Team Information - KCO 2020

sa.uca.org.au/kco facebook/KCOUC (08) 8236 4270

The Uniting Church in Australia Synod of South Australia

2020

TEAM Information

Group Coordinator Handbook October 3-5, 2016 Woodcroft College

Introduction What to know about KCO: the basics KCO is an annual overnight camp organised by the Uniting Church SA for children age 7- year 7 who are currently in primary school. KCO offers a wide range of activities, performances, games and worship.

KCO is often referred to as a “mountain top event”- like Moses on the mountain or the disciples at the Transfiguration, KCO is intended to provide churches with the opportunity to bless their campers with a high energy, fun and faith transforming event which can open the door to further discipleship within the congregational context.

This mountain top event is a partnership between the Uniting Church SA and congregations/faith communities. The event includes time spent in individual church groups and time spent in community with groups from other churches. These “all together” times include worship, the KCO concert, activities, and crafts.

Church groups will allocate campers into small groups of about 5 campers (usually similar age and same gender where possible). These small groups assist with camper safety in ‘all together times’ and also provide opportunity for building friendships and sharing conversations during small group sessions when groups are encouraged to share in conversation and activities about topics related to the main program. These sessions are led by small group leaders who are recruited from within the church group (see the Leader’s Guide for key learnings and session guides).

Church groups are responsible for their own meals and accommodation requirements such as tents and marquees. Accommodation areas (caravan park, cabins, dorms) are arranged through the KCO office.

KCO is not an open community event. Only participants/volunteers with site access passes may enter the KCO sites (pedestrian access only) and campers must be signed out by an appropriate person (parent/guardian) if they are required to leave.

What KCO provides with church group registration: • • • • • •

a powered campsite with option to book cabins/dorms (see page 8) celebration services and concert activities including Create and Play small group time session notes including small group leader’s guide and training safety wrist bands and site passes for all attendees badges, and iron-on transfers (t-shirt provided by parents)

What churches provide: • • • • • •

appropriate supervision of children at all times (see page 12) including small group leaders tents and camping gear as needed cooking equipment such as BBQ or camp stoves all meals including morning tea and supper (unless being catered for by Adare House) transportation to and from Victor Harbor if possible, a craft, activity or leaders to share with the whole group during “all together times” – please contact the KCO Office.

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About KCO Team Volunteers:

Every year, a group of amazing volunteers – come together to form the KCO Team. These people volunteer their time, skills and enthusiasm in the areas of administration, security, traffic, tech, catering, Create, Play, worship, music, crew, and chaplaincy.

Dates

The program will begin at 1pm on Saturday 21 March and will finish at 1pm on Sunday 24 March.

Venue set-up will occur through Friday 20 March and some volunteers will be required at different times.

All KCO team are requested to be available from 8pm on Friday 20 March for a briefing meeting until 5pm Sunday 22 March to assist with packup. Please inform Mark Schultz, KCO Team Manager (see last page for contact details), if you are available to arrive early or if you cannot attend for this entire time.

Schedule of Fees Item Option 1 - Friday night to Sunday (meals from Saturday breakfast to Sunday lunch) Option 2 - Saturday night to Sunday (meals from Saturday lunch to Sunday lunch)

Fee $93.00 inc GST $60.00 inc GST

Contact Us - KCO Event Office (08) 8236 4270

Table of Contents

(08) 8236 4201 Level 2, 212 Pirie St Adelaide SA 5000

Theme............................................................4 KCO Program................................................5 KCO Venue....................................................6 Fees and costs..............................................7 Safety.............................................................8 Online Registration.....................................10 Before KCO....................................................12 At KCO............................................................13 Visiting your camper...................................14 Venue map....................................................15

GPO Box 2145, Adelaide SA 5001 KCO@sa.uca.org.au sa.uca.org.au/KCO facebook.com/KCOUC https://my.yapp.us/KCOUC 3

KCO 2020 Theme Our theme is KCO Connect.

Connect with Jesus, connect with one another and connect with nature.

Last year at KCO we explored the theme “Welcome – a place to belong.”

So what’s the next step? How do we, people of all ages, build community to help people belong?

How do we form and keep healthy relationships? How do we grow as followers of Jesus?

Through connection, being connected to each other and connected to God. Have you ever made a puzzle, played with Lego or drawn a dot-to-dot picture? Each of these games have parts that need to be connected together to make an image. If any part is missing it can be hard to figure out the image. The Bible says “Together you are the body of Christ. Each one of you is part of his body.”

(1 Corin 12:27). At KCO let’s explore how to connect together to be followers of Jesus who share God’s love with the world.

At KCO we will aim to: Connect with Jesus – Jesus calls us his friend and wants to be in relationship with us. Let’s explore stories of Jesus being a friend, his forgiveness and grace; and how we can be friends with Jesus.

