RA SU Vehicles

Prifysgol BANGOR University

RISK ASSESSMENT FORM Risk Assessment (RA) Title

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Use of Students’ Union Vehicles and External Coach Hire for SU Activities Only – COVID 19.

Date RA Created and/or Reviewed

29/09/21

Version Number

3

Summary of Activity RA Covers Risk Assessment to ensure suitable arrangements are in place to mitigate against Covid-19 risks for all Bangor University Student Union Members using Students’ Union vehicles (Minibuses / MPVs) on official Bangor University related business / activities. It also covers students using their own vehicles for official club activities and lease / hire vehicles.

NOTE: Minibus travel is classed as an AMBER activity as each vehicle is classed as one Contact Group and the driver and passengers may have to self-isolate if not fully vaccinated and subsequently advised another traveler has tested C-19 positive.

Location(s) RA Covers

Undeb Bangor Vehicles / External Coach Hire

Person(s) RA Covers

College / Service

Undeb Bangor

School / Section

RA Assessor(s)

Llinos Gashe

Contact Details

01248 388013 / 01248 388000

Actions to be Reviewed By

Llinos Gashe / Alison Roberts

Next RA Review Date

20th October 2021

Ref No 1.

All drivers and passengers

What are the Who/What Existing Further NOTE:isArrangements must be in place Controls to communicate new and / or revised Risk Assessments Hazards? at Risk?

Controlsto relevant persons.

Action By

OlderPeople versions must be removed from (e.g., Folders,and Website, My members Bangor, Blackboard, Notice Boards) andStudents filed forand future reference/archive.

Students Associate with Drivers anduse a. a. Ensure that Associate SU / Driver Students’ Union – use of vehicles and coach hire risk assessment (v3)

Ref No

What are the Hazards?

Who/What is at Risk?

Covid-19 Symptoms and Persons at Risk

Passengers





a high temperature – this means you feel hot to touch on your chest or back (you do not need to measure your temperature) a new, continuous cough – this means coughing a lot for more than an hour, or 3 or more coughing episodes in 24 hours (if normally cough, may be worse than usual)



shortness of breath



anosmia – loss of smell or taste

Existing Controls

increased health risks should make themselves known to the SU Opportunities department and/or Student Lead or Event Lead to ensure appropriate arrangements can be put in place to safeguard them whilst enabling them to participate to achieve their academic targets. b. These same principles will apply for Students and Associate members living with a person, or persons who are at higher risk from COVID-19, and a full risk assessment carried out. c. Students or Associate members that develop symptoms must stay at home and undertake testing. d. Students or Associate members developing symptoms whilst participating in an SU organized activity should inform the trip organizer immediately to arrange transport back to Bangor and follow advice above. e. Students and Associate members must adhere to self-isolation requirements dependent on their vaccination status.

Un-vaccinated: f. Persons must self-isolate if had contact with a positive case and not had a vaccination or not had a full course of the vaccine less than

Students’ Union – use of vehicles and coach hire risk assessment (v3)

Further Controls

members participating in any SU activity are aware of arrangements before travel.

Action By

/Student Lead / Event Lead Passengers

Ref No

What are the Hazards?

Who/What is at Risk?

Existing Controls

Further Controls

Action By

14 days ago. g. If a member of same household develops symptoms staff and students must stay at home and not join the trip, inform the module organizer, and book a Covid test.

Vaccinated: h. Persons are not asked to self-isolate if fully vaccinated or under 18. Persons considered to be fully vaccinated, if it has been at least two weeks (14 days) since completion of a full course of an approved vaccine. i. Persons must still follow any guidance given

by Test, Trace and Protect and remain vigilant for new symptoms.

2.

Test, Trace & Protect

Driver and Passengers

a. To reduce risk of transmission on-board SU Minibuses and external coach hire whilst on an SU organized activity. All passengers and SU owned vehicle drivers will be required to take an NHS Rapid Lateral Flow Test 24 hours prior to travel. The Trip Lead will request proof of a negative NHS Rapid Lateral Flow Test as a text message or e-mail confirming a NEGATIVE test result.1

a. Confirm coach arrangements with coach suppliers as required.

NOTE: Passengers and driver may have to selfisolate if not fully vaccinated (see 1 above) and subsequently advised another traveler has tested C-19 positive.

