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Issue 59 | Facilities Focus

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FACILITIES MANAGEMENT | From the desk of the Associate Vice Chancellor

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reetings!

There is a slight chill in the air as we transition to fall with winter not far behind. This transition reminds me that our world is in a constant cycle of renewal and regeneration. Our campus and our organization are also in a constant cycle of change and growth. In the busyness of that change and growth, it is easy to get caught up in our day to day tasks and priorities. However, we would all be wise to devote time to nurturing the relationships we have with our fellow employees, our customers and our families. It really is “all about the relationships”.

Philip M. Jones

MISSION To provide a quality learning, research, and living environment for the benefit of students, faculty, staff, and the community by planning, building, operating, and maintaining the campus of the University of North Carolina at Charlotte.

As we approach the Thanksgiving season, it is clear our organization has much to be thankful for and much to celebrate. I commend each of you on the job you are doing. We can rejoice in the successful start of a new academic year, new people hired, promotions and reorganizations, the blessing of a small raise from the State, multiple construction projects, more students on campus than ever, successful special events, another football season, improvements in customer service, and much more.

Many organizations would have trouble handling one or two growth driven initiatives. You are handling a myriad of them superbly. This doesn’t happen without excellent teamwork and dedicated people. Our Team is strong and Facilities Management is truly creating a “campus of distinction” one step at a time! Let’s continue to pull together, build each other up, and cherish our relationships.

Philip M. Jones Associate Vice Chancellor for Facilities Management

VISION A leader in Facilities Management distinguished by safety and excellence. A proficient, responsive, and adaptable ‘Team of teams’. Providing high quality services and facilities in an environmentally sustainable manner.

CREATING A CAMPUS OF DISTINCTION

A Message from Vice Chancellor Beth Hardin

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uring this season of celebration and thanksgiving, I am joyful and thankful for you and the work you and your colleagues do in Facilities Management. On behalf of the Division of Business Affairs and the University community, thank you! Cordially,

Elizabeth A. Hardin Vice Chancellor for Business Affairs

2Website: Facilities Focus | Issue 59 facilities.uncc.edu

Elizabeth A. Hardin

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Contents | FACILITIES MANAGEMENT

In s i d e t h i s Is s u e

Winter Issue | November 2016

Facilities Management, a department of Business Affairs

Do Things Better. Do Better Things. Do The Right Thing.

Inside Cover Message from Philip Jones Associate Vice Chancellor Message from Beth Hardin

Vice Chancellor Business Affairs

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Editor Beverly Imes Staff Solomon T. Franklin Ronda Latham Laurie Manderino Leigh Richardson Proofreaders Pamela Duff Kristi Westphal Photographers Wade Bruton Clyde Derberry Pamela Duff Kelly Freshcorn Beverly Imes NiCole Lynch

Thanks to all contributors!

Cover Story Gary Edwards, Employee of the Year

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Employee of the Quarter Jon Coty

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Philip M. Jones Associate Vice Chancellor

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Team of the Quarter Renovations Team

5 - 6 Staff Recognition

New Employees Promotions Awards for Excellence Safe Teams of the Quarter

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Welcome New Staff Members James Adams Aditi Goel Linda Haywood

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Building Environmental Services and Recycling Remembering “Ms B” - Ollabell Stafford

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Facilities Operations Administrative Assistant Team Motor Fleet’s new LEAF vehicle

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10 - 11 Did You Know? 12- 13 Facilities Information Systems

ARCHIBUS 23.1 Upgrade New Notification Process Goes Live!

14-15 Sustainabilitiy News

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Sustainability Week Highlights University recognized for energy reduction goal University joins Green Sports Alliance

Upcoming Events

17 Birthdays

Facilities Focus is a communication tool for the benefit of all Facilities Management employees to develop a better informed workforce, to foster a greater sense of community, and to build morale. Your ideas are welcomed and appreciated for future issues.