Connect with one another – loving one another as Jesus has loved us and reconnecting when we hurt each other.

Connect with nature – when we spend time outside, on our own or with others, we can connect with God, and feel re-energised so we can better care for one another. Connecting with nature also means caring for nature.

The theme before, at KCO and after The Intergen Team would like to ask you, your leaders and your churches to take some time to think about how the theme is part of your discipleship processes, not only for kids but for everyone.

You may like to consider: • What new way could we try connecting with Jesus? Are we willing to do something different – especially if it means someone else can connect with Jesus for the first time?

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How do we connect with new friends? Who might we connect with at KCO or at church – maybe someone of a different generation to us from our church group or perhaps someone else from another church group?

What is our favourite thing about nature? How might nature help us connect more with God and more with other people?

Our hope is that through the theme of KCO Connect we will have opportunities to grow as followers of Jesus who are willing to try something new, meet new people, make new friends and enjoy being in and caring for God’s creation.

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KCO Draft Program Timing and activities are subject to change. The program will run 1pm Saturday-1pm Sunday

Saturday Throughout KCO, campers will want to have with them: their notebook, water bottle, hat, etc

BYO

10am-12:30pm 12noon 1:00pm

Registrations Lunch Event begins - Celebration Service

1:45pm 2:45pm

Create OR Play OR Experience Afternoon Tea

3:05pm 4:05pm 5:05 5:30pm 7:00pm (7:32pm) 7:45pm 8:45pm 9:00pm 9:30pm

Play OR Experience OR Create Experience OR Create OR Play Return to campsites Dinner (OPTIONAL: games/free time) Small Group Sessio Sunset Night Activity Supper and get ready for bed Story time Lights Out!

(All vehicles must be offsite.)

BYO Leaders may want to bring pens, a Bible & offering.

Activity stations: weaving faith thru life Activity stations: weaving faith thru life Activity stations: weaving faith thru life

Sunday 7:00am 8:30am 9:00am 9:15am 10:30am 11:00am 12noon 1:00pm

Breakfast, prayers & pack up sites Games for early risers (optional) Break Pilgrimage Morning Tea Closing Celebration Service Lunch Home Time (cars can move on site)

If at any time your group needs some down time to just be together, then please feel free to do that. Sit with them, make use of opportunity for conversation or prayer or reflecting on faith. Ideas for what to do will be in the KCO Diary.

Create and Play: Throughout, Create and Play, we encourage you to engage your campers in

the theme conversations. Most stations will have a key question for conversation or a way to link the activity with the KCO theme. Please prepare your small group leaders to take notice of these intentional discipleship opportunities as well as to be prepared that some stations may not have a leader. At these times, small group leaders will need to use their initiative, follow the instructions on the table and engage their campers in that activity.

Experience: this will be a time for campers to experience God’s creation.

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KCO venue KCO 2019 is being held at Victor Harbor about 80km south of the centre of Adelaide. Our primary venue is the Adare Camp and Caravan Park which is a Uniting Venues site.

This venue will accommodate people on campsites, in cabins and in dormitory style accommodation. Those who are in dormitory style accommodation can also be catered for. There are extra costs for cabins, for dormitory style accommodation and for catering. Please contact the KCO Office for further information or see page 8.

The Adare Camp and Caravan Park will be fully enclosed and booked to KCO for the duration of the event program. Adare will host all the main program elements, including the Main Stage for opening and closing worship, Saturday afternoon activities and concert.

The venue will have areas for Admin/Registration, First Aid with First Aid volunteers and a community tree area for games and activities.

Detailed maps highlighting KCO venue and traffic routes are available in the “Resources� section of the website.

For more information about the venue please visit their website. Please do NOT contact Adare.

Adare Camp and Caravan Park 20 Wattle Drive, Victor Harbor https://uvsa.org.au/locations/adare-campsite We greatly appreciate the support and partnership with Adare Camp and Caravan Park.

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Registrations Registration of leaders and campers by Wednesday 13 March 2019 Early bird registrations close Feb 12th.

Registrations close March 11th.

Leaders and parents of campers will use the following links to register: Campers: Events.sa.uca.org.au/kids-camp-out/2020-camper Leaders & junior leaders: Events.sa.uca.org.au/kids-camp-out/2020-leader The registration link will be available on the website, Facebook page and in an email update.

These links will need to be forwarded to all participants.

Leaders and parents/legal guardians of campers/junior leaders will need to register themselves and their campers individually online.

Parents can find the Parent Information booklet here: https://sa.uca.org.au/kco/parent-caregiver-information Before you register, please note: • Online registrations will work on any device.

• All camper and junior leader registrations must be completed by a parent or a legal guardian. This will be confirmed by the Group Coordinator at Check-In at KCO. • All leaders require Working with Children Checks.

