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SURGICAL TECHNOLOGY POLICY & PROCEDURE MANUAL

2026-2027

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Contents Acknowledgment of Forms Requiring Signature………………………………………………………………………………….3 Acknowledgment of Policies ........................................................................................................................ 4 Child Abuse and the Mandated Reporter .................................................................................................... 5 Health Insurance Coverage .......................................................................................................................... 6 Student Employment .................................................................................................................................... 7 Computer Lab Usage .................................................................................................................................... 7 Background Check Policy ............................................................................................................................. 7 Criminal Convictions Policy .......................................................................................................................... 9 Policy for the Prevention and Management of Substance Abuse .............................................................. 9 Policy for the Prevention and Management of Substance Abuse Form……………………………………………….17 Exam Policy……………………………………………………………………………………………………………………………………………19 Cheating/Plagiarism Policy……………………………………………………………………………………………………………………19 Social Media Policy..................................................................................................................................... 19 Welcome ..................................................................................................................................................... 20 Equal Opportunity/Affirmative Action Statement .................................................................................... 20 Administration and Faculty........................................................................................................................ 21 Clinical Sites ................................................................................................................................................ 22 The Surgical Technology Profession........................................................................................................... 23 Program Mission and Goals ....................................................................................................................... 24 Surgical Rotation Case Requirements ....................................................................................................... 25 Desired Outcomes of the Surgical Technology Program ........................................................................... 26 First and Second Scrub Role and Observation .......................................................................................... 26 Student Rights and Responsibilities .......................................................................................................... 27 Clinical Standards ....................................................................................................................................... 28 Program and Curriculum Information ....................................................................................................... 35 Grading System…………………………………………………………………………………………………………………………………….37 Attendance Policy ...................................................................................................................................... 36 Performance Evaluation and Policies........................................................................................................ 38 Critical Incidents ......................................................................................................................................... 40 Vacations/Holidays .................................................................................................................................... 42 Dress Code .................................................................................................................................................. 42 1

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Readmission Criteria and Procedure ......................................................................................................... 42 Student Pregnancy ..................................................................................................................................... 44 Clinical Education Agreement to Minimize Fetal Exposure ....................................................................... 45 Statement of Medical Options for the Pregnant Student.......................................................................... 46 Insurance Coverage and Accidents ............................................................................................................ 47 Communicable Disease Policy.................................................................................................................... 47 Serious Illness and Disease Policy .............................................................................................................. 48 Accidental Exposure to Blood or Body Fluids ............................................................................................ 48 Professional Conduct.................................................................................................................................. 49 Unprofessional Conduct ............................................................................................................................. 52 Removal from a Clinical Site ...................................................................................................................... 54 Student Discipline, Suspension, and Dismissal from the Program ........................................................... 57 The Disciplinary Action............................................................................................................................... 61 Technology Requirements ......................................................................................................................... 62 Miscellaneous Policies................................................................................................................................ 63 Outstanding Clinician Award ...................................................................................................................... 65 Academic Award ......................................................................................................................................... 66 Accident Report .......................................................................................................................................... 69 Critical Incident Record .............................................................................................................................. 70 Agencies to Know ....................................................................................................................................... 70

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

University of Arkansas-Fort Smith Surgical Technology Program Acknowledgment of Forms Requiring Signature I have read the information in this Policy and Procedures Manual. I understand the information as outlined and agree to abide by it. I am verifying that I have read or been presented with the required form and that by checking the box for each form name, I understand the information and requirements. ☐ Child Abuse and the Mandated Reporter (pg. 5) ☐ Health Insurance Coverage Use (pg. 6)

☐ Fetal Exposure (pg. 43) ☐ Accident Report (pg. 61) ☐ Critical Incident Report (pg. 62) ☐ Exposure to Body Fluids (pg. 63)

___________________________

___________________________________

Student’s Printed Name

Student’s Signature

___________________________

_______________________________

Date

Student’s ID Number 3

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

University of Arkansas-Fort Smith Surgical Technology Program Acknowledgment of Policies I have read the information in this Policy and Procedures Manual. I understand the information as outlined and agree to abide by it. I am verifying that I have read or been presented with the following required policies/sections, and that by checking the box next to each policy/section name, I understand the information and requirements. ☐ Background Check Policy (pg. 7) ☐ Criminal Convictions Policy (pg. 8) ☐ Substance Abuse Policy (pg. 9) ☐ Exam Policy (pg. 18)

☐ Cheating/Plagiarism Policy (pg. 18)

☐ Social Media Policy (pg. 18) ☐ Attendance Policy (pg. 34)

☐ Communicable Disease Policy (pg. 45) ☐ Serious Illness and Disease Policy (pg. 45) ☐ Miscellaneous Policies (pg. 57)

______________________________ Student’s Printed Name

Student’s Signature

Date

Student’s ID Number

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

University of Arkansas-Fort Smith Surgical Technology Program Child Abuse and the Mandated Reporter I state that I have viewed the presentation on “Child Abuse and Mandated Reporters.” I understand that as a healthcare worker, I am a mandated reporter. I state I have been given signs of child abuse to watch for and information concerning how and where to report all forms of child abuse. With my signature below, I hereby commit to this university, my instructors, my clinical site monitors, the assigned hospital site, the medical profession, and myself to devote the necessary attention and effort to complete this course of study.

Student’s Printed Name

Student’s Signature

Date

Student’s ID Number

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

University of Arkansas-Fort Smith Surgical Technology Program Health Insurance Coverage Surgical technology program students must be responsible for any financial coverage if injured in the clinical setting, as there is no workers’ compensation for students. “All students admitted to the surgical technology program must carry personal health insurance.” ☐

I am covered by health insurance with the following company/agency:

Name of Company ID Number Policy Holder’s Name

☐

I am not covered by health insurance, but will be responsible for necessary personal health expenses.

Student

Date

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Student Employment Due to hospital and clinic accreditation standards and the Arkansas Licensure law, students enrolled in an accredited surgical technology program can be employed in surgical technology if they maintain enrollment and are protected under the program's auspices. UAFS Surgical Technology students can be employed by the program’s clinical affiliates in part-time, limited-capacity positions, but are held to the policies and procedures of the surgical technology program unless the hospital or clinical procedures are in direct conflict. At that time, the employer’s policies superseded program policies. Violations of program policies and procedures may result in disciplinary actions by the program administration. The distinction between “on the clock” and “clinical education time” is a crucial policy that must be strictly followed. Students may NOT be substituted for regular staff or paid for clinical education during clinical education time. Consequently, students who are employed and “on the clock” may not use any of that time for clinical education purposes. This policy is in place to ensure the integrity of your education and the quality of patient care. Students employed by a clinical affiliate will be required to wear a radiation monitor provided by that facility. They may NOT use the UAFS Surgical Technology program’s clinical education radiation monitor while working as student employees. UAFS radiation monitoring devices will be worn only when assigned to clinical education. Students working PRN or Flex for any surgical department may NOT skip class or clinical education to work, regardless of employer pressure. Violation of this policy will result in immediate probation. However, suppose a facility’s orientation is only held on a clinical or class day. In that case, the student must provide proof of attendance at orientation and make up the missed hours on a day agreed upon by both the student and the Executive Director.

Computer Lab Usage The computer labs are a valuable resource that helps you become a better student and complete your work by providing access to the latest medical information. Using computers for nonacademic purposes is strictly prohibited and will result in the loss of network privileges. Using the Computer Labs for academic purposes can enhance your learning and help you stay up to date with the latest medical information. The use of computers for gaining access to sexually explicit materials will be cause for dismissal from UAFS. For further information, refer to the UAFS Student Handbook & Code of Conduct.

Background Check Policy Purpose: The University of Arkansas–Fort Smith (UAFS) College of Health, Education, and Human Sciences (CHEHS) is committed to preparing graduates who demonstrate academic excellence, professionalism, and ethical conduct. To ensure compliance with institutional, clinical, and legal standards, all accepted students must undergo a criminal background check before participating in clinical rotations. 7

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Policy: All students admitted to any CHEHS healthcare program—including Surgical Technology, Nursing, Imaging Sciences, and Dental Hygiene—must complete a criminal background check conducted by a designated third-party vendor. Students are responsible for all related fees. - All background check results are confidential and retained in the student’s secure health file. - Clinical agencies independently determine whether a student with an adverse report may participate in their facility. - A student who cannot be placed in a clinical setting due to an adverse result will be unable to meet program objectives and may be dismissed from the program. - Failure to complete the background check by the Friday of the first week of class will result in removal from the program roster. Student Rights and Responsibilities: - Students have the right to dispute inaccurate information through the background check vendor in accordance with the Fair Credit Reporting Act (FCRA). - Disputes must be filed within 30 calendar days of notification. The student’s clinical placement will remain on hold until the issue is resolved. - Students must also comply with any subsequent or agency-specific background checks as required during the program. Checks Include (but are not limited to): - Social Security verification - Sex and violent offender registry - Office of Inspector General Exclusions - County and state criminal records Notification: If adverse findings occur, the Executive Director will notify the student confidentially and coordinate with the clinical agency to determine the student's eligibility to participate. All documentation will be handled with strict confidentiality and stored in compliance with FERPA regulations.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Criminal Convictions Policy Students with prior or current criminal convictions must recognize that such records may affect their eligibility for: 1. Certification through the National Board of Surgical Technology and Surgical Assisting (NBSTSA), and 2. Employment with healthcare agencies. Any student convicted of a crime before or during program enrollment must immediately schedule a confidential meeting with the Executive Director. Guidance: - Early disclosure of any prior conviction is strongly advised to determine potential impact on clinical participation or post-graduation employment. - Admission to the program does not guarantee eligibility to sit for the NBSTSA examination or employment within a healthcare facility. - Students are encouraged to consult the Arkansas Department of Health’s licensure guidelines for disqualifying offenses.

College Health, Education, and Human Sciences Policy for the Prevention and Management of Substance Abuse Purpose: The College of Health, Education, and Human Sciences (CHEHS) at UAFS is committed to maintaining a safe and drug-free learning environment. The possession, use, or distribution of illicit substances, alcohol, or the misuse of prescription medications is strictly prohibited. This policy ensures compliance with professional standards and promotes student and patient safety. Scope: Applies to all CHEHS students participating in academic, clinical, and university-sponsored activities. Policy: - Students prescribed controlled substances must submit a medical release from their prescribing provider confirming safe participation in clinical activities. - Any student exhibiting behavior indicative of substance impairment may be subject to for-cause drug testing. - Positive test results or refusal to test may result in immediate suspension pending review. Testing Procedures Testing Protocols: 1. When Testing Occurs: - Upon conditional admission. - Randomly, as required by clinical affiliates. - For cause, based on documented behavior (Appendix A). - As part of an approved recovery or reentry plan.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

2. Collection and Review: - Conducted through a SAMHSA-certified laboratory following DOT guidelines and chain-ofcustody procedures. - A Medical Review Officer (MRO) will verify positive results and ensure due process. 3. Confidentiality: - All test results and related documentation are confidential and maintained in a secure, restricted-access file. - Information will be released only as required by law or professional licensing agencies. Consequences: - A confirmed positive result (without a valid prescription) constitutes immediate suspension from the program pending due process. - Students may be referred to counseling and rehabilitation before reapplying for reentry. - Students holding medical marijuana cards are prohibited from using it during enrollment or clinical participation due to federal regulations and patient safety requirements. Reentry Criteria: Students seeking reentry after substance-related dismissal must provide: - Proof of completion of a recognized treatment program. - Documentation of at least one year of continuous sobriety, verified by random drug screening. - Letters of reference from employers or sponsors. - Written agreement to ongoing random testing during reentry. Permanent Dismissal: A second positive test or violation following reentry will result in permanent dismissal from the CHEHS program and ineligibility for a letter of good standing. Appeal: Students may appeal any decision through the UAFS Student Code of Conduct procedures within five (5) business days of notification. Testing for Cause: Any CHEHS student who demonstrates behavioral changes suspected to be related to the use of drugs, including but not limited to alcohol, will be subjected to testing. Student behaviors will be observed on campus, in the clinical agencies, and at program-related community activities. The faculty member’s decision to drug test for cause will be based on: •

Information that a student has caused or contributed to an accident that resulted in client injury, potentially requiring treatment by a licensed health care professional.

•

Conviction by a court or being found guilty of a drug, alcohol, or controlled substance charge.