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Please look online for the newsletter at: http://facilities.uncc.edu/about-us/facilities-focus-news

Issue 59 | Facilities Focus

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FACILITIES MANAGEMENT | Cover Story

Gary Edwards: Facilities Management 201 6 Employee of the Year By Beverly R. Imes, Editor

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he Staff Recognition Program Committee reviewed the previous employee of the quarter submissions for fiscal year 2016 and selected Gary Edwards, Grounds construction crew foreman, as Facilities Management’s second employee of the year. Eligibility Criteria: • The winner consistently maintains a high level of work, exhibits outstanding customer service and/ or demonstrates creativity, safety, and noteworthy behavior. • Must be in good standing in accordance with FM Policy Statement #9 - Performance Dependability. • Employees who received the Employee of the Quarter award during the past four quarters (July – June) are eligible. Eligibility Process: Nominations are voted on by the Recognition Program Committee and approved by the Associate Vice Chancellor of Facilities Management. Recognition for fiscal year “Employee of the Year” is announced in the October All Employees Meeting. Amenities: • Eight (8) hours of comp time • Plaque • Letter of commendation from the Associate Vice Chancellor of Facilities Management • Facilities Focus newsletter notation.

Stanley Gant

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Phil Jones presents the Employee of the Year plaque to Gary Edwards

Those eligible for fiscal year 2016 were: Stanley Gant, Facilities Operations Fire Systems, Robert J. “Bobby” Robinson, Facilities Operations - Automotive, and Gary Edwards, Facilities Operations - Grounds. Each were featured in previous issues of Facilities Focus with a full page dedicated to their accomplishments. Click on the following link to read the articles in issues 56, 57, and 58 http://facilities.uncc.edu/about-us/facilitiesfocus-news. These men have a common factor that really stands out which is their service and care for the campus customers. Because of that type of attitude, they take the intiative as servant leaders to go the extra mile and lead by example. Pictured above is Gary Edwards accepting the award from Philip Jones, associate vice chancellor for Facilities Management. Gary’s leadership and project management skills attributed to his initial nomination and ultimately winning Facilities Management’s Employee of the Year Award. Congratulations Gary!

Robert J. Robinson

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Employee of the Quarter | FACILITIES MANAGEMENT

Employee of the Quarter: Jon Coty By Laurie Manderino, Facilities Planning

Phil Jones presents Jon Coty with the Employee of the Quarter Plaque

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ongratulations to Jon Coty, systems analyst, who was named Employee of the Quarter for the first quarter in fiscal year 2017! Fred Brillante, director of Facilities Information Systems (FIS), nominated Coty for his outstanding Innovation. Brillante explains how Coty saved the University thousands of dollars with his ingenious way to leverage available technical tools: “Jon’s work on the ARCHIBUS Asbestos Module has been outstanding. The purpose of this project was to migrate from the old program to ARCHIBUS which can be accessed and updated by multiple users across campus. He has worked with others in Facilities Operations and Safety to build a system facilities.uncc.edu

that allows better access to asbestos information. During the process of buildingthe module, Jon realized that we needed a better way to store all the past and future asbestos forms. Jon, on his own, came up with a way to integrate ARCHIBUS with Dropbox. Jon developed a link between ARCHIBUS and Dropbox using the Dropbox API (application programming interface). Jon then collaborated with Benny (Reese) to build functionality to make Dropbox an integrated module in ARCHIBUS. Benny then worked to enhance the integration to make it re-usable for future modules in ARCHIBUS. This link allows users to add documents using ARCHIBUS but stores the documents in Dropbox. Users have the choice to search documents in ARCHIBUS or to log into Dropbox to view data.”

Brillante added, “Such creative ideas are a true asset to Facilities Management and I expect it to be extremely valuable in future projects.” Jon appreciates the acknowledgment and said: “It’s great to be recognized for the work you’ve done when otherwise most people wouldn’t know about it.” When Jon is not working or helping his wife, Jessica, take care of their beautiful nine-month old daughter, he enjoys art, films, video games, and programming. Thank you, Jon, for your innovative idea!

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FACILITIES MANAGEMENT | Team of the Quarter

Renovations Staff Earn Team of the Quarter By Ronda Latham, Building Environmental Services

Pictured left to right are Michael Rogers, James Williams, and Tim Smith. Not pictured: Kenny Leazer and Mark Waters

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he Recycling group desired a waste collection station that was open and secure. A metal building would not suit the current recycling need. An electric vehicle (EV) charging station was considered and concluded that an open frame post and a beam design was best suited to meet the request.

As the project coordinator, Steve chose the “Under $30K Project Management Tool.” This allowed him the opportunity to procure individual material suppliers, as well as a fencing contractor (specialty work), while leaving the building construction itself to the Renovations team assigned for the project.

Steve Terry, Design Services, reached out for JOC (job order contracting) and contractor pricing and the numbers came in more than $80K. After discussion and guidance from Kenny Leazer, Renovations, he reviewed the framing and construction components and completed take-offs for materials. James Williams, Renovations supervisor, was then able to request and determine quotes.

