Mountain Lion Connect User Manual

User Manual

TABLE OF CONTENTS WHAT IS MOUNTAIN LION CONNECT? ................................................................................................................................................ 3 UPDATING PERSONAL SETTINGS .......................................................................................................................................................... 6 UPDATING YOUR PERSONAL PROFILE ....................................................................................................................................................... 6 Setting Up Text Alerts ................................................................................................................................................................................ 7 Updating Your Privacy Settings.................................................................................................................................................................. 8 Personalizing Notifications ........................................................................................................................................................................ 9 Choosing Your Interests ........................................................................................................................................................................... 10 REGISTERING A NEW ORGANIZATION ..................................................................................................................................................... 14 HOW TO USE THE MANAGEMENT FEATURE ..................................................................................................................................... 15 INVITATIONS ............................................................................................................................................................................................ 18 REVIEWING MEMBERSHIP REQUESTS ..................................................................................................................................................... 19 SETTING YOUR PRIMARY CONTACT ......................................................................................................................................................... 20 ASSIGNING POSTIONS.............................................................................................................................................................................. 22 MESSAGING YOUR ORGANIZATIONS ................................................................................................................................................. 23 CREATING AN EMAIL RELAY..................................................................................................................................................................... 23 CREATING A TEXT MESSAGE .................................................................................................................................................................... 23 UPDATING YOUR ORGANIZATION’S INFORMATION ........................................................................................................................ 24 REGISTERING EVENTS FOR YOUR ORGANIZAITON .......................................................................................................................... 25 MANAGING YOUR EVENTS ...................................................................................................................................................................... 26 View Submissions .................................................................................................................................................................................... 26 Tracking Attendance ................................................................................................................................................................................ 26 Change Details ......................................................................................................................................................................................... 27 Invitations & RSVP ................................................................................................................................................................................... 27 View Certificate ....................................................................................................................................................................................... 27 Cancel Event ............................................................................................................................................................................................ 27

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CREATING NEWS ................................................................................................................................................................................... 28 CREATING GALLERIES ........................................................................................................................................................................... 29 UPLOADING AND MANAGING DOCUMENTS ..................................................................................................................................... 30 CREATING FORMS ................................................................................................................................................................................. 31 APPLY FOR SGA FUNDING .................................................................................................................................................................... 33 SUBMITTING A STUDENT TRAVEL APPLICATION .............................................................................................................................. 34 HOSTING ONLINE ELECTIONS .............................................................................................................................................................. 35

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WHAT IS MOUNTAIN LION CONNECT? Mountain Lion Connect is a virtual campus center for the Department of Student Life. We host over 200 Registered Student Organizations, Student Activities, Student Government Association, Fraternity and Sorority Life, Leadership Programs, Center for Civic Engagement and Service, UCCS Radio, and the Scribe student newspaper.

In Mountain Lion Connect, Registered Student Organizations can manage memberships, post events, store files, access campus forms, connect with service opportunities, send communication, post photos, and host organization elections.

This user manual is designed as a walk-through of features for those using Mountain Lion Connect for their organization.

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EXPLORING MOUNTAIN LION CONNECT 1. Click the

drop down menu in the right corner of UCCS homepage – www.uccs.edu.

2. Mountain Lion Connect is the 4th option listed.

3. Log in with your UCCS username and password.

4. Once you log in, you will be taken to the landing page titled “Explore University of Colorado Colorado Springs.”

5. On the top of the page you will find the Mountain Lion Connect search bar.

a. After typing in your search criteria, you will see the search bar drop down to display the results of your search. b. You can choose between the results in the following categories: i. Events ii. Organizations iii. News Articles c.

You can also choose to see all the related events, organizations, or articles by choosing to “view more” of the specified criteria.

6. Directly below the search bar is the alert section which will periodically change based on the information administrators wish to display.

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7. Under the “Memberships” portion of the screen, you will find all your active organization memberships displayed for quick access to their organization page.