•

Previously mentioned testing protocols

Any student convicted of felony-level criminal use of drugs, alcohol, or controlled substances will be permanently dismissed from the CHEHS program. Misdemeanor-level offenses will result in a

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

one-year suspension, with eligibility for reinstatement upon completion of a recognized rehabilitation program or counseling and a negative drug screen. Testing will be conducted using the following policy/procedure: 1. The faculty member will have another faculty member or staff member confirm the student’s suspicious behavior. 2. The student will be required to leave the area. The faculty member and witness will accompany the student to a location to ensure privacy and confidentiality and discuss the situation. The decision will be made on whether to do a drug test. The discussion and outcome will be documented and forwarded to the Program’s Executive Director. 3. If warranted, the student will submit appropriate laboratory specimens within a two-hour time frame in accordance with the UAFS CHEHS Policy for the Prevention and Management of Substance Abuse and clinical agency policies. 4. Failure to submit for testing within two (2) hours will result in a violation of CHEHS program policy and may lead to dismissal from the program. Any dismissal will follow due process procedures, including written notification of the breach, an opportunity for the student to respond, and review through the established appeals process. 5. If the clinical agency initiates random or for-cause drug screening, the student will follow the agency's policy on suspected substance abuse. 6. The student will be suspended from all clinical activities until the case has been reviewed by the appropriate personnel or committees, as designated by the Program’s Executive Director. 7. If the laboratory test is negative for substances classified in the Diagnostic and Statistical Manual of Mental Disorders (DSM-V), the student will be allowed to return to class without penalty. The student must make arrangements to make up any missed work on the first day back in class or clinical (whichever comes first). 8. If any one laboratory test is positive for substances classified in the Diagnostic and Statistical Manual of Mental Disorders (DSM-V), the student will be immediately suspended from the CHEHS program. 9. Confidentiality will be maintained.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Appendix A Substance Abuse Behaviors Academic & Clinical Performance

Preferences in Assignment

Alcohol 1. 2. 3. 4. 5. 1. 2.

Absenteeism Time on Unit Disappearances

1. 2. 1. 2. 1.

Decreased Effectiveness 1. 2. 3. 4. 5. 6. 7. Charting and Reporting in 1. a Clinical Setting (Nursing only) 2. 3. 4. 5. 6. 7.

Drugs 1. 2. 3. 4. 5. 1.

Frequently late and incomplete paperwork. Unrealistic self-evaluation. Lack of participation in group activities and class. Fails multiple tests. Marginal clinical performance. Prefers areas with high usage of drug choice, decreased patient awareness, and lack of supervision, i.e., intensive care unit, orthopedics, anesthesia, nursing homes, or busy surgical units. Volunteers for evening or night clinical rotations. Has frequent absences Calls at the last minute. Arrives early; leaves late; skips lunch and breaks; appears at unusual hours. Arrives early; leaves late; skips lunch and breaks; appears at unusual hours.

Has frequent absences 1. Calls at the last minute. 2. Arrives late. 1. Departs early Declines offers for meals or breaks 1. with peers; eats in the unit or eats alone. Displays inconsistent or erratic performance. Fails to meet deadlines or schedules. Staff complain about students not carrying a share of patient assignments. Patients and families complain about the student’s job performance. Decreasing ability to make quick judgments or to accomplish routine tasks. Requires more structure for assignments and activities Has trouble conceptualizing assignments.

Same as Alcohol Plus: Discrepancies are indicated 1. Charts are administered, but patients between the patient's and the student’s reports. complain of incomplete relief from the Administers more medications medications given. than other students. 2. Records of unwitnessed or excessive breakage, Omits documenting waste, or loss. interventions. 3. Signs out several PRN medications at one time, Handwriting is noticeably affected. i.e., "I'm going to get all my pre-ops ready Makes illogical comments and increases now." errors or omissions. Fails to report accidents and to complete incident reports. Writes reports that differ from oral reports.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Alcohol

Drugs

Appearance

Signs of Withdrawal

1. 2. 3. 4.

Hand tremors. 1. Poor coordination and gait. 2. Diaphoresis. 3. Headaches, especially in the morning or at the beginning of the shift.

Abdominal muscle cramps. Diarrhea. Irritable; restless manner.

Illness and Injury

Frequent minor illnesses; vague somatic complaints (flu, virus, backache, toothache). Prone to accidents. Gastrointestinal problems. Cirrhosis; liver malfunction. Peripheral neuropathy. Pancreatitis.

Requests the drug of choice for frequent injuries that require medication or elective surgery. Demonstrates low tolerance for pain and high tolerance for drugs. Experiences infections, abscesses, or scar tissue from intravenous punctures. Contracts hepatitis from intravenous punctures.

Uses mouthwash or strong perfume to 1. cover alcohol odor on breath and clothing. 2. 2. Eyes are red, "bloodshot," or 3. bleary. 3. Spider veins appear, especially around the nose. 4. 4. Face wrinkled, flushed, and puffy. 5. 5. Increasing carelessness about personal appearance. 6. Unkempt; hair lacks luster. 7. Avoids eye contact. 8. Appears older than age. 9. Easily fatigued. 10. Leathery skin. 11. Thin; fat in front with liver enlargement (weight slightly higher on the frame than in obesity in the lower abdomen, hips, and thighs).

2. 3. 4. 5. 6. Common Characteristics

1. 2. 3. 4. 5. 6. 7.

1. 2. 3. 4.

Always wear a uniform with pockets, long sleeves, or a sweater, even in warmer weather. Uses Band-Aids on hands and arms. Pupils may be constricted (narcotics) or dilated (stimulants), although they need to consider multi-drug use. Runny eyes or nose with clear mucous drainage. Malnourished, anorexic, signs of fluid and electrolyte imbalance (edema, dehydration).

Altered states of consciousness. Demonstrates wide mood swings. Has trouble in all types of relationships. Is irritable with staff, patients, and family. Acts defensively and suspiciously. Blames others. Lies; provides inconsistent information; rationalizes and creates elaborate excuses for behavior.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

8. 9.

Changing to a younger age group; most often observed in ages 40-45. Socializes only with persons who drink; alcohol becomes the focus of all activities; becomes isolated. 10. Demonstrates alcohol tolerance. 11. Experience blackouts. 12. Drinks early in the day, before parties, alone, and sneaks drinks; sensitive to comments about drinking. 13. Uses coffee or cigarettes excessively. 14. Prone to auto accidents. 15. May have had a driver’s license suspended or revoked. 16. Changing to the 40-50 age group, most often observed in the late 20s age group. 17. Spends time alone and sleeping; restricted interests. 18. Preoccupied with obtaining and using drugs.

Source:

Oklahoma Nurse Assistance Program 6414 No. Santa Fe, Ste. A Oklahoma City, OK 73116 405-840-3478

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Appendix B Policy for the Prevention and Management of Substance Abuse Release and Acceptance Form I understand the Policy for the Prevention and Management of Substance Abuse for the University of Arkansas – Fort Smith College of Health, Education, and Human Sciences. I am aware that I am responsible for the costs associated with drug screens required due to cause, MRO (Medical Review Officer) consultations, and split sample analysis. I understand that if I’m tested for any reason, I must arrange an alternate mode of transportation (e.g., a family member or a taxi) rather than self-transportation. I agree that I authorize the lab used for drug testing to provide the test results to the CHEHS Program’s Executive Director. I agree to indemnify and hold the lab harmless from and against all liabilities or judgments arising out of any claim related to 1) compliance of the college with federal and state law and 2) the college’s interpretation, use, and confidentiality of the test results, except when the lab is found to have acted negligently concerning such matters. I understand that an outcome of a positive drug screen will constitute immediate suspension from my CHEHS Program. Re-admittance to my program will follow the Program’s Readmission Criteria and Procedures Policy. I understand that if I’m readmitted to the program and a positive test for substance abuse is found, I will be dismissed from the program and will be ineligible to return. Furthermore, I will be ineligible to receive a letter of good standing.

Student Signature

Executive Director Signature

Date

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Appendix C Map to Testing Center Directions Distance There are 0.42 miles between your starting location and the beginning of your driving directions. Use maps to get from your starting location to the beginning of your route. 1. 2. 3. 4. 5. 6. 7.

Start out going East on GRAND AVE. 0.09 miles Take the I-540 W ramp. 0.24 miles Merge onto I-540 W. 4.42 miles Take the AR-255/ZERO ST. exit - exit number 11. 0.19 miles Turn LEFT onto AR-255. 0.46 miles Turn RIGHT onto Old Greenwood Road, 0 . 1 miles. Turn LEFT onto Regions Park Drive. The facility will be on the right 1 9 0 ft. Total Estimated Time: 8 minutes and Total Distance: 5.41 miles.

ORIGIN: DESTINATION: 5210 Grand Ave, Cooper Clinic Occupational Medicine Fort Smith, AR 4300 Regions Park Circle 72904-7362 US Fort Smith, AR 72903 479-484-4665 Privacy Policy & Legal Notices: © 2002 MapQuest.com, Inc. All rights reserved. http://www.mapfinder.com/

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

The Surgical Technology Program has adopted the following policies. Please read, then sign and date page three (3). After signing, return the signature page to the Executive Director. This copy will be placed in your student file.

Examination Policy

Purpose: To maintain fairness, integrity, and professionalism in all testing activities conducted within the UAFS Surgical Technology Program. Policy: All examination content is confidential. Students are prohibited from reproducing, sharing, or discussing exam questions or materials before, during, or after testing. Unauthorized possession or dissemination of exam content constitutes academic misconduct and may result in disciplinary action up to and including dismissal from the program. Exam Procedures: 1. Students must dispose of food and beverages before entering the exam area. 2. Head coverings (hats, hooded garments, or jackets) must be removed unless required for religious or medical reasons. 3. Smartwatches and electronic devices must be powered off and stored. 4. Mobile phones must be silenced and stored out of reach. 5. Students may be required to show identification prior to testing. 6. Testing environments may include in-person, computer-based, or secure online formats. Academic Integrity: - Any student found engaging in dishonest behavior during testing—such as unauthorized collaboration, possession of prohibited materials, or falsification of identity—will receive a zero (0) on the examination and be referred to the Dean. - Repeat offenses will result in program dismissal following due process. Make-Up Exams: Students with excused absences may request a make-up exam within two (2) business days of returning to class. The make-up exam may differ in format and content. Unexcused absences result in a grade of zero for the missed exam.

Cheating/Plagiarism Policy

Purpose: To uphold academic honesty and integrity in all coursework and assessments within the Surgical Technology Program. Definition: Cheating includes, but is not limited to: - Copying or using unauthorized materials during exams. - Collaborating without permission.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

- Altering graded work or submitting work completed by another person. Plagiarism is defined as presenting another person’s words, ideas, or data as one’s own without proper acknowledgment or citation. Policy: - First offense: Written warning and grade of zero for the affected assignment or exam. - Second offense: Dismissal from the program. - All incidents will be documented and reported to the Dean. Student Responsibility: Students must adhere to the UAFS Academic Integrity Policy as published in the Undergraduate Catalog. Questions regarding proper citation or collaboration should be discussed with faculty before submission.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Social Media Policy Purpose: To protect patient, student, and institutional privacy, and to ensure professional conduct in all online communications. Scope: This policy applies to all Surgical Technology students’ use of electronic communication systems, including but not limited to: - Social networking sites (Facebook, Instagram, LinkedIn, X/Twitter) - Video-sharing platforms (YouTube, TikTok) - Online forums, blogs, and messaging applications Policy: 1. Students must not disclose confidential or protected information (e.g., patient data, student records, or institutional matters) on any online platform, in compliance with HIPAA and FERPA. 2. Sharing photos or videos from clinical or classroom settings is strictly prohibited unless written authorization is obtained from UAFS and the clinical site. 3. Students must not post or imply medical advice, professional opinions, or represent themselves as official spokespersons for UAFS or its clinical partners. 4. Posts containing defamatory, discriminatory, or inappropriate language toward peers, faculty, staff, or clinical personnel violate professional conduct expectations. 5. Any post or comment that results in loss of a clinical placement constitutes grounds for automatic program dismissal. 6. Students assume personal responsibility and liability for their online activity. Monitoring and Enforcement: - UAFS and affiliated agencies reserve the right to review publicly accessible content for compliance. - Violations will result in disciplinary action consistent with the Professional Conduct and Disciplinary Procedures sections of this manual. Professional Guidance: Students are encouraged to maintain a professional digital presence that reflects the ethics and values of the surgical technology profession. When in doubt, seek faculty guidance before posting content that could be construed as representing UAFS or a clinical affiliate.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Welcome To the University of Arkansas Fort Smith Surgical Technology Program Congratulations on being selected to participate in the University of Arkansas Fort Smith Surgical Technology Program! The faculty and staff at UAFS expect your progress through the program to provide the knowledge and skills necessary to perform competently in your chosen profession. This manual serves as a comprehensive guide to the Surgical Technology Program’s policies and procedures. Please feel free to address any questions or concerns you may have with the program faculty or clinical instructors. Please read this manual carefully. You will be held accountable for all information related to you in it. After reading it, please sign and return the document to the Executive Director by the end of the first week of school.

