Clubs and Societies Fee Model
Beth yw’r Undeb? | What is
Union?
•Sefydliad Myfyrwyr Annibynnol – Mae
Undeb Myfyrwyr (UM) yn sefydliad democrataidd, wedi ei arwain gan fyfyrwyr sy’n cynrychioli a chefnogi myfyrwyr
•Cynrychiolaeth a dadleuwriaeth – mwyhau lleisiau myfyrwyr gan etholi swyddogion myfyrwyr, rhedeg ymgyrchoedd, a dylanwadu ar benderfyniadau’r brifysgol ar faterion fel addysg, lles a chyfleusterau.
•Clybiau, Cymdeithasau a gweithgareddau
– darparu cyllid, adnoddau, a chefnogaeth i glybiau, cymdeithasau a gweithgareddau sy’n cael ei arwain gan fyfyrwyr.
•Gwasanaethau Cefnogi – cynnig gwasanaethau cyngor ar faterion academaidd a sicrhau bod gan fyfyrwyr mynediad i arweiniad pan bod angen.
•Digwyddiadau & Adeiladu Cymuned – O
Serendipity i ddigwyddiadau cymdeithasol,
the
Independent Student-Led Organisation
– A Students’ Union (SU) is a democratic, student-led organisation that represents and supports students.
Representation & Advocacy – amplify student voices by electing student officers, running campaigns, and influencing university decisions on issues like education, welfare, and facilities.
Clubs, Societies and activities – provide funding, resources, and support for studentled clubs, societies and activities.
Support Services – offer advice services on academic issues ensuring students have access to guidance when needed.
Events & Community Building – From Serendipity to social events, volunteering, and activism, help build a vibrant student
Financial Context
• University and HE sector experiencing considerable financial challenges.
• SUs are also not immune.
• Almost all funding we get comes from University
• Undeb spending more than the income it receives
Financial Context
• Recent reduction in block grant funding of £150K (we negotiated a spread over 3 years).
• Unexpected increase in national insurance contributions.
• Our future financial situation is extremely uncertain. There are no guarantees that we will not receive more reductions in block grant in 2 years' time.
• If we do nothing, we ultimately run out of money.
What we’ve done so far
• Reduced spending on pay and non pay.
• Reduced travel expenditure.
• Streamlined vehicles.
• Reduced spending across most budget lines.
• Got sponsorship for SU and larger events and via advertising.
• Continuing to explore revenue streams such as sponsorship.
Context of Current Clubs and Societies Model
• Free clubs and societies for 12 years.
• Worked hard over recent years to keep the current model.
• Even before reductions in funding, rising costs meant the current model was fast becoming unsustainable.
• Cost to the SU of running free clubs and societies over £400,000
• Majority of other SUs across the sector already have similar models where students pay to
Key Principles of the Membership Model
Goal is to create a fair, sustainable, and accessible model that supports all clubs and societies while keeping costs as low as possible. These principles are:
No individual sports club fees – Students will not be required to pay separate fees for each sports club they join.
No individual society fees – Membership fees will not be charged on a persociety basis, allowing students to join multiple societies.
Financial sustainability – The model will ensure all clubs and societies can continue to operate, covering a portion of the costs required to run our groups.
Keeping costs as low as possible – While necessary for the long-term sustainability of our groups, any fees will be set to be as affordable and accessible as possible.
Providing value for money – We are working to ensure that we can still operate and support all of our clubs and societies, given the financial challenges we are facing, and in line with how other students’ union’s function and is competitive.
Supporting students facing financial hardship – We are looking into ways to support students who are facing financial hardship to help towards the cost of any fees.
The fee model will not cover all costs of
The Societies model
• A Societies Access Pass – £10.
• Societies do not have individual membership fees.
• Once students have a Societies Access Pass and join one, they can join them all.
• £10 Access Pass goes to support the work of all societies and cover a portion of their associated costs.
What students and Societies get
Allows students to join as many societies as they wish.
Personal Accident Insurance.
Insurance for society events.
Insurance cover for inventoried society owned equipment.
Access to societies grants.
Student Leadership Training Programme for committee members.
Dedicated staff support.
Access to attend training courses and qualifications, such as first aid.
Access to societies to use Students’ Union and University facilities and rooms, where available.
Access to SU vehicle hire
Contribution to insurance to drive vehicle hires
Acts as a contribution towards society owned equipment.
Acts as a contribution to the running costs of societies, helping to cover a portion of their associated costs.
Eligible to attend the societies dinner.
Eligible for societies awards.
Eligible to have a stall at Serendipity
Eligible for a dedicated page on the Undeb Website.
Eligible for societies photos
Societies Access Pass goes to support the work of all societies and cover a portion of their associated costs.
The process
Student wants to join a Society.
Student goes to Undeb website and to the Society page they want to join.
Societies Access Pass shown as needed.
Student selects and pays for Societies Access Pass. If Societies Access Pass has already been paid for previously, no charge added.
Student has joined the Society and has Societies Access Pass.
Student can join any number of Societies.
The Clubs model
• Two access passes – Gold (£100) and Silver (£50).
• Allows students to choose the types of activity and the level of commitment and competition they want to take part in.
• The passes allow students to join any number of sports clubs and participate in any number of activities as that pass permits.
• Clubs do not have individual membership fees.
The two types of access pass
Gold Access Pass Silver Access Pass
• Allows students to join any number of clubs and compete in BUCS Sport for any number of those clubs.
• Needed to compete in BUCS.
• Allows students to join any number of clubs designated as requiring Silver Access Pass, and participate in the activities this pass entitles you to.
• Allows students to join any number of clubs designated as requiring Gold Access Pass, due to having higher associated costs, and participate in the activities this pass entitles you to.