8. The “All Events” section is your stop for all information for approved events hosted on and off campus. The “View More Events” button directly to the right of the events heading will take you to the Events page where you can search for events. a. This page allows you to filter the event results by: i. Date ii. Theme iii. Category iv. Perks 9. The “Latest News” section at the bottom of the landing page shows the last three posted news updates on Mountain Lion Connect.

10. Directly to the right of the “Latest News” heading at the bottom of the page are “Campus Links.” Each of the shortcuts is designed to save you time navigating through or outside Mountain Lion Connect.

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UPDATING PERSONAL SETTINGS 1. After logging in, click on your profile in the upper right corner.

2. Click on “Account” at the top of the profile bar.

3. From your account you will have access to: a. Update your profile b. Set up text alerts c.

Update your privacy settings

d. Personalize notifications e. Choose your interests f.

Self-report for your co-curricular transcript

UPDATING YOUR PERSONAL PROFILE 1. In “Account” you can update your: a. Profile – Provide up-to-date personal information i. Contact information – Enter up-to-date contact information ii. Text Message Notification – Turn on or off notifications (see pg. 7) iii. Social Media Profile Links – Provide your personal links (see pg. 8) b. Privacy Settings – Update who can see your Community Directory information and Organization Roster information i. Community Directory Settings – It is recommended to only show your campus email address in the Community Directory Settings or to hide all other information ii. Organization Roster Settings – When you accept membership into an organization, you have the option to show or hide yourself on the membership roster. If you change your mind either way, you can change your settings in the Organization Roster Settings to show or hide your memberships in all or some of your organizations. c.

Notifications – This area is where you decide how to receive specific information for your organization. You can choose to receive messages via email, through the Mountain Lion Connect inbox, or receive no messages.

d. Interests – Move any available interests to the Ranked Interests box by opening any interest folder and clicking the plus sign (+) next to the interest. Once in the Ranked Interest box, you can move interests up or down based on order of preference. Interests will be used to match you to organizations and events with similar interests.

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Setting Up Text Alerts 1. On the “My Account” page, under the Profile tab, scroll down to the “Text Message Notifications” heading. a. If you would like to receive text messages from your organizations: i. Enter your mobile phone number in the space provided. ii. Select your mobile phone carrier in the drop-down box. iii. Choose the “On” box to confirm that you would like to receive notifications through the provided mobile phone number and carrier.

2. Once information has been input, scroll down to the bottom of the page and click the Update button to save information to your Mountain Lion Connect account.

3. After updating scroll back down to the “Text Message Notifications” heading and click the red Test button to verify that the notifications are sent correctly to your phone.

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Updating Your Privacy Settings 1. Click on the “Privacy Settings” tab on the “My Account” page to bring up the settings screen. a. Under “Community Directory Setting,” you can choose to have the following information shown or hidden. i. Campus email address ii. Preferred email address iii. Mobile phone number iv. Local street address v. Local city, state/province, and ZIP/postal code vi. Local phone number vii. Home street address viii. Home city, state/province, and ZIP/postal code ix. Home phone number 2. Under the “Organization Roster Settings,” you can choose to have the organizations you are a member of shown or hidden.

Once you have adjusted the privacy settings, you will find a blue “Save Settings” button directly underneath the “Community Directory Settings” section of the page.

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Personalizing Notifications 1. Click the “Notifications” tab on the “My Account” page to bring up the notifications screen. a. Here you can adjust what notifications are sent to the email address that you provided. All changes will update automatically. i. Under the “Information Email Notifications” tab, there are options for whether you would like to receive informational emails from: 1. Campus Organizations 2. Organizations only 3. None ii. Under the “Common Notifications” tab, you can choose specifically the type of notifications that the organizations and/or campus can send to your email and/or notifications box for Mountain Lion Connect.