Equal Opportunity/Affirmative Action Statement UAFS provides equal employment, admission, and educational opportunities without regard to race, color, age, national origin, religion, disability, veteran status, sexual orientation, or sex. UAFS does not discriminate based on disability in admission, access to, treatment, or employment in its programs and activities. The university is committed to an Equal Employment Opportunity (EEO) policy and affirmative action programs. Anyone who believes they have been discriminated against, or who is aware of discrimination against another person, is encouraged to contact the Director of Human Resources/EEO Officer at (479) 788-7839.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Administration and Faculty Administration Terisa Riley, PhD Chancellor Ray Green, PhD Provost and Vice-Chancellor for Academic Affairs Dean Cantu, PhD Dean and Professor, College of Health, Education, and Human Services Faculty Ashley Smith, PhD, CST, FAST, ST-R Executive Director and Assistant Professor Work: 479-788-7855 Tammy Schaefer, MHA, CST, CSFA, FAST, ST-R Clinical Coordinator and Senior Instructor Work: 479-788-7151 Clinical Instructors Rachel Clark, BSOL, CSFA, FAST, ST-R Tamara Morgan, AAS, CST, FAST, ST-R Medical Director Dr. S. Smith

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Clinical Sites

Baptist Health – Fort Smith 1001 Towson Avenue Fort Smith, AR Mercy Fort Smith 7301 Rogers Avenue Fort Smith, AR Executive Park Surgery Center 3314 South 70th Street Fort Smith, AR Mercy Clinic Orthopedics – River Valley 3501 W. E. Knight Drive Fort Smith, AR Johnson Dermatology Clinic 5921 Riley Park Drive Fort Smith, AR Arkansas Children’s Northwest 2601 Gene George Blvd. Springdale, AR

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

The Surgical Technology Profession The University of Arkansas Fort Smith’s Surgical Technology Program curriculum was developed to ensure students are well-trained and workplace-ready for their chosen careers. The program meets all accreditation standards of the Accreditation Review Council on Education in Surgical Technology and Assisting. Certified Surgical Technologist The Joint Commission on Accreditation of Healthcare Organizations defines a surgical technologist in its Lexicon: Dictionary of Health Care Terms, Organizations, and Acronyms for the Era of Reform (O’ Leary, 1994, p. 767) as follows: An allied professional who works closely with surgeons, anesthesiologists, registered nurses, and other surgical personnel, delivering patient care and assuming appropriate responsibilities before, during, and after surgery. Job Description Professional competence requires that surgical technologists apply knowledge of anatomy, physiology, positioning, aseptic technique, organization, scope of practice, and patient care in performing their duties. They must also communicate effectively with patients and other health professionals. Responsibilities may include, but are not limited to: CST in the scrub role: • Helps prepare the room and arrange supplies and instruments. • Opens packs and instrument sets. • Performs a surgical scrub. • Dons gown and gloves and works within the sterile field. • Prepares instruments and passes them during the procedure. • Maintains the sterile field. • Assists with other intraoperative tasks. CST in the circular role: • Helps position the patient. • Performs preoperative skin preparation. • Communicates between sterile and nonsterile areas. • Opens sterile supplies onto the sterile field during the procedure. • Assists with other tasks not requiring action within the sterile field. Employment Characteristics: Most Surgical Technologists are employed in hospitals and adjacent outpatient surgery centers. Positions are also available in physicians’ clinics, free-standing surgery centers, veterinary clinics, as traveling techs, and for private physician surgical technologists. Salaries and benefits vary according to experience, ability, and geographic location.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Program Mission and Goals Mission Statement The University Surgical Technology Program was accredited in 1980 to serve the community and the surrounding area. The Surgical Technology Program and UA Fort Smith are committed to providing high-quality education in Surgical Technology to prepare competent entry-level surgical technologists across the cognitive (knowledge), psychomotor (skills), and affective (behavior) learning domains, thereby providing healthcare consumers with highly competent and motivated practitioners. Program Goal The goal is to prepare competent entry-level technologists across the cognitive (knowledge), psychomotor (skills), and affective (behavioral) domains of learning. Program Learning Outcomes Upon completion of the program, graduates will be able to: 1. Apply learned knowledge of human physiology and surgical anatomy in the perioperative setting. 2. Demonstrate knowledge of instrumentation and appropriate use in surgical procedures. 3. Apply physiological, spiritual, holistic, and cultural diversity knowledge and awareness of barriers to care for all patients in perioperative patient care. 4. Work cooperatively and become an integral member of the healthcare team. 5. Function in a professional, caring, and ethical manner when providing patient care.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Surgical Rotation Case Requirements Specialty

Total # of Cases Required

General Surgery

Surgical Specialties 90 Cardiothoracic ENT Eye GU Neuro Ob-Gyn Oral/Maxillofacial Orthopedics Peripheral Vascular Plastics Procurement/Transplant

Minimum # of First Maximum # of Second Scrub Scrub Cases Required Cases That Can be Applied Towards 120 Cases 20 10 60

Diagnostic Endoscopy Bronchoscopy Colonoscopy Cystoscopy EGD ERCP Esophagoscopy Laryngoscopy Panendoscopy Sinoscopy Ureteroscopy

Ten diagnostic endoscopy cases may be applied toward the second scrub cases.5

Labor & Delivery

Five vaginal delivery cases may be applied to the second scrub cases.

Totals

120

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Desired Outcomes of the Surgical Technology Program 1. The total number of cases the student must complete is 120. 2. Students are required to complete 30 cases of General Surgery. Twenty of the cases must be in the First Scrub Role. 3. Students are required to complete 90 cases in various surgical specialties. Sixty of the cases must be in the First Scrub Role and evenly distributed between a minimum of 5 surgical specialties. 4. The surgical technology program must verify through the surgical rotation documentation the students’ progression in First and Second Scrubbing surgical procedures of increased complexity as they move towards entry-level graduate abilities.

5. Diagnostic endoscopy cases and vaginal delivery cases are not mandatory. But up to 10 diagnostic endoscopic cases and five vaginal delivery cases can be counted towards a maximum number of Second Scrub Role cases. 6. Observation cases must be documented, but do not count toward the 120 required cases. 7. Counting Cases Cases will be counted according to surgical specialty. Examples: A trauma patient requires a splenectomy and repair of a LeFort I fracture. Two cases can be counted and documented, as splenectomy is a general surgery specialty, and the repair of a LeFort I fracture is an oralmaxillofacial surgical specialty. The patient requires a breast biopsy followed by a mastectomy. It is one pathology, breast cancer, and the specialty is general surgery; therefore, it is counted and documented as one procedure – one case.

First and Second Scrub Role and Observation First Scrub Role The student surgical technologist shall perform the following duties proficiently during any given surgical procedure. The following list identifies the items that must be completed to document a case in the first scrub role. A student who does not meet the five criteria below cannot count the case in the first scrub role; the case must be documented in the second scrub role or observation role. • •

Verify supplies and equipment needed for the surgical procedure. Set up the sterile field with instruments, supplies, equipment, medication(s), and solutions needed for the procedure.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

• • •

Perform counts with the circulator before the procedure and after the incision is closed. Pass instruments and supplies to the sterile surgical team members during the procedure. Maintain sterile technique as measured by recognized breaks in technique and demonstrate knowledge of how to correct with appropriate technique.

Second Scrub Role The second scrub role is defined as the student who is in the sterile field and has not met all criteria for the first scrub role but actively participates in the surgical procedure in its entirety by completing any of the following: • • •

Sponging, Suctioning, Cutting suture Holding retractors Manipulating the endoscopic camera

Observation Role The observation role is defined as a student in the operating room who performs duties that do not meet the criteria for the first or second scrub role. The program must document these observation cases, which are not to be included in the required case count.

Student Rights and Responsibilities UAFS will establish standards and regulations to ensure unimpeded university functions and activities and to maximize the campus learning environment. Each student enrolling in the University assumes an obligation to conduct themself in a manner compatible with the University’s functions as an educational institution. The goal of disciplinary proceedings, which are typically administrative, is to help a student avoid further inappropriate behavior and become a responsible member of the University community. UAFS Surgical Technology Program The Surgical Technology Program has established standards to ensure that all its students graduate with a high level of competency and the ability to elevate the profession's public image. A. Clinical and Academic rights: A student will have the right to: 1. Be informed of the policies and procedures of the Program and its clinical affiliates. 2. Be informed of specific Surgical Technology course requirements. 3. Be evaluated objectively based on their academic and clinical performance. 4. Experience competent instruction in both academic and clinical settings. 5. Expect protection against an instructor’s or clinical supervisor’s improper disclosure of a student’s views, beliefs, or other information that may be confidential. 6. Expect protection, through established procedures, against prejudiced or capricious evaluation.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

B. Student Academic and Clinical Responsibilities: A student will have the responsibility to: 1. Further inquire about program policies if they do not understand or doubt them. 2. Adhere to the policies and procedures of each clinical rotation to which they may be assigned. 3. If he/she believes his/her academic or clinical rights have been violated, he/she should pursue the proper grievance procedures as outlined in the Surgical Technology Policy and Procedure Manual and UAFS Student Handbook. 4. Complete all program coursework and clinical assignments in the specific semester allotted, subject to time and facility constraints and as outlined in the individual course syllabi.

Clinical Standards Each student is responsible for achieving the learning objectives by the end of each semester and for learning as much as possible beyond the objectives. Incomplete objectives will result in a failing grade. Clinical instructors and hospital staff are available and willing to teach and answer questions. Students will not be required to perform unassisted surgical procedures that exceed their educational or clinical experience. However, the program's philosophy is that if a student is ready to expand into Surgical Technology and the clinical instructor believes the student is capable, the student may assume greater responsibility. Students are encouraged to learn hospital procedures as soon as they feel ready. Clinical standards are developed to provide students with guidelines for governing their behavior while at the clinical site. Standards are closely tied to the program's clinical objectives. Students must remember that it is a privilege to be allowed into an operating room, and that privilege can be revoked at any time. Students are expected to be as responsible and accountable as any hospital employee and to demonstrate professionalism. To ensure this, the clinical student must adhere to the following standards: Attitude and Enthusiasm 1. Students must maintain an acceptable record of attendance For the fall semester, the clinical rotation is held on Mondays, Tuesdays, and Wednesdays. During the spring semester, classes will be held on Mondays, Wednesdays, and Fridays. Clinical will not be scheduled on UAFS-observed legal holidays. Students must abide by the attendance policy outlined in the Policy and Procedure Manual. Some clinical sites have varying hours of operation. Students must adhere to the clinical site's requirements. Students must report to the clinical affiliate professionally. This means not being under the influence of drugs or alcohol, nor having them in possession. Students are not permitted to sleep during the assigned clinical hours.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Gum chewing and eating are allowed only in designated areas. Cell phones are strictly prohibited in the clinical area and must be turned off in the student locker. Students found with cell phones in the clinical area will violate the CHEHS program policy and may be subject to immediate dismissal from the program. Any dismissal will follow due process procedures, including written notification of the violation, an opportunity for the student to respond, and review through the established appeals process. Preceptors at the clinical sites have the authority to report rule infractions to the faculty. 2. Students must arrive at the clinical facility and conferences on time. Students are expected to arrive 15 minutes before the regular operating room staff. Please exit the dressing rooms before the staff arrives. You must be dressed and in your area by 6:00 a.m. Clinical sites have different shift start times. It would be best if you abide by the rules for your clinical assignment. 3. Students must return on time from breaks and leave as expected. Restroom/coffee breaks are limited to 10 minutes. Remember that you are part of a team, and if you take longer than necessary for your break, you deny others the opportunity to take a break. Please limit yourself accordingly. Leaving the clinical area for breaks is forbidden. Taking a break or lunch without our preceptor's knowledge will result in a written warning for behavior. Leaving the clinical site early is prohibited unless approved by the instructor. Leaving without permission will be grounds for dismissal. 4. Students must notify the instructor and the hospital surgery desk by 5:30 a.m. if they expect to be absent or late. Mercy Fort Smith – 479-314-6170 River Valley Orthopedics – 479-709-6790 Baptist Health – Fort Smith – 479-441-5291 Executive Park Surgery Center – 479-459-3909, and Johnson Dermatology – shelly@johnsondermatology.com Arkansas Children’s Northwest These are the emergency contact numbers for daycare or family members to use in case of an emergency. The person answering will contact you or the faculty member in charge that day. Students must treat their clinical rotation as if it were their job. Failure to notify the clinical instructor and program faculty of a tardiness of more than 30 minutes will be treated as an unexcused absence, resulting in a deduction of one percentage point per hour missed. 5. Students must turn in completed OR experience reports at the instructor's request.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

