Hiring Trestle Arts Base for your Function or Event We know how important it is to find the right venue for your special occasion. Whether you’re planning a 40th birthday party, an award ceremony or a fundraising event, Trestle Arts Base is the ideal place to hold your function. With over 30 years of theatrical experience and over ten years of successfully running Trestle Arts Base, a unique chapel conversion situated in the tranquil setting of Highfield Park, St Albans, Trestle can guarantee that your function will be one to remember! The spaces we offer: The Theatre: our black box theatre is the perfect blank canvas, which can be themed for your event. This flexible space is licensed for up to 125 people (subject to configuration) and is fully equipped with state of the art sound and lighting equipment. The Apex: a stunning space featuring the Chapel’s original arched window and a partial glass floor decorated with the architectural plans of the building. Whether you need space for VIP guests, a cocktail bar or a play area for children, this vibrant space can be easily adapted. Gallery Café and Bar: a versatile space ideal for welcoming your guests and providing drinks, food and seating for up to 40 people. The Studio: a bright attractive space with sprung dance floor, mirrored wall, and powerful sound system. Ideal as a play area for children, for storing gifts and surprises or for use as a preparation room. For prices and full details please contact: Clare Winter Finance and Venue Manager Email: clare@trestle.org.uk Trestle Arts Base, Russet Drive, St Albans, Herts AL4 0JQ Tel: 01727 850950
Please accept a warm welcome from all at Trestle Arts Base and a thank you for taking the time to read our Party and Functions Hire Pack. Trestle Arts Base is an ideal place to hold your function whatever the occasion. Whether you’re planning a children’s party, an award ceremony or a fundraising event. Trestle Arts Base offers stunning contemporary design married beautifully with the features of the original building, a unique 100 year old converted chapel. As a fully operational arts centre we can offer technical support, insight and advice to help ensure that your function is everything you imagined. Included in this pack you will find: • • • • • • • •
An introduction to hiring Trestle Arts Base Specifications and basic prices Sample Menus Frequently Asked Questions Map and directions Terms and conditions of hire Hire Enquiry Form Catering Requirements Form
We look forward to welcoming you in person at Trestle Arts base. With our very best regards Clare Winter Finance and Venue Manager clare@trestle.org.uk 01727 850 950
Specifications and basic prices The Theatre Dimensions: Capacity:
Facilities include:
Length – 13.5m, Width – 13.5m, Height – 5m 100 guests seated at round tables (Up to 125 guests in other layouts) (Optional use of) audio visual multi-media projection, stage sound and lighting (including special effects). The services and expertise of a professional theatre technician are available at an additional cost. Full technical details are available on request.
The Studio Dimensions: Capacity: Facilities include:
Length – 7.7m, Width – 6.93m, Height – 2.6m 20 people A mirrored wall, sprung dance floor, (optional use of) a CD player and electronic keyboard.
The Apex Dimensions: Capacity: Facilities include:
Length – 7.1m, Width – 4.9m, Height – variable 40 people seated with a top table if required (Optional use of) multi-media projector and CD player.
The Gallery Café and Bar (available for private hire between 6pm – 9.30pm) Dimensions: Capacity: Facilities include:
Length – 7.9m, Width – 5.1m, Height – 2.9m Cafe style seating for up to 40 people. Fully functional bar, cafe and exhibition space. With (optional use of) fully integrated sound system and audio visual multimedia projection.
Trestle Arts Base (whole building) Dimensions: Capacity: Facilities include:
See individual room specifications Maximum capacity 300 people (across all spaces) All of the above
Basic Prices for Evening Events – All evening events include the use of the Gallery Café Hire of Theatre
Cost: £70 inc. VAT per hour and includes one member of staff to assist with your hire
Hire of Apex
Cost: £65 inc. VAT per hour and includes one member of staff to assist with your hire
Hire of Studio
Cost: £60 inc. VAT per hour and includes one member of staff to assist with your hire
Extras would include (but not exclusive to), catering, removal of fixed seating if required, table hire (if what we have already is not appropriate) and technical support if theatrical lighting and sound systems are to be used
Examples of Additional Charges Technical support to set lights, sound etc. £25 inc VAT per hour with a minimum charge if 4 hours Use of electric piano/keyboard £15 per hour inc VAT Projector £10 per hour inc. VAT Screen £5 per hour inc VAT Removing seating and seating rake £175 inc VAT
It is possible to hire more than one room for your event – please contact us for prices.
