country parks.

Personal safety Foreigners are usually less able to detect danger signs and therefore slightly more at risk from crime than local residents. Every town or city has its unsavoury areas that should be avoided and you should find out about this before you arrive, particularly if you are looking for your own accommodation Follow the same precautions as you would at home. Hold on tightly to your bags, especially in a crowd, and keep your wallet close to your body so that it cannot be taken without you noticing. Pickpockets are common, especially around groups of foreigners. Lock your room securely when you leave it. Avoid travelling alone late at night. If you lose any personal belongings or documents, go directly to the police and report their loss. In addition, it is worth remembering that the less conspicuous you look, the less interest you will be likely to provoke. For example, if you have to consult a map, it is better to do it in a café than to advertise that you are unsure of your surroundings. Your behaviour will also play a part in your personal safety. Young people in Hong Kong do not in general drink to get drunk so ensure that you check the behaviour of your peer group in bars, cafés and discos. If one of your group is the worse for wear, do make sure that you accompany him/her home. Your dress code will also influence the way you are treated: again look to your peer group for guidance on not causing offence and to avoid making yourself unnecessarily vulnerable.

Legal matters The only way to avoid theft is to be constantly on your guard. Only take out large sums of money when absolutely necessary and if possible keep your documents and money on your person, rather than in a bag, which can be easily snatched. If you are robbed, you should report this to the 12

police immediately (by calling 999). If you lose your credit/bank cards, get in touch with your bank immediately to have them stopped. Banks at home and abroad provide emergency numbers for use in the event of loss or theft; so keep a note of these numbers – but keep them separate from the cards themselves. In the event of the loss of your documents, the police will write out a temporary form that will cover you whilst you are in the process of obtaining new papers, which you should do at the British Consulate. If you find yourself without your passport, any access to cash, or in any other serious trouble, the Consulate will try to help (see the British Consulate section below). In the unlikely event of you being arrested for a serious offence, insist on the Consulate being informed: you will be contacted as soon as possible by a consular officer who can advise you on local procedures, etc.

The British Consulate If you experience any serious problems while you are away, it is worth bearing in mind that the British Consulate is there for your assistance. A Consulate can provide the following services: • Issue emergency passports • Contact relatives and friends and ask them to help you with money or tickets

• Advise you how to transfer funds • Advance money against a sterling cheque for £50 supported by a banker’s card • Provide a list of local lawyers and doctors • Give some guidance on organisations experienced in tracing missing persons • If you are arrested on a serious offence, you must insist on the British Consulate being informed. (You will be contacted as soon as possible by a consular officer who can advise you on local procedures etc.) • If you lose your money, passport or anything else abroad, report it first to the local police and obtain a statement about the loss. Then contact the Consulate if you still need help. • Some offer a lending library facility – or may know of one – for reading material in English. The British Consulate’s mandate is to help British citizens abroad but they do not have unlimited resources. They are able to give advice and/or refer you to the relevant office where you can find more detailed information. They cannot do the work of banks, travel agents, etc. The British Consulate cannot bail you out if you run into trouble with the local authorities. It can, however, notify relevant parties who will be able to help you. The contact details of the British ConsulateGeneral in Hong Kong can be found at: www.britishconsulate.org.hk