Steve procured all materials, structural and mechanical hardware, secondary tools and part needs, and set deliveries. Kenny oversaw the project and led the team throughout the construction layout and fabrication process. When he was not present, Mark Waters and Michael Rogers expertly continued structural framing, truss installation, and metal roofing - making them key partners in the successful completion of the waste collection station structure.

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This project was approved to construct late in the fiscal year of 2016 requiring efficient time management, ordering, and making logistics a high priority. Yet this crew continued on to completion. The finished product exceeded the work on the EV charging station building. Due to Kenny Leazer’s tireless efforts, he and his determined co-professionals saved the Recycling group approximately $40K in costs for completion providing an excellent product. Hats off to them and a huge thank you for a job MORE than well done!

Waste Collection Station

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Staff Recognition | FACILITIES MANAGEMENT

New Employees, Promotions & Recognition ~ July - September 2016 NEW EMPLOYEES

Building Environmental Services (BES) Andrew Golden, Building Environmental Services Technician, McEniry Eric Fugate, Building Environmental Services Technician, BES South Reginald Morrison, Building Environmental Services Technician, EPIC Barbi Ortz, Building Environmental Services Technician, Library Tameria Rankin, Building Environmental Services Technician, North Zone

Design Services Ashley Sisco, Facility Planner

Facilities Information Systems James Adams, Auto CAD Drafter

Facilities Operations Leslie Aaron, Locksmith Paul Bennett, FM Tech Building Trades - Zone 1 Armetta Davis, Administrative Support Specialist - FO Admin Group Travis Frady, High Voltage Distribution Specialist Mike Herran, Utilities Manager Donna Sofsky, Administrative Support Associate - Center City James Still, Grounds Services Technician, Central Campus Nicholas Tedder, Grounds Services Technician, Playing Fields PROMOTIONS

Building Environmental Services Larry Blomberg, Building Environmental Manager, BES South Tyressa Carlton, Building Environmental Tech, EPIC Zoumana Kamagate, Building Environmental Services Tech, BES North Ronald Kelly, Administrative Support Associate, BES Administration

Capital Projects Lisa Lanier, Project Manager

Facilities Operations David Godfrey, Grounds Service Technician, Central Campus Samuel Moore, FMT Mechanical Trades, Zone 5 Kenyel Spaulding, Facility Maintenance Supervisor, Center City APPLAUSE CARD RECIPIENTS

Team Awards for

Individual Ronnie Bell, Facilities Operations - Lock Shop Amanda Caudle, Design Services Jon Coty, Facilities Information Systems Kenny Leazer - Facilities Operations - Renovations

Teams Recycling Waste Collection Building Kenny Leazer, Michael Rogers, Tim Smith, Mark Waters, and James Williams Automotive Team Jerome Crawford, Chris Facente, Jim Green, Landon Martin, Sara Nester, and Robert J. “Bobby� Robinson

Members of the Automotive Team

To view awards photos and read detailed descriptions of nominations, visit: ht t p: / / f aci l i t i es. uncc. edu/ a b o u t - u s / a w a rd s - p ro g ra m/ p a s t - a w a rd - re c i p i e n t s

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FACILITIES MANAGEMENT | Staff Recognition

Safety Recognition The following teams earned “Safe Team of the Quarter” having NO accidents July - September 2016 (Statistical information provided by UNC Charlotte Safety Office)

Building Environmental Services and Recycling Center City CHHS (College of Health Human Services) Colvard EPIC (Energy Production and Infrastructure Center) Grigg Kennedy Library MINDER McEniry FRIENDLY RE y time earned North Area Floor Crew Compensator rly Staff for the quarte Recycling m must be ra og Recognition Pr t. South Area Floor Crew days of receip used within 90 e it, Woodward If you do not us you will lose it!

Facilities Operations Automotive Controls Fire Systems Grounds - Central Grounds - Perimeter Grounds - Playing Fields Lock Shop Steam Plant Zone 1 Zone 2 Zone 3 Zone 5 Zone 6 Zone 7

BEVERLY STARCHER Building Environmental Services

2016 Safety Slogan Contest Winner! 6

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New Staff Members | FACILITIES MANAGEMENT

Welcome New Staff Members

James Adams

Aditi Goel

Linda Haywood

J ames Adams joined Facilities A diti Goel is Facilities Information Linda Haywood joined Facilities Information Systems’ (FIS) on August 15 Systems’ new graduate student employee. Management’s Real Estate Office and as our AutoCAD spatial manager.