Buffet Menus Trestle Arts Base can provide a high quality in-house catering service for up to 40 people. Functions catering for over 40 people will be provided through our preferred outside catering company.
The Rehearsal Buffet Breakfast Buffet - £5.60 per person A mixture of freshly baked Danish Pastries Warm Croissants served with butter and a selection of jams Coffee and Quality Tea Selection (including herbal) Fresh Orange Juice and Bottled Mineral Water
The Show Time Buffet Lunchtime Buffet - £8.15 per person A selection of miniature artisan rolls, filled with a mixture of savoury fillings; Including, Mozzarella & Pesto, Mature cheddar & Homemade Chutney and Chicken, Wild Rocket & Lemon Garlic Mayo. Platter of glazed Chicken Wings A selection of Fresh Quiche Slices (vegetarian options available) Assorted Kettle Chips and dipping Salsa Exotic Fresh Fruit Platter Jugs of Iced Water
The Encore Buffet Lunchtime Buffet - £9.15 per person A selection of miniature artisan rolls, filled with a variety of savoury fillings; Including, Prosciutto Ham & Vine Tomatoes and Mozzarella & Caramelised Onion Chutney. Platter of glazed Chicken Skewers Bite sized Bruschettas, hand finished with a range of toppings A selection of Fresh Quiche Slices (vegetarian options available) Tortilla Dipping Chips with Salsa, Sour Cream and Guacamole Exotic Fresh Fruit Platter Jugs of Iced Water
The Interval Selection Snacks & Nibbles - £3.60 per person A mouth watering selection of black and green olives Tortilla Dipping Chips, kettle chips and crackers Carrot & cucumber crudités, mixed nuts A selection of dips including Salsa, Sour Cream and Guacamole
All items are subject to availability. All prices include VAT. Service is not included. Regrettably we cannot guarantee any items on our menu are free from nuts or our fish is free from bones.
Drink Options @ £1.50 per person per, per round of drinks Hot and cold drinks can be made available for persons throughout the course of the day. Please pre- order before the date of the event. On arrival
Mid-morning
Lunchtime
Mid-afternoon
Tea / Instant Coffee & Biscuits Mineral Water & Orange Juice
All Trestle house wines are from the Delicato winery in California, one of the most advanced wineries in the world. Together they work with a crack winemaking team who really understand how to coax the best from the regions grapes. The Furious Boar wines sold at Trestle Gallery Café are named after one of California’s most unusual and unexpected inhabitants, the boar. Unbeknownst to the rest of the world, the area has the world’s third largest boar population and they wander the vineyards of California in search of a tasty snack or two.
White / Furious Boar Chardonnay, California 2008 A really fresh and zingy Chardonnay full of pineapple, pears, apple and lemon finished with delicious toasted almond flavours coming from the oak. £12.25 per bottle (approx 5 glasses) Red / Furious Boar Merlot, California 2008 Make way for lashings of delicious raspberry ripple ice cream. This is smooth, supple merlot and an incredible pleasure to drink. £12.25 per bottle (approx 5 glasses) Rosé / Furious Boar Zinfandel Rosé, California 2008 UK wine drinkers love Zinfandel Rosé! Fruity, fresh and fun it's the closest you can get to sunbathing on Venice Beach without getting on a plane. £12.25 per bottle (approx 5 glasses)
Frequently asked questions Question: How much does it cost? Answer: The costs depend on many different elements, including which room/s you require and how much technical assistance you need. There are also staffing catering costs to be considered. Please fill in the form included so we can tailor the costs to your exact requirements. Question: Is there free on site car parking at Trestle? Answer: Yes, Trestle Arts base has parking for up to 30 vehicles. The main entrance to the car park is located at the Princess Diana Drive entrance. Question: What are Trestle Arts Base normal opening times? Answer: Access is normally available between 9.30am to 5.30pm. For special events we can extend the opening hours until midnight (or 1.00a.m subject to a temporary event notice). An early open can be arranged although there will be a nominal staffing charge for this. Question: How much notice do you need to ensure I get the date/dates I want? Answer: Ideally at least 6 months – or as much as possible. The earlier you book your event, the more likely we are to be able to guarantee the date and times you require. However, if the venue is not booked we are happy to accept short-notice bookings. Question: Do you offer catering facilities? Answer: Yes, Trestle Arts Base offers tailored bar and catering services from freshly made business lunches to luxury canapÊ buffets. We are fully licensed and can provide a full bar service for business events and functions. Question: Will Trestle Arts Base provide staffing for events and functions? Answer: Yes. We supply a Duty Manager in the cost of your hire fee. Should you require additional staff such as a Duty Technician, Ushers, Bar and Catering Staff, there may be an extra cost involved.