The Year Abroad (Hong Kong) Travel within Hong Kong

Travel within Hong Kong Whether you arrive by air, rail, or sea, you’ll be downtown in no time. Hong Kong’s modern, efficient public transportation network will knock your socks off! A spotless subway system, the MTR (Mass Transit Railway) has ten lines connecting major population centres, New Territories and Mainland China; it also has the fastest ride to and from the airport. Buses zip the length and breadth of the city, 24 hours a day. You’ll be impressed by how far you can go without ever setting foot in an car. You can go joyriding on Hong Kong Island's double-decker tram system, which costs only $2 no matter how long the journey. If you need to get off the beaten track, public light buses (technically called maxi cabs, known to all as green or red minibuses) fly through less-serviced areas. Red ones go anywhere, green ones have set routes. Wear a seatbelt, and learn to scream ‘yau lok!’ (stop!) in Cantonese. For a lower-adrenaline experience, take an environmentally friendly LPG-powered taxi. They come in three colours – red in Hong Kong Island and Kowloon, green in the New Territories, and blue on Lantau Island. The red ones can go anywhere in the territory (except for the outlying islands, of course!), while the green and blue are confined to their respective areas. Hong Kong’s hilly terrain calls for some out-of-theordinary means of transport – witness the annual sedan chair race up to Victoria Peak, a masochistic re-enactment of the days when ladies had to be carried to the top. So, while you can hike there, it’s much more fun to be pulled up the nearvertical hillside by Hong Kong’s oldest mode of transport, the PeakTram. Haven’t had enough hauling? Step onto the world’s longest outdoor covered escalator to get to Soho’s nightlife, or take a swinging ride over the wilds of Lantau on the new Ngong Ping 360 cable car.

Ferries cruise to the main outlying islands, and across Victoria Harbor. The Star Ferry, a personal favourite of martial arts star Jackie Chan, runs between Hong Kong Island and Kowloon. It’s popular among tourists for its stunning views of the skyline, and among locals for its wallet-friendly fares. Jetfoils ply the waters between Hong Kong, Macau, Shenzhen, and other cities in South China in record time. To get to truly remote islands, try a kaido (ferry-like boats that may or may not run at scheduled times) or sampan (small, private boats that can be hired by flagging down local fisher folk).

Before you start travelling, pick up a handy Octopus card. It works like a debit card, subtracting money every time you use it to pay for most public transportation. It also works at some supermarkets, fast food joints, and vending machines.

Hotels Hong Kong is well served be a range of hotels of varying price. Local tourist offices and web-sites such as www.hotels.com can help you with your choice.

The Year Abroad (Hong Kong) Travelling to other countries

Travelling to other countries You will have the opportunity to travel to mainland China during your year in Hong Kong. You have to apply separately for visa to enter Mainland China, which you could do so after your arrival in Hong Kong. For further information, please visit www.ctshk.com/english/useful/chinese visa.htm You have to consult the embassy/consulate of the other countries if a travel visa is required. Hong Kong airport is a major hub of the region and well connects you to exciting destinations across Asia. Make sure you check with the country you intend to visit whether or not a visa is required. You need to apply for a separate tourist visa to enter Mainland China. Application procedures and details can be found on the homepage of the China Travel Service Agency. You can get a Octopus Card application form at your Faculty Office, fill in your details and submit it to the Mass Transit Railway Offices.

The Year Abroad (Hong Kong) Life back home

Life back home Keeping in touch with the University of Kent Once installed in Hong Kong, please keep in touch with us! We like to hear from you – don’t wait for a disaster before you contact us! A letter/email from you will always get a response, albeit sometimes brief, and postcards are always appreciated. If you come to the University during the year, please feel free to visit the Office and tell us how you are getting on. We do our best to keep in touch and contact you about specific matters (most frequently by group email), but unless you contact us we assume that all is well. If you have not heard from us for a while and are concerned, please do not hesitate to contact us. You will find our contact details on p20.

Your contact details It is very important that we have your contact details for the summer vacation and the Year Abroad, as we send out emails and forms throughout the year. You will also be sent very important information from other offices about final year accommodation, modules and other matters by email or post.

Communication Your School and the International Office will contact you in the first instance by email (at your Kent account), and it is important that you let us know if it is difficult for you to access a PC or the Internet at least once a week. If you want us to contact you additionally at another email address, include this address on your Year Abroad address form. There are two approaches to accessing your Kent email: • Use the University’s webmail service, which allows you to access your Kent email address from abroad • Have your email forwarded to another email address. This can only be done on a PC at Kent: contact the Student helpdesk if you need assistance.

