Student Staff Recruitment Pack 2021

2021

UNDEB BANGOR Student Staff Recruitment Pack

www.undebbangor.com/jobs

WELCOME We’re looking to recruit Student Staff to work at Undeb Bangor and we’d like you to consider applying.

Welcome to the Undeb Bangor student staff recruitment pack, the start of what will hopefully be an exciting journey for you. We are offering exciting opportunities for you to work for Undeb Bangor (Bangor University Students' Union) which will help you gain valuable skills and experience along with paid employment.

Undeb Bangor is a successful, vibrant and exciting organisation, and students are at the heart of everything that we do – you’re why we exist.

We aim to both represent and provide services for our students; by working with us you would be helping to achieve that goal. As an organisation we want an environment that is fun, professional and provides a great service for our members. If you think you can play a role in this and can make a contribution, please send us your application.

Our staff benefit from being part of a close-knit team and the Students’ Union is committed to your personal development for these roles and future employability. Our jobs are challenging, exciting and rewarding and we expect our staff to be committed, hardworking and enthusiastic.

Many students seek part-time employment to supplement their living costs whilst at University, and equally, many students prefer the convenience of a job based on campus. However, these should not be the only reasons for applying for a job at the Students’ Union. If you are enthusiastic, can offer a real commitment to the job and the Union, can deliver an excellent standard of customer service, and are willing to develop within the role please apply. In return, you will gain skills through training, great work experience to put on your CV, a chance to meet new people and the opportunity to contribute to your Students’ Union.

We positively encourage applications from all students irrespective of their mode of study, sex, age, home country, ethnic background, sexuality, religious beliefs or disability.

Sound good? Well read on then. The rest of this guide covers more about Undeb Bangor, how we work, details about the roles on offer and how to apply.

A LITTLE BIT ABOUT UNDEB BANGOR WE’RE A CHARITY We are an independent, democratic charity led by students and funded mainly through a block grant from Bangor University. Whilst we do work closely with the University, we are a separate and distinct organisation and decisions are taken internally by our members.

Charity status also requires us to have a Board of Trustees, which ensures we comply with legal, financial and reputational guidelines, and which is made up of five full-time Sabbatical Officers, four student trustees and four external trustees.

WE’RE RUN BY STUDENTS We have a team of five dedicated elected Sabbatical Officers elected to represent students to ensure that students’ ideas, needs and wants are being acted upon and developed. Sabbatical officers take a year out of their studies (or immediately after graduating) to serve as an Officer and trustee.

Supporting the Sabbatical Officers are the Students’ Union professional staff, an experienced team supporting the delivery of our Strategy and campaigns and enacting the policies of the Sabbs, working together with the University to improve the student experience of all students!

WE’RE INDEPENDENT FROM THE UNIVERSITY Whilst we work really closely with departments from all across the University, technically we are a separate organisation. This is important for several reasons, but mainly it means that if students have a problem while at the University - whether that is their course, accommodation, library or other issues they can come and talk to us. And they can do this in the confidence that we can take up the issue with the University and help to resolve it.

WE REPRESENT STUDENTS This means that the Sabbatical Officers sit on University Committees and pass on students’ opinions about decisions and changes. They also meet with the local Council and NUS to tell them what students think on certain issues. We run Student Council, and the Course Rep Scheme and have elected student-led committees and project leaders running our clubs’ societies and volunteering projects to represent different student groups, and to make sure that students have a voice and that it is listened to across the University and are part of organising campaigns and events.

OUR SERVICES We run the Sports Clubs, Societies, Volunteering Projects, UMCB (Welsh Union), the Course Rep Scheme and our Student Council and offer a professional and confidential academic advice service. We are focused on delivering the best activities and experience for our students ensuring that students’ views, priorities and passions remains at the heart of everything we do.

Our Purpose, Promise and Principles OUR PURPOSE We represent, empower, and support you at Bangor University, setting you up for your future.

OUR PROMISE We promise to listen to you, adapting to your needs in order to support you.