Aditi came onboard on October 17.

James’ duties include assisting with surveying, completing space data and drawing changes, and providing support for all other ARCHIBUS AutoCAD projects within our unit.

Aditi will be supporting the Open Options Access Controls (card access) application. Her duties will include access control development and resolving helpdesk support tickets for card access requests and related issues.

James brings with him two years of AutoCAD and surveying experience gained from studying Drafting in high school. James has lived in Charlotte for seven years. His hobbies include locksmithing, security, and DIY (Do It Yourself). We are excited to have James on our team, and we are certain his surveying and AutoCAD skills will be an important support aspect for Facilities Management operations and its continued campus growth. James is located on the second floor of the Facilities Management/Police Building in room 228. You may contact him at 704-687-6061 or by email at jadam148@ uncc.edu. When you see him, please welcome him to Facilities Management.

By Pamela Duff Facilities Information Systems

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Aditi brings with her two and a half years of application development experience gained from working at Wipro Technologies. Aditi is currently working on her Master of Science degree in Computer Science at UNC Charlotte. She is originally from India and has lived in Charlotte for three months. Her hobbies include playing tennis, swimming, and reading. The team is excited to have Aditi on board and are confident that her knowledge, skills, and support will be a valuable asset to the entire Facilities Management team. Aditi is located on the second floor of the Facilities Management/Police Building in room 228. You may contact her at agoel4@uncc.edu.

Space Management Office on October 3 in the newly created position of administrative assistant with shared responsibilities to both offices. Linda comes to us with more than 20 years of administrative experience. Her background includes legal administration, accounting, and office management which will be invaluable. Prior to accepting this position, she served five years at UNC Charlotte in the Financial Services office. We are grateful to have Linda on our team in this much needed position. We are confident she will be a strong asset to Facilities Management. Linda’s office is located on the second floor of the Facilities Management/Police Building in room 200B. You may contact her at 704-687-5253 or by email at lhaywoo5@uncc.edu. When you see her, please welcome her to Facilities Management.

When you see her, please welcome her to Facilities Management. By Pamela Duff Facilities Information Systems

By Beverly Imes Associate Vice Chancellor’s Office

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BES Technician Ollabell L. McClure Stafford (Ms. B), recently passed away unexpectedly on Tuesday, October 25, 2016. She joined the Facilities Management family in September 2008. Miss B served as a technician in the Library Zone. Never meeting a stranger, she touched lives with her compassion and perseverance. She was quick to strike up casual conversation and offer words of advice. Miss B was known to fill a room with cheer and her contagious laughter. This page is dedicated to Miss B and filled with the memories of her colleagues and friends.

“Ms. Ollabell Stafford or Ms. B as I called her, was a true social butterfly. She never met a stranger. Before we started working together she stated, she will always be on time and she would never miss a day. She stayed true to her words, and even in a snow storm she was the only one on time for work. At times she could be labeled as the Library Zone counselor or doctor. If you were to ever come to my office and she happened to be there, she would not let you leave without spending at least 10 to 15 minutes OR LONGER talking to you, even if it was just to ask how your day was going. Everybody saw her as their own mother or friend. Students looked up to her as their grandmother away from home. She always had home remedies for things from a cough, toothache or headache, to what to do or say if you’re having a bad day. She always knew what to say. She will be truly missed. I am lucky to say I knew and loved Ms. B. She will always be that joyful social butterfly to me.” Candis Robinson, Supervisor

“Ms. B was like a mother to me because when I was sick she would take care of me. Sometimes when I was sad she did things to make me happy. She was my best friend.” Sintanis Joline, Co-worker

“I loved her wit and her ability to make everyday a good one. She always lived each and every day to the fullest.” Barbi Ortz, Co-worker

“There were many times that Ms. B. would be talking to Candis whenever I walked into Candis’ office. Ms. B. would tell me that she was talking to Candis about retirement, but apparently that’s all she did was talk about it. It actually become an on going laugh that Miss B. is talking about retiring again.” Larry Blomberg, Manager

“Ms. Ollabell Stafford (known as Ms. B) and I had a special relationship. She meant a lot to me. She was like a mother to me. I will always love her for that. She may not be here but it feels like she’s still here. Now she can rest.” Pershell Leak, Co-worker