Important note: Keep the number of emails stored in your Kent account to a minimum, because going over quota may prevent you from sending, receiving or deleting emails. Delete unwanted emails and check that you have none stored in your deleted items folder. If you do have problems with your Kent email address, contact the Student helpdesk for assistance: Student helpdesk T: +44 (0)1227 824999 E: helpdesk@kent.ac.uk Or complete the online form at www.kent.ac.uk/itservices/forms/query/query.html

Registering to vote as an overseas student British citizens can apply to vote in UK elections by post or proxy for one particular election or for a fixed time (eg, one year). ‘Voting by proxy’ means that you will assign someone at home the task of voting on your behalf in an election. Voting by post means that approximately ten days before the election a voting pack will be sent to your address abroad with detailed instructions. If you have applied to vote by proxy or post, you cannot then decide to vote in person. In order to vote in this way, you must contact your local council as soon as possible to register as an overseas elector and to obtain a voting application form.

Internet services You may find that access to PCs and/or the Internet is widely available at your university in Hong Kong

The Year Abroad (Hong Kong) Preparing to return home

Preparing to return home Just as you have to undertake preparations for your outbound journey, there is also some planning that you need to undertake as you prepare to return home. You may receive additional letters and memos concerning your year in Hong Kong so please check your Kent email addresses frequently, as some of our correspondence with you will be to remind you about various upcoming important deadlines. Clearing debts Before you leave your host university, ensure that you have cleared all outstanding debts. Even if you don’t think you owe any outstanding money to your university, complete a quick check before you leave in case you have incurred any debts of which you might not be aware. The most obvious items to check would be your library (any borrowing fines for example), your accommodation (any outstanding rent or accommodation services) and your insurance (for your healthcare). If your host university believes that you owe any funds to them, they will not release your transcript to us until your account has been settled and there is nothing that we can do to intervene on this, as it is would be a private matter between you and your host university. Completing the quick check should also give you peace of mind that your transcript will be sent to us in a timely manner.

Registering for classes at the University of Kent It is vital that you frequently check your Kent email addresses while you are on your year abroad, as we will be sending you important information throughout the year. One such example is that you will be required to select your modules for 2011/12 just after Christmas (which is the same deadline as for students back in the UK) and students who fail to meet this deadline will inevitably have much less choice in the availability of modules.

Accommodation at the University of Kent The University can offer rooms in private sector shared housing off-campus. The University has head-leased a number of good quality properties from a reputable local landlord. All of these properties are within easy reach of the campus and the accommodation costs will include all utilities and broadband internet access. The available houses have three, four, five or six bedrooms and are located on the north side of Canterbury near the university. We regret it is not possible to arrange viewings of individual properties in advance of your arrival or to choose the location of your property. The cost of the accommodation is exactly the same as the Landlord/Agent is offering to other students. No extra fees are being added by the Accommodation office or University for arranging this accommodation. Council Tax exemption will be arranged by the University and the landlord. 16

When you apply you will have the opportunity to advise us of any preferences and friends with whom you may wish to share. At the end of the application process, an advance payment of £300 will be required by 31 March 2011 to secure the accommodation. Please note that all returning students are required to make an advance payment to secure a room (not just year abroad students). You may apply at the link below. http://kenthospitality.kent.ac.uk/myaccommodation/ Applications from students with an outstanding debt at the University may be cancelled and any advance payment made may be retained and used towards settlement of any outstanding student account balance. Room allocations will be made in July/August 2011. At this time an email will be sent to your university email address. You will then be able to view and accept the offer of accommodation online.