OR experience reports must be completed and submitted accurately. 6. Students must demonstrate reliability and exhibit accountability to the staff. When a staff member requests that a student carry out a task, the student must communicate to the rest of the team where they are going, how long they intend to be gone, and whether an alternative plan of action should be implemented if they take longer than expected. Good communication is the cornerstone of teamwork, and those who fail to relay important information cause uneasiness and frustration among the rest of the staff. You cannot be too thorough in communicating with your team members. 7. Students must maintain a neat, clean, and well-groomed appearance. Good health and hygiene are essential components of e x c e l l e n t aseptic technique. A student must be in good physical condition, meticulously clean, and free from cuts and scrapes. Showers should be taken daily, preferably in the morning and during the day, if one is splashed with blood or body fluids. No perfumes or bath gels should be used at the clinical sites. 8. Students must comply with the hospital and program dress code and wear proper OR attire. As outlined here, you are expected to follow the Surgical Technology Program and hospital dress code when entering, inside, or leaving the hospital. Proper OR attire, as outlined by AORN Standards and governed by hospital policy, is required in the operating room. Students are to follow the standard of practice regarding OR attire regardless of what they see staff or physicians doing. The operating room is a disciplined environment, and human nature dictates that individuals sometimes relax the rules. Following suit only shows a lack of discipline. Do what you know is right. Students are expected to follow t h e protocol regarding obtaining and returning scrub attire. Failure to return scrub attire to the hospital at the end of each day will be considered theft and will result in strict disciplinary action, including dismissal from the program. 9. Students must show initiative and do what is expected without being told. Students must ensure they are aware of what is expected of them for that day. If an assignment has not been given to you, go to the head nurse to receive your assignment. It is rare, but if the head nurse does not make your assignment and there is no clinical instructor available, ask a tech if you can scrub with them and assign yourself to their room. Communicate your location and planned activities to the supervisor, head nurse, or other relevant staff. 10. Students must show enthusiasm and actively seek out new learning experiences.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

The more enthusiasm the student demonstrates toward learning, the more excited the staff will be to teach them. Bring your smile and cheerful disposition into every case, whether it is new and exciting or routine. 11. Students must be poised, show patience, and exhibit calmness under challenging situations. Some operating rooms are compelled to push for faster turnover time. This may make you feel like a factory worker. Remember, the patient is a person —someone’s mother, father, sister, brother, etc. —and should be given the same consideration and compassion you would give to a family member, despite strict time constraints. Be careful not to refer to the patient as “the chole” or “the Appy.” They are people, and this could be you someday. Treat the surgical patient as you would like to be treated. Comfort and reassure the patient. Call the patient by name. Interpersonal Relationships 12. Students must maintain harmonious working relationships with the staff and their peers and demonstrate professionalism. Professional behavior is the cornerstone of a long and prosperous career as a Surgical Technologist. You will often have to keep your feelings to yourself, accept individuals as they are, and be courteous when you do not feel the situation warrants it. Individuals who do not promote harmony often cause low morale and tend not to last long in the workplace. Gossiping is expressly forbidden. The student should not assume anything or take matters into their own hands. Any situation that arises needs to be brought to the attention of the clinical instructor first. Confronting an employee or faculty member in a nonprofessional manner is strictly prohibited and may result in dismissal. You must always follow the appropriate chain of command. Discussion of school business with the hospital staff is not permitted. All doctors must be addressed as “Doctor.” There are no exceptions. Be careful not to become too familiar with staff members or doctors. 13. Students must demonstrate that they understand directives and follow instructions well. Confirm what you have heard and repeat it if necessary. Carry out assigned tasks and confirm their completion. 14. Students must demonstrate that they can function as part of a team and assist others as necessary. Initiative tempered with open communication and followed by seeing the task through to completion will demonstrate to other team members that you are reliable and can be trusted. Gaining the trust of the OR staff is paramount if you are allowed to do more complex tasks or scrub on your own.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

15. Students must communicate effectively and exchange information tactfully. Any communication that falls short of professional standards will not be tolerated. Foul language is forbidden. 16. Students must accept criticism constructively and show a positive behavior change. Do not take criticism personally. It is meant to help, not offend you. Use it to improve your skills or behavior and demonstrate to the staff that you are capable of positive change. Individuals who demonstrate enthusiasm for learning are considered more employable. Reacting to criticism in a less-than-respectful manner will result in dismissal. 17. Students must demonstrate that they are trustworthy and can confidently hold private information. Students must adhere to HIPAA requirements. Whether the private information pertains to hospitals, staff, or patients, it should not be discussed inappropriately. You have signed a confidentiality statement, which you must abide by under the law. Your feelings about the hospital staff or doctors should not be discussed with your classmates or outside the facility. Gossiping promotes discord and will not be tolerated. 18. Students must show that they are adaptable to change and can easily adjust to changes in routine. Show poise in adapting to new routines, set-ups, or personalities. Remember that you will be shown a variety of ways to do the same thing, all of them being “right.” We ask that you continue setting up as you were taught in the lab. This will only help you learn organization and multitasking. Your instructor may offer “rotations” through different departments, or all procedures may be done in the same department. Your instructor will assign rotations as appropriate. Demonstrate flexibility in adapting to change. 19. Students will be routinely evaluated by clinical instructors and critiqued by hospital staff. Evaluations are one method used in monitoring a student’s progress. These evaluations carry significant weight in measuring a student’s progress. The clinical instructor must measure and evaluate progress daily, weekly, and biweekly. The student must submit the required paperwork; failure to do so by the due date constitutes willful neglect of responsibility. Aseptic Techniques 20. Students must inspect sterile items before opening. 21. Students must follow hospital policy when scrubbing, gowning, and gloving.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

22. Students must protect gloved hands when draping. 23. Students must help drape for the procedure satisfactorily. 24. Students must use principles of asepsis throughout the procedure. 25. Students must monitor the aseptic technique of the health team members. 26. Students must recognize and correct breaks in aseptic technique. 27. Students must remove their gowns and gloves using the correct method. Failure to comply with hospital policy requirements regarding aseptic technique could be construed as a lack of surgical conscience. It may result in the student's dismissal from the hospital site and the program. Knowledge and Skill 28. Students must demonstrate knowledge of the indications for procedures. If you don’t know the indications for a particular procedure, ask. It is as important to understand why you are performing a procedure as it is to know how to perform it. 29. Students must utilize the doctor’s preference card in organizing sutures, instruments, and equipment for the procedure. You may be asked to pull cases for the remainder of the day. Be thorough and complete. This is one way to begin building staff trust and showing them you are responsible. 30. Students must check to ensure their case carts are complete. Failure to adequately prepare for your cases may result in last-minute rushing or shortfalls during the procedure. Do not rely on anyone else to ensure readiness for your case. It is your responsibility. 31. Students must demonstrate efficiency by ensuring their setup is neat and performed promptly. As a surgical technologist, you must strive to develop skills in your practice, but you should never sacrifice sterility for speed. 32. Students must maintain a neat Mayo stand and back table throughout their cases. Do not let debris accumulate on your field. Remember that someone may need to relieve you at a moment’s notice, and they should be able to do so quickly and efficiently,

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

performing the appropriate counts promptly and accurately. This cannot be done if the setup is a mess. Neatness narrows the margin for error. 33. Students must demonstrate knowledge of the types and sizes of sutures and needles needed for each procedure. A student should be able to follow the surgeon’s suture routine by reading the doctor's preference card. 34. Students must demonstrate knowledge of the specialty instruments for their assigned procedures. 35. Students must demonstrate knowledge of the primary instruments for their assigned procedures. 36. Students must correctly pass sutures, needles, and instruments to the surgeon. 37. Students must adequately anticipate the needs of the surgeon. 38. Students must demonstrate comprehension of cases being performed by completing case reports accurately and turning them in when due. Failure to submit case reports on time violates clinical standards. Completion of case reports helps students comprehend the case being performed and provides reinforcement and preparation for subsequent procedures. Papers submitted after 2:00 p.m. on the due date will have five points subtracted. Five additional points will be deducted each day the submission is late after the due date. 39. Students must adhere to the protocol for the post-conference by demonstrating knowledge of indications, anesthesia, anatomy, and physiology, and follow-up for their assigned cases. Preparation is essential for the student, as they will be required to answer questions on various aspects of the case. To facilitate a deeper understanding of the procedure being discussed, classmates or clinical instructors may pose questions. 40. Students must maintain an accurate experience record. Experience records must be maintained and submitted to the instructor when requested. Students should have the proper authority to initial the cases on the record and to document the record with case reports, evaluations, and post-surgical conference data. Patient and Health Team Safety 41. Students must request counts at the appropriate times. 42. According to hospital policy, Students must count sponges, needles, and instruments.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

43. Students must identify and handle medications according to hospital policy. 44. Students must identify and handle specimens according to hospital policy. 45. Students must employ principles of electrosurgical safety. 46. Students must strictly adhere to “Standard Precautions” by wearing barrier protective equipment, washing their hands properly, and taking proper sharps precautions. Failure to comply with the hospital's safety requirements may be construed as a lack of surgical conscience. It could result in the student's dismissal from the hospital site and the program.

Program and Curriculum Information Degree Awarded Associate of Applied Science Degree Academic Standards Surgical Technology students are required to maintain a minimum cumulative grade point average (GPA) of 2.25 (C average) throughout their enrollment in the Surgical Technology Program. Students must achieve a grade of “C” (75%) or higher in all courses with the SUR prefix to remain in good academic standing. A grade below 75% in any SUR course will result in dismissal from the program, as successful completion of each course is essential for progression. In addition, students whose cumulative GPA falls below 2.25 at any point during the program will be placed on academic probation. If the GPA is not raised to at least 2.25 by the end of the term, the student will be dismissed from the program. The Surgical Technology Program holds students to these academic standards to ensure competence, professionalism, and readiness for the clinical and professional responsibilities of the surgical technologist role. Electronics Policy NO CELL PHONES in class. Cell phones must be on vibrate or turned off and not audible during class. Active cell phone use (including texting or verbal communication) will result in disciplinary action. In an emergency, students may request permission from the instructor before class to have their phone in the classroom. The phone must be set to vibration mode. Students bringing their laptops or tablets are expected to take notes or be on sites related to the subject material. Surfing unrelated sites during class will result in disciplinary action.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Grading System Didactic Grades for regular university classes will be determined by the appropriate instructors, in accordance with UAFS policy. The program instructional staff will evaluate grades for Surgical Technology classes. UAFS Surgical Technology grading policy is: 100 – 93 92 – 84 83 – 75 Below 75

A B C F

Clinical Clinical instructors will determine the grades for clinical education. At the end of each clinical semester, all students will be scheduled for a comprehensive competency evaluation developed by the program faculty.

Attendance Policy Purpose Consistent attendance is essential for academic success, professional accountability, and compliance with program accreditation requirements. Policy Students are expected to attend all scheduled lectures, labs, and clinical rotations on time. Excessive absences, tardiness, or early departures compromise learning and patient safety. Community Service The faculty of the Surgical Technology program believes that community service is essential for budding professionals. Therefore, the class will participate in one required volunteer project. Students who miss this required event will be placed on probation and may be dismissed if they also fail to attend another required activity. We take our commitment to the community around us seriously. Clinical and Laboratory Attendance A maximum of 12 hours of clinical absence will be allowed each semester due to personal or immediate family illness. An absence for any other purpose will result in a 1-percentage-point deduction for each clinical hour missed (the Executive Director may consider extenuating circumstances). However, missed clinical times exceeding twelve (12) hours will be made up. Thirteen (13) or more clinical time missed, regardless of the reason, must be made up at the convenience and availability of the clinical staff. The Executive Director will consider time

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

missed due to extenuating circumstances. If time is not made up, disciplinary action will result in a counseling record and probation. If absences exceed the 12-hour limit, ONE percentage point for every one hour of clinical missed will be deducted from the clinical grade at the end of the semester. Students must email all program faculty members each day of absence. Sending a message to another student or a friend does not meet this requirement. Notification should be made at least thirty minutes before the start of the clinical session. Failure to notify all program faculty on the morning of the clinical absence will result in a deduction of two percentage points per hour missed from the final clinical grade at the end of the semester. If a student becomes ill and is unable to perform their duties or may be contagious, they should stay home. If students become sick at the clinical site, they must notify the clinical instructor immediately BEFORE leaving the facility. Students will make up any time missed due to illness that exceeds twelve (12) hours. A tardy arrival at the clinical site is defined as arriving more than 10 minutes after the assigned clinical check-in time. Students arriving after the designated time will be marked tardy. Failure to notify the clinical instructor and program faculty of a tardiness of more than 30 minutes will be treated as an unexcused absence, resulting in a deduction of two percentage points per hour missed. Students arriving 10 minutes to 1 hour late will make up the time at the end of the assigned shift on the same day. A tardiness of more than one hour will be made up at a time mutually agreed upon by the student and the clinical instructor/clinical coordinator. If the student accumulates three tardies within one semester, the final clinical grade will be reduced by 2 percentage points for each tardy.