“Ms. B was like my mom/grandma! I will miss our talks and laughs. Love you and miss you Ms. B!” Christina Lennon Hunter, Co-worker

“Ms. B was a strong woman. She was always talking and giving advice to everyone. She will be missed. I called her Sweetie B!” Aida Jimenez, Co-worker

“Ms. B was a very sweet lady but also quite a character. She will speak out and say what she had to say no matter if you liked it or not. She loved to talk and laugh.” Gloria Escobar, Co-worker

“Students, faculty, and staff will remember her genuine smile and admirable character. Her dedication to all of her endeavors inspired many to make sure that they would do the same for themselves. She was a loving and motherly figure to all that encountered her at Atkins Library. Her inviting smile and loving personality will always be cherished and missed by many.” Tracy Phillips, Co-worker

“There are so many things that I miss and loved about Ms. B that there wouldn’t be enough room on this paper to say it all. Ms. B talked to everyone. Nobody was a stranger to her. Ms. B was a doctor, psychiatrist, mother, lawyer, and she was a friend. For me, I miss the sound of her voice on third floor. She left a big impression on us all and that’s the way she wanted it! Rest in Peace.” Robin Thompson, Co-worker

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Facilities Operations | FACILITIES MANAGEMENT

The Administrative Assistant Team By Sandy Mullins and Kristi Westphal, Facilities Operations

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n August 19, 2016 the concept of a Facilities Operations (FO) Administrative Assistant Team was finally realized. The idea was that this team would come together to collectively support the FO Zones (Zones 1, 2, 4, 5 and 6) and the Utilities Group (Fire Systems, High Voltage and Building Automation Systems) by operating from one set of standards. This group concept would not only allow for a more balanced work load but would also ensure that these FO areas would continue to be supported even when an administrative support associate was out or short-handed. “These ladies have a combined knowledge of the University that spans over 10 years and encompasses extensive knowledge of both the Facilities Management side and the Academic side of campus. Their knowledge and input is integral in building the success of this group from the ground up,” states Sandy Mullins who supervises

the Admin Team. Daily operations are overseen by lead admin, Armetta Davis, who joined the team on September 6 and was formerly employed with the College of Arts and Architecture. Currently, Glenda Locklear and Kristi Westphal comprise this team with two vacant positions that are anticipated to be filled in the near future. With the rapid growth of the University and the implementation of the 5-Year Capital Plan, the need for consistent coverage of the Customer Service Line quickly became an area of focus. This team’s commitment to providing excellent customer service partnered with their abundant knowledge made them the obvious choice for covering the Customer Service Line (704) 687-0562. The main functionality of the admin group is to consistently administratively support Zones, 1, 2, 4, 5, 6, Fire Systems, High Voltage and Building Automation Systems.

Pictured left to right are Armetta Davis, Sandy Mullins, Glenda Locklear, and Kristi Westphal

The Customer Service Line’s hours of operation are Monday through Friday, 7:00 a.m. to 4:00 p.m. with after hour oncall support for emergencies. The goal of this team is to not only continue to flourish, but also to ensure that each zone, shop, and customer will receive real-time customer service during business hours.

Take a 'power trip' with the newest Motor Fleet addition By NiCole Lynch, Facilities Business Office

have premium parking, as well as access to a charging station. The availability of an electrical option is another step toward operating a more sustainable fleet. According to Chris Facente, automotive supervisor, these vehicles “aren’t just ‘green,’ but are reflections the University is embracing the ever-changing demands to offer more economically and environmentally sound transportation.” Pictured above is Chris Facente, automotive supervisor, with the new LEAF vehicle.

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he recent acquisition of two new LEAF vehicles provides University customers with ‘power trip’ option to select from among Motor Fleet offerings. The LEAF, an all-electric vehicle manufactured by Nissan, is currently available for daily rental. “Different from the per-mile rate we currently offer for other fleet vehicles, the LEAF can be rented facilities.uncc.edu

for a $20 per day flat rate,” said motor fleet representative, Kathy Fisher. For anyone interested in the ‘power trip’ experience, the LEAF, because of its battery life, will accommodate trips within a 35mile radius to campus and up to 80 miles before needing a charge. The LEAF rental is ideal for prime locations such as UNC Charlotte Center City, where drivers will

In addition to the new LEAF vehicles, the Facilities Management automotive/ motor fleet unit purchased a new ADAcompliant van with accessibility for two wheelchairs. Drivers are required to have van certification, which can be obtained through Environmental Health and Safety, as well as become lift certified through Parking and Transportation Services. For more information about fleet services, please contact Fisher at 704-687-0596. Issue 59 | Facilities Focus

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FACILITIES MANAGEMENT | Did You Know?