1. Event Cancellations 2. Event Invitations 3. Form Submission Confirmations 4. Membership Invitations 5. Membership Request Approvals 6. News Article Discussions 7. Organization News Articles iii. Under the “Common Notifications” section, there is a Show Advanced Preferences button. Once clicked it opens nine additional sections that you should explore to get the most out of your notification experience.

1. Event Submissions 2. Forms 3. Experiences 4. Organization Membership 5. Organization Registration 6. Reviewer Notification 7. Reporting 8. Administration

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Choosing Your Interests 1. Click the “Interests” tab on the “My Account” page to bring up the Interests screen. On this page you have the option to choose between 12 major interest categories.

2. Once you have chosen any/all interests, you can delete and rank your interests using the “Ranked Interests” section of the page that becomes active once your selections have been made. a. To manipulate the order of your interests: i. Hover your mouse over your selection and click; drag and drop in the order you would like it to be placed. ii. The up and down arrows, which will appear when you hover your mouse over your selection, will allow you to change the order of your interests as well. b. To delete interests: i. Hover your mouse over the interest you would like to delete. ii. The trash icon will appear and allow you to delete the interest from your “Ranked Interests” page.

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SELF-REPORTING FOR YOUR CO-CURRICULAR TRANSCRIPT 1. After logging in, click on your profile in the upper right corner.

2. Click on “Account” at the top of the profile bar.

3. There are three items you can select in order to self-report for your co-curricular transcript. a. Memberships i. Memberships that you accept through Mountain Lion Connect will automatically be reported on your cocurricular transcript ii. You can self-report past memberships by selecting “Memberships,” “Past Memberships” and then click “Add Past Memberships” in the upper right corner. You will complete the form with the following information: 1. Organization Name 2. Position 3. Start Date 4. End Date 5. Reflection (optional) iii. Should you wish to remove yourself from an organization, you can do so by clicking on “Current Memberships,” selecting the organization you would like to leave, and choosing “Leave Organization.” b. Experiences i. To add experiences that are not part of your membership history or may be outside the scope of your organization, click on “Experiences.” From here, you can click on “Add Experience” and add any awards, leadership development, or professional development experiences by completing the corresponding form. c.

Service Hours i. To add service/volunteer hours, click on “Service Hours.” You can click on “Add Service Hours” and complete the form to include: 1. Organization 2. Description 3. Date 4. Hours 5. Minutes 6. Verification Contact ii. Hours will be sent to your selected organization for approval.

d. Co-Curricular Transcript – all these self- reported areas and tracked events will be listed on your co-curricular transcript. To access, click on “Co-Curricular Transcript” in your “Account” profile bar. You have the option to hide

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areas of your transcript prior to printing based on what information you may want to provide to an employer, graduate school applications, etc. i. You can change the layout and print a PDF version of your Co-Curricular Transcript

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MANAGING YOUR ORGANZIATIONS The management of your Mountain Lion Connect page is set up by your organization. Students serving as club officers are automatically set to have full management access. Additional access may be granted to other users by the request of club officers.

To learn more about managing and setting these features, please see “Creating and Managing Positions” and “Assigning Positions” on pages 21–22.

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REGISTERING A NEW ORGANIZATION 1. Click on the “Organizations” tab at the top of the home page, then select “Register an Organization” on the left under the search bar.

2. On the next page, scroll to the bottom and click on the blue button that says, “Register a New Organization.” Follow the instructions to provide required information. a. Information will include: i. Organization name, description, social media links. ii. Roster of at least 4 interested members including 2 currently enrolled UCCS students serving as club officers, and 2 currently enrolled UCCS students as the other members. iii. Club Officers and Member information. (First and last name, student ID number, phone and UCCS email address) iv. Club Description - includes goals, mission, purpose and vision. v. Club profile picture for your Mountain Lion Connect page to represent your club. vi. Club Constitution (a template is available for clubs to use if they choose) b. Any of this information may be edited as needed.

3. Once submitted, your registration form will be sent to Student Life for review, and you will need to send at least one club officer to attend mandatory Club Officer Training.