Didactic Web enhancement for this course is available. To succeed in this course, the student should access the web portion at least 3-4 times per week. Communication between the student and the instructor will occur via webmail and other methods. The web enhancement orientation will take place during orientation. - Attendance is required for all classes. - The third absence will result in a written warning; the fourth in a conference; and the fifth may result in dismissal unless the Executive Director approves prior arrangements. - Students must notify the instructor by email at least 15 minutes before the scheduled class start time for any absence. - Unexcused absences result in a zero (0) for missed coursework. A tardy in the classroom is defined as arriving after the scheduled class start time. The class door will be locked after the start time, and students will not be permitted to enter. The student will be given an unexcused absence. For all surgical technology didactic courses, each tardy after two (2) will result in a deduction of five (5) points from the final semester grade. Only excused absences are approved for make-up. All work assigned on the day of absence may be made up and submitted no later than the next scheduled class period. The students are responsible for requesting to turn in late assignments (due to absence) or arranging a make-up exam with the instructor on the day they return to class. If an excused absence occurs on a scheduled exam day, the student should be prepared to take a make-up exam within two (2)

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

days. The makeup/retake test will differ from the test given to the class. Scheduled quizzes and pop quizzes cannot be made up for any reason. Bereavement Bereavement leave may be granted up to 2 days when a death occurs in your immediate family. Immediate family is defined as spouse, children, parents, mother-in-law, father-in-law, brother, sister, stepparent, stepchild, stepsister, stepbrother, grandparent, grandchild, and greatgrandparent. One day of bereavement leave (the day of the funeral) may be granted for the following family members: daughter-in-law, son-in-law, sister-in-law, brother-in-law, step-parent-in-law, aunt, uncle, and cousin. Students should provide supporting documentation to the Executive Director upon their first day back on campus. If extenuating circumstances require more time than allotted, the student should contact the Executive Director for approval.

Performance Evaluation and Policies Student Performance Evaluation A learning agreement is implied when a student enrolls in a course, i.e., the student agrees to learn or meet the course's objectives. Campus and clinical laboratory experiences enable students to develop skills and judgment grounded in principles. Each student’s performance is continuously evaluated by the instructor individually. Students are expected to participate in classroom and clinical conference discussions and will be asked to present content relating to session objectives. WHETHER OR NOT PERFORMANCE IS SATISFACTORY OR UNSATISFACTORY IS DETERMINED BY THE INSTRUCTOR. The following are some examples of performance considered unsatisfactory: 1. 2. 3. 4. 5. 6.

Violating critical requirements. Cheating, copying, or allowing another to cheat or copy. Deciding or failing to make a decision that could endanger a client. Failing to maintain confidentiality of client information. Failing to demonstrate adequate preparation for each lab experience. Failing to demonstrate appropriate adult behavior conducive to classroom and clinical learning processes. 7. Failing to maintain professional ethical conduct in all learning areas. 8. Failing to validate a doctor’s or nurse’s orders. 9. Failure to progress. 10. Failure to perform skills or follow the instructions of the instructor/preceptor.

Any student previously dismissed from a University program for reasons other than failure to maintain satisfactory academic progress is ineligible for readmission to the University for 5 years from the date of dismissal. The Records Office must be notified of the dismissal in writing, and the dismissal must be noted in the student’s academic record. After five years, readmission may be

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

considered based on criteria deemed appropriate by the University. ”UA Fort Smith Academic Catalog Competency Performance Policy SURG 15310 Surgical Technology Practicum will not post midterm grades. Students will not have completed the required skills and check-off by the time these grades are due. However, continual formative assessment will be used to improve students' skills. A. Pre-Hospital Evaluation: You must score a minimum of 75% to pass and advance to hospital practice. This evaluation determines your readiness for safe patient care. Each skill is based on demonstrated skill proficiency. Students must correctly demonstrate all required components of each skill. The skill must be performed satisfactorily within the timeframe designated by the faculty. After the first failed attempt at the pre-hospital evaluation, the student must meet with the faculty and arrange a remediation plan. Two faculty members will evaluate the student’s second attempt. After a second failed attempt to complete the pre-hospital evaluation, the student must withdraw from both SUR courses. B. On-Campus Skills Lab: Each skill is based on demonstrated skill proficiency. Students must correctly demonstrate all required components of each skill. The skill must be performed satisfactorily within the timeframe designated by the faculty. After the first failed skill attempt, the student must meet with the faculty and arrange a remediation plan. After a second failed attempt to perform a skill, the student will outline a plan of action to be reviewed with the faculty and documented on a counseling record. Two faculty members will evaluate the student’s third attempt. If the third attempt is unsuccessful, the student will not be able to progress in the Surgical Technology Program and should withdraw from both SUR courses. Any clinical hours missed due to remediation and retesting will count toward the 12 hours of allowable absence from clinical activities. Clinical Performance Policy Clinical performance will be evaluated using the following rubric score: 4.0 = demonstrates skill 93 – 100% 3.0 = demonstrates skill 84 – 92% 2.0 = demonstrates skill 75 – 83% 0 = demonstrates skill 74% or less Purpose: To establish consistent expectations for clinical competence, professionalism, and ethical conduct during all surgical rotations. Clinical Standards: - Students must demonstrate safe, competent performance under direct supervision.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

- Professional behavior—including communication, teamwork, punctuality, and adherence to aseptic technique—is required at all times. - Students must not perform any procedure beyond their training level without supervision. Evaluation: - Clinical instructors will conduct formative (ongoing) and summative (end-of-rotation) evaluations using standardized rubrics. - A minimum score of 75% (C) is required for passing. - Students performing unsatisfactorily will receive a written counseling record and a remediation plan with measurable goals and deadlines.

Critical Incidents Purpose: To ensure consistent and fair handling of any event in which a student’s actions or omissions place a patient, staff member, or peer in actual or potential danger. Definition: A Critical Incident is any occurrence that compromises patient safety, violates clinical protocols, or violates professional standards. Examples include, but are not limited to: - Breach of aseptic or sterile technique. - Unauthorized performance of clinical tasks. - Violation of HIPAA or confidentiality standards. - Disrespectful, disruptive, or unsafe behavior in a clinical or classroom setting. - Unsafe handling of sharp supplies. - Medication errors and/or not identifying when accepting or passing. Procedure: 1. The observing instructor or preceptor will document the incident immediately using the Critical Incident Report Form. 2. The student will meet with the Clinical Coordinator and/or Executive Director within five (5) business days to review the incident. 3. The incident will be evaluated to determine whether remediation, probation, or dismissal is appropriate. 4. The student will receive a written summary of the outcome and any corrective action plan. Disciplinary Action: - First Incident: Formal written warning and remediation assignment. - Second Incident: Probationary status and review by the Program Faculty Committee. - Third Incident: Immediate dismissal from the Surgical Technology Program. All documentation will be retained in the student’s academic record in accordance with FERPA regulations. Professional Conduct in Clinical Settings: - Students must adhere to all clinical site policies and the UAFS Professional Code of Conduct.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

- Cell phones, smartwatches, and personal electronic devices are prohibited in the operating room and must remain secured in lockers. - Unprofessional behavior—including gossip, insubordination, or breaches of confidentiality— will result in disciplinary action up to dismissal.

Cancellations (Severe Weather) When the University officially cancels classes due to snow or other severe conditions, the following procedures will be followed: A. The students are also not required to attend classes that day. Occasionally, students can expect an extra class to be scheduled to make up for cancellations. B. It is suggested that students sign up for the Lions Alert program to ensure the earliest information.

Vacations/Holidays Classes and clinics are not scheduled during regular university holiday periods.

Dress Code

Purpose: To ensure all Surgical Technology students present a professional appearance that reflects positively on UAFS and maintains patient safety through adherence to aseptic standards. General Requirements: - Students must wear charcoal gray scrubs (clean and pressed) with a white lab coat bearing the UAFS Surgical Technology patch and name badge. - Shoes must be closed-toe, white, clean, and in good repair. - Daily hygiene and grooming are mandatory; strong fragrances are not permitted. Hair and Grooming: - Hair must be clean, neatly secured, and fully contained within a surgical cap when in the clinical or lab environment. - Facial hair must be covered with a beard cover. - Hair color must remain within naturally occurring tones. Jewelry and Accessories: - Jewelry is limited to one small stud earring per ear. - Rings, necklaces, bracelets, and facial piercings are prohibited in clinical areas. - Artificial nails, nail polish, and excessive cosmetics are not allowed. Tattoos and Body Markings: - Tattoos must be covered when possible. - Visible markings that may be considered unprofessional or offensive must be concealed.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Film Badges All students must properly wear their radiation monitoring devices, such as film badges, during all clinical training. Students WILL NOT be permitted in the clinical setting without their radiation monitor (no exceptions). When the film badge is worn, the following rules shall be observed: 1. Badges shall be worn on the front of the wearer. 2. Badges shall be worn outside a protective apron. 3. Badges must be turned in to the clinical instructor promptly, upon request, monthly. Overexposure to a film badge is considered presumptive evidence of exposure to the individual. An exposure of over 100mR per month (5 rems per year) will be documented, and the student may be limited or delayed in their clinical education. Excessive heat, moisture, or radiation can damage film badges. Common mistakes in caring for film badges include leaving them in a car in direct sunlight, placing them on hot surfaces, and washing them with laundry detergent or other cleaning agents. Such exposure to heat and moisture will render the reading obtained for that month completely invalid. Students are responsible for the proper care of these badges. Although the program provides the initial film badge, students who lose or damage their badges must pay for a replacement. Name Badge UAFS photo identification name badges will be made during your first semester of the Surgical Technology Program. You will be responsible for purchasing the name badge cover. If a name badge is lost for any reason, the student should report it to a Program faculty member, who will instruct them on the necessary steps. Students will wear their name badges during all clinical experiences. Classroom Attire The UAFS dress code requires all students to dress appropriately. This means no short shorts, tube tops, or midriff tops. All students are required to wear shoes to class. Students who dress inappropriately in the class or lab areas will be sent home. Enforcement: Non-compliance with dress code standards will result in a written warning. Repeated violations may result in probation or dismissal from the program.

Readmission Criteria and Procedure General Information A student who has withdrawn or received a grade of D or F in a Surgical Technology course may apply for readmission to the program. A student is limited to one re-enrollment into the program. If the student believes there are extenuating circumstances, they may request an exception. They must submit a letter to the Executive Director asking for special consideration.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Each person seeking readmission will be evaluated on a space-available basis. A position is not guaranteed. Students re-entering the program are required to follow the sequential structure within the time frame. Readmission Procedure 1. Submit a written request for readmission to the Executive Director within 30 calendar days before the semester start date. 2. Include a personal statement addressing: - Reason for withdrawal or dismissal. - Steps taken to correct deficiencies or improve academic performance. - Evidence of continued professional development or remediation. 3. The Program Faculty Committee will review applications and determine eligibility based on available clinical placements, academic readiness, and past performance. 4. Approved applicants must meet all current program admission and health documentation requirements. Limitations - Students dismissed for academic failure (below 75%) may reapply once, provided they have successfully remediated prior coursework. - Students dismissed for professional misconduct or ethical violations are ineligible for readmission. - Students dismissed for substance abuse must meet all reentry conditions outlined in the Substance Abuse Policy. Reentry Status Readmitted students will be placed on academic and professional probation for their first semester of reentry. Failure to meet expectations will result in permanent dismissal. Readmission Requirements Readmission will be based on the following criteria: Academic and clinical performance status at the time of withdrawal Cumulative GPA at the time of readmission request Status of any problems previously identified as interfering with learning Interview with program faculty Acceptance Procedure The applicant for readmission will receive notification of acceptance or non-acceptance within two weeks of the program faculty’s decision. Transfer Students Transfer students will be considered individually. The appropriate advisor will evaluate the general education requirements, and the program director will determine the compatibility of the Surgical Technology curriculum. Transfer students are admitted on a space-available basis.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Student Pregnancy The UAFS Surgical Technology Program students are instructed in proper radiation safety precautions and personnel monitoring before being admitted to any area where ionizing radiation is used. Students are required to follow all radiation safety precautions. The importance of keeping exposure as low as possible, across time, distance, and shielding, is emphasized. Upon confirmation of pregnancy, the student will: 1. Submit a statement from her physician verifying pregnancy and expected due date. The statement should include the physician’s recommendation of which options would be advisable. Suppose a student is restricted from performing duties in the clinical area consistent with the learning experience. In that case, the student may be placed on medical leave for the remainder of the pregnancy and resume her studies afterward. More specifically, the physician should speak directly regarding the following: A. Withdrawal from the program B. She will continue full-time status with limited rotations, excluding portable and fluoroscopic procedures, until she is past the first trimester of pregnancy. C. Continue with no modifications. 2. Within 24 hours, submit in writing her decision to remain in the program, dependent on the above, or no other action is indicated. 3. Counsel with the Surgical Technology Executive Director regarding the nature of potential radiation injury associated with in-utero exposure, the regulatory limits established by the NCRP, and the required preventive measures to be taken throughout the gestation period. 4. Wear two (2) personnel monitoring devices, one placed on the collar and one on the abdomen for fetal monitoring. Reading will be monitored closely. 5. The pregnant student will not place herself in the primary beam of radiation at any time and for no reason. 6. Report to the Clinical Instructor or Executive Director if she works in an unsafe area or under conditions detrimental to herself or the fetus. 7. Be withdrawn from all clinical courses for the remainder of her pregnancy if she exceeds the maximum possible dose. 8. Be informed that all program requirements and absence policies will be equally enforced.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