OUR PRINCIPLES Our principles will frame and underpin our work and approach over the time of this strategy and our culture will be led by these principles: 1. WE ARE AREACCESSIBLE ACCESSIBLE AND INCLUSIVE TO STUDENTS ALL STUDENTS AND INCLUSIVE TO ALL AT THE AT THE UNIVERSITY: This means that we are there for you irrespective of your gender, UNIVERSITY: ethnicity, social class, sexual orientation, physical ability, identity and cultural background.

2. WE SUPPORT YOU: WE ARE HERE TO SUPPORT YOU: We're sure that you will have an amazing time at Bangor University, but we want you to know that when life throws a curveball, we will be here to provide you with support.

3. WE ARE REPRESENTATIVE REPRESENTATIVE OF STUDENTS: This means that by holding WE ARE OF STUDENTS: elections each year we have student leaders who will represent your voices to the university, the community and the country!

4. WE CHAMPION THE WELSH LANGUAGE: LANGUAGE: We are proud to celebrate the WE CHAMPION THE WELSH cultural and historic importance that helps makes us so unapologetically Welsh.

5. WE VALUE DIVERSITY: DIVERSITY: We fully recognise the differences between our WE VALUE members and how this can build strength, we want to build multicultural communities and bonds that will stay with us forever.

WHAT OPPORTUNITIES ARE SUITABLE FOR ME? Please read through and study the job descriptions describing the various areas of work and duties.

You must then decide which job most interests you and why. You need to think carefully about the skills and / or abilities you possess. Are they suited to the role as specified in the job description, and would you be able to further develop these skills in your preferred area of work?

AVAILABLE POSITIONS Student Centre & Finance Assistant Graphic Designer Social Media and Content Creator Digital Content Creator Volunteering, Community and UMCB Assistant Sports Assistant Societies Assistant Sustainability Assistant Student Voice Assistant Research Assistant

These roles are only open to Bangor Univeristy Students. Working hours will be agreed with you in advance and may include both in person and remote working.

Closing Date: Midnight on Sunday 28th November.

Applications received after this date will not be accepted. Interviews will likely be held from week commencing 6th December.

Hours: Minimum 16 hours per week during term time, with the possibility of some evening and weekend work. Flexible working requests and reduced hours can be discussed.

Hourly Rate of Pay: You will be paid the Real Living Wage which is currently £9.50 per hour.

In addition to this you will receive an hourly holiday allowance of 12.07% bringing your total hourly rate to £10.65, you will therefore not be paid for any annual leave days that you may take. Should you work a 9-5 shift, you will be expected to take a lunch break of 45 minutes and this will be deducted from your salary regardless of whether you take the break or not.

JOB DESCRIPTIONS

These job descriptions are a guide to the work you will initially be expected to undertake. They may be changed from time to time to meet changing circumstances.

STUDENT CENTRE & FINANCE ASSISTANT DEPARTMENT:

Finance and Operations

RESPONSIBLE TO:

Executive Assistant/ Operations Lead

JOB PURPOSE:

To provide frontline support administrative and finance support to the Student Centre, being a first point of contact for students and where necessary work across the Finance and Operations Team.

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: Being a point of contact at the reception, dealing with a wide range of customer enquiries, answering student and visitor queries in person, by email and processing transactions.

Provide day to day support to the Union Finance and Operations Team and the wider Union Staff Team where relevant Looking after the Student Union space and keeping it tidy and clean Assist with room and vehicle bookings Translation work where necessary To undertake any reasonable duties as may be requested from time to time PERSON SPECIFICATION: ESSENTIAL A student at Bangor University IT competent (knowledge of Microsoft Office and File Management systems) An ability to provide excellent customer services in a busy environment, remaining calm, polite and friendly at all times Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines The ability to speak Welsh* DESIRABLE Experience of working in a customer-focused environment or administrative role Ability to be proactive, think creatively and use own initiative *This ability to speak Welsh is essential for this role as the post holder will be expected to answer customer enquiries in Welsh and provide some translation support translating work to Welsh and English.