Although we cannot guarantee to offer specific rooms, we will try to meet preferences wherever possible, including requests to share with friends if you have supplied their full name and student ID number on your application and they have also been offered a room. The Accommodation will be available for you to move in to and occupy from 1 September 2011 until 30 June 2012. The cost of this accommodation for the current year is equivalent to just under £92 per week which includes the cost of all utilities and broadband internet. We expect there will be a small increase for the coming academic year. There is no obligation to take up this offer. If you would prefer to find your own off-campus accommodation, you are welcome to do so. The off-campus housing pages give a lot of useful information at www.kent.ac.uk/hospitality/staffstudent/accommodation/offcampus/index.htm this includes the new interactive housing list.

Transcripts Don’t forget to complete any end of year/semester procedures in Hong Kong. If you are sent a copy of your transcript, please bring the original document to Hazel Lander, in the International Office when you return to Kent.

The Year Abroad (Hong Kong) Other resources

Other resources Kent International Office site www.kent.ac.uk/international

General Hong Kong site http://studyinhongkong.edu.hk/eng/index.jsp

University of Hong Kong site www3.hku.hk/oise/eng/intro.php

CitU site www.cb.cityu.edu.hk/exchange/studentlife.cfm

University of Hong Kong pdf http://cedars.hku.hk/nonlocal/publication/prepguid e0910.pdf

Flights www.expedia.com

Hotels www.hotels.com

Travel to China www.ctshk.com/english/useful/chinesevisa.htm

Travel guide www.lonelyplanet.com

The Year Abroad (Hong Kong) FAQs

FAQs The University of Hong Kong Academic How do I register for classes? You will need to indicate the courses that you intend to take when filling in the exchange application. OISE will send your application to the related faculty with reference to your course selection. Upon receiving the admission letter, you will know which courses you are allowed to take.

Can I use my own laptop at HKU? Yes. Most areas on the HKU main campus are equipped with WiFi connection. Please see www.hku.hk/cc/services/wlan/wlan.htm for connection details. Student residential halls are connected to the HKU Campus Network, with a network point provided for each hall resident. Please see www.hku.hk/cc/home/networks/hallnet.htm for setting up your internet connection in the halls.

After you arrive HKU, you need to open your own online course registration account and may change your course selection during the â&#x20AC;&#x2DC;add/drop periodâ&#x20AC;&#x2122;, which is usually a period of two weeks of changing your course selection after the first week of class.

Are there any gym facilities at HKU? There are two gyms in HKU. If you want to use these and you already have a gym membership card from a sports institution or your home school, please bring these with you so that you can be exempted from having to take a gym training class again before getting a HKU gym card.

Housing

CityU Hong Kong

When can students move in to halls? You will need to confirm your check-in day with your hall before coming to Hong Kong. You are encouraged to arrive during regular business hours in so you can easily check into your room.

Accommodation

Are linens and towels provided? Linens and towels are not included. Students typically purchase linens and towels after arrival. Can students arrange for off-campus housing? Yes, however keep in mind that off-campus accommodations are scarce and extremely expensive. Housing is in great demand throughout Hong Kong and living space for most residents is restricted.

On arrival How do I apply for a Hong Kong identity card? If your length of stay in HK is more than 180 days, you need to apply for a HKID card. The application procedure can be found on the homepage of the Hong Kong Immigration Department at www.immd.gov.hk/ehtml/hkid.htm What is the recommended arrival date? Exchange students should try to arrive at least one week prior to classes starting as orientation programmes will be held during that week for international students.

How much do I have to pay for the student residence? Please visit the student residence website for the current residence fee. www.cityu.edu.hk/sro/index.htm When will the payment for my residence be due? The payment for housing will be due around one month after you have checked in. Are homestay or other off-campus housing options arranged by CityU for exchange students? No. Can I request for a single room at the student residence? There are a small number of typical single rooms. They will be first assigned to those who have special needs or medical reasons. Please submit any supporting documents with your application. What is the student residence withdrawal policy? Early withdrawal from hostel residence if initiated by the student: If you withdraw within the second week of the relevant academic year you will receive a refund on a pro-rata daily rate basis.

