CoSW SEE Grant RFP

College of Social Work Student Engagement and Experience Grants Overview The University of Kentucky College of Social Work (CoSW) offers four academic degree programs in a variety of modalities, with students enrolled from all 50 states and several countries.

CoSW will provide Student Engagement and Experience (SEE) Grants for the purpose of providing current students with financial resources to carry out approved projects (e.g., events, programs, initiatives) with the goal of improving the CoSW student experience and increasing levels of engagement and belonging among the student population, regardless of geographic location.

Request for Proposals Timeline The CoSW SEE Grant Request for Proposals (RFP) will be issued three times per year as follows: RFP Distributed July 17, 2023 November 6, 2023 March 18, 2024

RFP Deadline July 31, 2023 November 20, 2023 April 1, 2024

Project Time Frame Fall 2023 Spring 2024 Summer 2024

Funding Amounts Proposals may be submitted for a minimum of $250 and up to a maximum of $10,000.

One project per RFP will receive funding.

Submission For full consideration, proposed events, programs, or initiatives must include the following components (please be as specific as possible): • • • • •

Overall description of the proposed project Project goals, which should clearly define the project’s potential benefits / outcomes for participants Plans for project implementation (e.g., location, communication plan, etc.)

Itemized budget and budget justification Information regarding student(s) who will carry out the project (e.g., name, degree program)

Proposals can be submitted via the CoSW SEE Grant application mechanism. Submission of a proposal does not guarantee that funds will be awarded. Please note that incomplete applications will not be considered.

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Decisions Following submission of a proposal, submitters will be asked to give a brief Zoom presentation to the Dean’s Student Advisory Council. A mutually agreeable time will be arranged for this purpose.

Proposals will then be evaluated by the CoSW Dean’s Student Advisory Council and the Office of the Dean based on the following criteria: • • • •

Clarity: Are the goals and plans for project implementation clear and coherent?

Creativity: Is the proposed project innovative and original?

Consistency: Does the proposed project allow for participation of CoSW students from all academic programs and geographic locations?

Impact: Will the proposed project contribute to increased student belonging and improve the CoSW student experience?

Funding decisions will be communicated to all submitters within four weeks of the RFP deadline.

All decisions are final; there is no appeal process.

Final Report A Final SEE Grant Project Report must be submitted within 30 days following the project’s culmination. The final report must detail how the grant funds were used, actual participation (number and names of participants), and project outcomes.

Additional Terms • • • •

• • • •

Proposals should offer compelling, creative, and innovative ideas that identify and fill gaps in current offerings or address emerging needs.

Proposals must be inclusive of / available to all CoSW students, regardless of geographic location.

Proposals may be submitted by an individual student or a group of students. Student(s) must be currently enrolled in a CoSW degree program and must be in good standing with the college to be eligible for SEE Grant funding.

Grant funds may be requested for a variety of items (e.g., food and non-alcoholic beverages, event venue rental, purchase of items to distribute), but must be utilized in compliance with CoSW and University of Kentucky policies. Grant recipients will work with the Director of Strategic Operations and the CoSW Business Office to utilize funds awarded.

Grant funds may not be used for payment of educational expenses (e.g., tuition and fees, room and board, textbooks) and may not be used for personnel expenses (e.g., salary and benefits).

Grant funds are not intended to support academic research or to fulfill academic course requirements.

Students may not sign binding agreements or contracts with vendors.

Failure to implement the project as proposed or to comply with the process in its entirety, including any specified outputs and terms, may result in revocation of grant funds or denial of future requests.

Questions? Contact Anna Chalfant, Director of Strategic Operations.

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