49er Miner Relocated

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he bronze statue of the “49er Miner” has a new location – the plaza between the College of Education and the College of Health and Human Services. The iconic sculpture had been at the front entrance of campus near the Reese Building until it was moved Thursday, October 20. Its relocation was a studentled initiative. Previous location

Source: Inside UNC Charlotte

Current location

Get the LiveSafe App The new LiveSafe mobile safety app is free and can be found in the app store but it is only available on iPhone (iOS7 or later operating systems) and Android (Honeycomb or later operating systems) devices. In order to utilize all of the features in the app, be sure that your phone’s setting allow for push notifications and full GPS location sharing. Once you have installed the app, simply create a free account and select UNC Charlotte as your institution of choice to begin utilizing all of the services that the app has to offer. Some of the features available in the app include: • The ability to call or have a text conversation with the University Police Department (24 hours a day, 7 days a week). • A list of contacts for vital campus emergency and non-emergency services. • An electronic copy of the University Campus Evacuation Plan and Emergency Manual. • The ability to anonymously report tips with pictures or videos to campus police. For more information visit http://emergency.uncc.edu/livesafe

Are You a Member of WeSave? Visit http://www.wesave.com/ to sign up or login for all types of discounts for State employees.

WeSave is the Nation’s first no-cost discount network and loyalty program exclusively for active and retired public employees at the state and local government level.

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Did You Know? | FACILITIES MANAGEMENT

ACE Award Highlights Air Compliance By NiCole Lynch, Facilities Business Office

with an ACE Award from Mecklenburg County Air Quality (MCAQ). The ACE Awards are designed to highlight local industry’s efforts in achieving compliance with their air quality permits, thereby helping to reduce pollution and improve local air quality.

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he University of North Carolina at Charlotte has been recognized for its ongoing Air Compliance Excellence (ACE)

Award winners, according to Jason Rayfield, Mecklenburg County air quality program manager, had to meet all terms of their air quality permit for an entire year, including timely submittal of reports, notifications and fee payments; required emissions testing completion; a compliant annual inspection and no recorded notices of violation or nuisance order complaints.

Tom Sparks, facilities mechanical engineer, stated “The University reports on boilers serving campus buildings and emergency generators. Major boilers are located at the steam plant, Regional Utility Plant (RUP) 1, and RUP 2.” He added, “To continue this level of success, work will be continuous to update our air quality permit as new equipment is added.” The University received the inaugural award from MCAQ in 2014.

Free Health Assessments By Kimberly Scales, Community Service Chair Graduate Public Health Association

The Belk Gym is now offering FREE Heath Assessments to all faculty

and staff on the UNC Charlotte Campus. This assessment will test your overall physical health including body fat percentage and lung and cardiovascular health. You will also receive coaching on how to improve your health status and exercise regimen from educated Belk Gym staff so you can look and feel your absolute best every day. Take taking advantage of this FREE service today! Contact Dr. Trudy Moore-Harrison at 704-687-0874 or tlmoore2@uncc.edu to set up your appointment! Appointment times are available from 9:00 am to 5:00 pm Monday through Friday.

Visit our website: https://kinesiology.uncc.edu/health-risk-assessment-program

DID YOU KNOW...

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he Fretwell project, in the early 1990s, was the first to use the malaga green color seen throughout campus today. Commonly known as “Charleston Green,” malaga embraces blended hues of color reminiscent of nature, which has proven to work well for exterior fixtures including campus signage. facilities.uncc.edu

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FACILITIES MANAGEMENT | Facilities Information Systems

ARCHIBUS Version 23.1 Goes Live By Pamela Duff, Facilities Information Systems

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he Facilities Information Systems (FIS) team recently completed its ARCHIBUS system upgrade to Version 23.1. The newest upgrade went live November 2, 2016. Special thanks to our own Facilities Management team and other campus departments that assisted with our Version 23.1 user testing. We couldn’t have done it without you! This upgrade has been slightly different than previous ARCHIBUS system upgrades in that there has been no significant change to the user interface. This time around, the changes that were added with ARCHIBUS 23.1 were backend system updates that will provide a foundation for new application features and future ARCHIBUS improvements. A few of these changes include: • Enhanced security and user role management features. • Improved administrator features. • Ability to capture and store Digital Signatures: i.e.: equipment sign-out process. • Additional Geospatial Extensions for ESRI and mapping controls for improved renderings. • New GIS map controls for the mobile framework. • Interactive drawing controls that incorporate HTML5 and will enable viewing of drawings on mobile devices. We appreciate everyone’s patience as we address system bugs and correct problems resulting from the upgrade. We will continue to troubleshoot and resolve any remaining issues as they are reported. Please feel free to contact us at dept-all-fis-group@uncc.edu with any ARCHIBUS related problems or questions.