4. Once your club has been approved, and an officer has attended training, you will be able to start managing your organization’s events, photos, forms, documents, and more.

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HOW TO USE THE MANAGEMENT FEATURE 1. Navigate to the top right of any Mountain Lion Connect page.

2. Click on the

symbol. This symbol is called the Switchboard.

3. On the box that pops up, click on the “Manage” option to navigate to the “Action Center.”

4. On your “Action Center” page, click on the organization you wish to manage under the “My Memberships” section.

5. Alternatively, you can get to the same page by first clicking into your organization’s page, then clicking on the Manage Organization button in the top right corner of the page.

6. For the organization that you wish to manage, click the menu tool

in the upper left-hand corner, which opens your

organization toolbar. a. The toolbar will give you access to manage your organization’s page. The functions in the toolbar may be limited based on your permissions. i. Roster ii. About iii. Events iv. News v. Gallery vi. Documents vii. Forms viii. Elections ix. Service hours 15

MANGAGING YOUR ROSTER

Navigate to your organization’s toolbar menu and click “Roster.”

1. Primary Contact Button (upper left corner) – This is the person who will receive correspondence if a student clicks on the contact button from your organization page. To edit the “Primary Contact”, click the pencil in the upper corner of the primary contact box and select someone from your roster.

2. Roster (bottom) a. Current – Lists current members in your roster i. To delete members, you can select the checkbox by their name and click “End Membership.”

ii. To assign a position, click on the pencil button by their name and select from the positions available. To create additional positions, see “Manage Positions” below.

3. Message (upper right corner) – Select this button to send an email message or text message to your roster or specific positions/persons in your roster. Your members will need to have turned on the texting feature in their profile under “Notifications” in order to receive texts.

4. Manage Positions (upper right corner) – You may add positions that do not currently exist and assign them to members/officers in the organization. If you have problems with adding a position, please contact studlife@uccs.edu.

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5. Invite Members (upper right corner) – Type in the student’s UCCS email address for those you wish to invite to your organization line by line or by separating with a comma. You can also copy and paste from an Excel sheet. Click Invite. The student will receive an email asking them to accept or deny the invitation.

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INVITATIONS 1. Navigate to your organization’s toolbar menu and click “Roster.”

2. Click “Invite People” in the top right to navigate to the Invitations page.

3. Add up to 500 uccs.edu emails, then click “Add E-Mail Addresses.” Keep in mind that these will be categorized into what type of invitation you would like to send. You don’t want to add everyone you want to invite to your organization all at once if you are inviting both members and officers. Each position type needs it’s own invitation.

4. Scroll down to find a finalized list of those you wish to send your invitations to and choose what position you would like to invite them as.

5. An invitation to join your organization will look like this, including the sender’s name and the organization’s name in the header and body.

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REVIEWING MEMBERSHIP REQUESTS 1. Navigate to your organization’s toolbar menu and click “Roster.”

2. Click “Prospective” to switch the tab to your organization’s membership requests.

3. You can select prospective members from this list and then select “Send Message” to communicate with them through Mountain Lion Connect. Only those you are requesting to become a new member will be in the “Prospective Member” tab.

4. On the right side, you will have the ability to take an action towards this member by approving or denying their request to join.

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SETTING YOUR PRIMARY CONTACT 1. Navigate to your organization’s toolbar menu and click “Roster.”

2. On the top left you will have the option to choose the organization’s primary contact by clicking on the blue pen icon in the top right corner of the Primary Contact box.

3. Select your new primary contact from the list.

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CREATING AND MANAGING POSITIONS 1. Navigate to your organization’s toolbar menu and click “Roster.”

2. Click on “Manage Positions” in the upper right corner.

3. On this page you will be able to add new positions to your organization. By clicking on an already established position on your Positions page, you can also change the level of management access for your Mountain Lion Connect page.