University of Arkansas – Fort Smith Surgical Technology Program

Clinical Education Agreement to Minimize Fetal Exposure Between student _________________________ and UAFS Surgical Technology Program Date Executive Director notified of student’s pregnancy ____________________________ Due Date: ______________________ Estimated Conception Date: _________________ Cumulative exposure received from conception date to above date ____________________ The Student Pregnancy policy, as outlined in the Surgical Technology Program Policy Guideline Manual, requires the notification of the Executive Director of the pregnancy. The student is also to receive counseling regarding possible harmful effects on the fetus. Under these terms, the student has agreed to continue her Clinical Education at __________________ ________________ hereafter referred to as the Clinical Site. The student informed the clinical instructor and department director at the clinical site. The student has likewise been informed of the clinical site's policies regarding pregnant technologists/students. The student program for minimizing fetal exposure will include: 1. 2. 3.

Wearing a lead apron whenever the potential for exposure to ionizing radiation occurs. If possible, she should be removed from portable, fluoroscopic, and surgical procedures until she is past the first trimester of pregnancy. Once beyond the first trimester of pregnancy, resumption of the procedures outlined in #2 may occur so long as: 1. Distance from the X-ray source is maximized. 2. A wrap-around lead apron is worn. 3. Departmental policy does not preclude outlined procedures. The UAFS Surgical Technology Program will always provide a second film badge to be worn at the waist.

Should the cumulative dose to this second badge exceed 50 mrem (0.5 mSv) in any one month, the student will be removed from the clinical education site for one month. If the dose to this badge should exceed 500 mrem (5 mSv) in one month, the student will be removed from the clinical rotation for the remainder of the pregnancy. The scientific guidelines for fetal dosage are published in NCRP Reports #91 and #107, issued by the United States Government. This agreement releases the Clinical Site and UAFS from any liability if there are any congenital abnormalities at the child’s birth. Student:

Date

Clinical Instructor:

Date

Executive Director:

Date

I have counseled the student named above regarding fetal dose and possible fetal injury due to excessive radiation. Signature

Date __________________

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

University of Arkansas – Fort Smith Surgical Technology Program

Statement of Medical Options for the Pregnant Student Date: I have verified the pregnancy. Her expected due date is.

My recommendation is: (Physician: please check one of the following options for this student) ----------Withdrawal from the program _____ Continued full-time status with limited rotations, excluding portable and fluoroscopic procedures, until she is past the first trimester of pregnancy. Date this limitation ends: _____ Continue with no modifications

Signature

Date

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Insurance Coverage and Accidents A. Liability: The University maintains liability insurance for all students and staff working in the clinical education site. B. Health: Students are encouraged to carry health insurance. The university does not offer health insurance. C. Worker’s Compensation: Students enrolled in the Surgical Technology Program are not employees of the clinical education site and are, therefore, NOT covered by the Worker’s Compensation Act. D. Accidents: If a student is injured at the clinical site, they must notify the clinical instructor immediately. Students must complete a written accident report as soon as possible following any accident or injury (see the Forms section). In addition, a clinical agency accident report form should be completed. Since forms vary at different clinical agency sites, administrative and executive directors must be notified, regardless of how minor the change may seem. Sending a copy of the accident report to the program director will satisfy this requirement. Students are responsible for any expenses incurred due to injury. If the injury prevents the student from completing their shift, make-up time will be assessed. E. Emergency Treatment: Hospital policy will prevail. The student will be responsible for all costs associated with any treatment received.

Communicable Disease Policy Students should use surgical gloves for all procedures involving contact with body fluids (urine, blood, excretions, saliva, etc.). Most contacts will be with patients who have not yet been diagnosed, so wearing gloves is particularly important for preventive purposes. Students will use strict isolation techniques if the patient is diagnosed with a contagious disease. Students must follow the infection control procedures outlined in the clinical site policy manual. In addition to these precautions, all students must have completed the Hepatitis B vaccine series by the fall semester. This requirement is in place for the students' protection and is mandated by OSHA regulations. The program faculty will discuss facilities that provide vaccinations for students. Students must either provide immunization documentation or sign an affidavit stating that they refuse the vaccination. This waiver form is in the front of this manual. If a student has been accidentally exposed to a communicable disease, he/she shall report it immediately to the clinical coordinator and instructor. Appropriate measures will be taken. The clinical instructor will prepare an Incident Report for the student to sign. Each student is required to adhere to the Communicable Disease Policy at the clinical site to which they are assigned.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Serious Illness and Disease Policy 1. The student must inform the program faculty when a serious illness or communicable disease is detected. A serious illness is any sickness that continues for more than one week. A communicable disease is any disease that can be transmitted from one person to another. 2. The longevity and seriousness of the illness are evaluated to determine if the student can continue with the course of study. 3. After the student is released from the doctor’s care to return to school, a plan may be made between the student and program faculty to continue educational activities.

Accidental Exposure to Blood or Body Fluids Exposure is defined as a percutaneous injury, contact of mucous membranes, or contact of nonintact skin with blood or other body fluids or tissues potentially containing blood-borne pathogens. In the event of accidental exposure of students or faculty, the following steps are to be instituted: 1. Wound Care/First Aid: a. Clean wound with soap and water, b. Flush mucous membranes with water or normal saline solution. c. Other wound care as indicated. 2. The exposure will be documented on the incident form used by the agency where it occurred. 3. The completed incident report form will be submitted to the appropriate agency representative. 4. The person exposed to blood or body fluids will be referred for medical care and appropriate testing; however, the decision to obtain medical care or testing will rest solely with the person experiencing the exposure. The health care options available for students or faculty include, but are not limited to: a. The emergency or outpatient department of the agency in which the exposure occurred (at personal expense). b. The county health department. c. The private physician of the individual’s choice. d. Arkansas AIDS Foundation. 5. IT IS VITAL THAT STUDENTS UNDERSTAND THAT THEY ARE RESPONSIBLE FINANCIALLY FOR ANY EXPENSES INCURRED IN THE COURSE OF TREATMENT OR TESTING. NEITHER UAFS NOR THE CLINICAL AGENCY WILL ASSUME ANY LIABILITY (FINANCIAL OR OTHERWISE) REGARDING THE EXPOSURE INCIDENT.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

6. If the exposed individual chooses to seek medical care and/or testing, the health care provider conducting the testing will provide all pre- and post-testing/counseling.

Professional Conduct

Purpose To consolidate key behavioral expectations that guide all aspects of student participation within the UAFS Surgical Technology Program. Policy Summary Surgical Technology students are expected to uphold the highest standards of ethical and professional conduct as representatives of both UAFS and the healthcare community. Students will: - Maintain confidentiality of patient information in compliance with HIPAA and institutional policy. - Exhibit integrity and honesty in all academic and clinical activities. - Demonstrate respect, teamwork, and accountability in interactions with peers, faculty, and healthcare personnel. - Comply with dress code, attendance, and safety regulations at all times. - Avoid all forms of harassment, discrimination, or unprofessional behavior. - Refrain from use of personal electronic devices during instructional or clinical time unless expressly permitted. Accountability Violations of professional conduct standards may result in disciplinary action, including probation, suspension, or dismissal, in accordance with the Student Discipline Policy. Commitment Statement By enrolling in the UAFS Surgical Technology Program, each student agrees to uphold the ethical principles of the profession and contribute positively to the learning environment and patient care community. Classroom Students are expected to behave professionally and be responsible for their actions, successes, and failures. If a student disagrees with the instructor, he/she should approach the instructor professionally. Students should seek information to learn and understand the material, as well as improve in a clinical setting. In the event of a disagreement, students should refrain from being disruptive in class. Questions regarding the material should be asked during class time. All other questions should be asked outside of class so that the instructor can address them before or after class. Anyone found to have engaged in cheating or falsifying information, whether on a test, assignment, clinical documentation, or written or verbal disclosures, will receive a zero for the test or assignment and will be immediately placed on probation. Alleged violations will be documented and communicated to the student in writing. Students have the right to due process, which includes the opportunity to respond to the allegation and to appeal through the established CHEHS program appellate process. Repeated or severe violations may result in dismissal from the program, provided due process procedures are followed. Other intentional

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

misrepresentations will be addressed individually with consequences dependent upon the severity of the infraction. Students must come to class or lab prepared for that day’s lesson. Preparedness includes reading the assigned material, preparing assignments on time, and bringing necessary books and materials to class or lab. Tardiness will not be tolerated. Habitual tardiness is a sign of a poor attitude. Tardy students disrupt the class and can interrupt other students' learning. Clinical The clinical site reserves the right to refuse acceptance of any student involved in any activity not considered professional or conducive to proper patient care. Students are always expected to conduct themselves professionally. Undue conversation, excessive noise, dirty jokes, gossip, and loitering are unprofessional behaviors and should be avoided. Do not discuss personal problems with patients or staff. No personal telephone calls are to be made or received during clinical hours unless it is an emergency. Discussion of personal health history with the physicians is forbidden and will result in dismissal. The chain of command directs you to inform the instructor of any difficulties you encounter while working with a particular employee. We are guests at the healthcare facility and must maintain a good working relationship with the facility and its employees. Informing an employee of a break in their sterile technique is acceptable, but it must be done professionally and without accusation. Do not chew gum while in clinicals. Cell phones are expressly forbidden in the clinical area. They are always to be in the student locker on silent. Students found with a cell phone in the clinical area will be immediately dismissed. Preceptors at the clinical sites have the authority to report any infraction. REMAIN BUSY! Take the initiative to find something to do. Cleaning and stocking the surgery rooms or filing are helpful jobs. Be courteous to your patients and all staff. Maintain a cooperative and uncomplaining attitude. Professional attitude and behavior are factors considered in recommendations for future employment. Do not compare one clinical site to another. Each facility is unique. All hospital and clinical records are kept confidential. Any patient information request should be referred to the clinical instructor. Do not discuss patients or their problems with anyone unless authorized to do so by the clinical instructor. All surgical technology students are to demonstrate professional conduct. Each student is expected to: 1. Demonstrate responsibility and accountability for decisions and actions. 2. Apply knowledge of legal and ethical concepts in implementing patient care. 3. Seek guidance and assistance when personal limitations are reached. 4. Be responsive to constructive criticism and attempt to improve outcomes.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

5. Demonstrate punctuality for both classroom and clinical education. 6. Demonstrate preparedness for both classroom and clinical education. 7. Recognize the patient’s privacy, confidentiality, and dignity rights. 8. Demonstrate self-direction and professional growth by exploring and utilizing available resources. 9. Demonstrate a positive attitude (verbally and nonverbally) in the clinical and academic setting. 10. Demonstrate preservation of the health, welfare, and safety of patients, hospital staff, instructors, and all students.

