MARCH Parent 23-24 2019 Information 2019
KCO is an overnight Christian camp exploring faith through fun activities for kids of primary school age. Kids attend the camp with a local church or school group and participate in crafts, games, sports, faith-based conversations and worship with live music and drama.
Adare Camp & Caravan Park, V ictor Ha rb or
For more information contact your local Uniting Church
So ďŹ nd out more and come along!
or contact :
sa.uca.org.au/kco kco.sa.uca.org.au facebook/KCOUC facebook/KCOUC (08) 8236 4270 (08) 8236 4270 https://my.yapp.us/WQEY52
Group Coordinator Handbook October 3-5, 2016 Woodcroft College
Introduction What to know about KCO: the basics KCO is an annual overnight camp organised by the Uniting Church SA for children age 7- year 7 who are currently in primary school. KCO offers a wide range of activities, performances, games and worship. KCO is often referred to as a “mountain top event”- like Moses on the mountain or the disciples at the Transfiguration, KCO is intended to provide churches with the opportunity to bless their campers with a high energy, fun and faith transforming event which can open the door to further discipleship within the congregational context. This mountain top event is a partnership between the Uniting Church SA and congregations/faith communities. The event includes time spent in individual church groups and time spent in community with groups from other churches. These “all together” times include worship, the KCO concert, activities, and crafts. Church groups will allocate campers into small groups of about 5 campers (usually similar age and same gender where possible). These small groups assist with camper safety in ‘all together times’ and also provide opportunity for building friendships and sharing conversations during small group sessions when groups are encouraged to share in conversation and activities about topics related to the main program. These sessions are led by small group leaders who are recruited from within the church group (see the Small Group Leader’s Guide for key learnings and session guides). Church groups are responsible for their own meals and accommodation requirements such as tents and marquees. Accommodation areas (caravan park, cabins, dorms) are arranged through the KCO office. KCO is not an open community event. Only participants/volunteers with site access passes may enter the KCO sites (pedestrian access only) and campers must be signed out by an appropriate person (parent/guardian) if they are required to leave.
What KCO provides with church group registration: • • • • • •
a powered campsite with option to book cabins/dorms celebration services and concert activities including Create and Play small group time session notes including small group leader’s guide and training safety wrist bands and site passes for all attendees badges, and iron-on transfers (t-shirt provided by parents)
What churches provide: • • • • • •
appropriate supervision of children at all times including small group leaders tents and camping gear as needed cooking equipment such as BBQ or camp stoves all meals including morning tea and supper (unless being catered for by Adare House) transportation to and from Victor Harbor if possible, a craft, activity or leaders to share with the whole group during “all together times”.
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When and where? 23-24 March 2019 at Adare Camp and Caravan Park (more info on page 6).
Who is your main contact? Campers attend KCO as part of local church groups from locations across South Australia. Each group has a Group Coordinator who is responsible for organising the group to attend KCO. The Group Coordinator at your church (or school, etc) is the person who will be your main contact. You will register your camper(s) - and yourself, if you are coming- online with the Uniting Church SA new registration system.
Trouble with registration? Contact the KCO Event Office (08) 8236 4270
Table of Contents
KCO@sa.uca.org.au
Theme............................................................4 KCO Program................................................5 KCO Venue....................................................6 Fees and costs..............................................7 Safety.............................................................8 Online Registration.....................................10 Before KCO....................................................12 At KCO............................................................13 Visiting your camper...................................14 Venue map....................................................15
sa.uca.org.au/KCO https://my.yapp.us/WQEY52 facebook.com/KCOUC
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KCO 2019 Theme KCO 2019 theme development Children are a vital part of the life of the Uniting Church in Australia. The theme for both KCO 2018 and 2019 all started with the children’s prayers and hopes from KCO 2017, the year KCO celebrated it’s 40th anniversary. • The children’s prayers and hopes included a variety of topics such as: • Prayers for churches to love God and help others know Jesus and that people would praise God • For churches to welcome and support refugees and the poorTo be multi-cultural and intergenerational • For more camps and programs for children and youth • For playgrounds and play spaces, for more crafts and singing • Prayers for God’s creation, pets and for more care, peace and hope for our world • A few requests for more chocolate in church, too! These prayers reflect a deep heart of care for the world, the church and for God. Our children are disciples today and we need to ensure we listen to them, their prayers, hopes and concerns and we need to be willing to learn from them now. Children can show adults God’s ways, and grow us as disciples too, as we live and learn, share and serve together in Christian community. Out of this developed our KCO theme “Welcome: A Place to Belong” At KCO we will explore and participate in: • What it means for God to welcome us • What it means to belong in God’s kingdom, including at KCO • What it means to share God’s welcome and create a place for others to belong This theme will create an experience of a community of all ages, all cultures and where all people are welcome.