4. Click a. Enter a position name. b. Select a position type from the drop-down box. c.

Set management access. i. Access defaults to “No Access.” It is important to provide access if you have created a position that needs to manage your Mountain Lion Connect account.

d. Access defaults.

5. Click “Create” or “Cancel” at the bottom to save.

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ASSIGNING POSTIONS 1. Navigate to your organization’s toolbar menu and click “Roster.”

2. On the “Roster” screen, scroll down to your current roster.

3. Using the blue pencil icon to the right of each person’s name, you can click and select the position you wish to assign to the selected person.

4. Click “Save”.

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MESSAGING YOUR ORGANIZATIONS 1. Navigate to your organization’s toolbar menu and click “Roster.”

2. Click “Messaging” at the top of the screen.

3. From here, select “Create Relay” (email message) or “Send Text” (SMS).”

CREATING AN EMAIL RELAY 1. Click on the Messaging screen, the email relay screen is default.

2. Click “Create Relay.” a. Select your message’s recipients. i. By position ii. By specific members b. Enter a title for your relay on the subject line. c.

Click “Generate.” i. The following screen will have a hyperlink that, when clicked, will open your computer’s default email system. ii. If you would like to generate your email from another program, feel free to do so. Simply enter the hyperlink into the “To” field where you would like the email to be sent, fill out the body of the email, and click “Send.”

The relay will transmit your generated email to those designated in the active relay.

CREATING A TEXT MESSAGE 1. On the Messaging screen, the email relay screen is default; click the “Texts (SMS)” tab.

2. Click “Send Text (SMS).”

3. Discern between sending a text to “Only Certain Members,” by positions or specific members, or to “All Members.”

4. Type out the body of your text under “Compose.” You are limited to 140 characters.

5. Choose to either preview your text or send it. If you choose to preview it, you should choose to send it to only certain numbers, perhaps yourself, rather than the entire organization.

Note: Text messages will only be sent to members who have enabled this feature. For details, see page. 7.

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UPDATING YOUR ORGANIZATION’S INFORMATION 1. Navigate to your organization’s toolbar menu and click “About.”

2. From the “About” page you can add or update: a. Your organization’s profile picture b. Your organization’s description c.

Your organization’s contact information (It is recommended to not add personal contact information such as personal cell phone or street address, as this information will display on your organization’s site.)

d. Your organization’s social media links 3. This information can be seen by anyone using Mountain Lion Connect.

4. When you are done updating your information, make sure to click “Update” at the bottom of the page.

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REGISTERING EVENTS FOR YOUR ORGANIZAITON 1. Navigate to your organization’s toolbar menu and click “Events.”

2. In the right, click “Create Event” and enter the required event information. a. You will receive a Kx confirmation number when booking your spaces on campus through Event Services. You will need this to complete your event request form in Mountain Lion Connect. Contact events@uccs.edu if you need help finding a space on campus. b. When you select who can see this event, you should click on: i. “The Public” if your event is open to the public (those outside of campus). These will show up on the public version of the site (Explore View). ii. “Students and Staff at Mountain Lion Connect” if your event is open to anyone on campus. These will show up on Mountain Lion Connect for all people logged in. iii. “Organization Member” if the event is open to members only. These will show up only to members on your roster. iv. “Invited Users Only” if the event is limited to specific people who must receive an invitation to see the event. c. Add event themes, categories, and perks to help others find your event in the Events tab. d. You can co-host events with other organizations and add them on your event form. Only the organization who originally submits the event request form will have access to manage the event form. e. There are plenty of funding opportunities for your event, including: i. Club Cash - $100 annually, granted to any Registered Student Organization ii. SGA funding – up to $3,000 annually, amount subject to approval iii. Dining and Hospitality Services donation - $200 annually, first come first served, to deduct from campus catering costs iv. Bookstore donation - $100 annually to use in the UCCS Bookstore, great for getting UCCS merchandise for door prizes or presenter gifts v. UC Events Grant - $500 annually, first come first served, to promote programming in the UC vi. President’s Fund for Student Diversity - supports student programs, events, and travel that contribute to the advancement of campus diversity efforts 3. Once submitted your event request will go to the appropriate campus reviewers.