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Facilities Information Systems | FACILITIES MANAGEMENT

New Facilities Notification Process Goes Live By Pamela Duff, Facilities Information Systems

A new facilities notification process

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went live November 10, 2016. Prior to go live, testing and several hands-on training sessions were conducted with Facilities Management and various campus personnel throughout the months of September and October. This new process was a significant team effort between Facilities Information Systems, Facilities Operations, and the Facilities Business Office. The overall project took almost a year from the initial project design through the final phase of training.

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The project involved the development and testing of a new Facilities Notification Customer role (picture #1) within ARCHIBUS and a form for the submission of the notification details. The new Facilities Notification Request form (picture #2) provides Facilities Management and campus personnel a more efficient and organized method to submit their notification information since the data entered on the form is auto-formatted for quicker distribution by Facilities Operations in an email format (picture #3). The previous notification process involved information being sent to Facilities Operation personnel through email, usually requiring several follow ups by Facilities Operations for the necessary information. The new ARCHIBUS Facilities Notification process provides a streamlined submission process for the customer and also provides the Facilities Operations team an easier method to preview required notification details and the ability to edit the format, verify and then distribute the information.

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We appreciate our Facilities Management team’s assistance with the testing phase and all their feedback that helped to make this project a success! facilities.uncc.edu

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FACILITIES MANAGEMENT | Sustainability

Sustainability News By Tyler Sytsma, Facilities Planning

Move-In Plastic Collection

As we kicked off the new school year, we also kicked off a new program aimed at tackling the plastic waste that can accumulate during Move-In. Collecting plastic from the numerous bags, wrap, padding, and endless other sources, we were able to divert 71 pounds of plastic from landfills due in large to the tremendous efforts by the Office of Waste Reduction and Recycling, students, and volunteers! We are looking to continue with plastic collection by incorporating it into other aspects of the campus. Plastic takes hundreds of years to break down if disposed of improperly, and by providing an outlet to handle this waste responsibly, we are hoping to limit our impact as a campus community.

Move-In Plastic Collection Tyler

Sustainability Week

In the beginning of October, we launched CAMPUS SUSTAINABILITY WEEK! For three days, many staff, students, and faculty came out to help make a positive impact on campus. Events were held for campus cleanup, a transportation fair, and a student gathering. The events were tied together with a common theme of promoting a positive campus community through responsible actions, educated decisions, and collaboration. One of the many highlights of this week was the unveiling of the new Gotcha Bike bike-sharing program.

Electric Vehicle Charging Arrives on Main Campus!

In some of our parking decks, you may notice 28 new electric vehicle charging stations. The stations in North, South, East, and CRI decks join the two existing charging stations at the Center City Building. Main campus stations were funded by a state grant for a Clean Fuels Advanced Technology project, with signs paid for by the Charlotte Green Initiative student fund, and modifications supported by Parking and Transportation Services. Thanks to Facilities Management staff in Facilities Operations and Design Services for being creative within our budget for installation. The goal for this project is to improve air quality in Charlotte by encouraging the use of cleaner fuels in vehicles driven by commuters and visitors. 14

Gotcha Bike bike sharing

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Mike Lizotte - campus clean up

Electric Vehicle Charging Station

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Sustainability | FACILITIES MANAGEMENT

University recognized for energy reduction goal By Tyler Sytsma, Facilities Planning

Energy Summit (AES) in recognition of its commitment and achievement to reduce campus energy consumption by 30 percent. The University was lauded as the largest university in the UNC System to reach this benchmark.