Welcome: A Place to Belong celebrates living life together and living into God’s generous and hospitable ways.
The theme before, at KCO and beyond The Intergen team would like to ask you, your leaders, and your churches to take some time to think about how the theme is a part of your disicipleship processes, not only for kids but for everyone. You may like to consider: “What makes you feel welcome or how do you try to help others feel welcome?” All leaders at KCO, including the KCO Event Team, are encouraged to include the following actions and attitudes across the program and also in our own behaviours: •
Focus on being welcoming across our program, being people who welcome, and making a place for everyone.
•
Focus on multiple voices – who is leading, preparing, serving, presenting? Include lots of voices/ages/ cultures in preparation, on stage leading, providing opportunity for all to participate and engage. Use multi-age and intergenerational principles/practices.
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KCO Program Saturday Throughout KCO, campers will want to have with them: their notebook, water bottle, hat, etc
BYO
10am-12:30pm 12noon 1:00pm
Registrations All vehicles must be offsite Event begins - Celebration Service with Communion
2:00pm 3:00pm 3:20pm 2:00-4:20pm
Create OR Play* Afternoon Tea Play OR Create Shop open
4:20pm 5:00pm 5:45pm 7:32pm 7:45pm 8:45pm 9:00pm 9:30pm
Welcome Concert Small group session - Own groups Dinner (OPTIONAL: games/free time) Sunset Night activity - TBC Supper and get ready for bed Story time Lights Out!
BYO
Leaders may want to bring pens, a Bible & offering
Activity stations: weaving faith thru life Activity stations: weaving faith thru life Attendees may want to bring BYO some pocket money
Sunday 7:00am Breakfast, prayers & pack up sites 8:30am Games for early risers (optional) 9:00am Pilgrimage stations 10:00am Morning Tea 11:00am Closing Celebration Service 12noon Lunch 12-1pm Shop open 1:00pm Home Time (cars can move on site) If at any time your group needs some down time to just be together, then please feel free to do that. Sit with them, make use of opportunity for conversation or prayer or reflecting on faith. Ideas for what to do will be in the KCO Diary. Please note: program subject to change
Create and Play Notes: Throughout, Create and Play, we encourage you to engage your campers
in the theme conversations. Most stations will have a key question for conversation or a way to link the activity with the KCO theme. Please prepare your small group leaders to take notice of these intentional discipleship opportunities as well as to be prepared that some stations may not have a leader. At these times, small group leaders will need to use their initiative, follow the instructions on the table and engage their campers in that activity.
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KCO venue KCO 2019 is being held at Victor Harbor about 80km south of the centre of Adelaide. Our primary venue is the Adare Camp and Caravan Park which is a Uniting Venues site. This venue will accommodate people on campsites, in cabins and in dormitory style accommodation. Those who are in dormitory style accommodation can also be catered for. There are extra costs for cabins, for dormitory style accommodation and for catering. Please contact the KCO Office for further information. The Adare Camp and Caravan Park will be fully enclosed and booked to KCO for the duration of the event program. Adare will host all the main program elements, including the Main Stage for opening and closing worship, Saturday afternoon activities and concert. The venue will have areas for Admin/Registration, First Aid with First Aid volunteers and a community tree area for games and activities. Detailed maps highlighting KCO venue and traffic routes are available in the “Resources� section of the website. For more information about the venue please visit their website. Please do NOT contact Adare. These are to be handled through the registration process. Adare Camp and Caravan Park 20 Wattle Drive, Victor Harbor http://unitingvenuessa.org.au/adare We greatly appreciate the support and partnership with Adare Camp and Caravan Park.