Unprofessional Conduct The following behaviors are considered unprofessional conduct and will result in the student's placement in the counseling pathway or dismissal from the program. 1. Cheating - dismissal 2. Unauthorized possession of an exam - dismissal 3. Plagiarism 4. Cell phone in the surgery restricted area -- dismissal 5. Inaccurate recording, falsifying, or altering of patient, agency, or personal records dismissal 6. Illegal possession, sale, or distribution of drugs or other wrongful conduct relating to drugs - dismissal 7. Possession of weapons on campus or clinical site - dismissal 8. Theft – dismissal 9. Charges or conviction of a felony – clinical sites will not allow entrance if you have been convicted. 10. Excessive tardiness or absenteeism

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

11. Violating the confidentiality of information or knowledge concerning the patient dismissal 12. Use of profanity in a clinical area 13. Repeated violation of the dress code 14. Any activity that would jeopardize the health, safety, or welfare of the patient, the hospital staff, the instructor, and all students 15. Being under the influence of mind-altering drugs, using illegal drugs, or the use of alcohol while in class or the clinical area – dismissal after a positive test 16. Misappropriation of supplies, equipment, and drugs - dismissal 17. Leaving a clinical assignment without properly advising the appropriate personnel and instructor 18. Discriminating in the rendering of service as it relates to human rights and the dignity of the individual 19. Committing an act that a reasonable and prudent student would not perform at their level in the program 20. Omitting an act that a reasonable and prudent student would be expected to perform at their level in the program 21. Failure to disclose errors to appropriate hospital personnel and clinical instructor dismissal 22. Conduct detrimental to the public interest 23. While caring for a patient, engaging in conduct with a patient that is sexual or may reasonably be interpreted as sexual, or in any verbal behavior that is seductive or sexually demeaning to a patient, or engaging in sexual exploitation of a patient - dismissal 24. Confrontational behavior toward a patient, hospital employee, fellow student, or faculty member 25. Sleeping or appearing to be sleeping (eyes closed, feet up, unprofessional, etc.) – Any student sleeping or appearing to be sleeping will be automatically dismissed from the program. This includes the lounge, locker room, and any other shared space, as well as any operating room. A student MUST produce a document from a physician stating that they are taking a medication that could induce drowsiness BEFORE A CLINICAL ROTATION

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

to the clinical faculty member. Medication includes both prescription and over-thecounter (i.e., Benadryl). NOTE: Students in the Surgical Technology Program are subject to UAFS's academic and disciplinary rules and regulations.

Removal from a Clinical Site Students in the Surgical Technology Program must strive to do their best and display the professional attitude necessary to promote a positive image of Surgical Technology to patients, fellow students, technologists, physicians, the University, and the general public. However, if a student fails to abide by the policies and procedures outlined in this manual, they will be unable to promote a positive image of their chosen profession. They thus may become subject to probation or dismissal. Removal from a Clinical Education Center A student may be removed from a clinical education center at the request of the clinical instructor or the clinical agency's administrative director. The request must be in writing and must contain the following items: 1. 2. 3. 4.

Objective reason(s) for the request. Documentation of efforts to correct the situation. The results of these efforts, and Any other information supporting the request.

The following reason(s) are considered grounds for removal from the program: 1. The student received two incident reports at that clinical education center. 2. The student has demonstrated flagrant abuse of hospital policies and procedures. 3. Alcohol and drug abuse while at the clinical site. 4. Irreconcilable differences. 5. Chronic poor performance, which may be characterized by an excessive repeat rate, failure to progress, poor listening and communication skills, consistent failure to recognize breaks in or maintain aseptic technique, consistent inability to follow directions and departmental routines, excessive absences or tardiness to clinical or theory, inability to work harmoniously with the staff at the clinical facilities, or 6. Any other circumstances that demonstrate poor student performance overall. Probation Guidelines A student may be placed on probation if they commit an infraction of the various manual policies. The student will complete an Unsatisfactory Performance Contract” (probation form), the Executive Director, and the Clinical Instructor (if applicable).

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Probation will extend for the duration of the contract, as specified in the contract, and subject to the satisfaction of the conditions agreed upon by the parties above. The following infractions will cause the student to be placed on probation: 1. Students are now informed that upon accumulating four regular write-ups on any infractions not categorized as critical events, they will be placed on probation for the remainder of the semester. Any subsequent regular write-up received during this probationary period, regardless of nature, will result in immediate dismissal from the program. This decision is made in accordance with our established criteria for student progression within the program. 2. The student receives a student evaluation of less than 75%. Probation will be extended until the re-check evaluation is completed. (Rechecks are not given on all assessments.) 3. A student is performing below standards in one or more areas of his/her training, either academically and/or clinically, including but not limited to the student’s clinical evaluations. Probation will be applied and extended at the discretion of the clinical coordinator and Executive Director. 4. Chronic poor performance in either the clinical or didactic aspects of a student’s education, which may include: Failure to progress Poor communication skills Unprofessional behavior Probation will be applied and extended at the discretion of the clinical instructor and Executive Director. Dismissal Guidelines A student may be removed from the Program based on various infractions of policies outlined in the Surgical Technology Program Manual. The executive director has the authority to dismiss a student from the program. The following infractions are grounds for removal from the Program: 1. Academic Dishonesty: This includes cheating, plagiarism, or any other attempts to use someone else’s work as one’s own. Any student guilty of this may also be subject to expulsion from the University. 2. The student receives a grade of less than a “C” in any course in the Surgical Technology Program with a SUR prefix.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

3. A student is removed from a clinical agency at the written request of the Clinical Instructor or the Administrative Director due to unsatisfactory performance. 4. The failure to respect patient confidentiality. 5. Documented patient endangerment, i.e., patient abandonment, practice outside the scope, and use of drugs. 6. On the second attempt, the failure to earn a “C” or better grade in a Surgical Technology curriculum course (not a SUR prefix). 7. Any infraction resulting in expulsion from the University. 8. Excessive tardiness or absence from lectures or clinicals. 9. Failure to progress. 10. Confronting a hospital employee, classmate, or instructor unprofessionally. 11. Failure to notify the instructor of absence or tardiness from the clinical site by 6:00 AM of the clinical day. 12. Leaving the clinical area (OR) without permission. 13. Any of the behaviors listed in the unprofessional conduct. 14. Not following guidelines concerning cell phones in the classroom and clinical settings. 15. Cell phone in the semi-restricted or restricted area of the Surgical Department Student Discipline, including Suspension and Dismissal from the Program A student may be suspended or dismissed from the program for violations of this manual, which include but are not limited to: (1) academic dishonesty; (2) failing to abide by the substance abuse policy; (3) a breach of applicable code of ethics; and (4) unprofessional conduct. The faculty member requesting disciplinary action will follow the following steps when seeking to discipline a student for violating the program manual. In addition, students facing discipline from program staff, faculty, and administration will be given notice and an opportunity to be heard. The faculty member and the student may resolve the matter informally. However, the student may request that the matter be resolved through the procedure below by submitting a written notice to the faculty member at any time before resolution. Whether the matter is resolved through the informal process or the process outlined below, the faculty member initiating the proceedings will, by a preponderance of the

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

evidence, demonstrate that the student has violated the program manual. Upon receiving written notice from the student indicating their desire to use formal disciplinary procedures, the faculty member must notify the Program Director and request that a Hearing Officer be appointed as the adjudicator. Within fifteen (15) days, the Program Director must select a Hearing Officer, notify the faculty member and the student facing discipline, and select a pending date and time for a hearing. Any member of the Program faculty may serve as the Hearing Officer. However, the initiating faculty member may not be selected as the Hearing Officer for the matter. The faculty member initiating the disciplinary process must then prepare a written summary of the violation, along with any written records of counseling or interventions with the student. These documents must be provided to the student at least fifteen (15) days before the hearing date. The student may submit a written defense to the Hearing Officer and the initiating faculty member no later than five (5) days before the scheduled hearing date. At the hearing, both the initiating faculty member and the student will give opening remarks, have an opportunity to refute the allegations of the other party, and provide closing remarks. If the faculty member calls any witness, the student will have a chance to question that witness. Within fifteen (15) days of the conclusion of the hearing, a written decision with the applicable sanctions shall be sent to the student. The student will have five (5) days to appeal that decision to the Program Director. The Program Director will issue a written decision on the appeal within fifteen (15) days of the student's written appeal of the hearing officer's decision. The student will be allowed to continue in class until the appeal is fully adjudicated, unless good cause is shown. Good cause may include, but is not limited to posing a danger to oneself, other students, instructors, and patients. In the event a student refuses drug testing or fails to submit test samples promptly, the student may be removed from class and clinical assignments until testing samples are submitted in compliance with the manual. Any further appeals, to the extent applicable, must conform to the appellate process set by the UAFS Student Handbook. Appeals beyond the Program Director level may only be filed on the following grounds: (1) a procedural error occurred; (2) an objective assessment of the evidence under the preponderance of evidence standard does not support a finding of responsibility; (3) new and significant evidence has been identified after the Board hearing and the evidence was unavailable or could not have been obtained before the Board hearing; (4) the sanctions are inconsistent with the Sanction Rubric; or (5) that additional sanctions imposed are excessive. Due process is built into all disciplinary and dismissal procedures with the CHEHS program. This ensures that students receive written notification of alleged violations, an opportunity to respond, and the right to appeal through the established appellate process before a final dismissal decision is made. If a student feels they have been unfairly treated or evaluated in matters unrelated to dismissal, they may pursue informal or formal grievance procedures.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Grievances are not a substitute for due process and should not be requested frivolously. Grievances must be submitted in the correct sequence outlined above. UAFS Surgical Technology Program – Sanction Rubric Purpose This rubric ensures fairness and consistency in determining disciplinary actions for violations of program, clinical, or university standards. Sanctions are based on the nature, severity, frequency, and impact of the infraction. Category Academic Integrity Violations

Description Examples Breaches of honesty or ethical Cheating, plagiarism, standards in academic or falsifying clinical clinical work. documentation, unauthorized collaboration, or misrepresentation of work. Professional Conduct Behavior is inconsistent with Insubordination, Violations expected professional and unprofessional ethical standards. communication, breach of confidentiality (HIPAA), or inappropriate social media use. Clinical Safety Violations Actions that compromise Breaks in sterile field, unsafe patient safety or violate instrument handling, or sterile technique and safety failure to follow infection standards. control protocols. Attendance & Accountability Failure to meet attendance, Unexcused absences, Violations punctuality, or accountability tardiness, falsifying requirements. attendance, or leaving clinicals early without permission. Ethical and Legal Violations Conduct violating ethical, Substance use during legal, or institutional program activities, regulations. discrimination, harassment, or patient mistreatment. II. Sanction Levels Level Level 1 – Warning

Severity Description Minor infraction or Formal written first-time offense warning; counseling with no safety risk. by faculty or Program Director; corrective action plan required.

Possible Actions Written warning, professionalism workshop, reflective essay, or meeting with the instructor.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Level 2 – Probation

Repeated or moderate infraction; unprofessional behavior; potential risk to safety or integrity. Level 3 – Suspension Serious infraction from Clinical or compromising safety, Didactic Component professionalism, or learning environment. Level 4 – Program Egregious or repeated Dismissal violations; intentional misconduct or endangerment.

Placement on professional probation with a behavioral contract and a monitoring period. Temporary removal from clinical or classroom activities pending remediation. Permanent dismissal from the Surgical Technology Program; referral to Student Conduct Process.

Level 5 – University Violation breaches Referral to the UAFS Action the UAFS Code of Provost Office or law Conduct or legal enforcement. standards.

Probation (one semester), loss of privileges (e.g., site or case choice), or remedial assignments. Clinical suspension, skills reevaluation, or meeting with the Program Director and Clinical Coordinator. Dismissal letter, record documentation, and appeal rights as defined by UAFS policy. University suspension, expulsion, or legal action.

III. Sanction Determination Criteria Criteria Considerations Nature and Seriousness The degree of harm, safety risk, or ethical breach involved. Intent and Awareness Whether the action was intentional, negligent, or accidental. Impact The effect on patients, peers, clinical partners, and program integrity. History Prior warnings, sanctions, or behavioral patterns. Accountability The student’s response, honesty, and willingness to improve. IV. Appeal Guidelines Appeals beyond the Program Director may only be filed on the following grounds: 1. A procedural error occurred. 2. The preponderance of evidence does not support the finding. 3. New, significant evidence was discovered after the hearing. 4. The sanctions are inconsistent with this Sanction Rubric. 5. Additional sanctions imposed are excessive. All appeals must follow the UAFS Student Handbook appellate process and be submitted within the required timeframe. V. Documentation and Recordkeeping

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Requirement Procedure Written Notification All sanctions must be issued in writing to the student. Record Sanctions are documented in the student’s program file. Maintenance Records are maintained in accordance with FERPA and accreditation Confidentiality standards.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Provost

Yes Solved – no further action.

Dean of Health Sciences

Yes Solved – no further action.

Executive Director

Yes Dispute Solved – no further action

Clinical Instructor

Yes Solved – no further action.