Tony Schallert, Energy Manager

The University of North Carolina at Charlotte received a certificate of recognition during the Appalachian

In 2003, state agencies were given an ambitious 30 percent energy reduction mandate to achieve by 2015. Throughout this time, Facilities Management has worked on ways to reduce energy while also meeting the demands of a rapidly expanding campus. New lighting and air conditioning controls contributed greatly to the University’s ability to meet the reduction. Notably among the more significant efforts has been the designed efficiencies built into the renovations and new construction across campus. Tony Schallert, University energy manager, who has lead the charge to assess and

report successes of the energy reduction plan, was presented the award by Len Hoey of the North Carolina Department of Environmental Quality. “Energy conservation is a team effort,” Schallert said. “Everyone from the maintenance crew to capital project designers play an important role to incorporate and maintain energy efficient innovations.” As a result of this team effort, university energy costs have been reduced by $5 million within this past year alone. A goal has been set to achieve an additional 10 percent energy reduction by 2025. Now in its fifth year, the AES is an annual energy leadership gathering presented by Appalachian State University.

Joining Green Sports Alliance advances sustainability efforts By Tyler Sytsma, Facilities Planning and NiCole Lynch, Facilities Business Office

our students, university, and surrounding population” said sustainability coordinator, Tyler Sytsma.

T

he University of North Carolina at Charlotte has joined the Green Sports Alliance, an organization that leverages sports to promote healthy and sustainable communities. According to their website, the Alliance achieves its success by “inspiring sports leagues, teams, venues, their partners and millions of fans to embrace renewable energy, healthy food, recycling, water efficiency, species preservation, safer chemicals and other environmentally preferable practices.” “Sports are engrained in the fabric of many of our lives, and using this existing passion to create positive change in our communities will only serve to strengthen facilities.uncc.edu

UNC Charlotte has focused on developing facilities and practices that meet the needs of the next generation of students and educators while limiting the impact on the resources vital to the communal health of the region. Charlotte 49ers fans began embracing the opportunity to develop a more responsible, socially conscious campus community. The Rose Football Center incorporates Leadership in Energy and Environmental Design (LEED) elements in its design, and a Zero Waste initiative is underway with plans for expansion. During home football games, at the Richardson Stadium, fans contribute to the University’s commitment to reducing waste by, increasing recycling and composting rates, and reducing energy and water consumption. Membership with the Alliance has its benefits. With access to and support

from a broad range of fellow members as well as from the Alliance and its partners, UNC Charlotte will be further equipped to develop and implement sustainable strategies. Through membership affiliation, University sustainability officer, Mike Lizotte stated that “the University will learn about the methods that professional and collegiate teams, leagues, and venues are using to increase fan engagement.” He adds, “Fans, by definition, are people who care deeply; the Green Sports Alliance is proving that adding sustainability to traditional sports culture is interesting to current fans, and a way to draw new fans.” The University looks to expand its Zero-Waste initiative across more campus sports venues, such as Halton Arena. The Green Sports Alliance includes 376 organizations, 177 teams, 184 venues, and 15 sports leagues. Other local members include Davidson College and the Charlotte Hornets/Time Warner Cable Arena.

Issue 59 | Facilities Focus

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FACILITIES MANAGEMENT | Upcoming Events

November

16 - Quarterly Supervisors Forum

A

s we enter a new year, assess 2016 and set new goals for 2017. To ensure success, use this chart as a guide and write S.M.A.R.T. goals. For more tips on goal setting, visit https://www.mindtools.com/page6.html

17 - New Employee Orientation 24 - 25 - Thanksgiving Break 30 - Board of Trustees Meeting

December

17 - Commencement 23 - 30 - Winter Break

January

2 - New Year’s Holiday

16 - Martin Luther King Day 19 - All Employees Meeting 27 - Strategic Planning Session

FACILITIES MANAGEMENT HOLIDAY PARTY! December 6, 2016 11:00 a.m. until 1:30 p.m. Student Activity Center Salons Third Floor Catered Buffet Meal $6.50 donation per person (Please pay your representative by November 17)

Each unit please bring a dessert Join us for the fun! 16

Facilities Focus | Issue 59

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H ap p y B i r t hd ay t o Y o u ! N o v e m be r 20 16 - Ja n u a ry 20 17

facilities.uncc.edu

Issue 59 | Facilities Focus

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The University of North Carolina at Charlotte Facilities Management 9201 University City Blvd. Charlotte, NC 28223-0001

We S.H.A.R.E. Facilities Management Values: Safety, Honesty and Integrity, Accountability, Respect for Others, Excellence 18

Facilities Focus | Issue 59

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Facilities Focus, Issue 59  

There is a slight chill in the air as we transition to fall with winter not far behind. This transition reminds me that our world is in a c...

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