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Fees and costs Schedule of Fees Parents register campers and leaders register themselves with KCO’s online registration. Payment will take place as part of that online registration. Registration Early Bird Registration (closes Wednesday 20 Februrary) Full Time All campers and siblings (5-7, 12-15), Leaders, Junior Leaders (15-17) Part-time Registration (no overnight stay) Siblings - 4 years and under (attending with a parent leader) Visitors (under 4 hours)
Fee less $5 $60.00 no GST $30 no GST Free Free
Catering by Adare House*
$35 inc GST
*Catering will be charged separately to church groups as a whole.
Group Costs Each church is responsible for the accommodation and catering for their group unless purchased from the KCO Event Office. These costs will be charged to parents/leaders by the church or organisation separately to the Event fees above. Please see your Group Coordinator for further details on these costs and payment methods.
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Safety: Safe Church Safe Church KCO is an event of the Uniting Church SA and is committed to the Uniting Church Safe Church practices. Part of this commitment is to protect campers from any neglect or abuse (physical, sexual, spiritual or emotional). The KCO team affirms churches and schools in their commitment to provide leaders who are able to exercise care and effectively minister to campers. Group Coordinators must ensure leaders are fully informed of their duty of care responsibilities. The Presbytery and Synod Office Screening Services facilitates the National Police History Check through the Australian Criminal Intelligence Services. The next step of the Screening and Authority Process after receiving a UC Ref ID is for your Church Council Safe Church practices to approve the leaders. include our legal and moral responsibility Group Coordinators will ensure leaders are fully informed of their Safe to ensure the safety Church duty of care responsibilities. They have appointed someone going to of everyone whilst in KCO as their duty of care person. the care of the Uniting Church. We need to For more information about Safe Church: anticipate and avoid http://sa.uca.org.au/safe-church/ foreseeable harm and seek to minimise harm Using social media at KCO: should it occur. The Uniting Church SA and KCO invites you to share comments and stories on social media. However, please be aware that once you post something online, it can be read by others and may be available for many years to come.
Caution should be exercised when posting on social media. KCO has the right to edit or delete any comments deemed inappropriate for its social media channels and readers. In any communication, please ensure that: • Members of your group ask themselves, ‘If this communication were to be made known to the wider Uniting Church, would it be considered appropriate?’ Individuals need to be sensitive to the impact of the words and images used, and avoid the offence of miscommunications. • The Golden Rule is followed: ‘Write or say only what you would want others to publish about you in public.’ • Other KCO groups - and individuals not in your group - are not included (in photos, etc) except by express permission and knowledge of that group’s leaders. • Social media comments/posts are in accordance with the Uniting Church SA’s Code of Conduct. • Comments about fellow campers, colleagues, volunteers, children or young adults, if published, would not cause hurt or embarrassment to others, risk claims of libel or harm the reputation of KCO, Uniting Church, children and campers. • The Moderator is the only person authorised within the Uniting Church SA to make comment to the media (TV, newspaper, radio). Please keep this in mind when using social media. • Nothing is printed, posted or published which infringes copyright, privacy or anti-discrimination legislation or regulations. Please read the policy in full available here: sa.uca.org.au/human-resources/workplace-policies/#31SocialMediaPolicy
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Safety: Insurance / Medical Insurance There is some insurance cover in place regarding personal accident and injury and public liability. Please note that personal items and items on loan (anything that is not owned by your church - including tents, marquees, BBQ/cooking equipment) are not covered under this policy. Please check with your personal insurers in regards to these items. Please also note that while there is some cover for church-owned vehicles, privately owned vehicles remain the responsibility of the owner who should check with their insurer for any concerns. Any specific queries or concerns should be directed to your Group Coordinator.
WHS Your Group Coordinator has been asked to ensure that your KCO group has completed risk assessments. For more about risk assessments, driver’s declarations, food safety, food cooking safety or other safety concerns, please speak with your Group Coordinator.
