Undeb Bangor Vehicle Risk Assessment

Prifysgol BANGOR University

RISK ASSESSMENT FORM Risk Assessment (RA) Title Remember to complete Footer details

Use of Students’ Union Vehicles – COVID 19

Date RA Created and/or Reviewed

20/09/21

Version Number

2

Summary of Activity RA Covers Risk Assessment to ensure suitable arrangements are in place to mitigate against Covid-19 risks for all Bangor University students and staff using Students’ Union vehicles (Minibuses / MPVs) on official Bangor University related business / activities. It also covers students using their own vehicles for official club activities and lease / hire vehicles.

Capacities will be set to 50% including the driver.

NOTE: Minibus travel is classed as an AMBER activity as each vehicle is classed as one Contact Group and passengers may have to self-isolate if not fully vaccinated and subsequently advised another traveler has tested C-19 positive.

Location(s) RA Covers

Undeb Bangor Vehicles

Person(s) RA Covers

All drivers and passengers

College / Service

Undeb Bangor

School / Section

RA Assessor(s)

Llinos Gashe

Contact Details

01248 388013 / 01248 388000

Actions to be Reviewed By

Llinos Gashe / Alison Roberts

Next RA Review Date

20th October 2021

NOTE: Arrangements must be in place to communicate new and / or revised Risk Assessments to relevant persons.

Older versions must be removed from use (e.g., Folders, Website, My Bangor, Blackboard, Notice Boards) and filed for future reference/archive.

Ref No 1.

What are the Hazards?

People Covid-19 Symptoms and Persons at Risk •

a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature)

•

a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24

Who/What is at Risk?

Drivers and Passengers

Existing Controls a. Staff classed as Clinically Extremely Vulnerable and / or Clinically Vulnerable should make themselves known to their Line Manager so the ‘At Risk Staff’ Risk Assessment can be undertaken as required before travel. b. Students with increased health risks should make themselves known to their Supervisor so appropriate arrangements can be put in place to safeguard them whilst enabling them to participate to achieve their academic targets. c. These same principles will apply for staff or students living with a person, or persons who are at higher risk from COVID-19, and a full risk assessment carried out. d. Staff or students that develop symptoms must stay at home and undertake testing. e. Staff or students developing symptoms while on a trip should inform the trip

Further Controls a. Ensure staff and students are aware of arrangements before travel.

Action By SU

Ref No

What are the Hazards? hours (if normally cough, may be worse than usual) •

Who/What is at Risk?

Existing Controls organiser immediately to arrange transport back to Bangor and follow advice above. f.

shortness of breath

Further Controls

Action By

Staff and students must adhere to selfisolation requirements dependent on their vaccination status.

Un-vaccinated:

• anosmia – loss of

g. Persons must self-isolate if had contact with a positive case and not had a vaccination or not had a full course of the vaccine less than 14 days ago.

smell or taste

h. If a member of same household develops symptoms staff and students must stay at home and not join the trip, inform the module organiser, and book a Covid test.

Vaccinated: i.

2.

Test, Trace & Protect

Driver and Passengers

Persons are not asked to self-isolate if fully vaccinated or under 18. Persons considered to be fully vaccinated, if it has been at least two weeks (14 days) since completion of a full course of an approved vaccine. j. Staff and students must still follow any guidance given by Test, Trace and Protect and remain vigilant for new symptoms.

To aid a person’s wish to social distance and to reduce risk of transmission on-board coaches, all coaches will operate at a reduced capacity.

Seating plans will not be required, and students

Driver and Passengers

Ref No

What are the Hazards?

Who/What is at Risk?

Existing Controls may sit where they wish. All passengers will be considered a contact group and their details passed to Test, Trace & Protect if there were a Covid-19 positive case on-board.

Further Controls

Action By

a. Ensure staff and students aware of need to undertake an LFD Home Test and where Test Kits can be sourced

SU, Hirer, Driver,

NOTE: Passengers may have to self-isolate if not fully vaccinated (see 1 above) and subsequently advised another traveler has tested C-19 positive. a. Staff and students are requested to support Test, Trace and Protect (TTP) strategy and self-isolate when advised. b. Staff and students are requested to advise the University via the on-line Reporting Cases of Covid-19 portal https://apps.bangor.ac.uk/covid/ The Check-In App must be used (see 4 below) 3.