GRAPHIC DESIGNER DEPARTMENT:

Finance and Operations

TEAM:

Communications and Marketing

RESPONSIBLE TO:

Communications and Marketing Lead

JOB PURPOSE:

To design promotional material for Undeb Bangor and its departments.

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: Design promotional material for the Undeb Bangor and its departments.

Online and offline creative design for social media content, website, email marketing, articles, reports, marketing campaigns, events, communication activities, etc.

Helping to develop our brand on a daily basis.

Fast updating with new trends of design, bringing fresh ideas, identifying opportunities for improvements and innovation.

PERSON SPECIFICATION: ESSENTIAL A student at Bangor University Demonstration of previous works via a submitted portfolio IT competent (knowledge of Microsoft Office and File Management systems) Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines DESIRABLE Studying a design related degree Demonstrated knowledge of Adobe (InDesign, Illustrator & Photoshop) Demonstrated knowledge of Canva (Online Graphic Design Platform) Ability to be proactive, think creatively and use own initiative The ability to speak Welsh YOU WIL L NEED T O DEMONS TRATE P REVIOUS GRAPHIC DESIGN W ORK VIA A SU BMITTED PORTFOL IO AS PA RT OF YOUR APPLICA TION.

SOCIAL MEDIA AND CONTENT CREATOR DEPARTMENT:

Finance and Operations

TEAM:

Communications and Marketing

RESPONSIBLE TO:

Communications and Marketing Lead

JOB PURPOSE:

To create content for social media, the website and other digital platforms including to showcase our opportunities, events and services.

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: To curate news content for the SU website and digital platforms – source information and quotes, write articles and upload to the website.

To support creatively with the content for delivery of campaigns, projects, and events.

Attending our activities and being visible around campus and online in engaging with students and promoting Undeb Bangor activities.

Ensure our digital screens and poster sites around campus are kept up to date with the latest information on campaigns and events.

To support the work of the team with our social media and engagement activities To maintain an awareness of current trends and influences with regards to social media and marketing.

To assist other members of the Communication and Marketing team in general administration.

PERSON SPECIFICATION: ESSENTIAL A student at Bangor University Experience of using social media and digital marketing channels IT competent (knowledge of Microsoft Office and File Management systems) Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines The ability to speak Welsh* DESIRABLE Experience of writing articles and social media content Ability to be proactive, think creatively and use own initiative *The ability to speak Welsh is essential for this role as the post holder will be expected to support with writing marketing content bilingually.

DIGITAL CONTENT CREATOR DEPARTMENT:

Finance and Operations

TEAM:

Communications and Marketing

RESPONSIBLE TO:

Communications and Marketing Lead

JOB PURPOSE:

To support and assist to create engaging videos to share on our digital platforms to showcase our opportunities, events and services.

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: Plan, storyboard and create a range of video content for use on the Undeb Bangor website social media platforms, Undeb Bangor’s YouTube, and campus screens.

Record suitable, high quality footage and audio for video content for campaigns, projects, and events.

Attending our activities to film and being visible around campus and online in engaging with students and promoting Undeb Bangor activities.

Edit footage and audio to create videos Meet with members of Undeb Bangor staff and Exec to develop a brief and plan for video projects and campaigns.

Create motion graphic-led videos to illustrate Undeb Bangor activities, projects and campaigns PERSON SPECIFICATION: ESSENTIAL A student at Bangor University Demonstration of previous works via a submitted portfolio Knowledge and experience of video content production IT competent (knowledge of Microsoft Office and File Management systems) Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines DESIRABLE Studying a media or video-related degree Experience of using Adobe suite or programs to produce high quality video content Ability to be proactive, think creatively and use own initiative

YOU WIL L NEED T O DEMONS TRATE P REVIOUS VIDEO FIL MING AN D EDITING EXPERIEN CE VIA A SUBMIT TED POR TFOLIO.

