2011 Homecoming Court Guidebook

Homecoming Court Guidebook

Homecoming 2011

UIW Homecoming 2011 Court Guidebook This document is available in alternate format upon request.

Contact Paul Ayala at peayala@uiwtx.edu.

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Contents Definitions ................................................................................................................................................... 3 Minimum Qualifications for Homecoming Court Candidacy ....................................................................... 3 Homecoming Court and King and Queen Selection Process ....................................................................... 4 Filing For Candidacy ................................................................................................................................. 5 Campaigning ............................................................................................................................................ 5 Expectations of the Homecoming Court and Homecoming King and Queen .......................................... 6 Voting Procedures ................................................................................................................................... 6 Diagram Explaining the Process ................................................................................................................... 7 Exhibit A ....................................................................................................................................................... 9 Homecoming Court Rubric ...................................................................................................................... 9

UIW Homecoming 2011 Court Guidebook This document is available in alternate format upon request.

Contact Paul Ayala at peayala@uiwtx.edu.

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Definitions Homecoming Court: Homecoming King: Homecoming Princes: Homecoming Princesses: Homecoming Queen:

The Princes, Princesses, King and Queen are the members of the Homecoming Court.

Male student who received the most votes from the student body will be crowned Homecoming King.

Runner-­‐up to the Homecoming King.

Runner-­‐up to the Homecoming Queen.

Female student who received the most votes from the student body will be crowned Homecoming Queen.

Minimum Qualifications for Homecoming Court Candidacy

1. Candidate must be a full-­‐time student at the University of the Incarnate Word and have completed two consecutive academic semesters.

2. Candidate must be in good standing with the university.

3. Candidate must have a cumulative grade point average of at least 2.6.

4. Candidate may not be a candidate for graduation in December 2011.

UIW Homecoming 2011 Court Guidebook This document is available in alternate format upon request.

Contact Paul Ayala at peayala@uiwtx.edu.

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Homecoming Court and King and Queen Selection Process

1. Nominees must be sponsored by faculty member, university department or registered student organization.

2. Nominees wishing to seek candidacy for the Homecoming Court will file for candidacy by completing the Homecoming Court Application.

3. Candidates will be screened by Campus Life staff and the Homecoming Court Committee to ensure each candidate meets the minimum qualifications.

4. The Homecoming Court Committee will review applications and narrow the pool of candidates to no more than five male students and five female students for interviews using the rubric attached as Exhibit A. Candidates will be ranked on a scale of 1 – 100 possible points; 100 being the highest number of possible points that can be achieved.

Committee results will remain private.

5. The five male and female semi-­‐finalists will be interviewed by the Homecoming Court Committee. The Homecoming Court Committee will name three male candidates and three female candidates as finalists. The finalists will campaign for the privilege to be named Homecoming King and Queen.

6. A general election will take place (see Timeline of Events) to determine the Homecoming King and Queen. Students will cast a ballot to vote for one King and one Queen through UIW Blackboard.

7. The King and Queen will be announced at halftime of the Homecoming football game.

The runner(s)-­‐up will serve as Homecoming Princes and Princesses respectively.

UIW Homecoming 2011 Court Guidebook This document is available in alternate format upon request.

Contact Paul Ayala at peayala@uiwtx.edu.

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Campaign & Election Guidelines Filing for Candidacy 1. The candidate must meet the requirements set forth in the “Minimum Qualifications for Homecoming Court Candidacy” in the Homecoming Court Guidebook.

2. Completed applications must be filed by all candidates by the deadline, which can be found on the Timeline of Events, posted on the Homecoming website.

3. When a completed application is submitted, each candidate will be given a copy of these Election Guidelines. They will also be available in electronic version upon request and posted on the Homecoming 2011 website.

4. Male candidates must file for King; female candidates must file for Queen.

Campaigning 1. The campaign period shall be set forth in the Timeline of Events, which can be found on the Homecoming website.

2. Candidates must follow the UIW posting policy during the campaign period. Promotion of a candidate may not begin before 6 a.m. on the first designated day of campaigning and must be removed by the date set forth in the “Timeline of Events,” which can be found on the Homecoming website.