Application for Hire – Party/Function Type of Event/Function: Who is your function for? (i.e. name of person whose birthday it is):
Name of Hirer:
Date(s) Required:
Address:
Telephone: (day & eve) Email:
Postcode:
Evening(s) required:
Monday
Tuesday
Saturday
Sunday
The Studio:
Room Set up time:
Wednesday
Thursday
Friday
Catering requirements: Yes
No
Arrival of Guests (time): Please fill in your requirements on the order form provided (NB; if you require catering for over 40 persons please contact clare@trestle.org.uk for details)
The Apex:
Number of guests:
Technical Requirements:
Room Set up time:
Catering requirements: Yes
No
Arrival of Guests (time): Please fill in your requirements on the order form provided (NB; if you require catering for over 40 persons please contact clare@trestle.org.uk for details)
Number of Guests:
Technical Requirements:
The Theatre:
Room Set up time:
Catering requirements:
Arrival of Guests (time):
Yes
No
Please fill in your requirements on the order form provided (NB; if you require catering for over 40 persons please contact clare@trestle.org.uk for details)
Number of Guests:
Technical Requirements:
Additional Details: LIGHTING
YES
NO
FURTHER INFORMATION
Would you like to use the theatrical lighting? Please indicate a brief outline of what lighting you require SOUND Are you playing your own music? (CD etc) Have you hired a DJ/Band? Please give details of DJ/Band
Please note, this may incur an extra fee
(Please ask us for advise at any time)
YES
Date External Caterers: Arrival? Hired items arrival (furniture etc)? Arrival of DJ/Band?
NO
FURTHER INFORMATION
Time in
Time Out
Please give a brief description of the event:
Please note: Supplementary charges will be made for additional staffing, catering and technical requirements
Catering Requirements Name of Hirer: _________________________________________________________________________ Date of event: _________________________________________________________________________ Contact name and number: _________________________________________________________________________ Buffet order form No of guests
Time required
Any additional dietary requirements
No of guests
Time required
Any additional dietary requirements
The Rehearsal Buffet The Show Time Buffet The Encore Buffet The Interval Selection
Hot and Cold Drinks
Tea / Instant Coffee & Biscuits Mineral Water & Orange Juice
House Wine No of glasses
No of bottles
Time required
Red White Rosé
Any additional requirements;
Trestle Terms & Conditions of Hire Catering – If you require catering for your event, it must either be provided by Trestle or another professional catering company. If an external catering company is used, Trestle charges a fee of 10% of the total room hire cost. Copies of Food Hygiene and Insurance certificates are required from external caterers. If you have chosen a Trestle catering option, numbers must be confirmed 14 days prior to your hire date. Payment – must be made in full on receipt of an invoice. We accept credit/debit cards and cheques. Cheques should be made payable to: Trestle Theatre Co Ltd. The User agrees to pay Value Added Tax at the current rate.