VOLUNTEERING, COMMUNITY AND UMCB ASSISTANT DEPARTMENT:

Membership Development

TEAM:

Student Opportunities

RESPONSIBLE TO:

Student Opportunities Lead

JOB PURPOSE:

To support with promotion, engagement and administration of our Volunteering, Community and UMCB work and activities.

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: To support the creation and delivery of campaigns, projects and events associated with Volunteering, the local community and UMCB. Being visible around campus and online in engaging with students and promoting activities, project and opportunities.

Support volunteering projects, UMCB and community-based activities through regular visits during evening and weekends as applicable.

To assist with sourcing content and material from volunteering and UMCB activities and projects working closely with the Communications and Marketing team for promotion.

Support the delivery of DBS as appropriate.

Support the work of the team and the Vice President Volunteering & Societies and UMCB President when necessary.

PERSON SPECIFICATION: ESSENTIAL A student at Bangor University Interest and understanding of the voluntary sector and community development Passionate about developing volunteering projects and UMCB activities so they can thrive IT competent (knowledge of Microsoft Office and File Management systems) Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines The ability to speak Welsh* DESIRABLE Ability to be proactive, think creatively and use own initiative *The ability to speak Welsh is essential for this role as the post holder will be supporting the work of UMCB (Welsh language Students’ Union).

SPORTS ASSISTANT DEPARTMENT:

Membership Development

TEAM:

Student Opportunities

RESPONSIBLE TO:

Student Opportunities Lead

JOB PURPOSE:

To support with promotion, engagement and administration of our sports and Athletics Union work and activity.

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: To support the creation and delivery of campaigns, projects and events associated with Sports and the Athletic Union.

Being visible around campus and online in engaging with students and promoting Athletic Union activities.

Support Clubs through regular visits during evening and weekends as applicable.

To assist with sourcing content and material from AU activities and projects working closely with the Communications and Marketing team for promotion.

Support the work of the team and the Vice President of Sports when necessary.

PERSON SPECIFICATION: ESSENTIAL A student at Bangor University Passionate about developing sports activities and AU clubs so they can thrive IT competent (knowledge of Microsoft Office and File Management systems) Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines DESIRABLE Experience in a democratic or student group environment (either voluntary or paid) Ability to be proactive, think creatively and use own initiative

SOCIETIES ASSISTANT DEPARTMENT:

Membership Development

TEAM:

Student Opportunities

RESPONSIBLE TO:

Student Opportunities Lead

JOB PURPOSE:

To support with promotion, engagement and administration of our Societies work and activity.

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: To support the creation and delivery of campaigns, projects and events associated with Societies Being visible around campus and online in engaging with students and promoting societies activities Support societies through regular visits during evening and weekends as applicable.

Support with answering queries from societies and general day to day administrative tasks To assist with sourcing content and material from Societies activities and projects working closely with the Communications and Marketing team for promotion Support the work of the team and the Vice President Volunteering & Societies when necessary.

PERSON SPECIFICATION: ESSENTIAL A student at Bangor University Passionate about developing societies so they can thrive IT competent (knowledge of Microsoft Office and File Management systems) Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines DESIRABLE Experience in a democratic or student group environment (either voluntary or paid) Ability to be proactive, think creatively and use own initiative

SUSTAINABILITY ASSISTANT DEPARTMENT:

Membership Development

TEAM:

Student Opportunities

RESPONSIBLE TO:

Student Opportunities Lead

JOB PURPOSE:

To lead on the Undeb Bangor Green Impact submission and gathering of evidence, and support with the delivery of campaigns,

projects

and

events

associated

with

sustainability.

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: To support the creation and delivery of campaigns, projects and events associated with sustainability.

Being visible around campus and online in engaging with students and promoting sustainability activities.

Liaise with Undeb Bangor departments and University departments as needed for information regarding sustainability to be used for the Green Impact submission.

Collate and deliver on the Undeb Bangor Green Impact Submission.

To assist with sourcing content and material from sustainability activities and projects working closely with the Communications and Marketing team for promotion.