• All medical, dietary and special requirements will be entered.

• Every registration requires two emergency contacts of which one must not be attending the event.

Registration payment is separate to the online system.

• Please pay here: https://portal.sa.uca.org.au/Payments/Sale/FF88AC15-C368-4EA4-831AF472BE689063 • Half-finished forms cannot be saved.

When registering: • Follow the prompts to complete the registrations.

• Agree to the terms and conditions for each registration.

• You will receive a confirmation email. This email is your tax invoice. KCO Team registrations attract GST for the catering and accommodation.

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ACTION Encourage leaders and parents to register as soon as possible.

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Safety: Safe Church KCO is an event of the Uniting Church in Australia, Synod of Sout Australia and is committed to the Uniting Church Safe Church practices. Part of this commitment is to protect campers from any neglect or abuse (physical, sexual, spiritual or emotional). The KCO team affirms churches and schools in their commitment to provide leaders who are able to exercise care and effectively minister to campers. Group Coordinators must ensure leaders are fully informed of their duty of care responsibilities.

All persons who are not registered as a camper present at KCO are required to have Working with Children Check (WWCC). This not only complies with the Uniting Church Duty of Care policy but with the new Child Safety (Prohibited Persons) legislation.

This can be facilitated through the Synod if the leader does not yet have one. If a leader has a WWCC or a Child Related Employment Check (pre 1 July 2019 from Department of Communities and Social Inclusion) which was gained through another organisation, we need to have that information completed on their registration so we can register them against our Department of Human Resources register. NO UC Ref ID’s will be accepted.

All Leaders will then need to be approved by their Church Council as per the Duty of Care Policy. https://sa.uca.org.au/safechurch/screening

Using social media at KCO:

Safe Church practices include our legal and moral responsibility to ensure the safety of everyone whilst in the care of the Uniting Church. We need to anticipate and avoid foreseeable harm and seek to minimise harm should it occur.

The Uniting Church in SA and KCO invites you to share comments and stories on social media. However, please be aware that once you post something online, it can be read by others and may be available for many years to come.

Caution should be exercised when posting on social media. KCO has the right to edit or delete any comments deemed inappropriate for its social media channels and readers.

In any communication, please ensure that: • Members of your group ask themselves, ‘If this communication were to be made known to the wider Uniting Church, would it be considered appropriate?’ Individuals need to be sensitive to the impact of the words and images used, and avoid the offence of miscommunications.

• The Golden Rule is followed: ‘Write or say only what you would want others to publish about you in public.’

• Other KCO groups - and individuals not in your group - are not included (in photos, etc) except by express permission and knowledge of that group’s leaders.

• Social media comments/posts are in accordance with the Uniting Church in SA’s Code of Conduct.

• Comments about fellow campers, colleagues, volunteers, children or young adults, if published, would not cause hurt or embarrassment to others, risk claims of libel or harm the reputation of KCO, Uniting Church, children and campers.

• The Moderator is the only person authorised within the Uniting Church in SA to make comment to the media (TV, newspaper, radio). Please keep this in mind when using social media.

• Nothing is printed, posted or published which infringes copyright, privacy or anti-discrimination legislation or regulations.

Please read the policy in full available here: sa.uca.org.au/human-resources/workplace-policies/#31SocialMediaPolicy 8

Safety: Insurance There is some insurance cover in place regarding personal accident and injury and public liability.

Please note that personal items and items on loan (anything that is not owned by your church - including tents, marquees, BBQ/cooking equipment) are not covered under this policy. Please check with your personal insurers in regards to these items.

Please also note that while there is some cover for church-owned vehicles, privately owned vehicles remain the responsibility of the owner who should check with their insurer for any concerns.

Any specific queries or concerns should be directed to your Group Coordinator.

WHS Your Group Coordinator has been asked to ensure that your KCO group has completed risk assessments.

For more about risk assessments, driver’s declarations, food safety, food cooking safety or other safety concerns, please speak with your Group Coordinator.

Medication Parents will need to inform leaders of the medication plan for their child(ren). This may require medication of campers to be held by leaders and/or for leaders to empower the campers with their medication management. Leaders need to be aware of the responsibility to: • maintain this medication in a secure manner (so that it cannot be stolen or overdosed) • be available to distribute the medication to campers when needed

Security Onsite there will be a small team of security volunteers will be available at KCO to assist with general security and traffic management needs.

Security volunteers can be identified by: • a name tag with the words ‘KCO Security’ on it • a purple wrist band • a high visibility vest • a purple site pass lanyard In an emergency, security volunteers will give directions based on the emergency plans being put into action. These must be followed to ensure KCO is a safe environment.