4. Once designated reviewers have all approved, Student Life will approve or deny the event.

5. Once approved, the event will be displayed at the appropriate level and in your Events tab.

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MANAGING YOUR EVENTS 1. After your event has been registered on Mountain Lion Connect, you will be able to find and manage it by clicking “Events” from your organization’s toolbar menu.

2. After clicking on any approved event in your event list, you will now have the following options for managing said event: a. View Submissions b. Track Attendance c.

Change Details

d. Invitations & RSVP e. View Certificate f.

Cancel Event

View Submissions 1. Click “View Submissions” within the event you would like to manage.

2. This “Submission” screen provides the following information: a. Title of Event b. Host Organization c.

Time and place of event

d. Club member who submitted the event e. Status of event, date and time if approved, and by whom 3. On the right side of the screen, it will show the submission history and reviewers history of the event.

Tracking Attendance 4. Click “Track Attendance” within the event you would like to manage - you will come to the page that you can use during and after your event to track attendance.

5. Click “Add Attendance” in the top right.

6. Click the “Text Entry” tab. a. You can manually add attendees with their UCCS email address in “Attendees” box. b. You can adjust the status of the attendee below the “Attendees” box.

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Change Details 1. Click on “Change Details” within the event you would like to manage to change details of the event.

Invitations & RSVP 1. Click “Invitations & RSVP” for the event you would like to manage.

2. If you have not invited anyone, this page will show “There is no data available.”

3. Click “Invite People.” a. On this page you can invite Mountain Lion Connect users by organization, only organizations that you are part of, or by using students’ UCCS email addresses.

4. Once you have invited students to your event, the “Invitations & RSVP” page will show who has accepted your invitations and those who have declined them. You will get an attendance count based on those you invited on the main event page.

View Certificate 1. Click “View Certificate” for the event you would like to manage.

2. If for any reason you would like to show proof that your event was approved through Mountain Lion Connect, click this option.

3. The certificate provides event details, description, and status of event request.

Cancel Event 1. Click “Cancel Event” for the event you would like to manage.

2. If for any reason you need to cancel your event, click this option. A message will be sent to all involved, including invitees. If closing comments are entered, they will be included in the message.

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CREATING NEWS 1. Navigate to your organization’s toolbar menu and click “News.”

2. In the right corner, click “Create Article” and enter information. a. You will be prompted to add a photo, title, and description. i. “Public” if your news is relevant to the public (those outside of campus). These will show up on the public version of the site. ii. “Campus” if your news is relevant to anyone on campus. These will show up on Mountain Lion Connect for all people logged in. iii. “Organization Roster” if the news is relevant to members only. These will show up only to members on your roster. iv. “Specific Positions” if the news is limited to specific positions (e.g. executive information only for officers.)

These will show up only for selected positions.

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CREATING GALLERIES 1. From your “Organization Tools” menu, click “Gallery.”

2. In the right corner, click “Create Album” and enter information. a. You will be able to upload photos in bulk. b. When you select who can see this album you should click on: i. “Public” if your photos should be viewed by the public (those outside of campus). These will show up on the public version of the site. ii. “Campus” if your photos should be viewed by anyone on campus. These will show up on Mountain Lion Connect for all people logged in. iii. “Organization Roster” if the photos should be viewed by members only. These will show up only to members on your roster. iv. “Specific Positions” if the photos should be limited to specific positions. These will show up only for selected positions.

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UPLOADING AND MANAGING DOCUMENTS 1. Navigate to your organization’s toolbar menu and click “Documents.”

2. In the right corner, click “Add Folder” to organize your documents or “Add File” to add a new document to the main folder or created subfolders. a. Title i. The title of the file will automatically generate with the name of the document, but you are free to change it as you see fit. b. Type i. Selecting a “Type” helps you categorize your files. You will be able to sort through your files by type when searching for a specific document. c.