3. All campaign material posted on campus must be approved by the Campus Life office before being posted.

4. Campaign material (posters, banners, fliers, etc.) cannot exceed 28” x 22”.

5. Candidates are encouraged, not required, to campaign based on their answers to the questions on the application.

6. Photos and pertinent information on each candidate will be on display in the Student Center.

7. Any violation of campaign regulations may result in the removal of the candidate from the contest.

8. A promotional expense limit of $50.00, to include the value of any donations, shall be applied to each candidate.

9. Any materials used in the campaign shall be included in the expense limit, except items provided by the Student Government Office.

10. The Homecoming Court Committee and the Student Government Advisor may request receipts from candidates during the election.

11. The facilities used during voting shall be considered a safe zone on the days of voting and shall be established by the Homecoming Court Committee.

12. No campaigning shall be allowed in the safe zone on the days of voting.

13. No person may be written onto the ballot.

UIW Homecoming 2011 Court Guidebook This document is available in alternate format upon request.

Contact Paul Ayala at peayala@uiwtx.edu.

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Expectations of the Homecoming Court and Homecoming King and Queen 1. The Homecoming Court and King and Queen, all of which are referred to collectively in this form as the Court, will serve until the subsequent court is crowned the following year.

2. The Court may be asked to make public appearances to represent the university at functions such as fundraisers, parades, community service events, etc.

3. The Court maintains and shares core values of the Incarnate Word Mission, which are service, faith, innovation, truth, and education. Their actions reveal commitment to social justice and community service.

4. All members of the Court will be required to execute a University of the Incarnate Word Media Consent and Release Form.

5. The Court will be required to have their picture taken by the Public Relations Office before campaigning can begin.

6. The Court is expected to dress in “business casual” clothing for the Homecoming King and Queen presentation at the Homecoming Football game.

7. The Homecoming Court and King and Queen, must maintain good academic standing.

Voting Procedures 1. Each member of the student body shall have the right to cast one ballot for the candidate(s) of his/her choice.

2. Voting shall be by secret ballot and conducted in one day.

3. Voting will be done online through UIW Blackboard. Instructions for voting will be posted on the Homecoming website.

4. A plurality of those voting shall determine the winners. If two individuals receive the same number of votes, the Homecoming Court Committee will cast one vote as a committee to break the tie.

UIW Homecoming 2011 Court Guidebook This document is available in alternate format upon request.

Contact Paul Ayala at peayala@uiwtx.edu.

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Diagram Explaining the Process

Students are nominated to be on

the Homecoming Court.

Student files for candidacy. Campus Life ensures student meets minimum qualifications.

The student is now officially a candidate for Homecoming Court. They must complete an application. The application will be reviewed by the Homecoming Court committee. The pool of candidates will be narrowed.

The Homecoming Court Committee will review applications and narrow the pool of candidates to no more than five male students and five female students for interviews.

The Homecoming Court Committee will further narrow the pool of candidates to three male and three female candidates.

Homecoming Candidates campaign to become King and Queen. Students vote for Homecoming King and Queen through UIW Blackboard.

The Homecoming King and Queen will be announced at halftime of the Homecoming football game.

UIW Homecoming 2011 Court Guidebook This document is available in alternate format upon request.

Contact Paul Ayala at peayala@uiwtx.edu.

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UIW Homecoming 2011 Court Guidebook This document is available in alternate format upon request.

Contact Paul Ayala at peayala@uiwtx.edu.

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Exhibit A Homecoming Court Rubric Candidate Name: _______________________________________ Homecoming Court Committee member name: ____________________________________

Question In 100 words or less, describe how you share the core values of UIW's Mission (Service, Faith, Innovation, Truth and Education)

Scale 1 -­‐30 points

Score

Comments

100 words or less, list what groups, organizations and/or religious communities at UIW In you have been involved with and how.

1-­‐15 points

In 100 words or less, how have you served the campus community?

1-­‐10 points

In 100 words or less, how have you served your local community?

1-­‐10 points

In 100 words or less, what are your goals and vision for your future?

1-­‐20 points

1-­‐10 points

1-­‐5 points

Total points

100 possible

Committee members’ emphasis on one particular area/question.

In 100 words or less, what awards/recognitions have you received?

Committee results will remain private.

This is the criteria on which the Homecoming Court Candidates will be ranked to determine the top finalists for Homecoming King and Queen.

UIW Homecoming 2011 Court Guidebook This document is available in alternate format upon request.

Contact Paul Ayala at peayala@uiwtx.edu.

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