First Aid

Event First Aid staff will be present for the entirety of the weekend. In addition, each group’s campsite should have a first aid kit and an appointed, trained first aid person.

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Before KCO Offering The KCO Team sees giving as an important part of being a Christian - giving regularly and generously is an act of worship, as well as a response to God’s love, generosity and sacrifice for us all. Half of the offering will go toward future KCO events and financial support for groups to attend KCO. The other half will be donated to a cause or organisation chosen by the children at KCO. The children will vote on which cause or organisation they would to like to receive half of the offering. For more information and to vote, visit the KCO Shop.

What campers need to bring •

Clothing (including clothes that can get wet or stained; warm clothes for nights) • Hat, sunscreen • Waterproof jacket - it might rain!

• Toiletries, towel • Sleeping bag, mattress, pillow • Bowl, plate, spoon, knife, fork, tea towel • Water bottle • Reusable cup for hot drinks (if needed) • Bible (if you have one) • Money for offering and KCO Shop • Pen, notebook • Medication (if required) (see page 12) • Ball, frisbee, etc (optional) • Snacks (optional) NO NUTS or NUT PRODUCTS TIP: make sure everything is clearly labelled so it can all go home with your camper!

Valuables such as tablets and phones are brought at the individual’s own risk (see page 12).

Large amounts of cash and highly valuable items should be left at home.

Expectations of KCO campers

In order for everyone to be safe and have fun at KCO, campers and leaders are expected to follow certain guidelines. Group Coordinators have been asked to communicate the following points to all youth and leaders: • To create a safe community at KCO, young people need parental permission and a parent or leader to be with them before they can leave the site. They will also need to sign out at the Welcome Centre.

• KCO is a smoke, alcohol and drug free event.

• The KCO Team wants everyone to enjoy themselves at the event – this means participating and ensuring that the feelings, values and property of others are respected at all times.

• The KCO Team aims to make KCO a fun, safe place for all involved; please follow the directions of all KCO Team members (identifiable by purple lanyards).

All KCO attendees are asked to remember to be ambassadors for Jesus through their words and actions.

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At KCO Getting To Camp

Your group may have arranged for transport to and from camp. Please double check with your Group Coordinator. Please observe signs and follow directions given by the traffic personnel and helpers.

Photography

KCO is recorded through visual images for historical and promotional purposes. These may be used through various forms of electronic media or print material. During registration you will be able to notify event organisers if you do not want your child to be featured in any promotional/historical material.

Lost property

Any ‘found’ property should be handed in at Welcome. If property has been lost, campers should go to ‘Welcome’ and fill out the appropriate form (stating what was lost, when, where and who to contact if found). On collection, valuable items will need to be signed out. Every year a large collection of lost property finds its way back to the KCO Event Office. Unclaimed items will be donated to charity or discarded after 30 April 2018.

Lights out

All campers must respect the ‘lights out’ times on the program. Leaders are asked to keep campers quiet so as to not to disturb others.

Expectations of KCO Leaders

In order for everyone to be safe and have fun at KCO, campers and leaders are expected to follow certain guidelines. Group Coordinators have been asked to communicate the following points to all youth and leaders: • To create a safe community at KCO, young people need parental permission and a parent or leader to be with them before they can leave the site. They will also need to sign out at the Welcome Centre.

• KCO is a smoke, alcohol and drug free event.

• The KCO Team wants everyone to enjoy themselves at the event – this means participating and ensuring that the feelings, values and property of others are respected at all times.

• The KCO Team aims to make KCO a fun, safe place for all involved; please follow the directions of all KCO Team members (identifiable by purple lanyards).

All KCO attendees are asked to remember to be ambassadors for Jesus through their words and actions.

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Phone numbers during KCO: Event Staff Mark Schultz, KCO Team Manager

Melissa Neumann, Program Director

0412 031 191

Linda Vinall, Duty of Care Officer

0429 922 338

0419 850 544

In an emergency, please ring 000 FIRST then Mark or Linda Advise that the entrance to KCO at Adare Camp and Caravan Park is accesible via 20 Wattle Drive, Victor Harbor.

The vision for KCO is consistent with the Intergenerational Team Vision: That campers become life-long disciples of Christ within missional families and faith communities.

The key purposes for KCO are to provide a safe environment, both physically and spiritually, in order to: • work together across the UCA SA community, including UAICC community.

• provide an overnight camp of excellence for 7yr olds to year 7s.

• provide an opportunity to engage with the wider Uniting Church.

• inspire radical transformation in their communities.

• provide intergenerational leadership development in both local groups and for the wider event team.

• provide a mountaintop faith experience for children to grow in their identity as a beloved child of God/identity in Christ by providing a variety of deeply spiritual experiences.

KCO is a drug and alchohol free event.

The Uniting Church in Australia Synod of South Australia 13