Are laundries available in the student residence? Yes. For charges, please visit student residence website. www.cityu.edu.hk/sro/index.htm Are self-catering apartments available? No. A common room is available on each floor of the student residence, with basic pantry facilities, a microwave oven, a refrigerator and a television. Is the student residence close to the campus? The student residence is within 10 to 15 minutes walking distance to the main campus.

Course selection Are courses taught in English? Unless otherwise determined by the Senate for a specific course or programme, the medium of instruction and assessment at the University is English. What courses are offered to exchange students? All courses offered under the full-time Bachelor of Business Administration (BBA) Programme are available to exchange students, subject to availability of places and requirements. You are advised to read the BBA course list (under BBA Programmes) before filling in the course plan and consult the academic advisers at your home university about credit transfer requirements. How many credits do I need to take? Student should take 12 to 18 credits in a semester. Do incoming exchange students register for courses prior to arrival? How is this done? You are required to make a study plan and submit it via the online application system before the application deadline. The administrators will pre-register the courses for you. Can I change my course selection? You can change your course selection during the three-week add/drop period which starts two weeks before the new semester begins. Confirmation is subject to the approval by the relevant department. How can I add or drop courses? For courses which are web-enabled, you can add or drop classes online during the web registration period. Otherwise, you are required to submit a paper add/drop form to the administrators.

If you withdraw after the second week of the relevant academic year, no refund is given. Early withdrawal from student residence if initiated by the University, eg, due to violation of regulations, or expulsion from University on account of disciplinary and/or academic grounds, you will receive a refund on a pro-rata daily rate basis.

Continued overleaf 18

The Year Abroad (Hong Kong) Year Abroad regulations

Year Abroad regulations Insurance Are exchange students required to purchase health insurance at CityU? Students who have not provided a copy of their travel insurance policy to them by a specific date will be assumed to have no insurance coverage and the University will arrange, on your behalf, an insurance policy covering hospitalisation and medical expenses. Does CityU have any policy on health insurance for exchange students? It is mandatory for non-local students to have suitable and adequate insurance covering travel, personal accident, medical expenses (accident and non-accident), hospitalisation and emergency evacuation/repatriation throughout the entire period of your study in Hong Kong. You are required to either purchase insurance on your own before leaving your home city or, if you are unable to do so or wish to have additional insurance coverage, enrol in the Group Personal Accident and Medical Benefits Insurance Plan for Non-local Students contracted by the University.

Transportation How can I get to CityU from airport? CityU is easily accessible by various forms of public transportation. Please visit www.cityu.edu.hk/inso/ for directions.

Visa Do I need a visa to study in Hong Kong? International students who do not have the right of abode in Hong Kong and wish to enter Hong Kong for education must obtain a student visa before coming to Hong Kong. For details, please refer to the ‘Immigration Policy on Education’ issued by the Hon Kong immigration Department at www.immd.gov.hk/ehtml/hkvisas_study.htm. Do I apply for the visa in my home country? CityU may apply for the study visa on your behalf in Hong Kong. The approved visa will be sent to you by courier before your departure for Hong Kong. If you want CityU to apply for the visa on your behalf, you should submit the completed Request for Visa Sponsorship & Student Undertaking Form together with your application for exchange. How long does it take for a visa application? The process usually takes four to six weeks. It may take longer if the required supporting documents are incomplete.