Medication Parents will need to inform leaders of the medication plan for their child(ren). This may require medication of campers to be held by leaders and/or for leaders to empower the campers with their medication management. Leaders need to be aware of the responsibility to: • maintain this medication in a secure manner (so that it cannot be stolen or overdosed) • be available to distribute the medication to campers when needed
Security Onsite there will be a small team of security volunteers will be available at KCO to assist with general security and traffic management needs. Security volunteers can be identified by: • a name tag with the words ‘KCO Security’ on it • a purple wrist band • a high visibility vest • a purple site pass lanyard In an emergency, security volunteers will give directions based on the emergency plans being put into action. These must be followed to ensure KCO is a safe environment.
First Aid
Event First Aid staff will be present for the entirety of the weekend. In addition, each group’s campsite should have a first aid kit and an appointed, trained first aid person.
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Online Registration Registration of leaders and campers by Wednesday 13 March 2019
Please register at https://events.sa.uca.org.au/kids-camp-out/camper-19 by choosing “Click here to register”. This will let them choose their role (e.g. leader, camper, visitor, set-up crew, etc). The registration link will also be available on the website, Facebook page and in an update. If your church group isn’t on the list, please check with your Group Coordinator that they have notified us that your church is coming to KCO. Leaders and parents of campers will need to register themselves separately to their campers through the Synod’s online registration system. A question in the registration will connect yourself and/or your camper to the correct church group. Parents will need to scroll down on the first screen to view the registration information and find the link to download the Parent Information booklet (also available on sa.uca.org.au/kco). After the information has been read, continue to scroll down to the blue Register to attend frame. Requirements: • Any device will operate with the new system. • All campers and junior leader registrations must be completed by a parent or legal guardian. This will then be confirmed by Group Coordinators at Check-in on the first day of KCO. • Leaders will need their UC Ref ID to register. • All medical, dietary and other requirements will be entered here. • Every registration will require two emergency contacts of which one must not be attending the event. • Leaders and parents will need to pay the KCO Event Fee at this time. (Group costs will be arranged separately as detailed on page 7.) Other notes: • Half-finished forms, unfortunately, cannot be saved. • A confirmation email will be sent to the email address provided in registration. • Part-time campers and leaders will need a discount code before registering. • The closing date for registrations is Wednesday 13 March 2019. Please note that in 2019 the KCO Event Office reserves the right to charge a $10 admin fee on any new registrations in order to have the KCO office add them after the closing date.
Please note: Scroll down or use the menu to find Information and the link to go through to the Registration page. 10
Online Registration
The first page of questions relate to your entire registration order. If you have multiple campers attending, you won’t have to re-enter permissions and emergency details for each one. Questions pertaining to individual campers appear in the second half of the registration.
(Edit your answers)
On the ay page of the registration is the registration summary (at top of the page) and billing details (below). The credit cardholder details are to be filled in below that. Scroll down to reach it. To see the full summary of your registration(s) click on ‘Show responses’. To edit, click on ‘edit my details’ and use the ‘previous page’ and ‘next page’ buttons to navigate through the questions. After you have made the necessary changes, you will need to choose ‘next page’ repeatedly to get back to the billing page. When you are ready to complete your registration and pay click on ‘Confirm my place’. You will receive a tax invoice by email. 11
Before KCO Offering The KCO Team sees giving as an important part of being a Christian - giving regularly and generously is an act of worship, as well as a response to God’s love, generosity and sacrifice for us all. Half of the offering will go toward future KCO events and financial support for groups to attend KCO. The other half will be donated to a cause or organisation chosen by the children at KCO. The campers will vote on which cause or organisation they would to like to receive half of the offering using designated envelopes received with the participant kits.
What campers need to bring
• Clothing (including clothes that can get wet or stained; warm clothes for nights) • Hat, sunscreen • Waterproof jacket - it might rain! • Toiletries, towel • Sleeping bag, mattress, pillow • Bowl, plate, spoon, knife, fork, tea towel • Water bottle • Reusable cup for hot drinks (if needed) • Bible (if you have one) • Money for offering and KCO Shop • Pen, notebook • Medication (if required) (see page 12) • Ball, frisbee, etc (optional) • Snacks (optional) NO NUTS or NUT PRODUCTS TIP: make sure everything is clearly labelled so it can all go home with your camper!