Covid-19 Testing: Assurance participants are Covid negative

Driver and Passenger

a. Staff and students should undertake LFD testing before the date of travel. For the first 28 days of the new academic year, all staff and students are advised to self-test at least twice a week, regardless of whether they will be partaking in field trips. b. LFD Home Test Kits are available from hubs across the Bangor and Wrexham campus.

b. Staff and students to test as required.

Ref No

What are the Hazards?

Who/What is at Risk?

Existing Controls c. LFD Home Test Kits can also be ordered for home delivery by calling 119 and / or are available at chemists.

Further Controls

Action By

d. Asymptomatic Testing is for those not displaying Covid-19 symptoms, have not previously tested positive (within 14 days) and who do not need to self-isolate. e. PCR Tests (if experiencing Covid symptoms) can be arranged by calling 03000 851480.

Staff and students must not attend if experiencing symptoms.

4.

5.

Logging Participation: In-line with Track and Trace guidance

Pre-travel arrangements: Reduce risk of infection from

Driver and Passengers

Driver and passengers

a.

Electronic register (checkin.bangor.ac.uk) must be used to record all staff and students on vehicles as well as the SU Trip Registration form.

b.

Each vehicle will be classed as one ‘Contact Group’.

c.

A different check-in code must be used for each vehicle. Details will be provided to Test, Trace and Protect if requested.

d.

Social distancing should be maintained during boarding and alighting the vehicle.

a.

All vehicles will operate at 50% capacity.

Minibuses will hold 8 passengers including the driver. MPV’s will hold 4 drivers including the driver. Driver only for the van.

a. Registers must not be passed around for self-registration, always use: checkin.bangor.ac.uk b. SU to make sure all bookings confirmation includes the above information.

SU / Driver

The SU to: a. Inform all hires of 50% capacity via the online booking system and confirmation e-mail.

SU/Driver

Ref No

What are the Hazards? interaction with other people

Who/What is at Risk?

b.

c. d.

e.

f.

6.

Medication, Food, and Drink: Infection risk if sharing

Driver and passengers

Existing Controls This will allow for social distancing to be maintained, and there is no need to keep a seating plan.

The Driver will sanitize the vehicle with disinfectant wipes at the start and end of the hire. To include cleaning all internal doors, handles, steering wheels, gear stick, window buttons and general internal fixtures.

Windows will be open whilst the vehicles are in use. NO use of air conditioning.

Ensure students receive suitable information, including regularly reminded of the requirement not to travel if they have developed any symptoms of Covid-19 or are required to self-isolate.

Advise student to bring suitable face covering, which must always be worn onboard vehicles.

Instructions from the SU/Driver must always be followed.

a. All participants should carry own medication e.g., inhalers. b. All participants should bring their own food and drink for trip and not share any items with anybody else.

Further Controls b. Arrange and maintain: •

A supply of disinfectant wipes for use by the Driver and passengers

•

Disposable face coverings

•

A hand sanitizer in each vehicle.

•

Bin bags for the driver to dispose of any disposable face coverings at the end of the hire.

a. SU to make all bookings aware of these rules.

Action By

SU

Ref No

What are the Hazards?

Who/What is at Risk?

Existing Controls c. All participants should remove all their own personal effects and rubbish from the vehicle.

Further Controls

Action By

7.

Emergencies: Dealing with ill health, injuries, accidents / incidents whilst on trip

Driver and passengers

a. First Aid kit to be carried on each vehicle.

a. Ensure First Aiders are aware of COVID-19 Frist Aid Guidance

SU, University Departments

8.

Monitoring and Inspections: Monitor procedures to ensure implemented and suitable

SU

a. The appropriateness and suitability of this Risk Assessment will be reviewed periodically by the SU.

a. SU to monitor and inspect.

b. The SU may undertake inspection of vehicles to confirm users are adhering to the controls. c. University H&S may also review compliance and adherence with Covid-19 controls.

SU / University Health and Safety