• Also allows all the benefits of Silver Access Pass.
• Allows students to join any number of clubs designated as requiring Silver Pass and participate in non-BUCS Sport and/or recreationally.
• Cannot compete in BUCS competition with Silver Access Pass – Gold Access Pass is required.
What students and sports clubs get
Gold Access Pass Silver Access Pass
• Personal Accident Insurance
• BUCS Sport transport
• Scheduled term time training facility usage **
• Facility usage for BUCS Sport competition
• Access to Club grants
• Eligible to compete in Varsity *
• Eligible to compete in UMCB Rhywngol Sport
• Eligible to attend AU Dinner
• Eligible to be considered for AU Awards, Colours and Blues
• Contributions towards coaching **
• Student Leadership Training Programme.
• Dedicated staff support.
• BUCS Affiliation Fees
• BUCS entry fees
• NGB Club Affiliation Fees (individual fees not covered)
• Referee and official Fees for BUCS competition.
• Access to attend training courses and qualifications, such as first aid.
• Contribution to insurance to drive vehicle hires
• Access to SU vehicle hire
• Acts as a contribution towards Undeb owned playing kit.
• Acts as a contribution towards club owned equipment.
• Insurance of club events.
• Access to clubs to use Students’ Union and University facilities where available.
• Eligible to have a stall at Serendipity
• Personal Accident Insurance
• Scheduled Term time training facility usage **
• Access to Club grants
• Eligible to compete in Varsity *
• Eligible to compete in UMCB Eisteddfod Rhyng-golegol Sports
• Eligible to attend AU Dinner
• Eligible to be considered for AU Awards, Colours and Blues
• Contributions towards coaching **
• Student Leadership Training Programme.
• Dedicated staff support.
• NGB Club Affiliation Fees (individual fees not covered)
• Eligible for a dedicated page on the Undeb Website.
• Eligible to attend club photos.
• Access to attend training courses and qualifications, such as first aid.
• Contribution to insurance to drive vehicle hires
• Access to SU vehicle hire
• Acts as a contribution towards club owned equipment.
• Insurance of club events.
• Access to clubs to use Students’ Union and University facilities where available.
• Eligible to have a stall at Serendipity
• Eligible for a dedicated page on the Undeb Website.
• Eligible to attend club photos. Both passes act as a contribution to the running costs of clubs, helping to cover a portion of their associated costs
Model summary
Student wants to join a sports club.
To join any sports club, students must first buy an access pass.
Students look at the different access passes needed for various sports and competition levels, i.e. competing in BUCS.
Gold Access Pass
Needed
To compete in BUCS Sport for any number of clubs.
To join any number of clubs designated as requiring Gold Access Pass.
Silver Access Pass
Needed
To join any number of clubs designated as requiring Silver Access Pass.
To join any number of clubs designated as requiring Silver Pass and participate in nonBUCS Sport and/or recreationally.
Students can join any number of clubs and participate in any number of activities as their pass allows.
The process
Student goes to Undeb website and to the sports club page they want to join.
Student wants to join a sports club. Access pass types needed for that club shown.
Student selects and pays for required access pass (Gold or Silver). If the required access pass has already been paid for previously, no charge added.
Student has joined the club, has that access pass, and can participate in activities that pass entitles them to.
Students can join any number of clubs and participate in any number of activities as their pass allows.
Club
Associated Access Passes available – where multiple access passes are available, these will give the entitlements associated with that pass.
American Football Gold and Silver
Archery Gold and Silver
Athletics Gold and Silver
Badminton Gold and Silver
Basketball (Men) Gold and Silver
Basketball (Women) Gold and Silver
Boxing Gold and Silver
Brazilian Ju-Jitsu Silver
Canoe Gold and Silver
Cheerleading Silver
Cricket (Men) Gold and Silver
Cricket (Women) Gold and Silver
Cycling Gold and Silver
Dance Silver
Darts Club Silver
Dodgeball Gold and Silver
Equestrian Gold and Silver
Fencing Gold and Silver
Football (Men) Gold and Silver
Football (Women) Gold and Silver
Futsal (Men) Gold and Silver
Futsal (Women) Gold and Silver
Golf Gold and Silver
Gymnastics Gold and Silver
Handball Gold and Silver
Hockey (Men) Gold and Silver
Hockey (Women) Gold and Silver
Judo Gold and Silver
Karate Silver
Ki-Aikido Silver
Kung Fu & Taekwondo Silver
Lacrosse Mixed Gold and Silver
Mountain Walking (UMWC) Silver
Club
Associated Access Passes available – where multiple access passes are available, these will give the entitlements associated with that pass.
Mountaineering (BUMS) Gold and Silver
Muay Thai Silver
Netball Gold and Silver
Octopush Silver
Paddleboarding Club Silver
Pole Fit Silver
Powerlifting Gold and Silver
Rowing Gold
Rugby League (Men) Gold and Silver
Rugby Union (Men) Gold and Silver
Rugby Union (Women) Gold and Silver
Sailing Gold and Silver
Skate Silver
Snooker & Pool Gold and Silver
Snowsports Gold and Silver
Squash Gold and Silver
Sub Aqua Gold
Surf Gold and Silver
Swimming Gold and Silver
Table Tennis Gold and Silver
Tai Chi Silver
Tennis Gold and Silver
Trail Running Club Silver
Trampoline Gold and Silver
Ultimate Frisbee Gold and Silver
Volleyball Gold and Silver
Wakeboard Gold and Silver
Wild Swimming Silver
Windsurf Gold and Silver
Clwb Peldroed Cymric (Bechgyn) Silver
Clwb Peldroed Cymric (Merched) Silver
Clwb Rygbi Cymric Silver
Clubs and Societies Fee Model