Student with Grievance

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

The Disciplinary Action and Due Process All levels in the disciplinary action process are documented and kept in the student’s file. Due process is built into each step of the disciplinary procedure to ensure fairness. Due process includes: • Written notification of the alleged violation or concern, • An opportunity for the student to respond and provide information, • Review by the appropriate Program authority, and • The right to appeal through the established appellate process. 1. Removal from Clinical Education Site

Form: Written letter Required Signatures: Clinical Instructor or Administrative Director Submitted To: Executive Director Guidelines: Contained on Page 54 of this Manual Use: Clinical Performance Problems The student will receive written notice of the concern and have the opportunity to discuss the matter with the Clinical Instructor before removal is finalized. The Executive Director will review the removal decision, and the student retains the right to appeal.

2. Probation

Form: Unsatisfactory Performance Contract Required Signature: Executive Director Clinical Instructor: If applicable Guidelines: Contained on Page 55 Use: Clinical and Didactic Problems The student will be notified in writing of the performance concerns and the terms of probation. Before probation is imposed, the student will be given the opportunity to respond and present their perspective. The Executive Director will make the final decision and provide it in writing. Students may appeal through the appellate process.

3. Dismissal

Form: Written report by Executive Director with supporting documents Required Signatures: Executive Director Guidelines: Contained on Page 56 of this handbook Use: Clinical and Didactic Problems Dismissal from the Program will occur only after written

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

notification of the alleged violation, a formal meeting at which the student can respond, and review by the Executive Director. If dismissal is imposed, the student will receive the decision in writing along with information about their right to appeal through the established University process.

Technology Requirements Purpose: Technology readiness is critical to students’ success in the Surgical Technology learning environment. UAFS is a 100% bring-your-own-device university, and while technology products must meet the required technical specifications, students can select products based on their preferences. **Trajecsys is the platform used for logging surgical cases to meet the 120-case requirement, managing time, and conducting evaluations. ** Logging into Trajecsys using the student’s personal log-in information serves as the e-signature for those cases and confirms that the student's documents are correct and not falsified. If any falsification is found on Trajecsys, the resulting action is automatic dismissal from the Surgical Technology program. Students should use the following technical requirements to guide their selection of a technology package for use during their academic program at UAFS. Systems purchased new within the past 2 years will typically include the following recommended features. Students should be able to do the following essential computer tasks: 1. Word processing* 2. Create a presentation (PowerPoint)* 3. E-mail 4. Install/update software on their computer 5. Browse the internet 6. Record video on their smartphone or a camera and load that video on their computer or an online service or drive (YouTube, Google Drive) *Students may develop some of these skills in required classes as part of their degree. Recommended Operating Systems and Devices: Operating Systems Note: Older versions may work with a supported web browser. Most new devices should function similarly. 1. Windows 8 or 10 2. Mac OS X v10.12. 10.13, 10.14 3. iOS a. iPod Touch 62

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

b. iPhone 4S, 5S, 5c, 6 c. iPad 2, 3, Mini 3, Air 2

4. Android a. Galaxy S4, S5 b. HTC G1 c. LG C800 myTouch d. HTC One, One M8 e. Galaxy Note 2014 5. Windows Mobile a. Venue 8 Pro b. Lumia 520, 930 6. Chrome OS Chromebook (Chrome browser- some features requiring NPAPI plug-ins are not supported) Minimum hardware for video, sound, Internet connection, etc. Note: If you have an unsupported browser or a dial-up connection, you will have difficulties running Blackboard courses. 1. Keyboard, and mouse or laptop touch pad 2. Monitor with minimum Super VGA (800 x 600) resolution. 1024 x 768 or higher is strongly recommended 3. Sound Card and Speakers 4. Minimum broadband connection (cable or DSL) 5. Students should have a Broadband Internet connection for running video 6. CD-ROM and DVD readable drives or USB ports and drives 7. A webcam with a built-in microphone 8. Privacy screens 9. A computer/USB microphone if your webcam does not have a microphone 10. A laptop or mobile device with a camera and microphone Supported Browsers Note: Students must have anti-virus software, and it is strongly recommended that they have anti-malware software. If they do not have adequate software installed, students may be responsible for passing on viruses. Some telecommunications providers, such as Cox Communications, offer antivirus software free of charge with their service. See the provider's website for more information. 1. 2. 3. 4. 5. 6.

Microsoft Internet Explorer is NOT supported Adobe Flash support is being discontinued by all browsers by the end of 2020. Apple Safari version 12+ for Macs and 11+ with Ios Microsoft Edge version 42+ for PCs and 38+ for mobile Mozilla Firefox version 57+ Google Chrome version 63+ (version 75+ to use Collaborate) see:

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

https://help.blackboard.com/Collaborate/Ultra/Participant/Get_Started/Browser_Supp ort Browser Checker Students can check to see if their Web browser is supported by Blackboard by clicking the link: https://help.blackboard.com/Learn/Administrator/SaaS/User_Interface_Options/Original_E xperience/Browser_Support/Browser_Checker Additional System Requirements for Online Proctored (OLP) Assessments: 1. USB port or USB-compatible dongle adapter 2. WIN 7 or Higher/Mac OS 10.11 or Higher 3. Hard Drive Remaining Space > 20MB 4. Internal Storage > 32MB Supported Mobile Technology Students can download the Blackboard (Student) app for iOS, Android, and Windows mobile devices. The app should be free for UAFS students on each platform. Other Software 1. Plug-ins - Java (JRE) versions 7 or 8 are recommended 2. Applications - UAFS recommends the following applications for online classes: a. Microsoft Word b. Adobe Acrobat Reader c. Microsoft PowerPoint or PowerPoint Viewer (for Web-enhanced courses) d. VLC Media Player Accessibility Blackboard recommends the following screen reader combinations: a. For Windows systems, use Mozilla Firefox with the JAWS screen reader b. For Mac systems – Apple Safari with the VoiceOver screen reader

Miscellaneous Policies Policy guidelines for the following issues are outlined in the University of Arkansas – Fort Smith Student Handbook & Code of Conduct and will be maintained by this program. Policy 1. Intoxicants and Drugs (substances and abuse) 2. Misuse of Technology 3. Abuse of the Student Conduct System 4. Firearms/Weapons 5. Property

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

6. Rights of Others 7. Sexual Misconduct (Title IX) Program Completion and Graduation Policy Purpose To define the academic and professional requirements students must meet to complete the Surgical Technology Program and qualify for graduation successfully. Policy To be eligible for program completion and graduation, students must: 1. Complete all didactic, laboratory, and clinical courses with a minimum grade of 75% (C) or higher. 2. Demonstrate clinical competency in all required skills as defined by the ARC/STSA Core Curriculum. 3. Fulfill all attendance and case log requirements, including participation in a minimum of 120 surgical cases (per ARC/STSA standards). 4. Meet all financial obligations to the university. 5. Return all institutional property, including badges, instruments, and resource materials. Certification Eligibility Graduation from the UAFS Surgical Technology Program does not automatically guarantee eligibility for the National Board of Surgical Technology and Surgical Assisting (NBSTSA) certification exam. Students must meet all national and state testing and licensure requirements. Documentation Prior to graduation, students must submit: - Final clinical evaluations. - Completed surgical case logs verified by the Clinical Coordinator. - Proof of attendance at all mandatory review sessions and exit interviews/advising appointments.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Failure to meet these requirements may delay or preclude graduation and eligibility for certification. Graduation Ceremony and Professional Conduct Purpose To emphasize professionalism and respect during the culmination of the program and participation in university ceremonies. Policy 1. Participation in the graduation ceremony is a privilege that reflects professional standards and the reputation of the UAFS Surgical Technology Program. 2. Graduates must adhere to the UAFS Dress and Decorum Standards, including wearing the approved regalia and maintaining a professional appearance throughout the event. 3. Conduct that disrupts the ceremony, disrespects faculty, or violates decorum will result in administrative removal and possible withholding of graduation privileges. 4. All outstanding financial, clinical, or disciplinary obligations must be resolved before participating in graduation exercises. Professional Etiquette Graduation ceremonies are a formal acknowledgment of achievement. Students are expected to demonstrate: - Courtesy and respect toward faculty, guests, and peers. - Appropriate communication and demeanor consistent with the surgical technology profession. - Compliance with event-specific directions from university personnel.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Surgical Technology Program

Outstanding Clinician Award Criteria and Procedure The Surgical Technology faculty will select a student from the graduating class to receive the “Outstanding Clinician in Surgical Technology” Award. The recipient will be presented with a plaque during the pinning ceremony. Criteria: 1. Grade Point average of 3.00 or above at the time of the nominee selections. 2. Demonstration of leadership ability. 3. Demonstration of the application of theory to clinical practice. 4. Demonstration of the following professional characteristics: a. b. c. d.

Attendance and punctuality Ability to work with others Enthusiasm for the practice of Surgical Technology Professional conduct and appearance

Procedure: 1. A majority vote of the clinical instructors and the Executive Director will make the selection. 2. The recipient of this award will not be announced until the award ceremony.

University of Arkansas Fort Smith Surgical Technology Program 2026-2027 Policies and Procedures Manual

Academic Award

The Academic Award will be presented to the graduating student who meets all the eligibility requirements set forth by the University. The award recipient will be given a plaque during the award ceremony. The recipient of this award will not be announced until the award ceremony.

Forms All forms included in this section may be photocopied for use if the form is not immediately available at the Clinical Education Site. Please ensure that each relevant party receives a copy, as indicated, for those forms requiring distribution.

Surgical Technology Program Accident Report This report records all details of a student's accident or mishap. It should be completed immediately so that the circumstances of the event are documented accurately. After the report is completed, a copy should be sent to the Executive Director. The clinical site’s administrative and executive directors should be notified regardless of how minor the incident may be. Date

Time

Location

Description of the event:

(If a patient was involved) Patient’s name, Age Hospital ID

Doctor

Actions taken and persons notified:

This report was discussed with me: Student Signature:

Date

Executive Director:

Date

Clinical Instructor:

Date

R:\Admininstrative\Counseling Forms\Clinical forms.doc

Critical Incident Record Surgical Technology This form records any occurrence identified by the instructor as constituting a critical incident. Student Name

Department

Today’s Date

Date of Occurrence

A detailed description of a critical incident:

Instructions were given to students to correct action, including rationale:

Action Taken

( ) Critical Incident ( ) Drop

Critical Incidents Date of Drop: This semester: Time: Failure to change behavior as indicated, or involvement in other situations requiring formal discussion, may result in actions including a drop or grade of “F” depending on the nature of the problem. Date: Instructor’s Signature: This document will be placed in my file. I understand that I have the right to make any comments or explanations on my behalf in the space below. My signature indicates I have read and understand the above description of the situation. Student’s remarks:

Student’s signature:

Date:

R:\Admininstrative\Counseling Forms\Clinical forms.doc

Surgical Technology Program Statement of Medical Options Following Exposure to Body Fluids Complete after exposure: You have been exposed to blood or body fluids. Realizing that several diseases, including HIV and Hepatitis, are transmitted via blood and body fluids, we, the faculty of the Surgical Technology Program, strongly recommend that you seek medical care. Medical care options include, but are not limited to: 1. The emergency or outpatient department of the agency in which the exposure occurred (at personal expense). 2. The county health department. 3. The private physician of your choice. 4. The Arkansas AIDS Foundation or Ft. Smith Fights AIDS. You must understand that you are financially responsible for any expenses incurred during treatment or testing. Neither the University of Arkansas-Fort Smith nor the clinical agency will assume any liability (financial or otherwise) regarding the exposure incident. I have read the above and understand the options and financial responsibilities.

Signature

Date

Agencies to Know CAAHEP is the largest program accrediting body in the health sciences field. Your program is accredited by: (1) CAAHEP 25400 U.S. Highway 19 North, Suite 158 Clearwater, FL 33763 Phone: 727-210-2350 Fax: 727-210-2354 (2) ARC/STSA -Accreditation Review Council on Education in Surgical Technology and Assisting. 6 W. Dry Creek Circle, Suite #110 Littleton, CO 80120 Phone: 303-694-9262 Fax: 303-741-3655 The agency that certifies you as a practicing Surgical Technologist is the National Board of Surgical Technology and Surgical Assisting. The National Board of Surgical Technology and Surgical Assisting 6 West Dry Creek Circle, Ste. 100 Littleton, Colorado 80120 Toll Free: 1-800-707-0057 Fax: 303-325-2536 Your professional organization is the Association of Surgical Technologists. You will need to become a student member of this organization during the fall semester. Association of Surgical Technologists 6 West Dry Creek Circle Littleton, Colorado 80120 Toll Free: 1-800-637-7433 Phone: 303-694-9169 Fax: 303-694-9169 Your university accrediting agency is the Higher Learning Commission of the North Central Association. The Higher Learning Commission 30 North LaSalle Street, Suite 2400 Chicago, Illinois 60602-2504 Toll Free: 1-800-621-7440 Phone: 312-263-0456 Fax: 312-263-7462