What documents should be included with the visa application form? • Host institution application form (online submit) • Immigration Department – Visa/Entry Permit Application Form • Application for student residence • Course selection form • Original transcript or grades • Photocopy of passport • Evidence of financial standing • Essay • Two passport-sized photos What kind of financial statement do I need to provide? Your name and current balance must be shown on the financial statement. It can be a copy of your bank statement, your savings accounts passbooks (eg, a letter from your bank or financial institution stating your current balance), tax receipts and employment certificates. May I send the application forms by fax to CityU? No. Only the original visa application forms are accepted. The fax copy of your passport is usually too dim to identify your information and photo so you need to send all the forms to us by post. Can I pay the visa and mailing fees by cheque? No, we can only accept payment by credit card or bank draft What if the visa can not be approved before I depart for Hong Kong? You will need to enter Hong Kong as visitor first. Then get the visa and change your status to student after arrival. Does the student visa allow me to enter Mainland China, and fly to other countries? The Study Visa is only good for entering Hong Kong. You have to apply separately for a visa to enter Mainland China, which can be done after your arrival in Hong Kong. For further information, please visit www.ctshk.com/english/useful/chinesevisa.htm. You have to consult the embassy/consulate of the other countries if travel visa is required.

Please ensure that you are familiar with the following regulations. Satisfactory completion of the year abroad is a condition for entry into the fourth year of your degree at Kent. In order to complete the year satisfactorily, you must: 1 Be aware of and comply with the regulations regarding Year Abroad marks. 2 Be resident in the approved place for the requisite period. The formal requirement is that you spend a full academic year abroad according to the academic calendar of the host institution. If a major personal difficulty seems to require a longer absence you must get in touch with your academic advisor and, if possible, receive confirmation of approval before acting on this. 3 Satisfy any requirements that go with your placement. Follow university courses seriously and take all exams wherever possible. 4 Where applicable meet any members of staff from the University of Kent who may visit you during the course of the year. 5 Keep Hazel Lander and your academic advisor informed of your address and complete and return the forms sent to you. 6 Provide information on your placement for future students by means of a questionnaire sent by a contact at Kent. 7 Submit any work required of you by Kent by the due date. 8 Do not leave any debts or other liabilities behind when you return to Kent. 9. Conduct yourself in a manner consistent with the norms of the Hong Kong university and in a manner that will reflect creditably on the University of Kent. 10 Apply to the Hong Kong university for a copy of the transcript of your academic results and submit any required work within the deadlines you are given. This is your responsibility.

Remember… par t of your • The year counts as degree! s problem, • If you have a seriou ic advisor at dem aca r you t tac con le. He/she will sib pos as n soo Kent as the best on you ise be able to adv oad or at person to speak to abr Kent.

The Year Abroad (Hong Kong) Contacts

Contacts University of Kent

University of Hong Kong

City University of Hong Kong (Business)

Dr Pak K Lee Department of Politics and International Relations Rutherford College (N4.E3) University of Kent Canterbury, Kent CT2 7NX T: +44 (0)1227 824505 E: p.k.lee@kent.ac.uk

The Academic Adviser at the University of Hong Kong is:

Ada Kwok Executive Office, Exchange Programme City University of Hong Kong Tat Chee Avenue, Kowloon Hong Kong T: +852 3442-5854 F: +852 2788-7182 E: ada.kwok@cityu.edu.hk

Dr Ana de Medeiros Director of Internationalisation Faculty of Humanities Marlowe Building University of Kent Canterbury, Kent CT2 7NR T: +44 (0)1227 827429 E: amm@kent.ac.uk

Film Studies Dr Mattias Frey Lecturer in Film Studies Jarman Building 2-26 University of Kent Canterbury, Kent CT2 7UG T: +44 (0)1227 827132 E: m.j.frey@kent.ac.uk

Dr Sara R Jordan Department of Politics and Public Administration Room 638 Wong Chuang Lai Wah Building Meng Wah Complex University of Hong Kong Pok Fu Lam Road Hong Kong T: +852 2859 1088 F: +852 2858 3550 E: sjordan@hkucc.hku.hk

For non-academic matters, contact: Miss Kim Tam Programme Manager (Europe, South America and Asia) Office of International Student Exchange Global Lounge G/F, Fong Shu Chuen Amenities Centre University of Hong Kong Pok Fu Lam Road Hong Kong T +852 2219 4138 E: kimtam@hku.hk

Ms Annie Sing/Ms Popo Fok (Politics) College of Humanities & Social Sciences (Internationalization Team) City University of Hong Kong Room G7414, Academic Building 83 Tat Chee Avenue Kowloon Tong Hong Kong T: 852 2784 4833 F: 852 2784 4830 E: ch.exchange@cityu.edu.hk

Embassies and Consulates The Chinese Embassy You may need to go to the Chinese Embassy in London to apply for your student visa.