Support the work of the team and Sabbatical Officers as necessary.

PERSON SPECIFICATION: ESSENTIAL A student at Bangor University Passionate about sustainability and developing opportunities for students to engage with sustainability IT competent (knowledge of Microsoft Office and File Management systems) Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines DESIRABLE Ability to be proactive, think creatively and use own initiative

STUDENT VOICE ASSISTANT DEPARTMENT:

Membership Development

TEAM:

Student Voice

RESPONSIBLE TO:

Student Voice Lead

JOB PURPOSE:

To support with promotion, engagement and administration of Student Voice activity within the Union.

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: Assist in the delivery, development and promotion the following areas within Student Voice in the Students’ Union - Course Rep Scheme; Elections; Student Council, Ideas and campaigns and events.

Being visible around campus and online in engaging with students and promoting areas of Student Voice work.

Support Student Council meetings and Students’ Union Course Rep meetings as necessary Support with some general day to day administrative tasks.

To assist with sourcing content and material that is relevant to the Student Voice work, working closely with the Communications and Marketing team for promotion.

Support the work of the President and VP Education and other Sabbatical officers when necessary.

PERSON SPECIFICATION: ESSENTIAL A student at Bangor University IT competent (knowledge of Microsoft Office and File Management systems) Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines DESIRABLE Experience in a democratic environment (either voluntary or paid) Good understanding of democracy and representation Ability to be proactive, think creatively and use own initiative

RESEARCH ASSISTANT DEPARTMENT:

Membership Development

TEAM:

Student Voice

RESPONSIBLE TO:

Student Voice Lead

JOB PURPOSE:

To assist with the research work of the Students’ Union, assisting with data collection, analysis, interpretation, and reporting of our research work. .

JOB DESCRIPTION MAIN DUTIES AND RESPONSIBILITIES: Support in designing surveys and other forms of research Assist to organise and facilitate focus groups and other methods of encouraging student involvement to capture student opinion Assist with promotion of surveys and other methods of data collection Transcribing and analysing data from such groups and surveys, both qualitatively and quantitatively, and writing up reports of this work.

Assist in providing Sabbatical Officers staff and student representatives with qualitative and quantitative information relating to students’ views.

PERSON SPECIFICATION: ESSENTIAL A student at Bangor University Experience of conducting research, utilising both primary and secondary techniques IT competent (knowledge of Microsoft Office and File Management systems) Excellent verbal and written communication skills Ability to work on own initiative and as part of a team Good organisational skills with ability to plan work and meet agreed deadlines DESIRABLE PGT or PGR student Knowledge of the importance of supporting the development and enhancement of the student experience Good understanding of democracy and representation Ability to be proactive, think creatively and use own initiative Experience of writing reports

HOW TO APPLY Applying for a role is really easy. Follow the instructions and fill in the application form on

www.UndebBangor.com/jobs Please complete all areas of the application form, or your application will not be accepted. If there is anything you are unsure about you can email your enquiry to llinos.gashe@undebbangor.com.

If you are considering applying for more than one position you will need to complete additional application forms and tailor your responses to the job for which you have applied.

Remember to add your CV and covering letter when requested by the system. We will shortlist based on the applications that we receive, and you will be notified via e-mail whether you are invited to attend an interview. So please ensure you check your emails and confirm your attendance if invited.

THE LEGAL STUFF All positions are subject to applicants making themselves available to attend interviews, inductions and training days.

Successful applicants will need to submit proof of eligibility to work in the UK before employment. The document submitted will be photocopied and held in accordance with the Data Protection Act 1998. This will be done after an offer of employment is made.

DATA PROTECTION We’re committed to data protection and it’s important to know what’s happening with your data when you apply for a job role. That means we’ll only use the information you supply for the purposes of progressing your application (or to fulfil legal or regulatory requirements if necessary).

Closing Date: Midnight on Sunday 28th November.

Applications received after this date will not be accepted. Interviews will likely be held from week commencing 6th December.

Thank You and Good Luck