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Office space planning It is the process of organizing furniture and office functions to work effectively together while using space efficiently. Consider the workgroup function the building codes and regulations, lighting, teaming requirements, inter-communication, and storage to make the best use of an available space.

In many organizations, the office layouts are subject to frequent changes. This process is referred to as churn rate, which is expressed as the percentage of the staff moved during a year.

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Statutory requirements Statutory requirements are the requirements which are related to office layouts which will vary in different countries but examples may include: the minimum amount of space to be provided per staff member; fire safety arrangements; lighting levels; signage; ventilation; temperature control and the welfare arrangements.

Business Needs Planning of an office space refers to optimizing the building structure layout which is to fulfill the needs of an organization while taking into the consideration of the business plans for an organization.

Research is sometimes required to plan office layouts strategically, often done by identifying the factors that potentially affect the space occupants — collecting and analyzing data in regards to how space is used, current building standards in furniture or ergonomic furniture and future demand of space or growth between business units.

The objective is to channel resources in order to provide the right workplace environment for conducting the core business activities on a cost-effective and value for money basis. As it involves determining the requirements of the user and the business, designing the workplace which is for

accommodating these requirements and maintaining the provision of these requirements through the life cycle of the workplace.

Accommodation standards Each organization often have a policy on the minimum standards of accommodation for each staff grade. Administration staff may work in an open plan offices whereas managers may have individual offices, sized on a seniority basis. In an open plan, offices screens are sometimes used between desks to reduce noise and provide an element of privacy.

There are life safety requirements mandated by legislation which include rules for fire evacuation plans, location for fire extinguishers, sprinkler systems, unblocked exits, adequate passage width, building fire alarm systems, non-combustible, flame resistant furnishings and unobstructed exit ways.

Space planning The grouping of staff in teams often provides the best option for inter-communication and/or supervision and is a key factor in an office layout design. However, where space is at a premium it may be difficult to accommodate a workgroup in a given area, and the solution often involves making the space by moving others. These types of moves may be complex and disruptive as there is often a chain of events involved. Space planning could include taking account migration between the buildings and different neighborhoods. It is business critical to make arrangements for possible work interruptions.

Space planners must account for the possible growth within business units as well as guidelines and regulations for building.

Planning tools – CAD Nowadays modern office layouts are frequently planned using CAD (Computer- aided design) drawing software.

An open plan offices are often divided up into smaller offices for managers, meeting rooms, etc.

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