What to leave at home Valuables such as ipads, laptops, phones, large amounts of cash etc should all be left at home.
Expectations of KCO campers
In order for everyone to be safe and have fun at KCO, campers and leaders are expected to follow certain guidelines. Group Coordinators have been asked to communicate the following points to all youth and leaders: • To create a safe community at KCO, young people need parental permission and a parent or leader to be with them before they can leave the site. They will also need to sign out at the Welcome Centre. • KCO is a smoke, alcohol and drug free event. • The KCO Team wants everyone to enjoy themselves at the event – this means participating and ensuring that the feelings, values and property of others are respected at all times. • The KCO Team aims to make KCO a fun, safe place for all involved; please follow the directions of all KCO Team members (identifiable by purple lanyards). All KCO attendees are asked to remember to be ambassadors for Jesus through their words and actions.
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At KCO Getting To Camp
Your group may have arranged for transport to and from camp. Please double check with your Group Coordinator. Please observe signs and follow directions given by the traffic personnel and helpers.
Photography
KCO is recorded through visual images for historical and promotional purposes. These may be used through various forms of electronic media or print material. During online registration you will be able to notify event organisers if you do not want your child to be featured in any promotional/historical material.
Lost property
Any ‘found’ property should be handed in at the ‘Welcome’ tent (see map next page). If property has been lost, campers should go to ‘Welcome ‘ and fill out the appropriate form (stating what was lost, when, where and who to contact if found). On collection, valuable items will need to be signed out. Every year a large collection of lost property finds its way back to the KCO Event Office. Unclaimed items will be donated to charity or discarded after 30 April 2019.
KCO Shop
KCO Shop at Adare will offer a few items to purchase including snacks for sale at limited times.
Lights out
All campers must respect the ‘lights out’ times on the program. Leaders are asked to keep campers quiet so as to not to disturb others.
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Visiting your camper Visiting your camper
If you are required to visit camp at any point over the weekend, please ensure you discuss this need with your Group Coordinator. Questions or concerns Your Group Coordinator should always be the first point of contact for all questions and concerns. If required they will refer you to the KCO Office or another individual. The visitors process below is focused on making KCO a safe place for everyone by ensuring all in attendance are authorised to be on-site. KCO is not an open community event. Arrival Before being allowed on-site during the KCO program, all visitors must sign in. The Admin Team, situated at the Welcome Centre, will assist with the sign in process. Visitors will need to identify themselves (with photo ID, such as a driver’s licence) and state the group with which they are associated. A visitor pass will be allocated to each visitor and must be worn at all times while at the event. All visitors must be escorted by an adult leader of their group AT ALL TIMES. The maximum time a visitor may spend on-site is 4 hours. The site pass must be given back to the Welcome team when signing out and departing the KCO site. Departure All visitors will need to leave via ‘Welcome’ to sign out and return their visitor’s site pass. Visiting hours at KCO Saturday: Program commences at 1:00pm with Opening Celebration Service. All visitors must leave the site by the end of the evening activities at 8:45pm. Sunday: Program commences at 9:00am with breakfast. Parents During the program, parents who wish to enter the site will need to register as a visitor, following the process above. Note: Parents dropping off their young people before KCO starts, or collecting them after KCO finishes, do not require a visitor site pass.
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Phone numbers during KCO: Event Staff David Buxton, Program Director
0438 500 375
Linda Vinall, Duty of Care Officer
0429 922 338
The vision for KCO is consistent with the Intergenerational Team Vision: That campers become life-long disciples of Christ within missional families and faith communities. The key purposes for KCO are to provide a safe environment, both physically and spiritually, in order to: • work together across the UCSA community, including UAICC community. • provide an overnight camp of excellence for 7yr olds to year 7s. • provide an opportunity to engage with the wider Uniting Church. • inspire radical transformation in their communities. • provide intergenerational leadership development in both local groups and for the wider event team. • provide a mountaintop faith experience for children to grow in their identity as a beloved child of God/identity in Christ by providing a variety of deeply spiritual experiences.
KCO is a drug and alchohol free event.
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