When you select who can see your folder/document you should click on: i. “Public” if your document is open to the public (those outside of campus). These will show up on the public version of the site. ii. “Campus” if your document is open to anyone on campus. These will show up on Mountain Lion Connect for all people logged in. iii. “Organization Roster” if your document is open to members only. These will show up only to members on your roster. iv. “Specific Positions” if your document is limited to specific positions. These will show up only for selected positions.

d. Click “Add.”

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CREATING FORMS 1. Navigate to your organization’s toolbar menu and click “Forms.”

2. In the right corner, click “Create Form.” You will be asked for a form title, a date range for the form, and if the form is active. If you wish to leave the form inactive, you may change it when you are ready.

3. You will then be able to add questions based on several types listed.

4. Once questions are added, you may select the question to edit or reorder the questions. Questions automatically show up as required. To make them optional, click “Edit” and uncheck the “Required” box at the bottom.

5. When completed, click “Back to Forms” in the upper right corner.

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6. You will see a list of forms created. On the right side of the title, you can click on “Publish” when you are ready to make the form live. If the form is inactive, you can activate it as this time.

7. Once the forms have been submitted, you will see “Submissions” next to the publish link and can click it to view submitted forms.

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APPLY FOR SGA FUNDING 1. Click the “Forms” tab on the top of the Mountain Lion Connect homepage.

2. Click on the form “SGA Funding Proposal.”

3. The form will walk through the following information: a. Club Information b. Funding Request Category i. Event ii. Travel iii. Club Sport iv. Durable Goods v. Other c.

Budget Breakdown

d. Explain intended benefit to the campus community. e. Explain how SGA funding will affect your ability to hold this event. f.

Attach bids and quotes

4. Click Save and Submit 5. The Student Government Association Director of Finance will be in touch about your SGA Funding proposal.

Note: Registered Student Organizations are required to submit the Event Request Form or Student Travel Application prior to consideration by the SGA Budget Advisory Committee (BAC).

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SUBMITTING A STUDENT TRAVEL APPLICATION 1. Click the “Forms” tab on the top of the Mountain Lion Connect homepage.

2. Click on the form “Student Travel Application.”

3. The form will walk through the following information: a. Club Information b. Trip Lead Contact Information c.

Trip Details: Destination, purpose of trip, departure date, return date, roster of students traveling

d. Funding e. Primary Transportation f.

Flight itinerary (if applicable)

g. Lodging information: Lodging address, # of rooms reserved, name on room reservation, room roster h. Local hospital information i.

Trip itinerary

j.

Two pre-trip meeting dates and times

4. Student Life staff will reach out to the club member who submitted the Application to coordinate a pre-trip meeting date that all traveling UCCS club members need to attend before travel is approved Note: Student Life classifies club travel if a club member/club members is/are staying overnight or traveling out of state.

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HOSTING ONLINE ELECTIONS 1. Navigate to your organization’s toolbar menu and click “Elections.”

2. Select “Create Election” on the right side of the page. a. When creating an election, you must provide the following information: i. Name for the election. ii. Instructions - you will have the option to include the instructions by checking the box that reads “Include Instructions.” iii. Check the box next to “Active” to allow the election to show to your organization members. iv. Choose the start and end dates and times for your election to take place. v. Check the box “Display an alert on the organization homepage when the election is active, and voting is open” and/or “Only Allow Users Listed on the Roster of this Organization to Vote” if you want to provide this notification to your members. b. Click “Save” to move on to the next page. c.

Click “Create Ballot” to give the ballot a name and to access the restrictions you can place on the ballot.

d. On the next page you will create the means for your organization to make their choices for the elections. i. Radio Button List - voters can select a single answer from a few options ii. Check Box List - voters can select multiple answers from several options iii. Text Field - voters can type in their own answer iv. Instructions- a descriptive text box with no answer opportunities v. Ranking - prioritize multiple answers

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