Data Protection – Trestle Theatre Company is registered as a Data Controller with the Data Protection Registrar. Data will be shared with visiting companies if they are registered as a Data Controller with the Data Protection Registrar and handle the data in accordance with the terms of the Data Protection Act (1998). All data supplied to Trestle Arts Base from patrons purchasing tickets to productions will be handled in accordance with the terms of the Data Protection Act (1998). Cancellation Policy – Cancellation of the booking is required in writing. Trestle will retain 30% of the booking fee if the booking is cancelled before 28 days of the date of the hire. If a cancellation is made less than 28 days prior to the hire date there will be no refund. Premises – The User is, during the hire period, responsible for the supervision of the hired space, the fabric and the contents, their care, safety from damage or change, and the behaviour of all people using the premises; including proper supervision of car-parking arrangements to avoid obstruction of the highway. The User must not use the premises for any purpose other than described in this agreement, and must not sub-let or allow the premises to be used in any unlawful practice. Smoking is not permitted anywhere inside Trestle Arts Base. Animals excluding “seeing and hearing” guide dogs are not permitted inside Trestle Arts Base. At the end of the hire period, the User must leave the premises and surrounds in a clean and tidy condition, and replace any contents temporarily removed from their usual position. If any damage to the fabric of the building is sustained, full costs, after investigation, will be re-charged to the hirer as well as any deep cleaning costs in the case of wine spillage on carpets or any excessive dirt left on walls or floors. Opening Hours – The premises cannot be used for public entertainment except between the hours 8.30am to 12.00 midnight (or 1.00am with a temporary event notice) 7 days per week. Our normal office hours are 9.30am – 5.30pm. Regulations and Licences – The User must comply with all conditions and regulations by the Fire Authority, Local Authority, the Local Magistrate’s Court or otherwise. The User must comply with the Health and Safety at Work Act 1974. The User must supply one chaperone for every 10 children under 16, and ensure that any children under eight (8) years of age comply with the provisions of the Children Act 1989 and that only fit and proper persons have access to the children. The User is responsible for any permissions and fees due to the Performing Rights Society, the MCPS or other. The User must not exceed the maximum number of persons agreed for this hire, without prior written permission from Trestle Theatre Company, which may be withheld due to Fire Regulations.
The User must keep a register of all their personnel within the building. The User must ensure that all personnel are fully instructed in fire and emergency evacuation procedures. This is in accordance with the Public Entertainments Licence issued under the Local Government (Miscellaneous Provisions) Act 1982/Stage Play Licence under the Theatres Act 1968. Additional Equipment – All electrical equipment to be brought into Trestle Arts Base must be maintained and operated in accordance with the Electricity at Work Regulations 1989, and no equipment must be used without prior agreement by Trestle Theatre Company Ltd. All use of set, props, and special effects must be agreed and approved by Trestle Theatre Company’s Technical Manager before the commencement of the hire. Anyone wishing to film or record and event may do so only by prior arrangement with Trestle Theatre Company Ltd. Insurance – The User is responsible for the insurance of its own personnel and property against all risks and fully indemnify Trestle Theatre Company against all costs, claims and demands in respect of personal injury or damage to, or loss of, property and any financial or economic loss resulting from anything done or omitted by the User. Neither party must do anything on the premises whereby the insurance policy of the other may be invalidated or which may cause an increased premium to become payable. Force Majeure – If by reason of any strike, lockout, war, fire, epidemic, riot, natural calamity, national mourning, order of government or local authority, act of God, or other cause beyond the control of either party, the hire is cancelled, the agreement will be null and void, and no claim will be made by either party against the other.
Map and Directions
By Car: Trestle Arts Base is a ten minute drive from St Albans City Centre, signposted from the A1081 and A1057, and 10 minutes from junction 22 of M25 By Train: Trestle Arts Base is 2 miles from St Albans City Station and can be accessed by taxi or bus. By Bus: Take the S1/S2 Uno bus from St Albans City Centre or Stop B at St Albans City Station, alighting at the second stop on Drakes Drive. Alternatively take the 655 Uno bus between Hatfield and Borehamwood or the S7 Uno bus, alighting at Ashley Road or Hill End Lane. By Taxi (Approximately ÂŁ6 from St Albans City Station) Goldline Taxi: 01727 833333 / Abbey A Star Taxi: 01727 855555