English Dr David Stirrup Year Abroad Co-Ordinator Rutherford College Extension University of Kent Canterbury, Kent CT2 7NX T: +44 (0)1227 823440 E: d.f.stirrup@kent.ac.uk

The Chinese Language Centre School of Chinese Room 102 Pao Siu Loong Building University of Hong Kong T: (+852) 2859 2048 E: chinese@hku.hk

Business

Arts

Dr Jesse O'Hanley Kent Business School, Room KBS 109 University of Kent Canterbury, Kent CT2 7PE T: +44 (0)1227 (82)4286 E: j.ohanley@kent.ac.uk

Cyrus Chan Faculty of Arts The University of Hong Kong Pok Fu Lam Road Hong Kong T: +852 2219 4984 E: cyrusc@hkucc.hku.hk

The Visa Office 31 Portland Place London W1B 1QD T: +44 (0)20 7631 1430 E: visa@chinese-embassy.org.uk www.chinese-embassy.org.uk/eng

Travel

The International Office is responsible for the nonacademic side of your Year Abroad: Hazel Lander International Office Co-Ordinator/ Welfare and Exchanges Officer International Office Registry University of Kent Canterbury, Kent CT2 7NZ T: +44 (0)1227 827994 F: +44 (0)1227 823247 E: h.lander@kent.ac.uk www.kent.ac.uk/international/index.html

Law Jacqueline Wong Faculty of Law The University of Hong Kong Pok Fu Lam Road Hong Kong T: +852 2859 2953 E: jacque@hkucc.hku.hk

STA Travel www.statravel.co.uk T: 0871 230 0040

Freight companies Parcelforce www.parcelforce.com T: 08708 501150 Fedex http://fedex.com/gb/ T: 0845 6070809 British Airways, www.baworldcargo.com/products T: 08457 222 777

Useful telephone numbers in Hong Kong Hong Kongâ&#x20AC;&#x2122;s Country Code (International Prefix) Emergency (Ambulance, Fire, Police) Directory Assistance Time Weather Collect Calls News (RTHK) Hong Kong Tourism Board Hotline Hong Kong International Airport Immigration Department Department of Health Police (non-emergency)

852 999 1083 18503 187 8200 10010 2272 0000 2508 1234 2181 0000 2824 6111 2961 8989 2527 7177

Finally Finally, some advice from one of our current Kent Hong Kong Year Abroad students:

“Deciding to study in Hong Kong was a very easy decision for me to make. This city has a lot to offer as well as City University. Hong Kong is one of the most developed cities in the world. It’s clean, lovely skyscrapers, very good transport to get you around the city and last but not least the food is delicious. When compared to the UK the living costs here are affordable. Since I am studying Business I don’t think there could have been a better city to live in than this. Hong Kong is the hub of all businesses right on the border with China and very close to other destinations. On the weekends you can hop on a plane and be in Thailand or Bali. The friends you will make here is another factor to take into consideration. I have shared this experience with some lovely people who I am surely going to keep in touch with when I leave. Overall, this is a very rewarding and enjoyable experience.” Amanda-Xuereb

We hope you will have a pleasant journey and an enjoyable time in Hong Kong. If a member of the International Office staff is in the vicinity of your campus during the academic year, they will arrange to meet you to find out how you are doing. We wish you the best of luck with your year abroad! See you next year!

www.kent.ac.uk

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University of Kent The Registry, Canterbury, Kent CT2 7NZ T +44 (0)1227 827994 E International-office@kent.ac.uk