1 The Welsh Government have confirmed it will be illegal in Wales to upload a false ‘negative’ reading onto the NHS Portal

Students’ Union – use of vehicles and coach hire risk assessment (v3)

SU / Driver /Student Lead / Event Lead Passengers

Ref No

What are the Hazards?

Who/What is at Risk?

Existing Controls

Further Controls

Action By

b. Students and Associate Members are requested to support Test, Trace and Protect (TTP) strategy and self-isolate when advised. c. Students and Associate Members are requested to advise the University via the online Reporting Cases of Covid-19 portal https://apps.bangor.ac.uk/covid/ 3.

Covid-19 Testing: Assurance participants are Covid negative

Driver and Passenger

a. LFD Home Test Kits are available from hubs across the Bangor and Wrexham campus. b. LFD Home Test Kits can also be ordered for home delivery by calling 119 and / or are available at chemists.

a. Ensure members aware of need to undertake an LFD Home Test and where Test Kits can be sourced b. Members to test as required.

SU / Driver /Student Lead / Event Lead Passengers

c. Asymptomatic Testing is for those not displaying Covid-19 symptoms, have not previously tested positive (within 14 days) and who do not need to self-isolate. d. PCR Tests (if experiencing Covid symptoms) can be arranged by calling 03000 851480.

Staff and students must not attend if experiencing symptoms.

4.

5.

Logging Participation: In-line with Track and Trace guidance

Pre-travel arrangements:

Driver and Passengers

Driver and passengers

a.

The SU Trip Registration Form must be completed to record the driver and all passengers on the vehicle.

b.

Each vehicle will be classed as one ‘Contact Group’.

c.

Proof of a negative LFD must be provided.

a.

All passengers and driver must provide proof of a negative LFD.

Students’ Union – use of vehicles and coach hire risk assessment (v3)

a. SU to make sure all bookings confirmation includes this information.

SU / Driver /Student Lead / Event Lead Passengers

The SU to: a. Inform the requirement of a proof of

SU / Driver /Student Lead

Ref No

What are the Hazards?

Who/What is at Risk?

Reduce risk of infection from interaction with other people

Existing Controls

b.

c.

d. e.

f.

g.

6.

Medication, Food, and Drink: Infection risk if sharing

Driver and passengers

Student leaders and event leaders sign to state they will keep to the requirement of checking everyone has a negative LFD before departure. Submit confirmation to the SU The Driver will sanitize the vehicle with disinfectant wipes at the start and end of the hire. To include cleaning all internal doors, handles, steering wheels, gear stick, window buttons and general internal fixtures.

Windows will be open whilst the vehicles are in use. NO use of air conditioning.

Ensure students receive suitable information, including regularly reminded of the requirement not to travel if they have developed any symptoms of Covid-19 or are required to self-isolate.

Advise members to bring suitable face covering, which must always be worn onboard vehicles.

Instructions from the SU/Student and Event leaders must always be followed.

a. All participants should carry own medication e.g., inhalers. b. All participants should bring their own food and drink for trip and not share any items with anybody else. c. All participants should remove all their own personal effects and rubbish from the

Students’ Union – use of vehicles and coach hire risk assessment (v3)

Further Controls

negative LFD prior to departure.

Student/event leaders to check everyone has a negative LFD before departure and submit confirmation to the SU.

Action By

/ Event Lead

b. Arrange and maintain: 

A supply of disinfectant wipes for use by the Driver and passengers



Disposable face coverings



A hand sanitizer in each vehicle.



Bin bags for the driver to dispose of any disposable face coverings at the end of the hire.

a. SU to make all bookings aware of these rules.

SU

Ref No

What are the Hazards?

Who/What is at Risk?

Existing Controls

Further Controls

Action By

vehicle.

7.

Emergencies: Dealing with ill health, injuries, accidents / incidents whilst on trip

Driver and passengers

a. First Aid kit to be carried on each vehicle.

a. Ensure First Aiders are aware of COVID-19 Frist Aid Guidance

8.

Monitoring and Inspections: Monitor procedures to ensure implemented and suitable

SU

a. The appropriateness and suitability of this Risk Assessment will be reviewed periodically by the SU.

a. SU to monitor and inspect.

b. The SU may undertake inspection of vehicles to confirm users are adhering to the controls. c. University H&S may also review compliance and adherence with Covid-19 controls.

Students’ Union – use of vehicles and coach hire risk assessment (v3)

SU / Driver /Student Lead / Event Lead

SU / University Health and Safety